**Martlesham Community Hall – Registered Charity 1009602**
# **Annual Report to the Charity Commission Year 2021/2022**
_This report should be read in conjunction with the annual accounts (Report of the Trustees and Unaudited Financial Statements) following._
It has been another unusual year for Martlesham Community Hall and its Management Committee, due to the restrictions placed on our normal hire activities by the continuing coronavirus (COVID-19) global pandemic.
The Richards Room was closed to hires from December 2020 until 17 May 2021 due to COVID-19. The Community Hall was similarly closed from December 2020 until 21 June 2021. However, the Community Hall was hired from mid-February 2021 until the end of May 2021 by Suffolk County Council Public Health, for use as a COVID-19 Community Test Centre.
During the enforced closures we applied for and received a number of government COVID-19 grants, under the Local Restrictions Support Grant, Closed Business Lockdown Payment and Restart Grant schemes. The payments were made via East Suffolk Council.
Both venues have been open for hire since 21 June 2021, though subject to the prevailing mandatory COVID-19 social distancing etc. regulations until 28 January this year. At the time of writing, occupancy has increased gratifyingly towards pre COVID-19 levels, with a welcome increase in the higher revenue weekend hires since 28 January.
Thus our income for 2021/22 has been a combination of grant money and normal hire income. The Management Committee) remain very appreciative of all grants and donations received. Consequently, we currently have a sound financial position and the ability to fund refurbishment and maintenance work, in spite of the pandemic.
## _Accounts Summary_
|Accounts 1 February 2021 to 31 January 2022
|2021/22|2020/21|
|---|---|---|
|Income|£42,426|£43,539|
|Expenditure|£41,048|£19,722|
|Funds brought forward|£34,294|£10,477|
||-----------|-----------|
|Total Funds Carried Forward|£35,672|£34,294|
**Martlesham Community Hall – Registered Charity 1009602**
Earlier this year we agreed to hold the hire rates for a further year. i.e. until Spring 2023. We intend to carry out a thorough review of hire rates and categories during the summer and have already clearly signalled that rates will need to rise from Spring 2023. This is primarily due to the recent substantial increases (and further expected increases) in electricity prices, since both the Richards Room and Community Hall are electrically heated. We do have a 2-year fixed-rate electricity deal which will mitigate increases somewhat, but this will end in October 2022.
The Richards Room was fully refurbished during Spring 2021 for the 17 May reopening. A generous donation from local charity Martlesham Community Council enabled us to replace the damaged room and toilet flooring. An East Suffolk Council ‘Bounce Back Fund’ grant, funded a fixed projector and PA system in the room. The suspended ceiling tiles and cupboard doors were replaced and the room was redecorated. Feedback about the improvements from hirers has been very positive.
We received an Enabling Communities Grant to fund a projector and PA system for the Community Hall, thanks to Councillor Chris Blundell recommending us for this discretionary East Suffolk Council funding.
We held an initial discussion at the 2021 AGM about setting strategic goals and priorities. This was followed by further discussion at Management Committee Meetings and a draft strategy document. This was further reviewed and updated at this year’s AGM. Our primary objectives remain the same as always - to develop and operate the Community Hall and Richards Room such that they remain costeffective, useful and attractive hire spaces for the local community.
Ian Read Chairman Martlesham Community Hall May 2022
**REGISTERED CHARITY NUMBER: 1009602**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022 FOR**
## **MARTLESHAM COMMUNITY HALL**
Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
**MARTLESHAM COMMUNITY HALL**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 2|
|**Independent Examiner's Report**|3|
|**Statement of Financial Activities**|4|
|**Statement of Financial Position**|5|
|**Notes to the Financial Statements**|6 to 10|
|**Detailed Statement of Financial Activities**|11|
**MARTLESHAM COMMUNITY HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2022**
The trustees present their report with the financial statements of the charity for the year ended 31 January 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
A Community Hall for the benefit of inhabitants of the parish of Martlesham in the county of Suffolk, without distinction of political, religious or other opinions. Including use for meetings, lectures and classes and for other forms of recreation and leisure time occupations with the object of improving the conditions of life for the said inhabitants.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1009602
## **Principal address**
9 York Road Martlesham Heath Ipswich Suffolk IP5 3TL
## **Trustees**
Mrs J M Burrows Mrs S Lisette M P Shakespeare DWA Embery Mrs B M Gibbs M L Cook I M Read
## **Independent Examiner**
Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
Page 1
**MARTLESHAM COMMUNITY HALL**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2022**
Approved by order of the board of trustees on 21 April 2022 and signed on its behalf by:
DWA Embery - Trustee
Page 2
**INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MARTLESHAM COMMUNITY HALL**
## **Independent examiner's report to the trustees of Martlesham Community Hall**
I report to the charity trustees on my examination of the accounts of Martlesham Community Hall (the Trust) for the year ended 31 January 2022.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Susan Fayers FCA Ballams Chartered Accountants Crane Court 302 London Road Ipswich Suffolk IP2 0AJ
27 April 2022
Page 3
## **MARTLESHAM COMMUNITY HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2022**
|Unrestricted
Restricted
fund
fund
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
50
-
**Charitable activities**
Hall hire
10,096
6,033
Other trading activities
2
26,246
-
Investment income
3
1
-
**Total**
36,393
6,033
**EXPENDITURE ON**
**Charitable activities**
Hall hire
39,451
1,597
**NET INCOME/(EXPENDITURE)**
(3,058)
4,436
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
34,294
-
**TOTAL FUNDS CARRIED FORWARD**
31,236
4,436|2022
Total
funds
£
50
16,129
26,246
1
42,426
41,048
1,378
34,294
35,672|2021
Total
funds
£
13,000
18,612
11,923
4|
|---|---|---|
|||43,539
19,722|
|||23,817
10,477|
|||34,294|
The notes form part of these financial statements
Page 4
## **MARTLESHAM COMMUNITY HALL**
## **STATEMENT OF FINANCIAL POSITION**
## **31 JANUARY 2022**
|Unrestricted
Restricted
fund
fund
Notes
£
£
**CURRENT ASSETS**
Debtors
6
250
-
Cash at bank
31,591
4,436
31,841
4,436
**CREDITORS**
Amounts falling due within one year
7
(605)
-
**NET CURRENT ASSETS**
31,236
4,436
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
31,236
4,436
**NET ASSETS**
31,236
4,436
**FUNDS**
8
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|2022
Total
funds
£
250
36,027
36,277
(605)
35,672
35,672
35,672
31,236
4,436
35,672|2021
Total
funds
£
-
34,294|
|---|---|---|
|||34,294
-|
|||34,294|
|||34,294|
|||34,294|
|||34,294
-|
|||34,294|
The financial statements were approved by the Board of Trustees and authorised for issue on 21 April 2022 and were signed on its behalf by:
DWA Embery - Trustee
The notes form part of these financial statements
Page 5
**MARTLESHAM COMMUNITY HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2022**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Financial instruments**
The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable and loans with related parties.
Debt instruments that are payable or receivable within one year, such as trade payables or receivables, are measured at the undiscounted amount of the cash or other consideration expected to be paid or received. Debt instruments that are repayable or receivable after one year are initially measured at the present value of the future cash flows and subsequently at amortised cost using the effective interest method.
Financial assets that are measured at cost and amortised cost are assessed at the end of each financial year for evidence of impairment. If objective evidence of impairment is found an impairment loss is recognised in the Income Statement.
Page 6
continued...
**MARTLESHAM COMMUNITY HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2022**
## **2. OTHER TRADING ACTIVITIES**
## **3.**
|Hall hire
**INVESTMENT INCOME**
Deposit account interest|2022
£
26,246
2022
£
1|2021
£
11,923|
|---|---|---|
|||2021
£
4|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 January 2022 nor for the year ended 31 January 2021.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 January 2022 nor for the year ended 31 January 2021.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
Restricted
fund
fund
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
13,000
-
**Charitable activities**
Hall hire
18,612
-
Other trading activities
11,923
-
Investment income
4
-
**Total**
43,539
-
**EXPENDITURE ON**
**Charitable activities**
Hall hire
19,722
-
**NET INCOME**
23,817
-
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
10,477
-|Total
funds
£
13,000
18,612
11,923
4|
|---|---|
||43,539
19,722|
||23,817
10,477|
continued...
Page 7
## **MARTLESHAM COMMUNITY HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2022**
|**5.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**||
|---|---|---|---|---|---|---|
|||Unrestricted|Restricted|||Total|
|||fund|fund|||funds|
|||£|£|||£|
||**TOTAL FUNDS CARRIED**||||||
||**FORWARD**|34,294||-||34,294|
|**6.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE**|**YEAR**|||||
||||2022||2021||
||||£|||£|
||Other debtors||250|||-|
|**7.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||||
||||2022||2021||
||||£|||£|
||Other creditors||605|||-|
|**8.**|**MOVEMENT IN FUNDS**||||||
||||Net||||
||||movement|||At|
|||At 1.2.21|in funds||31.1.22||
|||£|£|||£|
||**Unrestricted funds**||||||
||General fund|34,294|(3,058)||31,236||
||**Restricted funds**||||||
||Projector and PA Systems|-|4,436|||4,436|
||**TOTAL FUNDS**|34,294|1,378||35,672||
||Net movement in funds, included in the above are as follows:||||||
|||Incoming|Resources||Movement||
|||resources|expended||in|funds|
|||£|£|||£|
||**Unrestricted funds**||||||
||General fund|36,393|(39,451)||(3,058)||
||**Restricted funds**||||||
||Projector and PA Systems|6,033|(1,597)|||4,436|
||**TOTAL FUNDS**|42,426|(41,048)|||1,378|
continued...
Page 8
**MARTLESHAM COMMUNITY HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2022**
## **8. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.2.20|in funds|31.1.21|
||£|£|£|
|**Unrestricted funds**||||
|General fund|10,477|23,817|34,294|
|**TOTAL FUNDS**|10,477|23,817|34,294|
|Comparative net movement in funds, included in the above are as follows:||||
||Incoming|Resources|Movement|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|43,539|(19,722)|23,817|
|**TOTAL FUNDS**|43,539|(19,722)|23,817|
|A current year 12 months and prior year 12 months combined position is as||follows:||
|||Net||
|||movement|At|
||At 1.2.20|in funds|31.1.22|
||£|£|£|
|**Unrestricted funds**||||
|General fund|10,477|20,759|31,236|
|**Restricted funds**||||
|Projector and PA Systems|-|4,436|4,436|
|**TOTAL FUNDS**|10,477|25,195|35,672|
continued...
Page 9
**MARTLESHAM COMMUNITY HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JANUARY 2022**
## **8. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|79,932|(59,173)|20,759|
|**Restricted funds**||||
|Projector and PA Systems|6,033|(1,597)|4,436|
|**TOTAL FUNDS**|85,965|(60,770)|25,195|
## **9. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 January 2022.
Page 10
**MARTLESHAM COMMUNITY HALL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2022**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
**Other trading activities**
Hall hire
**Investment income**
Deposit account interest
**Charitable activities**
Grants
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Sundries
Cleaning contractors
Cleaning materials
Maintenance and repairs
Window cleaning
Refuse collection
Licences and PRS
Secretarial and booking exps
Accountancy
Fire safety
Electrical testing
Motor expenses
Bank charges
Building works
Equipment
Total resources expended
**Net income**|2022
£
50
26,246
1
16,129
42,426
481
1,166
5,780
433
63
479
14,523
438
1,938
100
254
477
1,300
396
210
553
-
99
8,926
3,432
41,048
41,048
1,378|2021
£
13,000
11,923
4
18,612|
|---|---|---|
|||43,539
560
1,165
2,849
575
90
568
9,067
357
414
100
123
479
1,200
384
240
605
100
71
775
-|
|||19,722|
|||19,722|
|||23,817|
This page does not form part of the statutory financial statements
Page 11