Scouts We
## **TRUSTEES’ ANNUAL REPORT**
For the period From 01 04 2023 To 31 03 2024 | | tl |ft| Section A Reference and Administration Details ~~ee~~ Charity Name Grimsby & Cleethorpes District Scout Council ~~PB~~ Registered Charity Number 1008034 ~~Po~~ Charities Principal Address Cherrygarth Campsite Humberston Avenue Grimsby DN36 4SJ
Names of the charity trustees who manage the charity
|~~ee~~
~~ee~~|**Trustee Name**
~~ee~~
~~ee~~|**Office**
~~ee~~
|**Dates acted if not**
**for whole year**
~~ee~~
~~ee~~
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|---|---|---|---|
|1
~~ee~~
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~~a~~|Michelle Oldershaw
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~~a~~|Chair (Acting)
~~ee~~
|~~ee~~
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|2
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~~a~~|Carol Dillon
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~~a~~|District Commissioner (ex officio)
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~~ee~~|~~ee~~
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|3
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~~a~~
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~~ee~~|Mike Connor
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~~a~~
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~~ee~~|District Commissioner
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|4
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~~a~~|Elaine Pett
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~~a~~|District Secretary
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|5
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~~a~~|Lawrence Brown
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~~a~~|District Treasurer
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|6
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~~a~~
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~~ee~~|Rob Douglass
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~~a~~
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~~ee~~|Executive Member
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|7
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~~a~~|Dave Drinkell
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~~ee~~
|Executive Member
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|~~ee~~
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|8
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~~a~~|Rick Kirk
~~ee~~
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|Executive Member
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|9
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Grimsby & Cleethorpes District Scout Council Cherry Garth Scout Campsite, Humberston Avenue, N E Lincolnshire, DN36 4SJ Registered Charity Number(s) 100034 (England and Wales)
Section B Structure, Governance and Management
## Description of the charity’s trusts
|Structure|The District is managed by the District Board of Trustees, the|
|---|---|
||members of which are the Charity Trustees of the Scout District|
||which is an educational charity. As charity trustees they are|
||responsible for complying with legislation applicable to charities. The|
||committee consists of 3 independent representatives, Chair,|
||Secretary and Treasurer together with elected members.|
|||
|Responsibilities|Charity trustees are responsible for complying with legislation|
||applicable to charities. This includes registration, keeping|
||comprehensive accounts and making returns to the Charity|
||Commission as appropriate.|
||The Board of Trustees supports the District Commissioner in|
||meeting the responsibilities of the appointment and is responsible|
||for:|
||The maintenance of District property|
||The raising of funds and the administration of District finance|
||The insurance of persons, property and equipment|
||Assisting in the recruitment of adult support|
||Appointment of the chair, secretary and members of the|
||appointments advisory committee and appointment of any required|
||sub committees|
||Appointing District administrators and advisors other than those who|
||are elected|
|||
|Governing Document|The District governing documents are those of the scout|
||Association. They consist of a Royal Charter, which in turn gives|
||authority to the Bye Laws of the Association and the Policy,|
||Operation and Rules of the Scout Association|
|||
|Constitution|The District is a trust established under rules common to all scouts|
|||
|Trustee Appointment|The trustees are appointed in accordance with the Policy,
Organisation and Rules of the Scout Association|
|||
||The District Executive Committee has identified the major risks to|
|Risks and Internal|which they believe the District is exposed. These have been|
|Controls|reviewed and systems established to mitigate against them.|
||Risks include|
||
property and capital assets – the District has sufficient|
||property and capital assets insurance to mitigate against|
||damage and loss.|
||
capital replacement – included in budget setting discussions,|
||reliance on fundraising and availability of grant funding|
||
reduced income – the District has sufficient reserves to cover|
||overheads for nine months|
Grimsby & Cleethorpes District Scout Council Cherry Garth Scout Campsite, Humberston Avenue, N E Lincolnshire, DN36 4SJ Registered Charity Number(s) 100034 (England and Wales)
Section C
Objectives and Activities
Summary
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the aims of the Association is by providing an enjoyable and progressive training based on the Scout promise and law and guided by adult leadership.
The District provides
- Training and adult support
- Programme support Adventurous activities Residential opportunities
Public Benefit The District meets the Charities Commission public benefit criteria Statement under the advancement of education and the advancement of citizenship.
## Section D Main Achievements of Charity During The Year
In 2023/24,
- Support the re-opening of the few remaining sections which have remained closed since covid due to a lack of volunteers within the Group
- Continue to support Groups with recruitment and retention strategies to reduce the weekly input required from District team members, improving resilience and ability to grow and enabling the redirection of District resources
- Aim for sustainable growth in membership with an annual target of 5%
- Further recruitment and development of key District roles to support adults, support sections and programme delivery, support growth and development and support skills and activity training
- Maintain a focus on adult training to improve compliance with Scout Association training requirements for adult roles
- Refurbishment and development of campsite facilities and replacement of equipment.
## Achievements across the District included
- Following the successful recruitment of volunteers opened a new beaver section and scout section in a group located in an area social and economic deprivation. Achieved target growth of 12 young members in the beaver section, slow growth in the scout section
- Completed taster sessions and preparations for opening a closed beaver section. Deferred opening pending recruitment of adult volunteers.
- 3rd Squirrel section opened offering more opportunities for 4-6 year olds
- Whilst the District did not achieve the target growth of 5% for young members in the year it did achieve an increase in adult volunteers and is well placed to achieve the
Grimsby & Cleethorpes District Scout Council Cherry Garth Scout Campsite, Humberston Avenue, N E Lincolnshire, DN36 4SJ Registered Charity Number(s) 100034 (England and Wales)
growth target for next year
- Achieved full training compliance
- Re-established Scout Summer Camp. Held in Cleveland for one week and attended by 35 young people aged 10-14 years
- Commenced essential tree work and maintenance at the local campsite
|Section E|Finance Review||
|---|---|---|
|Reporting|The District has a gross income of less than £250,000 and therefore
operates Receipts and Payments accounts. Year end accounts are
shared with members at the Annual General Meeting||
|Reserve Policy|The District policy on reserves is to hold sufficient resource to continue||
||the charitable activities should income and fundraising activities fall||
||short. The District Board of Trustees considers that the District should||
||hold a sum equivalent to 9 months running costs circa £12000||
||||
|Investment Policy|The Districts income and expenditure is small and as a consequence
does not have sufficient funds to invest in longer term investments such||
||as stocks and shares. The District has therefore adopted a low risk||
||strategy for the investment of its funds. All funds are held in cash using||
||mainstream accounts, the scout association short term investment||
||service or investment bonds||
Section F Plans for Financial Year 2023/24
Commence discussions within the Nunsthorpe community to establish if there is the scope and opportunity to recruit new volunteers with a view to opening a new Group if feasible
Open a 4[th] Squirrel drey increasing the provision for 4-6 year olds
Open an additional Explorer Unit partnered with one of the village groups to widen the provision and accessibility for 14-18 year olds
Continue to support Groups with recruitment and retention strategies to reduce the weekly improving resilience and ability to grow and enabling the redirection of District resources
Aim for sustainable growth in membership with an annual target of 5%
Prepare the District teams and Groups for the Scout Association transformation plans
Further recruitment and development of key District roles to support adults, sections and programme delivery, support growth and development and support skills and activity training
Maintain a focus on adult training to improve compliance with Scout Association training requirements for adult roles
Introduce additional annual District events alongside the now re-established Scout Summer Camp.
Refurbishment and development of campsite facilities and replacement of equipment.
Grimsby & Cleethorpes District Scout Council Cherry Garth Scout Campsite, Humberston Avenue, N E Lincolnshire, DN36 4SJ Registered Charity Number(s) 100034 (England and Wales)
> Date ~~ee~~ 29 11 ~~a~~ 2024
Grimsby & Cleethorpes District Scout Council Cherry Garth Scout Campsite, Humberston Avenue, N E Lincolnshire, DN36 4SJ Registered Charity Number(s) 100034 (England and Wales)
## **Grimsby & Cleethorpes District Scout Council Balance Sheet**
|**Cash funds**
Current accounts
Cash
**Investment assets**
Bond
Debtors
Creditors
**Assets held for own use**
Land & buildings
Balance b/f
(Deficit)/ Surplus|**31/03/2024**
33,101.54
621.61
4,000.00
2,880.97
1,575.00
-
286,750.00|33,723.15
4,000.00
2,880.97
(1575.00)
286,750.00
325,779.12
339,005.92
(13226.80)
325,779.12|**31/03/2023**
46,365.70
917.66
4,000.00
5,003.07
4,030.51
-
286,750.00|47,283.36
4,000.00
5,003.07
4,030.51
-
286,750.00
339,005.92
340,818.88
(1812.96)
339,005.92|
|---|---|---|---|---|
## **Grimsby & Cleethorpes District Scout Council Income & Expenditure Account**
|**Income**
Net membership subscriptions retained
Grants
Shop & badges
District camps & sleepovers
Donations, sponsorship & events
Bank interest
Property rental - Cherrygarth
Property rental - Immingham
Activities
Minibus
Close Scout Post account
Explorers
Scout Active Support
Scout Radio
**Expenditure**
Water & sewerage
Electricity & gas
Insurance
Repairs & renewals
Sundry
Committee expenses
Minibus running
Website
Training & courses
Travel
Explorers
Scout Active Support
Scout Radio
Shop & badges
Professional fees
District camps & sleepovers
Activities
Climbing wall
Awards evening
Mobile phone
Bank charges|**31/03/2024**
2,871.50
-
155.50
7,449.41
1,181.86
210.94
9,007.81
3,759.60
404.00
-
1,664.82
3,072.71
526.77
255.37
30,560.29
4,600.39
3,778.16
5,020.77
12,502.45
426.82
-
16.76
628.78
-
772.80
2,679.61
232.42
169.40
335.94
140.40
7,242.20
786.44
3,138.24
1,054.02
165.74
95.75
43,787.09|**31/03/2023**
2,992.00
575.00
67.50
-
316.65
109.52
7,433.24
3,900.00
-
7,500.00
-
2,965.81
9.72
384.24
26,253.68
1,950.75
3,169.66
4,309.40
5,932.86
201.50
165.45
161.48
466.38
821.00
-
5,887.68
-
399.14
-
140.40
-
1,712.46
2,220.24
-
384.24
144.00
28,066.64|
|---|---|---|
- 43,787.09
**(Deficit)/ Surplus**
**(13226.80)**
**(1812.96)**
Independent examinerfs reportto the trustees of Grimsby, Cleethorpes and District Scout Council
I reportto the trustee5 on my examination of the accounts of the Grimsby, Cleethorpes and District
for the year ended 31" March 2024.
Responsibilities and basis of report
As the charity trustees of the Grimsby, Cleethorpes and District you are responsible for the
preparation of the accounts in accordance with the requirement5 of the Charities Act 2011 ('the
Act,).
I report in respect of my examination of the Grimsby, Cleethorpes and Distrirt accounts carried out
under section 145 of the 2011 Att and in carrying out my examination I have followed all the
applicable Directions given by the Charity Commission under settion 145(5)(b) of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
l. accounting records were not kept in respect of the Grimsby, Cleethorpe5 and District as required
by sertion 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Signed-
Name., Claire Bateman
Relevant professional qualification or membership of professional bodies lif any): FCA
Address.. l Mill Lane, Caistor, LN7 6UA
Date.. 6th January 2025