Martlesham Community Hall – Registered Charity 1009602
Chairmans Report to the Annual General Meeting
2022/23
This report should be read in conjunction with the annual accounts (audited financial statements)
It has been a more conventional year for Martlesham Community Hall. In the previous two years our normal hire activity and incomes were heavily affected by coronavirus (COVID-19) pandemic restrictions on social gatherings and therefore how and when our venues were used.
Occupancy progressively improved over the reporting period. Most COVID-19 restrictions were removed from late Spring 2022. We now have good levels of occupancy again. Most of our previous regular hirers have returned and have been supplemented by some new regular hirers together with a good level of weekend party/other hires.
The grants we received for the 2021/22 period meant we entered this reporting period with a sound financial position, notwithstanding the COVID-19 pandemic disruptions. The final COVID-19-related grant payment was made during this reporting period.
Our main improvement activity in 2022/23 was a thorough refurbishment of the Community Hall:
-
ceiling tile replacement
-
decoration
-
installation of projector and public address system
The ceiling tiles and decoration were funded from our existing reserves and the projector/PA installation was funded by an Enabling Communities Grant from Councillor Chris Blundell, on behalf of East Suffolk Council. The refurbishment work took place mainly in August - October 2022. I’d like to thank my wife Beverley for assisting me with the ceiling tile replacement – which was several days work. She was very pleased to receive the Committee’s token of appreciation for her work.
The Community Hall refurbishment means that both our hire spaces are now attractively presented and both have a projector and PA for hirers to use, together with the previously installed Wi-Fi Internet access.
However, like most similar organisations, we’ve had a significant increase in our outgoings, due mostly to the multiple increases in electricity costs. Our venues are entirely electrically heated. We’ve also had notable increases in our
Martlesham Community Hall – Registered Charity 1009602
contract cleaning costs, due to general inflation and subsequent rises in minimum wage thresholds.
… over
The Management Committee decided in Autumn 2022 to raise hire charges by approximately 15% from 1 April 2023, acknowledging that a further rise may also be needed from 1 October 2023. Both David Embery (our Hall Manager & Treasurer) and I recommend we consider this at the Committee Meeting following the AGM.
We were protected from the full impact of the electricity cost increase by a twoyear fixed rate deal until 31 October 2022. It is hoped that the Government’s commitment to continue to subsidise business energy if/as needed until 31 March 2024 will also mitigate some of these costs. There has recently been a very encouraging substantial fall in our electricity unit costs from our supplier Scottish Power, to around half of the previous highest rates. It would have been difficult to sustain paying those rates indefinitely, without some kind of external/additional income and/or a large increase in room hire fees.
With all of the inflationary factors taken together though, it is inevitable we’ll continue to use some of our financial reserves to maintain hire charges at reasonable and affordable rates in the short to medium term (i.e. through 2023/24). This is already evident below in the reduced amount carried forward (our ‘balance’) at the end of the 2002/23 financial year. The Management Committee will monitor our financial position closely and has agreed that - for now - any significant expenditure will be limited to important or essential items and/or work, unless it can be covered by external (e.g. grant) funding. The Treasurer will provide more details in his report.
The Management Committee is still actively seeking volunteers to assist the Chairman and Hall Manager with the management, operation and maintenance of the venues. I’m pleased to report that we have recently recruited a volunteer – Paul Calver – who will be assisting David Embery with hall management and maintenance. Welcome Paul and thanks for volunteering!
I’d like to thank David and Pat Embery for their continued hard work and dedication to Martlesham Community Hall. I’d also like to thank the Trustees and representatives who attend our Management Committee meetings, to help us administer the organisation. Together we continue to provide a good quality and affordable community asset.
Accounts Summary: 1 February 2022 to 31 January 2023 2022/23 2021/22 Income £42,461 £43,179 Expenditure £51,370 £41,562
Martlesham Community Hall – Registered Charity 1009602
| Funds brought forward | £36,027 | £34,411 |
|---|---|---|
| ----------- | ----------- | |
| Total Funds Carried Forward | £27,118 | £36,027 |
Ian Read Chairman Martlesham Community Hall 4 May 2023
REGISTERED CHARITY NUMBER: 1009602
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023 FOR
MARTLESHAM COMMUNITY HALL
Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
MARTLESHAM COMMUNITY HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Notes to the Financial Statements | 6 to 10 |
| Detailed Statement of Financial Activities | 11 |
MARTLESHAM COMMUNITY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023
The trustees present their report with the financial statements of the charity for the year ended 31 January 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
A Community Hall for the benefit of inhabitants of the parish of Martlesham in the county of Suffolk, without distinction of political, religious or other opinions. Including use for meetings, lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said inhabitants.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1009602
Principal address
9 York Road Martlesham Heath Ipswich Suffolk IP5 3TL
Trustees
Mrs J M Burrows Mrs S Lisette M P Shakespeare DWA Embery Mrs B M Gibbs M L Cook I M Read
Independent Examiner
Marc Howes Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
Page 1
MARTLESHAM COMMUNITY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023
Approved by order of the board of trustees on 11 April 2023 and signed on its behalf by:
DWA Embery - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MARTLESHAM COMMUNITY HALL
Independent examiner's report to the trustees of Martlesham Community Hall
I report to the charity trustees on my examination of the accounts of Martlesham Community Hall (the Trust) for the year ended 31 January 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Marc Howes
Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
18 April 2023
Page 3
MARTLESHAM COMMUNITY HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2023
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies - - Charitable activities Hall hire 2,667 - Other trading activities 2 38,224 - Investment income 3 85 - Total 40,976 - EXPENDITURE ON Charitable activities Hall hire 46,296 3,234 NET INCOME/(EXPENDITURE) (5,320) (3,234) RECONCILIATION OF FUNDS Total funds brought forward 31,236 4,436 TOTAL FUNDS CARRIED FORWARD 25,916 1,202 |
2023 Total funds £ - 2,667 38,224 85 40,976 49,530 (8,554) 35,672 27,118 |
2022 Total funds £ 50 16,129 26,246 1 |
|---|---|---|
| 42,426 | ||
| 41,048 | ||
| 1,378 34,294 |
||
| 35,672 |
The notes form part of these financial statements
Page 4
MARTLESHAM COMMUNITY HALL
STATEMENT OF FINANCIAL POSITION
31 JANUARY 2023
| Unrestricted Restricted fund fund Notes £ £ CURRENT ASSETS Debtors 6 125 - Cash at bank 27,756 1,202 27,881 1,202 CREDITORS Amounts falling due within one year 7 (1,965) - NET CURRENT ASSETS 25,916 1,202 TOTAL ASSETS LESS CURRENT LIABILITIES 25,916 1,202 NET ASSETS 25,916 1,202 FUNDS 8 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 Total funds £ 125 28,958 29,083 (1,965) 27,118 27,118 27,118 25,916 1,202 27,118 |
2022 Total funds £ 250 36,027 36,277 (605) 35,672 35,672 35,672 31,236 4,436 35,672 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 11 April 2023 and were signed on its behalf by:
DWA Embery - Trustee
The notes form part of these financial statements
Page 5
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Financial instruments
The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable and loans with related parties.
Debt instruments that are payable or receivable within one year, such as trade payables or receivables, are measured at the undiscounted amount of the cash or other consideration expected to be paid or received. Debt instruments that are repayable or receivable after one year are initially measured at the present value of the future cash flows and subsequently at amortised cost using the effective interest method.
Financial assets that are measured at cost and amortised cost are assessed at the end of each financial year for evidence of impairment. If objective evidence of impairment is found an impairment loss is recognised in the Income Statement.
Page 6
continued...
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
2. OTHER TRADING ACTIVITIES
3.
| Hall hire INVESTMENT INCOME Deposit account interest |
2023 £ 38,224 2023 £ 85 |
2022 £ 26,246 |
|---|---|---|
| 2022 £ 1 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 January 2023 nor for the year ended 31 January 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 January 2023 nor for the year ended 31 January 2022.
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 50 - Charitable activities Hall hire 10,096 6,033 Other trading activities 26,246 - Investment income 1 - Total 36,393 6,033 EXPENDITURE ON Charitable activities Hall hire 39,451 1,597 NET INCOME/(EXPENDITURE) (3,058) 4,436 RECONCILIATION OF FUNDS Total funds brought forward 34,294 - |
Total funds £ 50 16,129 26,246 1 |
|---|---|
| 42,426 | |
| 41,048 | |
| 1,378 34,294 |
continued...
Page 7
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| fund | fund | funds | |||
| £ | £ | £ | |||
| TOTAL FUNDS CARRIED | |||||
| FORWARD | 31,236 | 4,436 | 35,672 | ||
| 6. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | |||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Other debtors | 125 | 250 | |||
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Other creditors | 1,965 | 605 | |||
| 8. | MOVEMENT IN FUNDS | ||||
| Net | |||||
| movement | At | ||||
| At 1.2.22 | in funds | 31.1.23 | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 31,236 | (5,320) | 25,916 | ||
| Restricted funds | |||||
| Projector and PA Systems | 4,436 | (3,234) | 1,202 | ||
| TOTAL FUNDS | 35,672 | (8,554) | 27,118 | ||
| Net movement in funds, included in the above are as follows: | |||||
| Incoming | Resources | Movement | |||
| resources | expended | in | funds | ||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 40,976 | (46,296) | (5,320) | ||
| Restricted funds | |||||
| Projector and PA Systems | - | (3,234) | (3,234) | ||
| TOTAL FUNDS | 40,976 | (49,530) | (8,554) |
continued...
Page 8
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
8. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.2.21 | in funds | 31.1.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 34,294 | (3,058) | 31,236 |
| Restricted funds | |||
| Projector and PA Systems | - | 4,436 | 4,436 |
| TOTAL FUNDS | 34,294 | 1,378 | 35,672 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 36,393 | (39,451) | (3,058) |
| Restricted funds | |||
| Projector and PA Systems | 6,033 | (1,597) | 4,436 |
| TOTAL FUNDS | 42,426 | (41,048) | 1,378 |
| A current year 12 months and prior year 12 months combined position is as | follows: | ||
| Net | |||
| movement | At | ||
| At 1.2.21 | in funds | 31.1.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 34,294 | (8,378) | 25,916 |
| Restricted funds | |||
| Projector and PA Systems | - | 1,202 | 1,202 |
| TOTAL FUNDS | 34,294 | (7,176) | 27,118 |
continued...
Page 9
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 77,369 | (85,747) | (8,378) |
| Restricted funds | |||
| Projector and PA Systems | 6,033 | (4,831) | 1,202 |
| TOTAL FUNDS | 83,402 | (90,578) | (7,176) |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 January 2023.
Page 10
MARTLESHAM COMMUNITY HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Hall hire Investment income Deposit account interest Charitable activities Grants Total incoming resources EXPENDITURE Charitable activities Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Cleaning contractors Cleaning materials Maintenance and repairs Window cleaning Refuse collection Licences and PRS Secretarial and booking exps Accountancy Fire safety Electrical testing Bank charges Building works Equipment Total resources expended Net (expenditure)/income |
2023 £ - 38,224 85 2,667 40,976 1,277 1,344 7,520 633 43 278 24,406 - 3,236 150 295 - 1,500 420 210 1,314 78 1,821 5,005 49,530 49,530 (8,554) |
2022 £ 50 26,246 1 16,129 |
|---|---|---|
| 42,426 481 1,166 5,780 433 63 479 14,523 438 1,938 100 254 477 1,300 396 210 553 99 8,926 3,432 |
||
| 41,048 | ||
| 41,048 | ||
| 1,378 |
This page does not form part of the statutory financial statements
Page 11
REGISTERED CHARITY NUMBER: 1009602
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023 FOR
MARTLESHAM COMMUNITY HALL
Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
MARTLESHAM COMMUNITY HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Notes to the Financial Statements | 6 to 10 |
| Detailed Statement of Financial Activities | 11 |
MARTLESHAM COMMUNITY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023
The trustees present their report with the financial statements of the charity for the year ended 31 January 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
A Community Hall for the benefit of inhabitants of the parish of Martlesham in the county of Suffolk, without distinction of political, religious or other opinions. Including use for meetings, lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said inhabitants.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1009602
Principal address
9 York Road Martlesham Heath Ipswich Suffolk IP5 3TL
Trustees
Mrs J M Burrows Mrs S Lisette M P Shakespeare DWA Embery Mrs B M Gibbs M L Cook I M Read
Independent Examiner
Marc Howes Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
Page 1
MARTLESHAM COMMUNITY HALL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2023
Approved by order of the board of trustees on 11 April 2023 and signed on its behalf by:
DWA Embery - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MARTLESHAM COMMUNITY HALL
Independent examiner's report to the trustees of Martlesham Community Hall
I report to the charity trustees on my examination of the accounts of Martlesham Community Hall (the Trust) for the year ended 31 January 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Marc Howes
Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
18 April 2023
Page 3
MARTLESHAM COMMUNITY HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2023
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies - - Charitable activities Hall hire 2,667 - Other trading activities 2 38,224 - Investment income 3 85 - Total 40,976 - EXPENDITURE ON Charitable activities Hall hire 46,296 3,234 NET INCOME/(EXPENDITURE) (5,320) (3,234) RECONCILIATION OF FUNDS Total funds brought forward 31,236 4,436 TOTAL FUNDS CARRIED FORWARD 25,916 1,202 |
2023 Total funds £ - 2,667 38,224 85 40,976 49,530 (8,554) 35,672 27,118 |
2022 Total funds £ 50 16,129 26,246 1 |
|---|---|---|
| 42,426 | ||
| 41,048 | ||
| 1,378 34,294 |
||
| 35,672 |
The notes form part of these financial statements
Page 4
MARTLESHAM COMMUNITY HALL
STATEMENT OF FINANCIAL POSITION
31 JANUARY 2023
| Unrestricted Restricted fund fund Notes £ £ CURRENT ASSETS Debtors 6 125 - Cash at bank 27,756 1,202 27,881 1,202 CREDITORS Amounts falling due within one year 7 (1,965) - NET CURRENT ASSETS 25,916 1,202 TOTAL ASSETS LESS CURRENT LIABILITIES 25,916 1,202 NET ASSETS 25,916 1,202 FUNDS 8 Unrestricted funds Restricted funds TOTAL FUNDS |
2023 Total funds £ 125 28,958 29,083 (1,965) 27,118 27,118 27,118 25,916 1,202 27,118 |
2022 Total funds £ 250 36,027 36,277 (605) 35,672 35,672 35,672 31,236 4,436 35,672 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 11 April 2023 and were signed on its behalf by:
DWA Embery - Trustee
The notes form part of these financial statements
Page 5
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Financial instruments
The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable and loans with related parties.
Debt instruments that are payable or receivable within one year, such as trade payables or receivables, are measured at the undiscounted amount of the cash or other consideration expected to be paid or received. Debt instruments that are repayable or receivable after one year are initially measured at the present value of the future cash flows and subsequently at amortised cost using the effective interest method.
Financial assets that are measured at cost and amortised cost are assessed at the end of each financial year for evidence of impairment. If objective evidence of impairment is found an impairment loss is recognised in the Income Statement.
Page 6
continued...
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
2. OTHER TRADING ACTIVITIES
3.
| Hall hire INVESTMENT INCOME Deposit account interest |
2023 £ 38,224 2023 £ 85 |
2022 £ 26,246 |
|---|---|---|
| 2022 £ 1 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 January 2023 nor for the year ended 31 January 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 January 2023 nor for the year ended 31 January 2022.
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 50 - Charitable activities Hall hire 10,096 6,033 Other trading activities 26,246 - Investment income 1 - Total 36,393 6,033 EXPENDITURE ON Charitable activities Hall hire 39,451 1,597 NET INCOME/(EXPENDITURE) (3,058) 4,436 RECONCILIATION OF FUNDS Total funds brought forward 34,294 - |
Total funds £ 50 16,129 26,246 1 |
|---|---|
| 42,426 | |
| 41,048 | |
| 1,378 34,294 |
continued...
Page 7
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| fund | fund | funds | |||
| £ | £ | £ | |||
| TOTAL FUNDS CARRIED | |||||
| FORWARD | 31,236 | 4,436 | 35,672 | ||
| 6. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE | YEAR | |||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Other debtors | 125 | 250 | |||
| 7. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2023 | 2022 | ||||
| £ | £ | ||||
| Other creditors | 1,965 | 605 | |||
| 8. | MOVEMENT IN FUNDS | ||||
| Net | |||||
| movement | At | ||||
| At 1.2.22 | in funds | 31.1.23 | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 31,236 | (5,320) | 25,916 | ||
| Restricted funds | |||||
| Projector and PA Systems | 4,436 | (3,234) | 1,202 | ||
| TOTAL FUNDS | 35,672 | (8,554) | 27,118 | ||
| Net movement in funds, included in the above are as follows: | |||||
| Incoming | Resources | Movement | |||
| resources | expended | in | funds | ||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 40,976 | (46,296) | (5,320) | ||
| Restricted funds | |||||
| Projector and PA Systems | - | (3,234) | (3,234) | ||
| TOTAL FUNDS | 40,976 | (49,530) | (8,554) |
continued...
Page 8
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
8. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.2.21 | in funds | 31.1.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 34,294 | (3,058) | 31,236 |
| Restricted funds | |||
| Projector and PA Systems | - | 4,436 | 4,436 |
| TOTAL FUNDS | 34,294 | 1,378 | 35,672 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 36,393 | (39,451) | (3,058) |
| Restricted funds | |||
| Projector and PA Systems | 6,033 | (1,597) | 4,436 |
| TOTAL FUNDS | 42,426 | (41,048) | 1,378 |
| A current year 12 months and prior year 12 months combined position is as | follows: | ||
| Net | |||
| movement | At | ||
| At 1.2.21 | in funds | 31.1.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 34,294 | (8,378) | 25,916 |
| Restricted funds | |||
| Projector and PA Systems | - | 1,202 | 1,202 |
| TOTAL FUNDS | 34,294 | (7,176) | 27,118 |
continued...
Page 9
MARTLESHAM COMMUNITY HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2023
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 77,369 | (85,747) | (8,378) |
| Restricted funds | |||
| Projector and PA Systems | 6,033 | (4,831) | 1,202 |
| TOTAL FUNDS | 83,402 | (90,578) | (7,176) |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 January 2023.
Page 10
MARTLESHAM COMMUNITY HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Hall hire Investment income Deposit account interest Charitable activities Grants Total incoming resources EXPENDITURE Charitable activities Rates and water Insurance Light and heat Telephone Postage and stationery Sundries Cleaning contractors Cleaning materials Maintenance and repairs Window cleaning Refuse collection Licences and PRS Secretarial and booking exps Accountancy Fire safety Electrical testing Bank charges Building works Equipment Total resources expended Net (expenditure)/income |
2023 £ - 38,224 85 2,667 40,976 1,277 1,344 7,520 633 43 278 24,406 - 3,236 150 295 - 1,500 420 210 1,314 78 1,821 5,005 49,530 49,530 (8,554) |
2022 £ 50 26,246 1 16,129 |
|---|---|---|
| 42,426 481 1,166 5,780 433 63 479 14,523 438 1,938 100 254 477 1,300 396 210 553 99 8,926 3,432 |
||
| 41,048 | ||
| 41,048 | ||
| 1,378 |
This page does not form part of the statutory financial statements
Page 11