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2023-03-31-accounts

DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

ANNUAL REPORT AND FINANCIAL STATEMENTS

31 MARCH 2023

Charity Number 1008360 Company Registration Number 02681075

DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2023

CONTENTS PAGE
Reference and administration details of the charity and its
advisors 2
Trustees’ annual report 3
Independent Examiner’s Report 11
Statement of financial activities (including income and
expenditure account) 12
Balance sheet 13
Notes to the financial statements 14

DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

Reference and administration details of the Charity and its advisors

YEAR ENDED 31 MARCH 2023

Status

The Harbour is a company limited by guarantee (registration number 02681075) and granted charitable status by the Charity Commission under number 1008360.

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law and throughout this report are collectively referred to as the trustees.

The Trustees who served during the year and since the year end were as follows:

Directors and Trustees

Lily Eastwood – Chair (appointed as Trustee September 2022 and Chair January 2023) Philippa Bayley – Trustee (resigned as Chair and re-appointed as Trustee in January 2023) Alysun Jones – Vice Chair (resigned and re-appointed December 2021) Mary Hamblyn – Trustee (resigned and re-appointed in January 2023) Rob Davenport – Trustee (resigned and re-appointed in December 2021) Toby Howkins – Trustee (resigned and was re-appointed in December 2020) Caroline Darrall – Trustee (resigned and re-appointed in January 2023) Emma Millington – Trustee (appointed November 2022) Justine Williams – Trustee (appointed June 2023) Alice Yevko – Trustee (appointed July 2023)

Registered Office

30 Frogmore Street Bristol BS1 5NA

Independent Examiner

Geoff Archer Bristol Community Accountants CIC Daventry Road, Knowle Bristol, BS4 1DQ

Bankers

The Co-Operative Bank PLC Caf Bank Ltd, P.O. Box 101 25 Kings Hill Avenue 1 Balloon Street Kings Hill Manchester West Malling M60 4EP Kent ME19 4JD

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

Structure, governance and management

The Charity was established on 24 January 1992 by incorporation as a company limited by guarantee and registered as a Charity in February 1992. Consequently, the governing instrument of the Charity is its Memorandum and Articles of Association.

Reference and administrative information set out on page 2 forms part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Recruitment and appointment of Trustees

The Directors of the company are also charity Trustees for the purpose of charity law and under the company’s Articles are known as Members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. One third of the membership shall retire annually but shall be eligible for re-election at the AGM.

The re-election of Trustees took place at the AGM on the 19th January 2023. At the AGM, Philippa Bayley resigned as Chair at the end of her 3-year term and was re-appointed as a Trustee. Lily Eastwood stood for the Chair position and was voted unanimously by the Board. Mary Hamblyn and Caroline Darrall resigned as Trustees and were re-appointed.

We continue to seek new Trustees to join the Board and we are keen that the Board of Trustees becomes more representative of the population that we support in Bristol and surrounding areas, so would welcome new members from under-represented and minority groups.

Trustee induction and training

Prospective Trustees meet the Chair and CEO and provide a CV and cover letter before being invited to attend a Trustee meeting, and, if mutually agreed, go forward for appointment. Trustees are encouraged to attend online and/or local training days on ‘Roles and Responsibilities of Trustees’ and other relevant workshops. Trustees are issued with guidelines about the role of Trustees and governance documents in the form of a ‘Welcome Pack’ which has been developed by Trustees.

Governance structure

The Harbour has a Management Committee of Trustees who normally meet every six weeks and are responsible for the strategic direction and policy of the charity. The Committee typically has between six and eight members and the Chief Executive attends each meeting. A scheme of delegation is in place and day-today responsibility for the provision of the services rests with the Chief Executive, supported by the Clinical Lead. The Staff Team meet weekly and all staff, whether they are paid or voluntary, are expected to attend at

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

least monthly. In Spring 2023 the charity began a transition to introducing three sub-committees with delegated responsibilities for monitoring and oversight of Finance and HR, Income Generation and Clinical and Users.

Trustees statement on public benefit

The trustees confirm that they have complied with the Charity Commission’s guidance on public benefit. The Harbour delivers public benefit both directly to our clients and to the wider community through supporting people in their grief, regardless of financial circumstances.

Objectives and activities of our charity

The Harbour is a small charity with a huge vision - that everyone has access to the crucial emotional support needed when they are facing death and navigating grief. Since 1992 we have offered specialist counselling to help people live well with grief.

Who we support

We support people in Bristol and the surrounding areas who are aged 18 and over who fall into one or more of the following categories:

Have a serious or life-threatening illness. Are close to and / or care for someone who has a life-threatening illness. Have been bereaved by an illness (within the past 2 years).

In 2022/ 2023 we worked with 164 people. 12 couples benefited from Couples Therapy and 22 people attended group sessions.

Our service

At The Harbour, our focus has always been on providing in-depth therapy for people affected by death, dying and bereavement. Our work helps individuals, couples, and groups to navigate the complex emotions and challenges associated with death, dying, and bereavement.

The Harbour is an accredited member of the BACP (British Association for Counselling and Psychotherapy). We have a psychodynamic foundation; we are not focused on coping strategies or solutions but on allowing clients the time and space for deep exploration of their feelings, helping them to process their response to grief and think about how their current situation affects and relates to other aspects of their life.

We offer individual, couples and group therapy. Most of our sessions (70%) are delivered face to face from our premises in Bristol city centre where we have dedicated, comfortable and welcoming therapy rooms. We also offer the option of telephone sessions and since the lockdowns of Covid-19, we have also offered Zoom sessions. 25% of our clients requested and received online sessions this year which makes our service more accessible for people who cannot attend in-person sessions; notably for our clients, this makes it possible for us to work with people who are no longer well enough to travel or who have care responsibilities.

In the financial year 2022/ 2023, we offered 1,233 counselling sessions and assessments.

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

Individual Therapy

Death, dying and bereavement are universal experiences, but for some they can have a devastating effect on mental health and, in the case of our clients, require specialist intervention. When given the space to talk freely about the feelings evoked by their own or their loved one’s illness or death, our clients are able to gain new insight, develop ways of managing the emotional pressures they face, and so reduce the levels of depression and anxiety they are experiencing.

We typically offer clients 16 weeks of Individual Therapy, the sessions last for 50 minutes and are at the same time, on the same day, each week to create a stable and holding space within which clients can explore their feelings.

Couples Therapy

Couples who seek our service most often do so when one of them has been diagnosed with a life-threatening illness. Others may both be close to someone who is dying or may have recently been bereaved, for example parents who are facing the death of a child. We know that couples can draw enormous support from one another at difficult times, but it can be a huge challenge to know how to do this. Illness may require different ways of being with one another, and the roles they have become accustomed to taking in the relationship can change. Couples Therapy gives them an opportunity to explore how the situation is affecting them individually, as well as how it is affecting their dynamic as a couple and helping to find ways to cope and to strengthen the relationship.

We typically offer couples 16 weeks of Couples Therapy, the sessions last for 50 minutes and are at the same time, on the same day, each week.

Group Therapy

Group Therapy gives people the opportunity to communicate their experience of facing death or dealing with bereavement with others. Grief can be very lonely and for many people, it is difficult to talk to friends and family, mainly because of the fear of being a burden or that others will not understand. Participating in a safe, confidential group environment based on mutual respect can reduce feelings of isolation following a bereavement.

We host two core group sessions: the ‘Bereavement Group’ and the ‘Living-With Group’ which meet for 1.5 hours every fortnight. These groups provide extended, ongoing support, with participants encouraged to attend for a minimum of 9 months and up to 2 years, depending on their needs and well-being. Additionally, we offer tailored, ad-hoc group sessions to address specific needs, such as when a member of a community passes away. These sessions bring together those who knew and cared for the individual, providing a supportive space for collective healing and processing.

Our team

The day-to-day management and operations of The Harbour is led by CEO Natasha Davies who joined the charity in 2021. She is supported by a team of Operations, Fundraising, Administrative and Clinical staff. The clinical management is led by our Interim Clinical Lead, Matthew Wyatt, who is The Harbour’s safeguarding Lead and who takes responsibility for the risk management of service delivery and ensuring that all Therapists

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

are supported and have appropriate supervision. The Clinical Team comprises of qualified Individual Therpists, a Group Analyst, a Couples Therapist, all of whom have completed a UKCP, BACP or BACP qualification and hold membership of the relevant regulatory body, and up to 6 trainee Therapists who are in advanced stages of their training.

Safeguarding and Risk Management

Safeguarding and risk management are integral to The Harbour and are considered at every stage of a client’s journey and in all areas of service delivery including safer recruitment.

We have a Clinical Lead who is our designated safeguarding lead. We are currently reviewing our policies, procedures and training to ensure they are in line with current best practice and that everyone at The Harbour is clear about their role and responsibilities with regard to safeguarding and managing risk. We maintain an organisational culture that priorities safeguarding and we encourage all staff to attend fortnightly complex case meetings where safeguarding and risk are a prominent part of the discussion.

For clients who are at higher risk, or if a concern becomes apparent during therapy, we seek their permission to speak with their GP and any other relevant bodies. For any clients who are under the care of the secondary mental health team, we liaise with their case worker to ensure that there is holistic care.

What impact does our work have?

The impact that we have on our clients’ lives is what we feel most proud of. Before counselling sessions with The Harbour, 83% of our clients rated their mental health as very poor / poor and reported feeling “consumed by grief” and “stuck”. On average, clients that come to The Harbour have moderately severe levels of anxiety and moderate levels of depression. Through the in-depth counselling that we provide, data shows we reduce levels of anxiety and depression in our clients, improve their emotional well-being and help them to be able to cope with their problems. When taking into consideration the work we do, and that many of the people we see are living with a life-threatening condition, we think that these figures are remarkable and truly highlight the value of our charity. We monitor the outcomes of our work using quantitative and qualitative measures, a summary of which can be found below:

Quantitative outcomes

Clients are asked to complete standard measures of anxiety (GAD7) and depression (PHQ9) at the beginning, middle and end of their counselling at The Harbour. In the table below we compare our self-referring clients’ scores when they come into the service and when they have completed treatment. A higher score represents a greater level of distress.

**GAD7(anxiety) ** PHQ9 (depression)
Mean score at beginningof treatment
11		 13
Mean score at end of treatment 6 7
Mean change -5 -6

The GAD7 and PHQ9 classifications are as follows:

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

GAD7 Score **PHQ9 ** Score
Mild 0-5 None 0-4
Moderate 6-10 Mild 5-9
ModeratelySevere 10-15 Moderate 10-14
Severe 15-21 ModeratelySevere 15-19
Severe 20-27

Qualitative outcomes

At the end of their counselling, clients are sent an evaluation form that aims to gather more information about their experiences at The Harbour. A summary of the responses to these evaluation forms can be found below:

91% of clients felt they were 'a little better' or 'much better' at dealing with their problems after their counselling.

97% of clients reported an improvement in their emotional wellbeing:

Client quotes

“The Harbour provided a safe space to be sad and talk through my grief and the monumental fall out from that. My Therapist provided tools and ways to help navigate the future. It has given me a new outlook on my grief. Learning to live with it, but accepting what has happened and moving forward with the skills to keep my dad's memory alive.”

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

“I feel much more accepting of my father's death than I did six months ago. I feel more able to approach problems from a more grounded place and better able to make decisions. I feel more at peace with other aspects from my past and more ready to embrace life again. I'm feeling much more sociable and able to face new challenges.”

“I have learnt a lot about myself throughout my sessions & was able to express myself on how I felt. It was a relaxed & calming environment to be able to say how I felt & to feel emotion. It was my space to open up without being judged and for my Therapist to be so understanding & caring & very helpful. Fantastic therapist!!! I'm very grateful to of had all these sessions with The Harbour & with such a great therapist!!!”

Notable areas of focus of the charity during the year

Responding to the cost-of-living crisis

One of our key priorities is making sure that grief counselling is available to everyone who needs it. People experiencing financial difficulties are likely to experience more complicated responses to grief and circumstances such as being unable to pay bills or heat the house can cause extra stress for people who are dying or who have been bereaved. We know that only 29% of our clients are in full-time employment. As shown in the quotes from a couple of our clients below, death, dying and bereavement can also exacerbate difficult financial situations:

“Since my dad died, as the oldest of my siblings I have had to take on all of the financial and

administrative work following the death and supporting my mother who is not coping well. I also have three young children.”

“My brother died from cancer. I had become his carer and I lost my job as a result of this.”

We have focused on building relationships and partnerships with community-based organisations in financially deprived areas of Bristol to understand how we can best serve people affected by grief within specific communities. We are delighted to have secured funding to run a 6-month pilot delivering sessions from Knowle West in the Filwood Ward of Bristol, a disadvantaged area of South Bristol (some parts of it falling within the most deprived 10% of the country). We have worked closely with Knowle West Health Park and will be delivering individual therapy from their premises starting in April. We will also be running drop-in group sessions from a venue in Whitchurch.

We understand that some of the most financially deprived areas of Bristol also have limited services available and we recognise that for many people, the city centre provision is not accessible and that this can prevent them from accessing the services they so crucially need. Through working with community-based organisations and delivering sessions in community, we will be able to reach more people who are struggling

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

both financially and with grief.

Introducing an optional fee

In early 2022, The Harbour implemented an optional fee for clients. We recognised the need to have a sustainable and scalable income source and carefully outlined the principles so as not to create a financial barrier for anyone accessing our service. Our aim is to be a provider of choice for people seeking and able to afford paid-for therapy, whilst retaining a free and low-cost provision for anyone who needs it. Since the introduction, we have retained a free provision for 40% of our clients, 46% paid a subsidised fee and 14% paid the highest fee of £65.

Ongoing Covid-19 response

The legacy of Covid-19 is still having an enormous impact. We are seeing clients and the families of people who had difficulty accessing GP and hospital appointments during the pandemic and many people could not be with their loved ones at the end of their life, not attend funerals or perform their normal grieving rituals. This has meant that testing and treatment for life-threatening illnesses was delayed, sometimes fatally. Many other clients seek our support with grief that they had to initially experience in isolation.

Fundraising activities during the year

The majority of our income continues to come from Grants and Trusts Fundraising, for which we are incredibly grateful.

We were voted as Charity of the Year by Taste Tech who very kindly donated £1,000 to The Harbour. We also received a generous £15,000 from Charity Jobs.

We have also received generous donations from individuals and communities who have donated money or raised money on our behalf through events or in-memory donations.

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2023

Financial review

Income for the year is shown as £242,221 which is a small decrease compared to the previous year’s total of £277,315. Expenditure decreased from £240,793 in 2021/22 to £227,706. This left a surplus for the year of £14,515, compared with a surplus in the previous year of £36,522. Total unrestricted funds for the year increased from £118,683 in 2021/22 to £120,198. Total funds carried forward are £146,818 compared to £132,303 in 2021/22.

Reserves Policy

The management committee is working to build up our reserves and have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (“the free reserves”) held by the charity should be three to six months of the resources expended. That’s a reserves level of between £60,000 - £120,000. Current reserves sit at £120,198, approximately 6 months of operation. This leaves us on target of £120,000 in free reserves.

It remains a priority for the Board to maintain 3 to 6 months of operating costs as reserves, but we are balancing this need against the operational demands of the organisation.

Responsibilities of the trustees

The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations. The trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

14/12/2023 ………………………………………Lily Eastwood (Chair) Date…………….…………

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

INDEPENDENT EXAMINERS REPORT

YEAR ENDED 31 MARCH 2023

I report on the accounts of the charitable company for the year ended 31[st] March 2023 which are set out on pages 12 – 23.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Geoff Archer Bristol Community Accountants CIC The Park Daventry Road Knowle, 14/12/2023 Bristol, BS4 1DQ Date…………..……………………

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities:
4
Grants and contracts
Other charitable activities
Investment income
5
Total
Expenditure on:
Raising funds
6
Charitable activities
6
Other
6
Totals
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
88,819
62,445
12,211
746
164,221
22,400
139,087
1,219
162,706
1,515
118,683
120,198		 Restricted
Funds
£
78,000
-
-
-
78,000
-
65,000
-
65,000
13,000
13,620
26,620		 Total Funds
2023
£
166,819
62,445
12,211
746
242,221
22,400
204,087
1,219
227,706
14,515
132,303
146,818		 Total Funds
2022
£
203,099
74,077
132
7
277,315
12,425
227,479
889
240,793
36,522
95,781
132,303

All of the activities of the charity are classed as continuing

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

*Details of the allocation of 2022 total funds between unrestricted and restricted are shown in note 15

The notes on pages 14 to 23 form part of these financial statements

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

BALANCE SHEET

FOR THE YEAR ENDED 31 MARCH 2023

Note
FIXED ASSETS
Tangible assets
11
CURRENT ASSETS
Debtors and prepayments
12
Cash at bank and in hand
CREDITORS: Amounts falling due within one year
13
Net current assets
NET ASSETS
RESERVES:
Restricted funds
14
Unrestricted funds
14
General		 2023
£
-
15,943
140,107
156,050
(9,232)
146,818
146,818
26,620
120,198
146,818		 2022
£
-
27,016
111,760
138,776
(6,473)
132,303
132,303
13,620
118,683
132,303

The directors are satisfied that the company is entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies' regime and in accordance with FRS102 SORP.

These financial statements were approved by the directors and are signed on their behalf by:

……………………………………..

Date: 14/12/2023

Lily Eastwood - Chair of Trustees

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Basis of Preparation

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

2 Accounting Policies

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

Fixtures, Fittings and equipment 3 Years Straight Line Leasehold property improvements Over the life of the lease

Items with an indvidual cost of over £1,000 will be treated as fixed assets.

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted general funds - these are the funds which can be used in accordance with the charitable objects at the discretion of the trustees

Designated funds - these are funds set aside by the trustees out of general funds for specific purposes or projects.

Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

Income and Endowments from:

3 DONATIONS

Donations have been received from the following sources:

Charitable trust donations
Individual donations
Gift Aid
Donations prior year
Charitable trust donations
Individual donations
Gift Aid		 Unrestricted
Funds
£
64,029
10,473
14,317
88,819
Unrestricted
Funds
£
75,109
73,818
1,672
150,599		 Restricted
Funds
£
78,000
-
-
78,000
Restricted
Funds
£
52,500
-
-
52,500		 Total Funds
2023
£
142,029
10,473
14,317
166,819
Total Funds
2022
£
127,609
73,818
1,672
203,099		 Total Funds
2022
£
127,609
73,818
1,672
203,099

4 CHARITABLE ACTIVITIES:

GRANTS AND CONTRACTS

Grants have been received from the following sources:

Bristol Clinical Commissioning Group
Bristol & South Glos IAPT Services		 Unrestricted
Funds
£
59,660
2,785
62,445		 Restricted
Funds
£
-
-
-		 Total Funds
2023
£
59,660
2,785
62,445		 Total Funds
2022
£
58,262
15,815
74,077

Charitable Activities prior year - all unrestricted

OTHER CHARITABLE ACTIVITIES

Room hire
Client Fees		 Unrestricted
Funds
£
1,116
11,095
12,211		 Restricted
Funds
£
-
-
-		 Total Funds
2023
£
1,116
-
1,116		 Total Funds
2022
£
132
-
132

Other charitable activities prior year - all unrestricted

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

5 INVESTMENT INCOME

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|||||| |---|---|---|---|---| |Unrestricted|Restricted|Total Funds|Total Funds| |Funds|Funds|2023|2022| |£|£|£|£| |Bank interest|746|-|746|7|

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Investment income prior year - all unrestricted

6 TOTAL RESOURCES EXPENDED

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||||||| |---|---|---|---|---|---| |Fundraising/|Provision| |Voluntary|of|Govern.|2023|2022| |Income|Counselling|Costs|Total|Total| |£|£|£|£|£| |Costs directly allocated| |to activities| |Staff costs|-|93,005|-|93,005|110,945| |Staff training|-|194|-|194|308| |Premises|-|24,251|-|24,251|23,252| |-|-| |Other office expenditure|11,709|11,709|15,947| |-|-| |Supervision|2,615|2,615|3,080| |-|-| |Fundraising|22,400|22,400|12,425| |-|-| |Sessional therapy|3,968|3,968|3,069| |Governance|-|-|264|264|-| |Accountancy fees|-|7,083|955|8,038|8,019| |Support costs allocated| |to activities| |-|-| |Management and office staff|61,262|61,262|63,748| |22,400|204,087|1,219|227,706|240,793| |Total Resources Expended prior year|Unrestricted|Restricted|Total Funds| |Funds|Funds|2022| |£|£|£| |-| |Raising funds|12,425|12,425| |Charitable activities|184,258|43,221|227,479| |Other|889|-|889| |197,572|43,221|240,793|

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7 NET INCOMING RESOURCES FOR THE YEAR

This is stated after charging:

----- Start of picture text -----
|||| |---|---|---| |2023|2022| |£|£| |Independent Examination|955|889|

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

8 STAFF COSTS

Staff costs were as follows:
Wages and salaries
Social security costs
Employer's Pension		 2023
£
149,230
3,035
2,002
154,267		 2022
£
167,491
4,779
2,423
174,693

No employee received emoluments of more than £60,000.

The average monthly head count was 13 staff (2022: 14 staff)

The average weekly number of employees during the year was as follows:

Provision of counselling services
Administration and management		 2023
No.
10
3
13		 2022
No.
11
3
14

Trustee remuneration and expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022: £nil) neither were they reimbursed expenses during the year (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).

The key management personnel of the charity comprise the board of trustees & the Chief Executive Officer. The total employee benefits of key management personnel, during the year, total £50,825 (2022: £45,092).

9 Taxation

The charity is exempt from corporation tax on its charitable activities.

10 Related Party Transactions

During the year there were no related party transactions (2022: £2,685 of wages were paid to a sister of a trustee)

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

----- Start of picture text -----
11 TANGIBLE FIXED ASSETS Leasehold Leasehold Fittings & Total
Improvements Equipment
£ £ £ £
COST
At 1 April 2022 38,806 26,906 25,289 52,195
At 31 March 2023 38,806 26,906 25,289 52,195
DEPRECIATION
At 1 April 2022 38,806 26,906 25,289 52,195
- - - -
Charge for the year
At 31 March 2023 38,806 26,906 25,289 52,195
Net book value
At 31 March 2023 - - - -
12 DEBTORS 2023 2022
£ £
Debtors 15,157 26,277
Prepayments 786 739
15,943 27,016
----- End of picture text -----

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

13 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

14
R10
R07		 Trade creditors
Accruals and deferred income
ANALYSIS OF CHARITABLE FUNDS
RESTRICTED FUNDS
Albert Gubay
Fyrish Foundation
James Tudor Foundation
John James Foundation
The February Foundation
The Grateful Society
The Hospital Saturday Fund
Newby Trust
Wesleyan
Wessex Water
The Society of Merchant Venturers
Quartet
GENERAL FUNDS
General funds
Total Funds
Purpose of restricted funds:		 At
01-Apr
2022
£
-
-
-
3,520
-
-
-
-
-
-
100
10,000
13,620
At
01-Apr
2022
£
118,683
118,683
132,303		 Incoming
resources
£
25,000
5,000
10,000
8,000
6,000
4,000
2,000
5,000
10,000
3,000
-
-
78,000
Incoming
resources
£
164,221
164,221
242,221		 2023
£
8,086
1,146
9,232
Outgoing
resources
£
(25,000)
(5,000)
(10,000)
(8,000)
(6,000)
(4,000)
(2,000)
(5,000)
-
-
-
-
(65,000)
Outgoing
resources
£
(162,706)
(162,706)
(227,706)		 2022
£
5,406
1,067
6,473
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
Transfers
£
-
-
-		 At
31-Mar
2023
£
-
-
-
3,520
-
-
-
-
10,000
3,000
100
10,000
26,620
At
31-Mar
2023
£
120,198
120,198
146,818

The Albert Gubay Foundation – Staff costs related to the provision of free counselling sessions

Fyrish Foundation – Core costs for free counselling

The James Tudor Foundation – Towards counselling costs

John James Bristol Foundation – Free and subsidised counselling sessions

continued…

- 20 -

DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

Purpose of restricted funds (continued):

The February Foundation – Towards direct counselling costs

The Grateful Society – To deliver counselling to clients over the age of 60

The Hospital Saturday Fund – To deliver free counselling sessions

Newby Trust – To deliver counselling to clients over the age of 60

Wesleyan – Pilot project to deliver counselling at Knowle West Health Park

Wessex Water – Scope and develop psychoeducational / information sessions to support people facing death dying and bereavement in the Filwood Ward

The Society of Merchant Venturers – Funding to ensure services are accessible to BAME communities

Quartet Community Fund – For CEO time to particpate in networks and peer support and staff time to develop services.

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

15 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

RESTRICTED FUNDS

Principal Services :
Counselling grants
Portishead Nautical Trust
Wessex Water
John James Foundation
BAME / Deprivation:
The Society of Merchant Venturers
Other:
Quartet
GENERAL FUNDS
General funds		 At
01-Apr
2021
£
-
-
-
3,376
100
-
3,476
92,305
95,781		 Incoming
resources
£
30,000
3,000
2,000
7,500
-
10,000
52,500
224,815
277,315		 Outgoing
resources
£
(30,454)
(3,033)
(2,378)
(7,356)
-
-
(43,221)
(197,572)
(240,793)		 Transfers
£
454
33
378
-
-
-
865
(865)
-		 At
31-Mar
2022
£
-
-
-
3,520
100
10,000
13,620
118,683
132,303

Purpose of restricted funds:

Principle Services:

This money was invested into the delivery of our specialist psychodynamic counselling for people as they encounter death, dying and bereavement. One grant was given specifically to support for people living in deprived areas.

• Improving our Care Pathway / CRM development

• Create a better process for getting in touch with The Harbour, including improving our contact forms, integrating them with our database and facilitating the automation of tailored correspondence.

• Make bespoke changes to the CiviCRM (new database) system to support our clinical administration and fundraising functions, improving efficiency and working towards strengthening our funding base. Initial plans include implementing a system to collect client case studies and setting up a corporate section of our fundraising database to manage our corporate links.

• Make changes to the CiviCRM system to enhance our reporting capabilities. This will make it easier and less time consuming to extract the data that is necessary for us to monitor the effectiveness of our service. This includes, but is not limited to, clinical capacity, waiting times, clinical evaluation data and demographic data, all vital for understanding our impact.

• Team Away Day

continued…

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DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2023

Purpose of restricted funds (continued):

Other:

For CEO time to particpate in networks and peer support and staff time to develop services.

16 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible Fixed Assets
Cash at Bank and in Hand
Other Net Current Assets/(Liabilities)		 General
Fund
£
-
113,487
6,711
120,198		 Designated
Funds
£
-
-
-
-		 Restricted
Funds
£
-
26,620
-
26,620		 Total
£
-
140,107
6,711
146,818

ANALYSIS OF NET ASSETS BETWEEN FUNDS - PREVIOUS YEAR

Tangible Fixed Assets
Cash at Bank and in Hand
Other Net Current Assets/(Liabilities)		 General
Fund
£
-
98,140
20,543
118,683		 Designated
Funds
£
-
-
-
-		 Restricted
Funds
£
-
13,620
-
13,620		 Total
£
-
111,760
20,543
132,303

17 COMPANY LIMITED BY GUARANTEE

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

- 23 -

DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

The following page does not form part of the

statutory accounts of the Charity

- 24 -

DocuSign Envelope ID: 466DDC93-2F61-499D-9F84-106D81B9FD9F

###

DETAILED INCOME AND EXPENDITURE ACCOUNT

###

----- Start of picture text -----
2023 2022 2021 2020 2019 2018
INCOME £ £ £ £ £ £
BNSSG CCG 59,660 58,262 81,595 58,262 57,639 57,639
Charitable Trusts 142,029 127,609 150,382 92,305 139,112 115,845
Room hire 1,116 132 153 6,164 10,749 8,404
Therapist services 13,880 15,815 10,851 26,111 31,201 59,746
Individual donations 10,473 73,818 20,614 33,844 18,341 14,389
Fund raising events - - - - 491 2,666
Company donations - - - - 750 3,915
Interest receivable 746 7 25 81 65 24
Gift aid 14,317 1,672 1,669 676 1,722 -
Sundry income - - - - 23 -
- - - - -
Other grants 4,737
TOTAL INCOME 242,221 277,315 270,026 217,443 260,093 262,628
EXPENDITURE
Salaries & wages (Inc NI) 154,267 174,693 167,313 180,346 181,183 160,387
Rent and rates 12,922 16,583 14,328 14,331 13,975 14,198
Supervision 2,615 3,080 2,985 5,915 4,388 6,047
Maintenance 3,728 1,353 1,917 24,810 12,159 2,064
Postage and stationery 2,281 1,294 2,259 4,616 5,659 3,754
Insurance 1,528 1,721 1,690 1,604 1,687 2,266
Telephone 1,803 1,726 1,679 1,812 1,429 1,268
Heat and light 3,543 1,356 3,690 2,666 1,158 1,903
Bookkeeping & payroll 7,083 7,130 1,370 857 1,981 2,097
Cleaning 4,058 3,960 2,411 4,225 (1,986) 4,245
Sundry 1,304 818 1,507 3,476 5,745 3,007
Subscriptions 1,333 1,381 965 959 1,141 1,020
Subsistence - - - - 339 1,256
Legal and professional 35 35 35 35 - 35
Training 194 308 1,483 107 556 1,238
Accountancy / Audit fees 955 889 797 559 499 449
- -
Depreciation 1,440 1,440 8,215 8,216
Travel & Entertainment 871 949 297 34 246 454
Governance 229 - - - - -
Bank charges 277 340 114 - - -
Publicity, events & venue hire 260 180 533 1,170 348 1,169
Fundraising 22,400 12,425 1,000 50 560 3,392
- - -
IT support Costs 2,052 7,503 22,059
- - - - - -
Equipment hire & expenses
Sessional Therapy 3,968 3,069 3,958 11,163 8,996 24,983
- - - - -
Awards and grants 3,506
TOTAL EXPENDITURE 227,706 240,793 233,830 260,175 248,278 246,954
Surplus / Deficit 14,515 36,522 36,196 (42,732) 11,815 15,674
----- End of picture text -----

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