`` Chinnor Village Centre Trustee’s Annual Report & Accounts For the Year Ended 31 March 2025 Registered Charity No. 1007949 ## Chinnor Village Centre ## Annual Report & Accounts for the twelve months ending 31 March 2025 ## **Objectives** The Centre was established and registered with the Charity Commission in January 1992. The main purpose is to provide a range of facilities and social activities for the inhabitants of Chinnor and the surrounding parishes, thereby reducing potential social isolation and encouraging a sense of community and to relieve the elderly and younger ages from their disabilities. This is achieved by means of day care services, room hire and a coffee shop, providing a range of homemade refreshments. ## **Organisation** The membership consists of subscribing ‘Friends of the Village Centre’ and at the end of this financial period the total number of members stood at 100. Only ‘Friends’ (otherwise known as members) can vote at formal meetings or be elected to become a trustee and therefore join the Board of Trustees. The governance of the Centre is carried out by the Board of Trustees. There can be up to 9 Trustees, including up to 4 honorary officers and they are elected annually. The Board reports to an Open Meeting no fewer than 3 times per year including an Annual General Meeting, at which any ‘Friend’ can attend and vote. ## **Trustees** |**Trustees**||| |---|---|---| |Michael Moore|Chairman|Michele Pethers| |Andy Bennett|Vice Chairman|Elaine Stokes| |Cindy Bull|Secretary|Annette Dearmun| |Monica Itangata|Treasurer|Tracy Staskevitch| ## **Staff** Sue Collins Community Café Manager Julie Morgan Office Administration p/t Tina Clarke Senior Kitchen Assistant Rayne Hillcoat-Williams Office Administration p/t Gemma Burgess Kitchen Assistant Ffion Williams w/e Kitchen Assistant (18-20) Emily Carstairs Day Care Assistant Paul Beard w/e Kitchen Assistant (U18) Nina Ferber Day Care Assistant ## **Self-Employed** Susan Greengrass Bookkeeper p/t Zoe Luxford Cleaner ## **Independent Examiner** Stephen Beard Accountancy Services (approved by the Board of Trustees) ## **Banks and Investments** Lloyds Bank Thame, Oxon CCLA Fund London, EC4V 4ET 1 Registered Charity No.: 1007949 ## **Centre Report** ##  **Strategy and Mission** The Board of Trustees confirm their commitment to the key objects of the Constitution: - … provide facilities in the interests of social welfare … - … secure the establishment of a community centre … - … the provision of day centre facilities; ##  **Challenges** Stabilising the charity’s financial position continues to be the key focus of the Trustee Board and the business operation. Business dependence on grants and donations continues, defining business survival. In the Café long-term staff absences, a test on Sunday opening and a continued lack of footfall at the start and end of each day placed added pressure on staff costs. Day Care attendance numbers, although showing significant improvement (2024 vs. 2023 +22%), continue to be insufficient to cover staff salary and associated costs, as attendance fees are kept at a sustainable and affordable level for the local community. The dependency and needs of those attending Day Care has increased and the criteria for attendance will need review. April 2025 will bring added cost pressure; NMW +6.7% and increases in NI employer contributions (% and threshold) planned for FY 2025/26, not sustainable. Trustee Board will need to plan mitigating actions. Quantity of available volunteers slow to grow; captivating the interests of and sustaining commitment of a new generation of volunteers could pose unique challenges. ##  **Plans** Continued work with the external grant funding expert WCTD remains a priority, to maximise grant funding opportunities. Productivity in this area of our activity is critical to business survival fully acknowledging the cyclical nature of grant funding opportunities. A full review of staff costs was necessary anticipating government-imposed increases for FY2025/26 will result in operational change effective April 2025; a reduction in opening/paid hours. Our Community Café offers affordable homemade food and drinks whilst providing a welcoming space for people to meet, chat, and build relationships, helping to reduce social isolation and loneliness, particularly for those living alone or feeling disconnected. Our FMKC, Stroke Support and Friendship club attendees benefit from the provision of a hot meal. The VC is more than just a place to 'grab a coffee'; we play a crucial role in fostering social connections, promoting wellbeing and supporting the local economy. We plan a Kitchen Refurbishment project (upgrade of units and equipment) that will help the charity to maintain these services into the long-term and switching from gas to electric in the kitchen will offer significant environmental benefits, primarily through reduced on-site emissions and improved energy efficiency. 2 Registered Charity No.: 1007949 We will focus to establish a new brand identity for the Centre; developing a picture of how we operate, consistency of messaging, a new website. External and internal signage was updated in 2024, and the Coffee Shop was re-named Community Café. Day Care Services will be renamed Community Services; Day Care considered an old-fashioned label and not representative of the actual services provided. Effective April 2025, the job title for Community Services staff will be Co-ordinator, Club Activity. Two existing Funds, 1. ‘Friendship and Stroke Clubs designated’ and 2. ‘FMKC restricted’ will be merged creating ‘Community Services designated’. ##  **Achievements** - Access to cash as at 31 March 2025 £179K - £138K current account - £41K instant saver account (80% of Community Services and Minibus Funds) - Grants awarded: £30K including Chinnor, Aston Rowant and Sydenham Parish Councils, SODC, OCVA, OCF, Sported Foundation, Groundwork UK, Beacon Festival, Haddenham Beer Festival, Co-op Community - Donations received: £48.8K including CFC Charity Match for Dementia, Chinnor Open Gardens, Manor Stores, Chinnor Methodist Church, Parkers, 110 Dental, Sydenham PCC Fayre, Ivan Cammack Opticians, Just Giving, Members & friends of the VC ##  **All Operations** Deficit (excluding depreciation) of £9.9K - **Community Services:** £5.4K surplus - **Community Café:** £3.6K surplus - **Fundraising:** £31.8K surplus including events, donations, One Lottery, membership, and Santa’s sleigh - **Centre: £** 50.7K deficit ##  **Staff, Volunteers, the Local Community and Parish Councils** The Trustee Board extend their thanks to all staff and volunteers for their loyalty and contribution, the local community who respond so generously including legacy donations and the local parish councils of Chinnor, Aston Rowant and Sydenham for their financial support. ##  **Results** The detailed results for the year are set out in the Statement of Financial Activities on page 5. The Balance Sheet is shown on page 6. Associated notes are shown on pages 7 to 8. The Independent Examiner’s Report is included as page 9. ##  **Funds** The Centre has funds totalling £324,107 and that consists of the following funds: 3 Registered Charity No.: 1007949 - **Tangible Fixed Assets designated** fund of £147,347, which represents the original book cost values of the building, minibus, furniture, and equipment purchased less the annual depreciation charges to date. Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows: Buildings at 2% of cost, Equipment & furniture 3 years, and Vehicles at 10% of cost. - **Community Services designated** fund of £32,452 which is carried forward from the previous year and includes unspent grants and donations from the current financial year and is held to help cover the on-going provision of services. - **Minibus designated** fund of £17,585 is a reserve to replace (or repair) the minibus - **General Unrestricted** fund of £126,753, which is equivalent to 5.5 months of the Centre’s annual charitable expenditure, excluding the Friendship and Stroke club service that has its own designated fund. Ideally, the fund needs to show an increase to help meet the increasing needs of the local community. ##  **Investments** The current policy, when possible, is to invest surplus cash balance between - Medium and long-term investment in an actively managed fixed interest fund specifically for charities and designed to produce high income while preserving capital values. - Fixed rate interest-bearing short-term bank deposits - Cash available at bank on current accounts for meeting operating and one-off project requirements ##  **Annual General Meeting** The AGM will be held 3 September 2025 at the Village Centre, High Street, Chinnor Michael Moore Trustee & Chairman 4 Registered Charity No.: 1007949 **Chinnor Village Centre** **Statement of Financial Activates for the 12 months ending 31st March 2025** **----- Start of picture text -----**
12 Months 12 Months
Unrestricted Designated ended 31 ended 31
March 2025 March 2024
Notes: Funds Funds Total
INCOMING RESOURCES £ £ £ £
Friendship Club
Subscriptions from users 20,044 - 20,044 13,154
Grants 6,913 7,803 14,716 29,175
Donation 7203 7,203 -
Other 275 2740 3,015 -
Forget Me Knot
Community Services
Attendance 1,765 1,765 1,680
Donations 2,949 2,949 647
Grants - 3,000 3,000 -
Stroke Club
Attendance 617 - 617 757
Grant - 1000 1,000 638
Community Café Coffee Shop 131,585 - 131,585 118,459
Donations 702 702
Donations 9,833 - 9,833
Fundraising
Events 28,079 28,079 26,326
- -
General Grants - -
SODC 10,471 10,471 9,290
Garfield Weston - - - 25,000
Chinnor Village Centre
Other 835 835 983
Donations 20,703
Room Hire 18,228 - 18,228 21,561
Minibus 6120 3829 9,949 14,487
Investment Income 725 - 725 143
Total Incoming Resources 246,344 18,372 264,716 283,003
CHARITABLE EXPENDITURE
Staff 33729 33,729 26,821
Direct 10760 10,760 8,799
Community Services Other 4071 - 4,071 2724
-
Centre & Community Staff 108,286 - 108,286 96,756
Café Food & Drink 41,509 - 41,509 35,824
Other 60,659 - 60,659 56,416
Fundraising 6072 - 6,072 5,137
Minibus 7,289 2252 9,541 4,482
Depreciation 3 12,026 - 12,026 11,973
Total Charitable Expenditure 273,641 13,012 286,653 248,932
NET INCOMING/ (OUTGOING) RESOURCES (27,297) 5,360 (21,937) 34,071
Unrealised (loss) / gain on investment - - - -
Net Forget Me Knot Fund 1Apr2023/31 Mar2024 2,673
NET INCOMING/ (OUTGOING) RESOURCES (27,297) 5,360 (21,937) 36,744
TOTAL FUNDS AT 1 April 2023/ 31 March 2024 301,367 44,677 346,044 309,300
Transfers between Funds -
TOTAL FUNDS AT 1 April 2024/ 31 March 25 274,070 50,037 324,107 346,044
- 5 -
**----- End of picture text -----**
Registered charity No 1007949 **Chinnor Village Centre** ## **Balance Sheet as at 31 March 25** **----- Start of picture text -----**
||||| |---|---|---|---| |31 March| |2025|31 March 2024| |Notes:|£|£| |TANGIBLE FIXED ASSETS|3|147,347|158,153| |CURRENT ASSETS| |Stocks|1,701|1,679| |Bank & Cash| |CCLA COIF Cash Deposit|979|933| |Bank Cash Deposits|40,429|35,000| |Bank Current Accounts|138,254|153,453| |Credit Card|97|562| |Petty Cash|113|146| |Cash in Hand|968|740| |Debtors|7|3,537|3,041| |Total Current Assets|186,078|195,554| |CREDITORS|8|(9,318)|(7,663)| |NET CURRENT ASSETS|176,760|187,891| |TOTAL NET ASSETS|324,107|346,044| |FUNDS| |Designated Tangible Fixed Assts|5|147,347|158,153| |Designated Day Care, Stroke Club & Talking Circle|5|15,939|15,371| |Designated Minibus|5|17,585|17,177| |Restricted Forget Me Knot Club|5|16,513|12,129| |General|5|126,723|143,214| |TOTAL FUNDS|324,107|346,044| **----- End of picture text -----**
The accompanying notes on pages 8 ,9 and 10 form part of these Accounts. Approved by the Trustees at the Management Committee Meeting on 27th August 2025 Signed on behalf by: Chair Treasurer Registered charity No 1007949 - 6 - ## **Chinnor Village Centre** Statement of Financial Activates for the 12 months ending 31st March 2025 12 Months ended 31 March 2025 ## **3. Tangible Fixed Assets** **----- Start of picture text -----**
Centre
Building
& Car Equipt &
Park Furn. Vehicles Total
£ £ £ £
Cost
at 1 April 2024 291,186 10,807 44,860 346,853
Additions 1,218 1,218
Disposals - -
at 31 March 2025 291,186 12,025 44,860 348,071
Depreciation
at 1 April 2024 158,340 8,678 21,682 188,700
Annual Charge 5,824 1,716 4,486 12,026
Adjustments (2) (2)
Disposals - -
at 31 March 2025 164,164 10,392 26,168 200,724
Net Book Value
At 1 April 2024 132,846 2,129 23,178 158,153
At 31 March 2025 127,022 1,633 18,692 147,347
**----- End of picture text -----**
## **4. Capital Commitments** ## **5. Movement in Funds** |Balance 1 April 2024
Net Incoming /
(Outgoing) Resources
Additions to Tangible
Assets
Disposals of Tangible
Assets
Depreciation of
Tangible Assets
Depreciation of
Disposals of Tangible
Assets
Transfers
Balance 31 March 202|**Tangible**
**Fixed**
**Assets**
£
158,153
2
1,218
-
(12,026)
-
5
147,347|**Day**
**Care,**
**Stroke**
**Club &**
**Talking**
**Circle**
**Minibus**
£
**£**
15,371
17,177
568
408
-
15,939
17,585
**Designated Fund**|**Forget**
**Me**
**Knot**
**Club**
**£**
12,129
4,384
16,513|**Unrestricted**
**Total**
**General**
**Funds**
**£**
143,214
346,044
(16,491)
-11,129
1,218
(12,026)
126,723
324,107| |---|---|---|---|---| Funds are explained in the Funds section of the Trustees Annual Report. Reg Charity No : 1007949 - 7 - ## **Chinnor Village Centre** Statement of Financial Activates for the 12 months ending 31st March 2025 ## **Chinnor Village Centre** ## **6. Activities** The principal activities of the Association continue to be provision of Day Care for the elderly and the Coffee Shop, which is the main source of income. |**7. Debtors**
Amounts due receivable
**8. Creditors**
VAT
Fundraisng Donations
Payroll Tax ,NIC and Pension
Suppliers and accrued liabilities|**2025**
3,537
3,537
**2025**
4,990
-
299
4,029
9,318|**2024**
3,041
3,041
**2024**
4,949
168
277
2,269
7,663| |---|---|---| Reg Charity No : 1007949 - 8 - Chinnor Villa e Centre Inde endent Examiner's Re ort to the Trustees of Chinnor Villa e Centre This report on the accounts of Chimior Village Centre for the twelve months ¢nd¢d 31 March 2025 is in respect of an examination carried out under S43 of the Charities Act 1993 Respeetive responsibilities of trustees and examiner As the trustees you are responsible for the preparation of the accounts. you consider the audit requirement of section 43(2) of the Charities Act 1993 (the Act) do not apply. It is my responsibility to issue this report on the accounts in accordance with the ternis of Regulation 7 of the Charities (Accounts and Reports) Regulations 1995. Basis of independent examiner's report My examination was carried out in accordance with the general direction given by the Charity Commission under section 43(7) (b) of the Act. The examination includes a review of the accounting records kept by the trustees and a comparison of the accounts with thosc records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you, as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an audit opinion on the view taken by the accounts, Independent examiner's statement In connection with my examination, no matter has come to my attention: l. Which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act have not been met or 2. To which, in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stephen Beard Accountancy Services l O Cheshire Road Date: 17 hu9(Ask 2oLS Thame Oxon OX9 LQ Registered Charity No.: 1007949