South Derbyshire Music Centre William Allitt School, Sunnyside, Newhall, Derbyshire. DE11 0TL Tel: 07860 101417
The Trustees REPORT
South Derbyshire Music Trust
2020/2021
The South Derbyshire Music Trust
E-mail: coordsdmc@hotmail.co.uk Tel: 07860 101417 Registered Charity Number
1008568
South Derbyshire Music Trust
Annual General Meeting
Minutes of meeting on
Friday 15th October 2021 at 6.30pm
1. Apologies: Colin Silvester, Julie Wright, Sarah Gregory,
Present: Trustees: Wendy Connor Roy Dolan Kerry Haines (South Derbyshire District Council) Lesley Holt Steven Powlson Chris Spare Simon Thomas
Associate Trustees: Nick Parrans-Smith Susanna de Jongh Andrea Hurst (following her appointment at the meeting)
Ex Officio: Philip King – Head of Centre Matt Pope – Head of Band Development Helen Smith – Coordinator
2. Election of Chair:
Philip reminded the Trustees that due to the exceptional circumstances last year, Simon and Lesley had held the offices as Chair and Vice Chair for an additional year, making four years in total. He proffered his thanks for their tremendous support and work they had done as Chair and Vice chair.
Election of new Chair:
Steve Powlson - Proposed by Wendy and seconded by Chris, carried unanimously by 6 votes.
Election of Vice Chair:
Roy Dolan - Proposed by Wendy and seconded by Chris, carried unanimously by 6 votes.
Philip informed the Trustees that Alan had resigned as Trustee. Philip agreed to write to Alan, thanking him for his many years of valued support.
This left a vacancy for a Trustee. He suggested that Colin be appointed full Trustee and take on the role as Trustee Treasurer: - Proposed by Roy and seconded by Simon, carried unanimously by 6 votes.
It was suggested that Andrea Hurst be appointed as an Associate Trustee to replace Colin: Proposed by Steve and seconded by Roy, carried unanimously by 6 votes.
3. Minutes of the last meeting were accepted as a true and accurate record.
Steve reported that the Post Office banking card had been sorted out, enabling Wendy and Helen to pay cash/cheques into the Post Office now that the Swadlincote HSBC branch had closed.
Minutes proposed by Steve and seconded by Simon.
4. Report from the Head of Centre (previously distributed with SLA): Chris stated that the SLA was a very important document as it covered overarching issues from pre-lockdown as well as current ones.
Steve asked whether there would be a “safety net” in the allocation of the Arts Council Grant to support music centre as it recovers from losing members during the pandemic. Philip replied that he had just completed a Music Partnership survey which requested information on current membership numbers compared to pre-Covid; whether F2F rehearsal had resumed and, if so, whether times and ensembles had needed to change; numbers of new members this term etc. He stated in the survey that all music centre staff had been retained as we were working hard to increase membership numbers. It was therefore even more important that the income from the Arts Council remained the same to aid the rebuilding of music centre.
On a personal note, Steve added that Pam had been a tremendous supporter and good friend to Music Centre, and we all look forward to taking part in an event next year in celebration of her life.
5. Report from Head of Band Development (previously distributed): There were no questions for Matt, but Chris expressed her thanks to the music team for their efforts in maintaining music centre sessions last year.
6. Finance and Coordinator Reports (previously distributed): Philip read out an email he had received form Colin expressing a valid point regarding the Finance report:
- A point I would have made is whether in future years the financial reports could include some details of outstanding liabilities to make it easier to compare year to year. On the face of it Sdmc finished the year in a vastly better position than it started but this is no doubt due to some bills that have yet to come in. If that info was included with the financial report then we could see the underlying position a lot better.
Helen replied that all invoices had been paid and accounted for in the finance report and there were no outstanding liabilities. The reason the finances look significantly healthier than previous years is that there were a number of the larger costs, such as rent, photocopying, set-up team, etc that were not incurred last year, although we had received the same Arts Council grant.
The coordinator’s report highlighted the low membership numbers.
Nick asked if the Trustees could have figures based on numbers of families ie how many siblings do we have attending music centre.
Matt also asked if the figures could be broken down further so Trustees could see how many children attended more than one ensemble.
7. Gift Aid and Just Giving Reports (previously distributed): Philip thanked Lesley for the very significant time and effort she had once again put into the Gift Aid claims. This additional finance is really valuable.
8. Adoption of Handbook of Policies and Procedures for school year 2021-2022:
All the changes previously distributed have now been made to the Handbook. The revised Handbook was adopted unanimously.
9. Open discussion :
Matt explained that music centre had received a grant from Leicestershire Community Fund for after schools’ clubs at Donisthorpe, Measham, and Overseal primary schools. These clubs will be for 3 terms of 10 weeks for approx.15 children to learn to play Doods and Toots. These are very simple versions of the flute and clarinet and hence good starter instruments. It is hoped that these children will join music centre at the end of the projects.
Matt stated that there are currently 553 children in South Derbyshire primary schools accessing the Wider Opps projects including 90 at Woodville, 58 at St Edwards, 151 at Fairmeadows (woodwind, brass, ukulele and singing) and 60 at Newhall Juniors. We need to find a way to engage with these children and also the Wider Opps deliverers.
Philip suggested that a group of Trustees meet with Bex from the Music Partnership to discuss this seeming lethargy in promoting music centre. There are also outstanding issues regarding accreditation.
10. Any Other Business:
Simon declared that he is also a trustee for Gresley Brass Band.
Matt asked whether it would be more efficient for music centre to communicate with parents via a text message-based system, as most schools do. This could be a welcome addition to the way we handle communications, but it needs further exploration. Action: Roy, Matt & Simon
11. Steve closed the meeting, thanking everyone for their time and support.
Signed…………………………………………………. Date…………………………. Chairman, South Derbyshire Music Centre
Signed …………………………………………………. Date…………………………..
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South Derbyshire Music Centre Balance Sheet 202021
Income Expenditure
Accounts Fees Holding BMM Totals Fees Holding Totals Difference
Subscriptions £ 4,852.00 £ 4,852.00 £ - Subscriptions £ 4,852.00
Music Staff £ - £ 9,488.00 £ 9,488.00 Music Staff -£ 9,488.00
Set up team £ - £ 89.00 £ 89.00 Set up -£ 89.00
Co-ord £ - £ 4,500.00 £ 900.00 £ 5,400.00 Co-ord Fees -£ 5,400.00
Director of Music £ - £ 3,105.00 £ - £ 3,105.00 Director of Music -£ 3,105.00
200 Club £ 2,247.00 £ 2,247.00 £ 840.00 £ 840.00 200club £ 1,407.00
Amazon Smile £ 12.95 £ 12.95 Amazon Smile £ 12.95
Concerts £ - £ - £ - £ - Concerts £ -
Donations £ 4,448.00 £ 2.00 £ 4,450.00 Donations £ 4,450.00
DCC £ 17,000.00 £ 17,000.00 £ - DCC £ 17,000.00
Duffield Award £ - £ 575.00 £ - £ 575.00 Duffield Award -£ 575.00
Exams £ - £ - £ - Exams £ -
Flowers £ - £ - £ - Flowers £ -
Gifts £ - £ 130.00 £ 130.00 Gifts -£ 130.00
Glebe Project £ - £ - £ - £ - Glebe £ -
HMRC £ 6,949.51 £ 6,949.51 £ 1,220.00 £ 1,220.00 HMRC £ 5,729.51
ICO £ - £ - £ - ICO £ -
Instrument Hire £ - £ - £ - Instrument Hire £ -
Instruments £ - £ 458.86 £ 458.86 Instruments -£ 458.86
Insurance £ - £ - £ - Insurance £ -
Just Giving £ 66.29 £ 66.29 £ - Just Giving £ 66.29
Leics CMF grant £ 2,672.00 £ 2,672.00 £ 1,476.00 £ 1,476.00 Leics CMF grant £ 1,196.00
Meetings £ - £ 664.50 £ 664.50 Meetings -£ 664.50
Misc £ 175.01 £ - £ 175.01 £ 293.95 £ 293.95 Misc -£ 118.94
Music £ - £ 105.92 £ 105.92 Music -£ 105.92
Music Shop £ - £ - £ - £ - Music Shop £ -
Music Sorting £ - £ 180.00 £ 180.00 Music Sorting -£ 180.00
Open Evening £ - £ - £ - Open E & Publicity £ -
Photocopying £ - £ - £ - £ - £ - Photocopying £ -
polos/hoodies £ - £ - £ - £ - polos/hoodies £ -
Rent £ - £ - £ 134.00 £ - £ 134.00 Rent -£ 134.00
Repairs £ - £ - Repairs £ -
SDDC Grant/Trust £ 28.96 £ 28.96 £ - £ - SDDC Trust Grant £ 28.96
Sing Out/CCC £ - £ - £ - £ - Sing Out/CCC £ -
Special Projects £ - £ - £ - Special Projects £ -
Staff Refreshments £ - £ 12.60 £ 12.60 Staff Refreshments -£ 12.60
Stationery £ - £ 32.75 £ 32.75 Stationery -£ 32.75
summer camp £ 682.00 £ 682.00 £ 700.00 £ 700.00 summe camp -£ 18.00
Training £ - £ - £ - Training £ -
Transfers £ 2,500.00 £ - £ 2,500.00 £ 2,500.00 £ 2,500.00 Transfers £ -
Tuck Shop £ - £ - £ - £ - Tuck Shop £ -
Web/datbase £ - £ 518.16 £ 518.16 Web -£ 518.16
Summer raffle £ 485.00 £ 485.00 £ - Summer raffle £ 485.00
Xmas 2020 raffle £ 969.00 £ 969.00 £ 50.00 £ 50.00 xmas 2020 raffle £ 919.00
Totals £ 23,320.47 £ 19,767.25 £ 2.00 £ 43,089.72 £ 23,097.74 £ 4,876.00 £ 27,973.74 £15,115.98
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AUDIT OPINION In my opinion the financial accounts and associated statements of SDMC give a true and fair view of transattions for the year 202012021. Signed: Mark Spare Date: 10th October 2021