Lindfield Primary Academy Parent Teacher Association Registered charity number 1008998
Accounts for the year ended 31[st] August 2024
Lindfield Primary Academy Parent Teacher Association Registered charity Number 1008998
Independent Examiner’s Report to the Trustees of the Lindfield Primary Academy Parent Teacher Association.
I report on the accounts of Lindfield Primary Academy Parent Teacher Association for the year ended 31[st] August 2024, which are set out on pages 2 to 5 of this document; “Accounts for the year ended 31[st] August 2024”.
Respective responsibilities of trustees and examiner.
As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 32(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43 (7)(b) of the Act, whether particular matters have come to my attention.
Basis of independent examiner’s report.
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement.
In connection with my examination, no matter has come to my attention:
-
(1) Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Relevant profession, qualification or body: Address:
Amy Beecroft FCA 19 Newton Road, Lindfield West Sussex
Date:
Signature:
Page 1
Lindfield Primary Academy Parent Teacher Association
Registered charity Number 1008998
Statement of receipts and payments for the Year Ended 31[st] August 2024
| Fund raising activities: | Receipts | Payments | Net | 2022-2023 | |||
|---|---|---|---|---|---|---|---|
| Refreshments | £10.00 | £71.11 | -£61.11 | -£36.80 | |||
| Corporate Sponsorship | £1,355.26 | £0.00 | £1,355.26 | £0.00 | |||
| Christmas Fair | £12,644.86 | £4,854.87 | £7,789.99 | £8,441.80 | |||
| Village Night | £305.13 | £67.63 | £237.50 | £281.67 | |||
| New Parents Evening /Open Day | £753.37 | £623.66 | £129.71 | -£30.60 | |||
| Quiz Nights | £5,078.05 | £2,806.78 | £2,271.27 | £2,551.23 | |||
| Golf Days | £1,459.04 | £900.00 | £559.04 | £499.32 | |||
| 2nd Hand Uniform Sales | £901.23 | £97.20 | £804.03 | £1,954.47 | |||
| T shirts | £509.13 | £0.00 | £509.13 | -£578.23 | |||
| Village Day | £316.41 | £244.97 | £71.44 | £278.96 | |||
| Discos | £3,386.41 | £1,243.02 | £2,143.39 | £2,000.97 | |||
| Summer Fair | £12,004.66 | £3,899.44 | £8,105.22 | £7,598.78 | |||
| Choir | £2,814.00 | £1,520.00 | £1,294.00 | £282.00 | |||
| Ice cream Sales | £854.41 | £121.33 | £733.08 | £184.92 | |||
| Wreath Making | £1,846.80 | £877.21 | £969.59 | £0.00 | |||
| Sports DayRefreshments | £0.00 | £0.00 | £0.00 | £579.02 | |||
| Club Night | £0.00 | £0.00 | £0.00 | £1,017.23 | |||
| Talent Show | £746.75 | £0.00 | £746.75 | £639.08 | |||
| Summer Ball | £0.00 | £0.00 | £0.00 | -£80.00 | |||
| Year 6 Production | £985.35 | £351.17 | £634.18 | £391.43 | |||
| Colour/Fun Run | £1,158.96 | £1,894.33 | -£735.37 | £0.00 | |||
| Toad Masters | £360.00 | £30.00 | £330.00 | £300.00 | |||
| PTA Donations | £199.01 | £0.00 | £199.01 | £1,050.30 | |||
| Table TopSale/Car Boot | £84.43 | £82.00 | £2.43 | £0.00 | |||
| Tea Towels | £0.00 | £0.00 | £0.00 | £1,815.44 | |||
| Santa Letters | £469.50 | £85.89 | £383.61 | £0.00 | |||
| Christmas Lights Trail | £0.00 | £0.00 | £0.00 | £50.99 | |||
| Barn Dance | £0.00 | £0.00 | £0.00 | -£49.86 | |||
| ComedyNight | £3,997.38 | £2,896.25 | £1,101.13 | £2,176.59 | |||
| Mr Pineapple Head | £760.00 | £340.00 | £420.00 | £0.00 | |||
| Total receipts andpayments | £53,000.14 | £23,006.86 | £29,993.28 | £31,318.72 | |||
| Bank and building society interest | £0.00 | £0.00 | |||||
| £29,993.28 | £31,318.72 | ||||||
| General expensespaid | |||||||
| Audit | £0.00 | £0.00 | |||||
| NCPTA Subscription & Insurance | £153.00 | £140.00 | |||||
| Lotteries & Amusements Act | £20.00 | £20.00 | |||||
| Capital Purchases | £0.00 | £287.95 | |||||
| Other | £134.13 | £289.76 | |||||
| £307.13 | £737.71 | ||||||
| Net Receipts for the year | £29,686.15 | £30,581.01 |
Page 2
Lindfield Primary Academy Parent Teacher Association Registered charity Number 1008998
Statement of cash assets
As at 31[st] August 2024
| tatement of cash assets As at 31st August 2024 |
||
|---|---|---|
| Accumulated fund as at 1st September 2023 Net Receipts for the year Donations paid to LPA Christmas Lunch Year 6 Autograph Books Give back Represented by: Total Cash Assets at 31st August 2024 Prepayments (costs for next year’s events) Cash in hand Late payments / credits Lloyds TSB Current Account at 31st August 2024 |
2024 £60,338.92 £29,686.15 £90,025.07 £18,590.00 £415.72 £1,044.05 £338.67 £20,388.44 £69,636.63 £69,636.63 |
2023 £58,908.49 £30,581.01 |
| £89,489.50 £27,573.61 £321.99 £986.06 £268.92 |
||
| £29,150.58 £60,338.92 |
||
| £60,338.92 |
Sarah Lewis (Joint Chair)
Steve Hall (Treasurer)
Report of the Auditor
The attached accounts have been prepared in accordance with the books and records of the Lindfield Primary Academy Parent Teacher Association and from information and explanations supplied to me.
Page 3
Lindfield Primary Academy Parent Teacher Association Registered charity Number 1008998
Notes to the accounts
1. Constitution
The Lindfield Primary Academy Parent Teacher Association (“the PTA”) is registered with the Charity Commissioners (1008998) and governed by its constitution of 4[th] October 1991.
The Objective of the PTA is to raise funds for the academy to advance the education of pupils. This year the PTA raised a net amount of £29,686.15 (2022/23: £30,581.01) and donated a total of £20,388.44 (2022/23: £29,150.58) to the academy. Donations included £12,000 for Education booster sessions, £3,900 for a new container for a PTA shop and £2,200 for books.
All parents and teachers of Lindfield Primary Academy are members of the PTA which is administered by a committee of elected members. The committee meets regularly to plan fund raising events. The committee for the year ended 31[st] August 2024 comprised:
Officers: Sarah Lewis (Chair) Carrie Faraday (Joint Vice Chair) Julia Barham (Joint Vice Chair) Kirsty Morley-Smith (Secretary) Steve Hall (Treasurer) Teachers : Marcus Still (Principal) delegated to Lucy Duncalfe Kira Martinez Rachel Anscombe Parents: 1 - Helen Curtis 2 - Andi Frost/Mike Steer 3 - Michelle Viney 4 - Keri Cromb 5 - Laura Bartlett 6 - Lucy Fuller 7 - Susan Nicholson 8 - Victoria Tischendorf 9 - Michelle Warley 10 - Elaine Ward 11 - Susie Gerard
The PTA maintains a current bank account at Lloyds Bank plc, 99-101 South Road, Haywards Heath, RH16 4ND. This account is registered to receive interest free of tax reflecting the PTA’s status as a charity. However, in the current financial climate no interest is paid.
The PTA receives the services of Amy Beecroft of 19 Newton Road, Lindfield, as Independent Examiner. Amy Beecroft makes no charge for her services.
Page 4
Lindfield Primary Academy Parent Teacher Association Registered charity Number 1008998
2. Voluntary assistance and donations.
The PTA benefits from the voluntary assistance of the committee and its members who give their time in pursuit of its fund-raising activities. A number of parents have also made cash donations during the year which are included in the particular fund-raising events to which they relate. Other donations include £132 from parents shopping with selected retailers.
The PTA also receives donations of gifts which are used as raffle prizes and items for sale on stalls at events such as Christmas and Summer Fairs. These are from private sources and from many local traders in Lindfield and the surrounding area.
We are grateful to all individuals and organisations who provide assistance in such ways without which the PTA would not be able to achieve the levels of fund-raising receipts it achieves.
3. Accounting policies
-
(i) Receipts and payments are included in the accounts only when cash is actually received or paid.
-
(ii) The accounts present only the cash transactions and assets of the PTA. In addition to the cash amounts in the accounts the PTA is the beneficial owner of a range of items which it has received or purchased over the years. These include a freezer, marquees, a Bar-B-Q, popcorn machine, candy floss machine. Small quantities of consumable items, T shirts, craft materials were also held for resale at the year-end. No value has been placed on these items in the accounts; in the opinion of the Officers of the committee, these do not have a value greater than £500.
4. Five Year history
| Surplus for the year Charitable payments |
2024 £29,686 £20,388 |
2023 £30,581 £29,150 |
2022 £30,079 £14,890 |
2021 £17,636 £1,814 |
2020 £24,263 £29,939 |
|---|---|---|---|---|---|
Page 5