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2021-03-31-accounts

THE HARBOUR

ANNUAL REPORT AND FINANCIAL STATEMENTS

31 MARCH 2021

Charity Number 1008360 Company Registration Number 02681075

THE HARBOUR

FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2021

CONTENTS PAGE
Reference and administration details of the charity and its
advisors 2
Trustees’ annual report 3
Independent Examiner’s Report 11
Statement of financial activities (including income and
expenditure account) 12
Balance sheet 13
Notes to the financial statements 14

THE HARBOUR

Reference and administration details of the Charity and its advisors

YEAR ENDED 31 MARCH 2021

Status

The Harbour is a company limited by guarantee (registration number 02681075) and granted charitable status by the Charity Commission under number 1008360.

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law and throughout this report are collectively referred to as the trustees.

The Trustees who served during the year and since the year end were as follows:

Directors and Trustees

Vicki Lamch – Treasurer (resigned August 2021) Philippa Bayley – Trustee (re-appointed Chair in December 2020) Alysun Jones – Vice Chair (re-appointed December 2020) Toby Howkins – Trustee (resigned and was re-appointed in December 2020) Rob Davenport – Trustee (re-appointed in September 2019) Tina Duffy – Trustee (resigned December 2020) Mary Hamblyn – Trustee (appointed July 2020) Caroline Darrall – Trustee (appointed June 2021) Richard Davis – Trustee (appointed June 2021)

Registered Office

30 Frogmore Street Bristol BS1 5NA

Independent Examiner

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park Centre Daventry Road Knowle Bristol BS4 1DQ

Bankers

The Co-Operative Bank PLC Caf Bank Ltd, P.O. Box 101 25 Kings Hill Avenue 1 Balloon Street Kings Hill Manchester West Malling M60 4EP Kent ME19 4JD

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

Structure, governance and management

The Charity was established on 24 January 1992 by incorporation as a company limited by guarantee and registered as a Charity in February 1992. Consequently, the governing instrument of the Charity is its Memorandum and Articles of Association.

Reference and administrative information set out on page 2 forms part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Recruitment and appointment of trustees

The Directors of the company are also charity Trustees for the purpose of charity law and under the company’s Articles are known as Members of the Management Committee. Under the requirements of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of three years after which they must be re-elected at the next Annual General Meeting. One third of the membership shall retire annually but shall be eligible for re-election at the AGM.

The re-election of Trustees took place at the AGM on the 11th December 2020. At the AGM Toby Howkins resigned as a Trustee and was re-appointed, and Vicki Lamch resigned as Treasurer and was re-appointed. Tina Duffy resigned as a Trustee, and the remaining Trustees passed on their thanks to Tina for her support and commitment to the organisation over the past few years.

We continue to seek new Trustees to join the Board. We are particularly keen that the Board of Trustees becomes more representative of the population that we support, so would welcome new members from under-represented and minority groups.

Trustee induction and training

Prospective Trustees are invited to visit the organisation, meet with staff, and attend a Trustee meeting before going forward for appointment. Trustees are encouraged to attend local training days on ‘Roles and Responsibilities of Trustees’ and other relevant workshops. Trustees are issued with guidelines about the role of Trustees and governance documents in the form of a ‘Welcome Pack’ which has recently been developed by Trustees.

Organisational structure

The Harbour has a Management Committee of Trustees who normally meet every six weeks and are responsible for the strategic direction and policy of the charity. The Committee typically has between six and eight members and the Chief Executive attends each meeting. A scheme of delegation is in place and day to day responsibility for the provision of the services rests with the Chief Executive, supported by the Clinical Lead. The Staff Team meet monthly and all staff, whether they are paid or voluntary, are expected to attend.

Objectives and activities of the charity

The object for which the company is registered is to enhance the quality of life for those suffering from, or

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

affected by, a physical life-threatening illness. To achieve this, The Harbour provides professional counselling and psychotherapy, free of charge.

The main activities of the year focussed on providing 1:1 and couples counselling/psychotherapy, and group therapy to:

The practical activities carried out to bring about these changes are:

The people we support fall into the following categories:

During the Covid-19 pandemic we have restricted our service to people living in Bristol and the immediate surrounding area (see below for more information about our response to Covid-19).

In shaping the objectives for the year and planning activities, the trustees have considered the Charity commission’s guidance on public benefit, including the guidance 'public benefit : running a charity (PB2)'. The main activities undertaken in relation to those purposes during the year

In 2020/21:

The Covid-19 pandemic had a very significant impact on our service, and our clients in 2020/21. In April and May 2020 we experienced a sharp drop in referral numbers, and we transitioned all of our counselling services from face-face to remote sessions either on the telephone or video call. 80% of our case load at the time made this transition, and we continued to work in this way throughout the 2020/21 year.

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

The Harbour’s vision and values

Our vision is that everyone in Bristol has a safe space to talk and be listened to when they face death, dying and bereavement.

Our values are:

Our strategic priorities over the next three years are to:

Increase our financial sustainability and independence

Consolidate our services

Develop a solid, robust staff structure

Build partnerships, communicate and influence

Manage and develop our premises

In early 2020/21 we reviewed these priorities and will be revising them further in the 2021/22 year to ensure they reflect the needs of the clients we support and the organisation.

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

In terms of demographic information, of the people who referred themselves to us directly in 2020/21:

The main achievements and performance of the charity during the year

We achieved many significant improvements over the 2020/21 year:

Clinical work

Fundraising

Marketing and Communications

Organisation

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

Staff and Trustees

The impact we have made on the people who have used our services

We monitor the outcomes of our work using quantitative and qualitative measures, a summary of which can be found below:

Quantitative outcomes

Clients are asked to complete standard measures of anxiety (GAD7) and depression (PHQ9) at the beginning, middle and end of their counselling at The Harbour. In the table below we compare our self-referring clients’ scores when they come into the service and when they have completed treatment. A higher score represents a greater level of distress.

**GAD7(anxiety) ** PHQ9 (depression)
Mean score at beginningof treatment 11 12
Mean score at end of treatment 6 7
Mean change -5 -5

The GAD7 and PHQ9 classifications are as follows:

GAD7 Score **PHQ9 ** Score
Mild 0-5 None 0-4
Moderate 6-10 Mild 5-9
ModeratelySevere 10-15 Moderate 10-14
Severe 15-21 ModeratelySevere 15-19
Severe 20-27

Qualitative outcomes

At the end of their counselling, clients are sent an evaluation form that aims to gather more information about their experiences at The Harbour. A summary of the responses to these evaluation forms can be found below:

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

When asked what benefit they had gained from using our services, client comments included:

“I have been supported and helped to think about very big things and think about how I should proceed or if I should proceed-what are the options? Through engagement with my counsellor and The Harbour I have been able to come to acceptance of a situation I cannot change. My counsellor has been an important witness of my journey deep into aspects of my self that I have buried in order to protect my self and because she has listened, engaged, held me, the softer parts of me have emerged, after the anger, devastation and disbelief……the parts that will help me connect to others. A result of this is me beginning to re connect with family after 40 years!!! So I feel that I have gained the beginning of everything.”

“I have developed a much greater understanding of myself and my relationship with emotions. I still have a way to go, but I feel it is a real step forward in understanding things. I want to continue to work on things, as I'm not there yet. It has also helped me be less focused on blame and right and wrong.”

“These sessions were a huge support to me at a time of family crisis, personal crisis and the pandemic. I feel more resilient. I feel I understand myself a bit better and that I am more accepting of myself and my emotional responses now. I feel that these sessions will hold me in good stead, going forward in to this new chapter.”

"My experience with the Harbour has allowed me to come to terms with what I feel has been the toughest period of my life. When I started my counselling sessions I was at a very low ebb and struggling to deal with the death of my mother and birth of my child. I now feel that I have started this process and, importantly, am much more able to understand my responses to different emotional challenges in my life and respond accordingly. The sessions have made a huge positive impact on my mood, my outlook on life and my relationship with my family."

“I have benefitted immensely. I felt supported and very much cared for and understood. It was great to have the space and time to think. The weekly sessions helped me to focus, and I have learnt a lot. It has helped me to think about some of the hard decisions that I have to make regarding the care for my partner. I feel as if I am over the initial hurdle of non-acceptance of the whole situation to now accepting it, and sometimes being able to take one step back to look more objectively at what is best for my partner and also myself. Sometimes I am able to think about the future beyond this situation, and not feel guilty, angry or upset. I was not able to do that at all before starting the sessions. Thank you.”

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

“As a couple, we have been able to discuss our worries, concerns and difficulties more easily. We have also been able to understand each other better, which has in turn led to fewer ‘arguments’ and has created a more peaceful family. This in turn has reduced levels of stress, which is reflected in the children. The real test will be if/when I am hospitalised again and how everyone copes with it.”

Plans For the Future

As outlined above, we will continue to focus on delivering our key strategic priorities over the coming year.

Fundraising activities during the year

Income for the year was significantly improved on 2019/20, due in large part to successfully securing income from the DCMS Coronavirus Community Support Fund, and grants from grantmaking trusts who continued to support us over the year (from £92,305 in 2019/20 to £150,382 in 2020/21). Income from individual donations decreased from £33,844 in 19/20 to £20,614 in 20/21, and income from contracts reduced from £26,111 in 19/20 to £10,851 in 20/21.

Financial review

Overall we finished the 2020/21 year in a strong position, partly due to the availability of funding to support organisations that could meet the immediate needs of the Covid-19 pandemic. The financial landscape has subsequently become more challenging, and at the time of writing (November 2021), we are forecasting a deficit of a similar magnitude to that of 2019/20. The Board and the Management are aware of the position, and are taking positive action to increase our income and limit our expenditure. We are also evolving the organisation with a new CEO at the helm, who brings a fresh and ambitious strategic vision to diversify the services we offer to clients. The trustees are satisfied that with these plans in place, the organisation remains a going concern.

Income for the 20/21 year is shown as £270,026 which is an increase on the previous year’s total of £217,443. Expenditure decreased from £260,175 in 2019/20 to £233,830. This left a surplus for the year of £36,196, compared with a deficit in the previous year of £42,732. Total unrestricted funds for the year increased from £59,585 in 2019/20 to £92,305. Total funds carried forward are £95,781 compared to £59,585 in 2019/20.

Reserves Policy

The management committee is working to build up our reserves and have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (“the free reserves”) held by the charity should be six months of the resources expended. This leaves us below our target of £120,000 in free reserves based on expenditure projections for 2021/22.

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THE HARBOUR

TRUSTEES REPORT

YEAR ENDED 31 MARCH 2021

Responsibilities of the trustees

The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations. The trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

………………………………………Philippa Bayley (Chair) Date……6[th] Dec 2021…………

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THE HARBOUR

INDEPENDENT EXAMINERS REPORT

YEAR ENDED 31 MARCH 2021

I report on the accounts of the charitable company for the year ended 31[st] March 2021 which are set out on pages 12 – 24.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians (MAAT).

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park Daventry Road Knowle, Bristol, BS4 1DQ Date…6[th] Dec 2021……………………

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THE HARBOUR

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities:
4
Grants and contracts
Other charitable activities
Investment income
5
Total
Expenditure on:
Raising funds
6
Charitable activities
6
Other
6
Totals
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
£
69,120
92,446
153
25		 Restricted
Funds
£
108,282
-
-
-		 Total Funds
2021
£
177,402
92,446
153
25		 Total Funds
2020
£
126,825
84,373
6,164
81
161,744 108,282 270,026 217,443
14,730
113,462
832		 100
104,706
-		 14,830
218,168
832		 13,368
245,695
1,112
129,024 104,806 233,830 260,175
32,720
59,585		 3,476
-		 36,196
59,585		 (42,732)
102,317
92,305 3,476 95,781 59,585

All of the activities of the charity are classed as continuing

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

*Details of the allocation of 2020 total funds between unrestricted and restricted are shown in note 16

The notes on pages 14 to 24 form part of these financial statements

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THE HARBOUR

BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2021

Note
FIXED ASSETS
Intangible assets
11
Tangible assets
12
CURRENT ASSETS
Debtors and prepayments
13
Cash at bank and in hand
CREDITORS: Amounts falling due within one year
14
Net current assets
NET ASSETS
RESERVES:
Restricted funds
15
Unrestricted funds
15
Designated
General		 2021
£
-
-
24,025
75,733		 2020
£
1,440
-
9,344
51,395
99,758
(3,977)		 60,739
(2,594)
95,781 58,145
95,781 59,585
3,476
-
92,305		 -
-
59,585
95,781 59,585

The directors are satisfied that the company is entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies' regime and in accordance with FRS102 SORP.

These financial statements were approved by the directors and authorised for issue on 6th December 2021 and are signed on their behalf by:

……………………………………..

Philippa Bayley - Chair of Trustees

The notes on pages 14 to 24 form part of these accounts. Company Limited by Guarantee number - 2681075

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THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Basis of Preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued on 16 July 2014), as amended by Update Bulletin 2 published in October 2018, effective for accounting periods beginning on or after 1 January 2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-condition have been met.

Amortisation is provided on all intangible assets at rates calculated to write off the costs over their expected useful life:

Database Development

Over 5 years straight Line

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THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

Fixtures, Fittings and equipment 3 Years Straight Line Leasehold property improvements Over the life of the lease

Items with an indvidual cost of over £1,000 will be treated as fixed assets.

Unrestricted general funds - these are the funds which can be used in accordance with the charitable objects at the discretion of the trustees

Designated funds - these are funds set aside by the trustees out of general funds for specific purposes or projects.

Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

- 15 -

THE HARBOUR NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

Income and Endowments from:

3 DONATIONS

Donations have been received from the following sources:

Charitable trust donations
Government grants
Fundraising
Individual donations
Gift Aid
Donations prior year
Charitable trust donations
Individual donations
Gift Aid		 Unrestricted
Funds
£
42,100
4,737
-
20,614
1,669		 Restricted
Funds
£
108,282
-
-
-
-		 Total Funds
2021
£
150,382
4,737
-
20,614
1,669		 Total Funds
2020
£
92,305
-
-
33,844
676
69,120 108,282 177,402 126,825
Unrestricted
Funds
£
57,305
33,844
676		 Restricted
Funds
£
35,000
-
-		 Total Funds
2020
£
92,305
33,844
676
91,825 35,000 126,825

4 CHARITABLE ACTIVITIES:

GRANTS AND CONTRACTS

Grants have been received from the following sources:

Bristol Clinical Commissioning Group
Bristol & South Glos IAPT Services		 Unrestricted
Funds
£
81,595
10,851		 Restricted
Funds
£
-
-		 Total Funds
2021
£
81,595
10,851		 Total Funds
2020
£
58,262
26,111
92,446 - 92,446 84,373

Charitable Activities prior year - all unrestricted

OTHER CHARITABLE ACTIVITIES

Room hire Unrestricted
Funds
£
153		 Restricted
Funds
£
-		 Total Funds
2021
£
153		 Total Funds
2020
£
6,164
153 - 153 6,164

Other charitable activities prior year - all unrestricted

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THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

5 INVESTMENT INCOME

Bank interest Unrestricted
Funds
£		 Restricted
Funds
£		 Total Funds
2021
£		 Total Funds
2020
£
25 - 25 81

Investment income prior year - all unrestricted

6 TOTAL RESOURCES EXPENDED

Costs directly allocated
to activities
Staff costs
Premises
Other office expenditure
Supervision
Fundraising
Recruitment
Sessional therapy
Governance
Depreciation & amortization
Accountancy fees
Support costs allocated
to activities
Management and office staff
Total Resources Expended prior year
Raising funds
Charitable activities
Other		 Fundraising/
Voluntary
Income
£
-
-
-
-
14,830
-
-
-
-
-
-		 Provision
of
Counselling
£
109,804
22,346
31,103
2,985
-
-
3,958
-
1,440
1,370
45,162		 Govern.
Costs
£
-
-
-
-
-
-
-
35
-
797
-		 2021
Total
£
109,804
22,346
31,103
2,985
14,830
-
3,958
35
1,440
2,167
45,162		 2020
Total
£
127,252
46,033
13,153
5,915
13,368
-
11,163
553
1,440
1,416
39,882
14,830 218,168 832 233,830 260,175
Unrestricted
Funds
£
13,368
203,604
1,112		 Restricted
Funds
£
-
42,091
-		 Total Funds
2020
£
13,368
245,695
1,112
218,084 42,091 260,175

7 NET INCOMING RESOURCES FOR THE YEAR

This is stated after charging:

Depreciation
Independent Examination		 2021
£
1,440
797		 2020
£
1,440
671

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THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

8 STAFF COSTS

Staff costs were as follows:
Wages and salaries
Social security costs
Employer's Pension		 2021
£
160,235
4,461
2,284		 2020
£
168,475
7,502
2,683
166,980 178,660

No employee received emoluments of more than £60,000.

The average monthly head count was 12 staff (2020: 12 staff)

The average weekly number of employees during the year was as follows:

Provision of counselling services
Administration and management		 2021
No.
9
3		 2020
No.
9
3
12 12

Trustee remuneration and expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).

The key management personnel of the charity comprise the board of trustees & the Chief Executive Officer. The total employee benefits of key management personnel, during the year, total £39,425 (2020: £38,651).

9 Taxation

The charity is exempt from corporation tax on its charitable activities.

10 Related Party Transactions

During the year, Stefanie Lamch was employed by The Harbour as a Finance & Data Administrator. She is the sister of Vicki Lamch (Trustee - Resigned August 2021).

Other than the above, there were no other related party transactions during the year (2020: £Nil)

- 18 -

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

11
INTANGIBLE ASSETS
COST
At 1 April 2020
At 31 March 2021
AMORTISATION
At 1 April 2020
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020
12
TANGIBLE FIXED ASSETS
COST
At 1 April 2020
At 31 March 2021
DEPRECIATION
At 1 April 2020
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
13
DEBTORS
Debtors
Prepayments		 Database
Development
£
7,200
7,200
5,760
1,440
7,200
-
1,440
Leasehold
Leasehold
Improvements
£
£
38,806
26,906
38,806
26,906
38,806
26,906
-
-
38,806
26,906
-
-
2021
£
23,240
785
24,025		 Database
Development
£
7,200
7,200
5,760
1,440
7,200
-
1,440
Leasehold
Leasehold
Improvements
£
£
38,806
26,906
38,806
26,906
38,806
26,906
-
-
38,806
26,906
-
-
2021
£
23,240
785
24,025		 Total
£
7,200		 Total
£
52,195
7,200
5,760
1,440
7,200
-
1,440
Fittings &
Equipment
£
25,289
26,906 25,289 52,195
26,906
-		 25,289
-		 52,195
-
26,906 25,289 52,195
- - -
2021
£
23,240
785		 2020
£
8,583
761
24,025 9,344

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THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

14 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Accruals and deferred income
15
ANALYSIS OF CHARITABLE FUNDS
RESTRICTED FUNDS
R01
Covid-19 Relief:
Quartet Community Foundation
The Fore
J&M Britton Charitable Trust
St Jame's Place (Foundation)
Charities Aid Fund
Bristol City Council
National Lottery Community Fund
R02
Premises Repair / Redecorating:
John James Foundation
R03
BAME / Deprivation:
The Society of Merchant Venturers
R04
Principal Services :
R07
The February Foundation
R10
The Portishead Nautical Trust
GENERAL FUNDS
General funds
Total Funds		 At
01-Apr
2020
£
-
-
-
-
-
-
-
-
-
-
-		 Incoming
resources
£
5,000
5,000
2,000
2,500
3,500
9,800
55,882
7,500
4,100
10,000
3,000		 2021
£
3,030
947		 2020
£
1,923
671		 At
31-Mar
2021
£
-
-
-
-
-
-
-
3,376
100
-
-
3,977 2,594
Outgoing
resources
£
(5,000)
(5,000)
(2,000)
(2,500)
(3,500)
(9,800)
(55,882)
(4,124)
(4,000)
(10,000)
(3,000)		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
- 108,282 (104,806) - 3,476
At
01-Apr
2020
£
59,585		 Incoming
resources
£
161,744		 Outgoing
resources
£
(129,024)		 Transfers
£
-		 At
31-Mar
2021
£
92,305
59,585 161,744 (129,024) - 92,305
59,585 270,026 (233,830) - 95,781

Purpose of restricted funds:

Covid-19:

The Covid-19 pandemic was a catalyst for digital transformation for The Harbour, as we quickly had to transition to online service delivery and administration, in order to both keep our clients safe and to ensure there was not a gap in our services at a time when they were needed the most. The money that we received to support us in this difficult time was invested in:

continued…

- 20 -

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

Purpose of restricted funds (continued):

• Upgrading our database to CiviCRM, chosen to allow us to use one centralised and confidential system which meets the needs of both our clinical team and our fundraising team. This has been a really important and much needed step in allowing The Harbour to become more efficient, improved our data security and made it easier for us to produce data reports and keep track of service delivery

Premises:

During the various periods of lockdown, The Harbour had to quickly transition to seeing people virtually, reacting quickly to ensure people could still reach the support they needed. As lockdown regulations have eased, we have been very pleased able to start welcoming clients back to our premises on Frogmore Street. We have worked hard to ensure a safe and smooth return to the premises and have established a ‘return to premises working group’ that has taken responsibility for risk management and the development of new policies and procedures to protect our clients and staff in these difficult times. In order to keep our clients safe during the ongoing pandemic and to help reassure our clients that they are visiting a safe venue, we have:

• Installed an intercom with a buzzer in each of our counselling rooms to reduce the number of people required in the building and to avoid using the waiting room, all of which makes it easier for us to adhere to social distancing recommendations.

• Increased the frequency of cleaning. The work above is particularly important and relevant for the clients of The Harbour, many of whom will either be particularly vulnerable to Covid-19 due to health conditions, and/or will be living with someone who is.

BAME / deprivation:

A key value of The Harbour is a commitment to diversity, which aims to remove any barriers to access, ensuring availability to everyone in Bristol. To ensure we reach a much more diverse population, we have:

• Engaged necessary sector-based professional support and expertise to ensure The Harbour's external communications, clinical pathways and services delivered are relevant and accessible to BAME communities and people experiencing deprivation.

• Actively developed relationships with organisations and networks that represent BAME communities and people experiencing deprivation to increase awareness and presence.

• Adapted our internal systems and processes, such as our client database CIVI, to monitor and evaluate the effectiveness of our approach to increasing the numbers of BAME and deprived individuals that use the service.

• Worked with sector colleagues, to better understand how we can ensure the relevance of the service we deliver in a BAME and deprivation context.

Principal Services:

This money was invested into the delivery of our specialist psychodynamic counselling for people as they encounter death, dying and bereavement.

- 21 -

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

16 Analysis of charitable funds - previous year, as required by paragraph 4.2. of the SORP

RESTRICTED FUNDS

At
01-Apr
Incoming
Outgoing
Transfers
2019
resources
resources
£
£
£
£
The Rank Foundation
-
1,000
(1,000)
-
The Bernard Sunley Foundation
-
5,000
(5,000)
-
The Portishead Nautical Trust
-
2,000
(2,000)
-
James Tudor Foundation
-
10,000
(10,000)
-
The Nisbet Trust
-
5,000
(5,000)
-
The Hospital Saturday Fund
-
2,000
(2,000)
-
The Lady Ryder of Warsaw Memorial Trust
-
5,000
(5,000)
-
John James Foundation
-
5,000
(5,000)
-
Screwfix Foundation
1,341
-
(1,341)
-
Quartet Express Fund
4,000
-
(4,000)
-
Percy Bilton Charity
500
-
(500)
-
Wesleyan Foundation
1,250
-
(1,250)
-
7,091
35,000
(42,091)
-
GENERAL FUNDS
General funds
95,226
182,443
(218,084)
-
102,317
217,443
(260,175)
-
Purpose of restricted funds:
The Rank Foundation
Towards repairs to the premises
The Bernard Sunley Foundation
Towards repairs to the premises
The Portishead Nautical Trust
Counselling for people aged 18-25
James Tudor Foundation
Counselling for people from low income groups
The Nisbet Trust
Counselling for people aged 18-24
The Hospital Saturday Fund
Towards the counselling service
The Lady Ryder of Warsaw Memorial
Trust (LRWMT)
Towards counselling services for people with cancer on low
John James Foundation
Towards The Harbour's response to the Covid-19 pandemic
Screwfix Foundation
Repairs and redecoration of the premises
Quartet Express Fund
Roof repairs		 At
01-Apr
Incoming
Outgoing
Transfers
2019
resources
resources
£
£
£
£
The Rank Foundation
-
1,000
(1,000)
-
The Bernard Sunley Foundation
-
5,000
(5,000)
-
The Portishead Nautical Trust
-
2,000
(2,000)
-
James Tudor Foundation
-
10,000
(10,000)
-
The Nisbet Trust
-
5,000
(5,000)
-
The Hospital Saturday Fund
-
2,000
(2,000)
-
The Lady Ryder of Warsaw Memorial Trust
-
5,000
(5,000)
-
John James Foundation
-
5,000
(5,000)
-
Screwfix Foundation
1,341
-
(1,341)
-
Quartet Express Fund
4,000
-
(4,000)
-
Percy Bilton Charity
500
-
(500)
-
Wesleyan Foundation
1,250
-
(1,250)
-
7,091
35,000
(42,091)
-
GENERAL FUNDS
General funds
95,226
182,443
(218,084)
-
102,317
217,443
(260,175)
-
Purpose of restricted funds:
The Rank Foundation
Towards repairs to the premises
The Bernard Sunley Foundation
Towards repairs to the premises
The Portishead Nautical Trust
Counselling for people aged 18-25
James Tudor Foundation
Counselling for people from low income groups
The Nisbet Trust
Counselling for people aged 18-24
The Hospital Saturday Fund
Towards the counselling service
The Lady Ryder of Warsaw Memorial
Trust (LRWMT)
Towards counselling services for people with cancer on low
John James Foundation
Towards The Harbour's response to the Covid-19 pandemic
Screwfix Foundation
Repairs and redecoration of the premises
Quartet Express Fund
Roof repairs		 Incoming
resources
£
1,000
5,000
2,000
10,000
5,000
2,000
5,000
5,000
-
-
-
-		 Outgoing
resources
£
(1,000)
(5,000)
(2,000)
(10,000)
(5,000)
(2,000)
(5,000)
(5,000)
(1,341)
(4,000)
(500)
(1,250)		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-		 At
31-Mar
2020
£
-
-
-
-
-
-
-
-
-
-
-
-
7,091 35,000 (42,091) - -
95,226 182,443 (218,084) - 59,585
102,317
217,443
(260,175)
-
Towards repairs to the premises
Towards repairs to the premises
Counselling for people aged 18-25
Counselling for people from low income groups
Counselling for people aged 18-24
Towards the counselling service
Towards counselling services for people with cancer on low
Towards The Harbour's response to the Covid-19 pandemic
Repairs and redecoration of the premises
Roof repairs		 59,585
incomes

continued…

- 22 -

THE HARBOUR

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

Purpose of restricted funds (continued):

Percy Bilton Charity Wesleyan Foundation

Towards the cost of furnishings Clinical Change Programme

- 23 -

THE HARBOUR NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 MARCH 2021

17 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Intangible Assets
Tangible Fixed Assets
Cash at Bank and in Hand
Other Net Current Assets/(Liabilities)		 General
Fund
£
-
-
72,257
20,048		 Designated
Funds
£
-
-
-
-		 Restricted
Funds
£
-
-
3,476
-		 Total
£
-
-
75,733
20,048
92,305 - 3,476 95,781

ANALYSIS OF NET ASSETS BETWEEN FUNDS - PREVIOUS YEAR

Intangible Assets
Tangible Fixed Assets
Cash at Bank and in Hand
Other Net Current Assets/(Liabilities)		 General
Fund
£
1,440
-
51,395
6,750		 Designated
Funds
£
-
-
-
-		 Restricted
Funds
£
-
-
-
-		 Total
£
1,440
-
51,395
6,750
59,585 - - 59,585

18 COMPANY LIMITED BY GUARANTEE

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

- 24 -

The following page does not form part of the

statutory accounts of the Charity

- 25 -

THE HARBOUR

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

INCOME
BNSSG CCG
Charitable Trusts
Room hire
Therapist services
Individual donations
Fund raising events
Company donations
Interest receivable
Gift aid
Sundry income
Other grants
TOTAL INCOME
EXPENDITURE
Salaries & wages (Inc NI)
Rent and rates
Supervision
Maintenance
Postage and stationery
Insurance
Telephone
Heat and light
Bookkeeping & payroll
Cleaning
Sundry
Subscriptions
Subsistence
Legal and professional
Training
Accountancy / Audit fees
Depreciation
Travel
Recruitment
Bank charges
Publicity, events & venue hire
Fundraising
IT support Costs
Equipment hire & expenses
Sessional Therapy
Awards and grants
TOTAL EXPENDITURE
Surplus / Deficit		 2021
£
81,595
150,382
153
10,851
20,614
-
-
25
1,669
-
4,737		 2020
£
58,262
92,305
6,164
26,111
33,844
-
-
81
676
-
-		 2019
£
57,639
139,112
10,749
31,201
18,341
491
750
65
1,722
23
-		 2018
£
57,639
115,845
8,404
59,746
14,389
2,666
3,915
24
-
-
-		 2017
£
57,639
61,550
8,939
62,231
13,345
159
3,658
65
-
273
-		 2016
£
56,676
44,191
6,354
54,117
6,568
-
970
146
-
12
270,026
167,313
14,328
2,985
1,917
2,259
1,690
1,679
3,690
2,167
2,411
1,507
965
-
35
1,483
-
1,440
297
-
114
533
1,000
22,059
-
3,958
-		 217,443
180,346
14,331
5,915
24,810
4,616
1,604
1,812
2,666
857
4,225
3,476
959
-
35
107
559
1,440
34
-
-
1,170
50
-
-
11,163
-		 260,093
181,183
13,975
4,388
12,159
5,659
1,687
1,429
1,158
1,981
(1,986)
5,745
1,141
339
-
556
499
8,215
246
-
-
348
560
-
-
8,996
-		 262,628
160,387
14,198
6,047
2,064
3,754
2,266
1,268
1,903
2,097
4,245
3,007
1,020
1,256
-
1,238
449
8,216
454
35
-
1,169
3,392
-
-
24,983
3,506		 207,859
124,507
14,058
5,130
896
3,375
1,534
1,169
1,617
1,761
4,368
542
571
453
90
757
418
8,216
176
762
-
-
120
-
2,256
23,320
-		 169,034
102,870
14,047
7,694
936
2,919
1,033
991
2,090
1,063
3,631
978
624
553
460
1,005
399
8,969
338
67
-
1,493
2,884
-
-
11,938
72
233,830
36,196		 260,175
(42,732)		 248,278
11,815		 246,954
15,674		 196,096
11,763		 167,054
1,980

- 26 -