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2022-03-31-accounts

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

ANNUAL REPORT AND FINANCIAL STATEMENTS

31 MARCH 2022

Charity Number 1008360 Company Registration Number 02681075

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2022

CONTENTS PAGE
Reference and administration details of the charity and its
advisors 2
Trustees’ annual report 3
Independent Examiner’s Report 11
Statement of financial activities (including income and
expenditure account) 12
Balance sheet 13
Notes to the financial statements 14

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

Reference and administration details of the Charity and its advisors

YEAR ENDED 31 MARCH 2022

Status

The Harbour is a company limited by guarantee (registration number 02681075) and granted charitable status by the Charity Commission under number 1008360.

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law and throughout this report are collectively referred to as the trustees.

The Trustees who served during the year and since the year end were as follows:

Directors and Trustees

Philippa Bayley – Trustee (resigned and re-appointed Chair in December 2021) Vicki Lamch – Treasurer (resigned in September 2021) Alysun Jones – Vice Chair (resigned and re-appointed December 2021) Mary Hamblyn – Trustee (appointed in July 2020) Rob Davenport – Trustee (resigned and re-appointed in December 2021) Toby Howkins – Trustee (resigned and was re-appointed in December 2020) Caroline Darrall – Trustee (appointed in June 2021) Richard Davies – Trustee (appointed in June 2021; resigned February 2022) Lily Eastwood – Trustee (appointed September 2022)

Registered Office

30 Frogmore Street Bristol BS1 5NA

Independent Examiner

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park Centre Daventry Road Knowle Bristol BS4 1DQ

Bankers

The Co-Operative Bank PLC Caf Bank Ltd, P.O. Box 101 25 Kings Hill Avenue 1 Balloon Street Kings Hill Manchester West Malling M60 4EP Kent ME19 4JD

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

Structure, governance and management

The Charity was established on 24 January 1992 by incorporation as a company limited by guarantee and registered as a Charity in February 1992. Consequently, the governing instrument of the Charity is its Memorandum and Articles of Association.

Reference and administrative information set out on page 2 forms part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Recruitment and appointment of trustees

The Directors of the company are also charity Trustees for the purpose of charity law and under the company’s Articles are known as Members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. One third of the membership shall retire annually but shall be eligible for re-election at the AGM.

The re-election of Trustees took place at the AGM on the 3rd December 2021. At the AGM Rob Davenport, Alysun Jones and Philippa Bayley all resigned as Trustees and were re-appointed. Philippa Bayley was reelected to the Chair position, and Alysun Jones to the Vice-Chair position.

We continue to seek new Trustees to join the Board, most notably to fulfil the roles of Treasurer and Secretary. We are also keen that the Board of Trustees becomes more representative of the population that we support in Bristol and surrounding areas, so would welcome new members from under-represented and minority groups.

Trustee induction and training

Prospective Trustees meet the Chair and CEO, and provide a CV and cover letter before being invited to attend a Trustee meeting, and, if mutually agreed, go forward for appointment. Trustees are encouraged to attend online and/or local training days on ‘Roles and Responsibilities of Trustees’ and other relevant workshops. Trustees are issued with guidelines about the role of Trustees and governance documents in the form of a ‘Welcome Pack’ which has been developed by Trustees.

Organisational structure

The Harbour has a Management Committee of Trustees who normally meet every six weeks and are responsible for the strategic direction and policy of the charity. The Committee typically has between six and eight members and the Chief Executive attends each meeting. A scheme of delegation is in place and day to day responsibility for the provision of the services rests with the Chief Executive, supported by the Clinical Lead. The Staff Team meet weekly and all staff, whether they are paid or voluntary, are expected to attend at least monthly.

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

Objectives and activities of the charity

The object for which the company is registered is to enhance the quality of life for those suffering from, or affected by, a physical life-threatening illness. To achieve this, The Harbour provides professional counselling and psychotherapy.

The main activities of the year focussed on providing 1:1 and couples counselling/psychotherapy, and group therapy to:

The practical activities carried out to bring about these changes are:

The people we support fall into the following categories:

The Harbour’s vision and values

Our vision is that everyone in Bristol has a safe space to talk and be listened to when they face death, dying and bereavement.

Our values are:

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

Our strategic priorities over the next three years are to:

  1. Increase our financial sustainability

  2. 1.1. Diversify and continually balance our income streams across different sources

  3. 1.2. Introduce a paid for service where clients pay for, or donate towards, their sessions if they are able to

  4. 1.3. Instigate and grow our corporate and community fundraising and implement an in memory and legacy giving programme.

  5. 1.4. Secure multi-year grant funding (one award) for our services

  6. Develop our service

  7. 2.1. Develop a more agile and responsive service delivery, being open to opportunities to bolster our service delivery with a provision that serves the needs of a wider client base.

  8. 2.2. Deliver remote and in-person services side by side

  9. 2.3. Build our evidence base - understand more about need, who we serve/don’t serve, efficacy, and user experiences

3. Build partnerships, communication and influence

6. Develop a resilient and supportive working culture

We continue to review these priorities to ensure they reflect the needs of the clients we support and the organisation.

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

The main achievements and performance of the charity during the year

We provide one-to-one, couples and group therapy to people who themselves have a life-threatening illness; people close to or caring for someone who is dying; and people who have been bereaved. In 2021/ 2022 we supported 225 people and delivered 1,539 counselling sessions and assessments.

The impact we have made on the people who have used our services

We monitor the outcomes of our work using quantitative and qualitative measures, a summary of which can be found below:

Quantitative outcomes

Clients are asked to complete standard measures of anxiety (GAD7) and depression (PHQ9) at the beginning, middle and end of their counselling at The Harbour. In the table below we compare our self-referring clients’ scores when they come into the service and when they have completed treatment. A higher score represents a greater level of distress. The results show that most of our clients come to The Harbour with high levels of anxiety and depression and that these improve throughout their time with us. When taking into consideration the work we do, and that many of the people we see are living with a life-threatening condition, we think that these figures are remarkable and truly highlight the value of our charity.

**GAD7(anxiety) ** PHQ9 (depression)
Average score at beginningof treatment
11		 12
Average score at end of treatment 6 7
Average change -5 -5

The GAD7 and PHQ9 classifications are as follows:

GAD7 Score **PHQ9 ** Score
Mild 0-5 None 0-4
Moderate 6-10 Mild 5-9
ModeratelySevere 10-15 Moderate 10-14
Severe 15-21 ModeratelySevere 15-19
Severe 20-27

Qualitative outcomes

At the end of their counselling, clients are sent an evaluation form that aims to gather more information about their experiences at The Harbour. A summary of the responses to these evaluation forms can be found below:

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

How would you rate your emotional wellbeing?

----- Start of picture text -----
45%
40%
35%
30%
25%
20%
15%
10%
5%
0%
Very Poor Poor Average Good Very Good
Before counselling After counselling
----- End of picture text -----

When asked what benefit they had gained from using our services, client comments included:

“My quality of life has improved, as have my relationships with those around me. I feel as though I've confronted a lot of the demons I was facing and have a better understanding of myself... I'm in much better shape because of it. Thank you.”

“These sessions were a huge support to me at a time of family crisis, personal crisis and the pandemic. I feel more resilient. I feel I understand myself a bit better and that I am more accepting of myself and my emotional responses now. I feel that these sessions will hold me in good stead, going forward in to this new chapter.” A client at The Harbour

In terms of demographic information, the people who referred themselves to us directly in 2021/22 can be described as follows. This demographic remained very similar to the data for 2020/21:

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

The main achievements and performance of the charity during the year

Change of Leadership

In April 2021, Sam Thomas tendered his resignation as CEO of The Harbour when he and his family made the decision to move to Scotland. Sam had held this position for 10 years and we are very thankful for all his hard work during his tenure. Sam and the Board worked closely to make arrangements for his departure and recruited a new CEO, Natasha Davies, who took up the post in August 2021.

Natasha came to The Harbour with a strong background in both commercial and public sector organisations, having worked most recently at the University of Bristol in their corporate partnerships team. Building on handover sessions from the previous CEO, she diligently and rapidly familiarised herself with all areas of The Harbour’s activities. She also developed a close rapport with the Board and a highly effective working relationship with the Chair. Her immediate focus was on the financial sustainability of the organisation, as reported in more detail below. She spearheaded both an emergency campaign for funding in January/February 2022, and the instigation of The Harbour’s first paid-for service in May 2022’ add ‘whilst ensuring that our service is still accessible to everyone, regardless of financial position, with a free and subsidised option. The Board have solid and ever-growing confidence in her ability to design and deliver on The Harbour’s plans and look forward to reporting on this further in next year’s report.

Covid-19 response

The Covid-19 pandemic has continued and we have been confronted by death in a way unseen before in this generation. With over 200,000 deaths from Covid-19 alone, the UK is facing a crisis of bereavement. This has shone a spotlight on the need for charities such as The Harbour. People have been forced to grieve in isolation, without access to their usual support networks or grieving rituals, making the crisis even more acute. The pandemic has not just impacted those who are grieving. Many of The Harbour’s clients are facing their own life-threatening illness or supporting someone with one; a large majority had to shield during lockdown, adding isolation, complexity and anxiety to an already difficult situation. On top of this, the population at large continues to face the fallout of months of postponed surgical operations and delays to life saving medical treatments. The impact on people’s mental health cannot be underestimated.

We have seen large fluctuations in demand for our service, with reduced numbers in lockdown periods and large increases in the periods following. As lockdown restrictions eased, we safely and successfully carried out a phased return to the premises. We have started offering a hybrid model of delivery, with online and faceto-face sessions offered in parallel. This means that both therapist and client preferences can be accommodated, and that our service is now more accessible than it was previously. This marks a significant change for a small organisation like The Harbour, and offers us increased flexibility in responding to changing circumstances, and potentially in scaling our services.

Introducing a paid-for service

Since The Harbour was founded 30 years ago, the charity has offered free counselling to all clients. The idea of a paying service had been mooted many times at The Harbour Board; we know that some of our clients can afford to pay for therapy but choose The Harbour due to our history, expertise and specialism in working with death and dying. We have also received client feedback suggesting that we should charge a fee. The introduction of a paid-for service presented an opportunity for The Harbour to have scalable income and greater financial sustainability.

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

In October 2021, the CEO and Board made the decision to move forward with instigating a paid-for service. We undertook market research and engaged in consultation with other charity leaders, funders and organisations to determine if and how we should do this. This research was of particular value in helping us to price our sessions and how to structure our subsidised offer. The CEO also undertook extensive consultation with the Clinical Lead and Harbour staff team to ensure that the organisation moved through this change process together.

We will report on the progress made with this service in our 22/23 report.

Fundraising activities during the year

Fundraising in 2021/2022 has been challenging, with the covid-19 pandemic continuing to cause huge disruptions and with our Fundraiser and CEO both leaving The Harbour we had periods of low resource. In January 2022, The Harbour had to launch an emergency fundraising appeal to address a short term cashflow issue and to ensure our future success. We took a three-pronged approach to dealing with this challenge: 1) a public funding appeal, including getting our message out via media channels such as BBC Points West and local radio, TV and newspapers; 2) appeals to our current and previous funders, to inform them of our circumstances, the reason behind it, and our future plans; and 3) refocused efforts with new funders with multi-year potential. Through these efforts we secured a 3-year grant of £25k/year from a new funder, and a generous donation of £100k over three years from an anonymous donor. We drew £45K of this in March 2022. We had a good end to the financial year and raised £127,609 from grants and trusts, £73,818 from individuals. Our income from contracts was £74,077.

Financial review

2021/22 was a challenging year and The Harbour experienced periods of financial difficulty. That being said, we ended the year with a surplus of £36,522. The one-off funding that had been available in 2020/21 to support the Covid-19 pandemic was not available and Trust and Foundation funding became more difficult to secure; the organisation experienced significant challenges to our cashflow in early 2022. However, our new CEO, Natasha Davis, in conjunction with the Board, worked diligently to improve our income generation through appeals to previous and new funders, a crowdsourcing effort, and the instigation of a new, paid-for service. In addition, an anonymous donor approached the Board and offered funding of up to £100,000 over 3 years to sustain the organisation. These changes led to the organisation finishing the 21/22 year with a small surplus, and the financial picture continues to improve into the 2022/23 year. At the time of writing (November 2022) the trustees are confident that the organization is a going concern.

Income for the year is shown as £277,315 which is a small increase compared to the previous year’s total of £270,026. Expenditure increased from £233,830 in 2020/21 to £240,793. This left a surplus for the year of £36,522, compared with a surplus in the previous year of £36,196. Total unrestricted funds for the year increased from £92,305 in 2020/21 to £118,683. Total funds carried forward are £132,303 compared to £95,781 in 2020/21.

Reserves Policy

The management committee is working to build up our reserves and have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (“the free reserves”) held by the charity should be six months of the resources expended, £120,000. Current reserves sit at £118,683, approximately 6

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DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2022

months of operation. This leaves us slightly below our target of £120,000 in free reserves based on expenditure projections for 2022/23.

It remains a priority for the Board to secure 6 months of operating costs as reserves, but we are balancing this need against the operational demands of the organisation.

Responsibilities of the trustees

The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations. The trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

20/12/2022 ………………………………………Philippa Bayley (Chair) Date…………….…………

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THE HARBOUR

INDEPENDENT EXAMINERS REPORT

YEAR ENDED 31 MARCH 2022

I report on the accounts of the charitable company for the year ended 31[st] March 2022 which are set out on pages 12 – 24.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians (MAAT).

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park Daventry Road Knowle, 21/12/2022 Bristol, BS4 1DQ Date…………..……………………

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DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2022

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities:
4
Grants and contracts
Other charitable activities
Investment income
5
Total
Expenditure on:
Raising funds
6
Charitable activities
6
Other
6
Totals
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
150,599
74,077
132
7		 Restricted
Funds
£
52,500
-
-
-		 Total Funds
2022
£
203,099
74,077
132
7		 Total Funds
2021
£
177,402
92,446
153
25
224,815 52,500 277,315 270,026
12,425
184,258
889		 -
43,221
-		 12,425
227,479
889		 14,830
218,168
832
197,572 43,221 240,793 233,830
26,378
92,305		 10,144
3,476		 36,522
95,781		 36,196
59,585
118,683 13,620 132,303 95,781

All of the activities of the charity are classed as continuing

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

*Details of the allocation of 2021 total funds between unrestricted and restricted are shown in note 15

The notes on pages 14 to 24 form part of these financial statements

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DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

BALANCE SHEET

FOR THE YEAR ENDED 31 MARCH 2022

Note
FIXED ASSETS
Tangible assets
11
CURRENT ASSETS
Debtors and prepayments
12
Cash at bank and in hand
CREDITORS: Amounts falling due within one year
13
Net current assets
NET ASSETS
RESERVES:
Restricted funds
14
Unrestricted funds
14
General		 2022
£
-
27,016
111,760		 2021
£
-
24,025
75,733
138,776
(6,473)		 99,758
(3,977)
132,303 95,781
132,303 95,781
13,620
118,683		 3,476
92,305
132,303 95,781

The directors are satisfied that the company is entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies' regime and in accordance with FRS102 SORP.

These financial statements were approved by the directors and authorised for issue on 20th December 2022 and are signed on their behalf by:

……………………………………..

20/12/2022 Date:

Philippa Bayley - Chair of Trustees

The notes on pages 14 to 24 form part of these accounts. Company Limited by Guarantee number - 2681075

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THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Basis of Preparation

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

2 Accounting Policies

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

Fixtures, Fittings and equipment

Leasehold property improvements

3 Years Straight Line

Over the life of the lease

Items with an indvidual cost of over £1,000 will be treated as fixed assets.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

THE HARBOUR

Unrestricted general funds - these are the funds which can be used in accordance with the charitable objects at the discretion of the trustees

Designated funds - these are funds set aside by the trustees out of general funds for specific purposes or projects.

Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

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THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

Income and Endowments from:

3 DONATIONS

Donations have been received from the following sources:

Charitable trust donations
Government grants
Individual donations
Gift Aid
Donations prior year
Charitable trust donations
Government grants
Individual donations
Gift Aid		 Unrestricted
Funds
£
75,109
-
73,818
1,672		 Restricted
Funds
£
52,500
-
-
-		 Total Funds
2022
£
127,609
-
73,818
1,672		 Total Funds
2021
£
150,382
4,737
20,614
1,669
150,599 52,500 203,099 177,402
Unrestricted
Funds
£
42,100
4,737
20,614
1,669		 Restricted
Funds
£
108,282
-
-
-		 Total Funds
2021
£
150,382
4,737
20,614
1,669
69,120 108,282 177,402

4 CHARITABLE ACTIVITIES:

GRANTS AND CONTRACTS

Grants have been received from the following sources:

Bristol Clinical Commissioning Group
Bristol & South Glos IAPT Services		 Unrestricted
Funds
£
58,262
15,815		 Restricted
Funds
£
-
-		 Total Funds
2022
£
58,262
15,815		 Total Funds
2021
£
81,595
10,851
74,077 - 74,077 92,446

Charitable Activities prior year - all unrestricted

OTHER CHARITABLE ACTIVITIES

Room hire Unrestricted
Funds
£
132		 Restricted
Funds
£
-		 Total Funds
2022
£
132		 Total Funds
2021
£
153
132 - 132 153

Other charitable activities prior year - all unrestricted

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DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

5 INVESTMENT INCOME

Bank interest Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2022
£		 Total Funds
2021
£
7 - 7 25

Investment income prior year - all unrestricted

6 TOTAL RESOURCES EXPENDED

Costs directly allocated
to activities
Staff costs
Staff training
Premises
Other office expenditure
Supervision
Fundraising
Sessional therapy
Governance
Depreciation
Accountancy fees
Support costs allocated
to activities
Management and office staff
Total Resources Expended prior year
Raising funds
Charitable activities
Other		 Fundraising/
Voluntary
Income
£
-
-
-
-
-
12,425
-
-
-
-
-		 Provision
of
Counselling
£
110,945
308
23,252
15,947
3,080
-
3,069
-
-
7,130
63,748		 Govern.
Costs
£
-
-
-
-
-
-
-
-
-
889
-		 2022
Total
£
110,945
308
23,252
15,947
3,080
12,425
3,069
-
-
8,019
63,748		 2021
Total
£
109,804
-
22,346
31,103
2,985
14,830
3,958
35
1,440
2,167
45,162
12,425 227,479 889 240,793 233,830
Unrestricted
Funds
£
14,730
113,462
832		 Restricted
Funds
£
100
104,706
-		 Total Funds
2021
£
14,830
218,168
832
129,024 104,806 233,830

7 NET INCOMING RESOURCES FOR THE YEAR

This is stated after charging:

This is stated after charging:
2022 2021
£ £
Depreciation - 1,440
Independent Examination 889 797

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DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

8 STAFF COSTS

Staff costs were as follows:
Wages and salaries
Social security costs
Employer's Pension		 2022
£
167,491
4,779
2,423		 2021
£
160,235
4,461
2,284
174,693 166,980

No employee received emoluments of more than £60,000.

The average monthly head count was 14 staff (2021: 12 staff)

The average weekly number of employees during the year was as follows:

Provision of counselling services
Administration and management		 2022
No.
11
3		 2021
No.
9
3
14 12

Trustee remuneration and expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2021: £nil) neither were they reimbursed expenses during the year (2021: £nil). No charity trustee received payment for professional or other services supplied to the charity (2021: £nil).

The key management personnel of the charity comprise the board of trustees & the Chief Executive Officer. The total employee benefits of key management personnel, during the year, total £40,882 (2021: £39,425).

9 Taxation

The charity is exempt from corporation tax on its charitable activities.

10 Related Party Transactions

During the year, Stefanie Lamch was employed by The Harbour as a Finance & Data Administrator. She is the sister of Vicki Lamch (Trustee - Resigned August 2021).

Other than the above, there were no other related party transactions during the year (2021: £Nil)

- 18 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

TANGIBLE FIXED ASSETS
Leasehold
Leasehold
Improvements
£
£
COST
At 1 April 2021
38,806
26,906
At 31 March 2022
38,806
26,906
DEPRECIATION
At 1 April 2021
38,806
26,906
Charge for the year
-
-
At 31 March 2022
38,806
26,906
Net book value
At 31 March 2022
-
-
DEBTORS
2022
£
Debtors
26,277
Prepayments
739
27,016		 TANGIBLE FIXED ASSETS
Leasehold
Leasehold
Improvements
£
£
COST
At 1 April 2021
38,806
26,906
At 31 March 2022
38,806
26,906
DEPRECIATION
At 1 April 2021
38,806
26,906
Charge for the year
-
-
At 31 March 2022
38,806
26,906
Net book value
At 31 March 2022
-
-
DEBTORS
2022
£
Debtors
26,277
Prepayments
739
27,016		 Fittings &
Equipment
£
25,289		 Total
£
52,195
26,906 25,289 52,195
26,906
-		 25,289
-		 52,195
-
26,906 25,289 52,195
- - -
2022
£
26,277
739		 2021
£
23,240
785
27,016 24,025

11 TANGIBLE FIXED ASSETS

12 DEBTORS

- 19 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

13 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Accruals and deferred income
14
ANALYSIS OF CHARITABLE FUNDS
RESTRICTED FUNDS
Principal Services :
Counselling grants
Portishead Nautical Trust
R10
Wessex Water
John James Foundation
R03
BAME / Deprivation:
The Society of Merchant Venturers
R04
Other:
R07
Quartet
GENERAL FUNDS
General funds
Total Funds		 At
01-Apr
2021
£
-
-
-
3,376
100
-		 Incoming
resources
£
30,000
3,000
2,000
7,500
-
10,000		 2022
£
5,406
1,067		 2021
£
3,030
947		 At
31-Mar
2022
£
-
-
-
3,520
100
10,000
6,473 3,977
Outgoing
resources
£
(30,454)
(3,033)
(2,378)
(7,356)
-
-		 Transfers
£
454
33
378
-
-
-
3,476 52,500 (43,221) 865 13,620
At
01-Apr
2021
£
92,305		 Incoming
resources
£
224,815		 Outgoing
resources
£
(197,572)		 Transfers
£
(865)		 At
31-Mar
2022
£
118,683
92,305 224,815 (197,572) (865) 118,683
95,781 277,315 (240,793) - 132,303

Purpose of restricted funds:

Principal Services:

This money was invested into the delivery of our specialist psychodynamic counselling for people as they encounter death, dying and bereavement. One grant was given specifically to support for people living in deprived areas.

• Improving our Care Pathway / CRM development

• Create a better process for getting in touch with The Harbour, including improving our contact forms, integrating them with our database and facilitating the automation of tailored correspondence.

continued…

- 20 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

Purpose of restricted funds (continued):

• Make bespoke changes to the CiviCRM (new database) system to support our clinical administration and fundraising functions, improving efficiency and working towards strengthening our funding base. Initial plans include implementing a system to collect client case studies and setting up a corporate section of our fundraising database to manage our corporate links.

• Make changes to the CiviCRM system to enhance our reporting capabilities. This will make it easier and less time consuming to extract the data that is necessary for us to monitor the effectiveness of our service. This includes, but is not limited to, clinical capacity, waiting times, clinical evaluation data and demographic data, all vital for understanding our impact.

Other:

For CEO time to particpate in networks and peer support and staff time to develop services.

- 21 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

15 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

RESTRICTED FUNDS

Covid-19 Relief:
Quartet Community Foundation
The Fore
J&M Britton Charitable Trust
St Jame's Place (Foundation)
Charities Aid Fund
Bristol City Council
National Lottery Community Fund
Premises Repair / Redecorating:
John James Foundation
BAME / Deprivation:
The Society of Merchant Venturers
Principal Services :
The February Foundation
The Portishead Nautical Trust
GENERAL FUNDS
General funds		 At
01-Apr
2020
£
-
-
-
-
-
-
-
-
-
-
-		 Incoming
resources
£
5,000
5,000
2,000
2,500
3,500
9,800
55,882
7,500
4,100
10,000
3,000		 Outgoing
resources
£
(5,000)
(5,000)
(2,000)
(2,500)
(3,500)
(9,800)
(55,882)
(4,124)
(4,000)
(10,000)
(3,000)		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-		 At
31-Mar
2021
£
-
-
-
-
-
-
-
3,376
100
-
-
- 108,282 (104,806) - 3,476
59,585 161,744 (129,024) - 92,305
59,585 270,026 (233,830) - 95,781

Purpose of restricted funds:

Covid-19 Relief:

The Covid-19 pandemic was a catalyst for digital transformation for The Harbour, as we quickly had to transition to online service delivery and administration, in order to both keep our clients safe and to ensure there was not a gap in our services at a time when they were needed the most. The money that we received to support us in this difficult time was invested in:

• Upgrading our database to CiviCRM, chosen to allow us to use one centralised and confidential system which meets the needs of both our clinical team and our fundraising team. This has been a really important and much needed step in allowing The Harbour to become more efficient, improved our data security and made it easier for us to produce data reports and keep track of service delivery

continued…

- 22 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

Premises:

During the various periods of lockdown, The Harbour had to quickly transition to seeing people virtually, reacting quickly to ensure people could still reach the support they needed. As lockdown regulations have eased, we have been very pleased able to start welcoming clients back to our premises on Frogmore Street. We have worked hard to ensure a safe and smooth return to the premises and have established a ‘return to premises working group’ that has taken responsibility for risk management and the development of new policies and procedures to protect our clients and staff in these difficult times. In order to keep our clients safe during the ongoing pandemic and to help reassure our clients that they are visiting a safe venue, we have:

• Purchased air filtration systems for our counselling rooms to improving the air quality and decreasing the spread of potentially harmful virus particles.

• Installed an intercom with a buzzer in each of our counselling rooms to reduce the number of people required in the building and to avoid using the waiting room, all of which makes it easier for us to adhere to social distancing recommendations.

• Increased the frequency of cleaning. The work above is particularly important and relevant for the clients of The Harbour, many of whom will either be particularly vulnerable to Covid-19 due to health conditions, and/or will be living with someone who is.

BAME / deprivation:

A key value of The Harbour is a commitment to diversity, which aims to remove any barriers to access, ensuring availability to everyone in Bristol. To ensure we reach a much more diverse population, we have:

• Engaged necessary sector-based professional support and expertise to ensure The Harbour's external communications, clinical pathways and services delivered are relevant and accessible to BAME communities and people experiencing deprivation.

• Actively developed relationships with organisations and networks that represent BAME communities and people experiencing deprivation to increase awareness and presence.

• Adapted our internal systems and processes, such as our client database CIVI, to monitor and evaluate the effectiveness of our approach to increasing the numbers of BAME and deprived individuals that use the service.

• Worked with sector colleagues, to better understand how we can ensure the relevance of the service we deliver in a BAME and deprivation context.

Principal Services:

This money was invested into the delivery of our specialist psychodynamic counselling for people as they encounter death, dying and bereavement. One grant was given specifically to support for people living in deprived areas.

- 23 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2022

16 ANALYSIS OF NET ASSETS BETWEEN FUNDS

General
Designated
Fund
Funds
£
£
Tangible Fixed Assets
-
-
Cash at Bank and in Hand
98,140
-
Other Net Current Assets/(Liabilities)
20,543
-
118,683
-
ANALYSIS OF NET ASSETS BETWEEN FUNDS - PREVIOUS YEAR
General
Designated
Fund
Funds
£
£
Tangible Fixed Assets
-
-
Cash at Bank and in Hand
72,257
-
Other Net Current Assets/(Liabilities)
20,048
-
92,305
-		 General
Fund
£
-
98,140
20,543		 Designated
Funds
£
-
-
-		 Restricted
Funds
£
-
13,620
-		 Total
£
-
111,760
20,543
118,683 - 13,620 132,303
Restricted
Funds
£
-
3,476
-		 Total
£
-
75,733
20,048
92,305 - 3,476 95,781

17 COMPANY LIMITED BY GUARANTEE

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

- 24 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

The following page does not form part of the

statutory accounts of the Charity

- 25 -

DocuSign Envelope ID: 6CEB99AC-69CC-46E5-B255-BE6B25C45DF9

THE HARBOUR

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

INCOME
BNSSG CCG
Charitable Trusts
Room hire
Therapist services
Individual donations
Fund raising events
Company donations
Interest receivable
Gift aid
Sundry income
Other grants
TOTAL INCOME
EXPENDITURE
Salaries & wages (Inc NI)
Rent and rates
Supervision
Maintenance
Postage and stationery
Insurance
Telephone
Heat and light
Bookkeeping & payroll
Cleaning
Sundry
Subscriptions
Subsistence
Legal and professional
Training
Accountancy / Audit fees
Depreciation
Travel
Recruitment
Bank charges
Publicity, events & venue hire
Fundraising
IT support Costs
Equipment hire & expenses
Sessional Therapy
Awards and grants
TOTAL EXPENDITURE
Surplus / Deficit		 2022
£
58,262
127,609
132
15,815
73,818
-
-
7
1,672
-
-		 2021
£
81,595
150,382
153
10,851
20,614
-
-
25
1,669
-
4,737		 2020
£
58,262
92,305
6,164
26,111
33,844
-
-
81
676
-
-		 2019
£
57,639
139,112
10,749
31,201
18,341
491
750
65
1,722
23
-		 2018
£
57,639
115,845
8,404
59,746
14,389
2,666
3,915
24
-
-
-		 2017
£
57,639
61,550
8,939
62,231
13,345
159
3,658
65
-
273
-
277,315
174,693
16,583
3,080
1,353
1,294
1,721
1,726
1,356
7,130
3,960
818
1,381
-
35
308
889
-
949
-
340
180
12,425
7,503
-
3,069
-		 270,026
167,313
14,328
2,985
1,917
2,259
1,690
1,679
3,690
1,370
2,411
1,507
965
-
35
1,483
797
1,440
297
-
114
533
1,000
22,059
-
3,958
-		 217,443
180,346
14,331
5,915
24,810
4,616
1,604
1,812
2,666
857
4,225
3,476
959
-
35
107
559
1,440
34
-
-
1,170
50
-
-
11,163
-		 260,093
181,183
13,975
4,388
12,159
5,659
1,687
1,429
1,158
1,981
(1,986)
5,745
1,141
339
-
556
499
8,215
246
-
-
348
560
-
-
8,996
-		 262,628
160,387
14,198
6,047
2,064
3,754
2,266
1,268
1,903
2,097
4,245
3,007
1,020
1,256
-
1,238
449
8,216
454
35
-
1,169
3,392
-
-
24,983
3,506		 207,859
124,507
14,058
5,130
896
3,375
1,534
1,169
1,617
1,761
4,368
542
571
453
90
757
418
8,216
176
762
-
-
120
-
2,256
23,320
-
240,793
36,522		 233,830
36,196		 260,175
(42,732)		 248,278
11,815		 246,954
15,674		 196,096
11,763

- 26 -