Chinnor Villag¢ Centr¢ Tnkn's Annual Rep)rt & Accounts For the Year Ended 31 March 2022 Registered Cliarity No. 1007949
Chinnor Vil e Centre ccounts for the twelve months 31 Marcb 2022 Objectiv The Centre was established and r¢gistered with the Cl)arity Commission in January 1992. The main purpose is to provide a range of facilities and Cial activities for the iDlthitaDts of Chinnor and the surn)unding parishes, thereby reducing potential social isolation and encouraging a sense of comtnunity and to r¢li¢v¢ th¢ cldcrly and younger ages from their disabilities. This is achieved by mcans of day Lwe services and a coffee SIp, providingF a OrganisatioD The membersbip consists of subscribing 'Friends of th¢ Villag¢ Centre. and at the end of this financial p¢riod th¢ tolal numlKr of meM[S stood at 98. Only 'Friends' (otherwise known as members) can vote at forn)al meetings or be elected to become a and therefore join the Board of Trustees. The governance of the Centre is carried out by the Board of Trustees. There can be up to 9 Tntee$, including up to 4 honordry oificers and th¢y e elected annuaIly. The Board reports to an OF Mceting no fewer that 3 times per year including an All CJeneTal Meeting, at which any 'Friend' can attcnd and vote. TrtteS Michael M)ore Andy Bennett Cindy Bull Stephanie Green Chairman VI Chairnian 5euetary Treasurer Mchele Pethers Alan Mawby Elaine Stokes Nettle Dearmun Staff Sue Collins TInaaae Claire Jenktnson Rowen Graham Emily Catar¥S Coffeeshop rtaer Senior KittthenAssistant Kitrhen Assistsnt Daycare Manager D3y Care AssFStant Julie Wrgan Rayne Hlllcoat-I1Jlams OffIAdmInt$traoTh p/t offi AdmÈnt5tration pjt Self-Employed Susan Greengrass Bookkeeper p/t Zoe LLuford Cleaner IDdq>endent MIller Stephen Beard Accountancy Services (approvcd by the Board of Trustees) Banks and Inveslments UoydsTSB Virgin Money M&GSecurities Thame, Oxon Santander Gosforth. Newcastle CCLA Fund London, EC4R OHH Bootle, r$eYs1de London, EC4V 4Er RegISted Charity No.: l(K)7949
Centre R tsrt Entering Aprtl 2021. tbe goven]mcnts covid-19 road niap was giving the advice to 'stay at home as much as possible.. On 17 May 2021 Testaurants cafés and pubs were pern)itted to serve people sitting at a table inside. At this poinL the Board of Tn]stees took the decision not offer table service iu the coffee shop because ID 2020 there had t*en low attendauce and some difficulties in enforcing the eS and regulations detern]id by the gov¢rnment. Insterf it Wgj decid¢d to take a stepped ¥pproYdeh to re-op¢ning the business: l. Re-open the Coffee Shop from August 2021 2. Re-0n room hi from November 2021 3. Re-open Day Care services from January 2022 The government delayed st¢p 4 of their roadmap to 19 July to Incre the vaccinated populatio allowiDg the cliarity's timeline to be nintaine(L The charity is vcry gratdul to the Coffee sIp team, notably Sue ColliL% and Tina Clarke, and the team of volunteers, who. in an extremely difficult and stressfi]I pertod have brought this important revenue stream back on course. In line wilh 2019 trading, March 2022 showed an income of £8.5K. Rovm Hire Room hire re-opened as planrLed in Novemb¢r 2021, and many communtty groups and local organisations ren¢wcd their contraL'ts. 'I'his continues lo be an important income stream for the charity. a potential growth area for the bSiness. Day Care Serviees The Friendsbip Club, the Stroke Club and the Forget Me Knot Cafe repelled &s scheduled in January 2022 and by the end of MaTch attendancc had grown by 350/0. despite disruption from covid- 19.'The charity welcome new stsff nrnber8 Rowen Graham and Emily Carstairs and extend many lanks to thc volunteers who supwrt these sessions. Th¢ provision of Day Care has always required addttionaI funding as th¢ attendance fee (sustainable and affordable) does not cover the operational cost. In early 2022 the ChimioT Paris Council supported the charity with a payment of £IOK and committed to a six-month review of fillIllg, the Chinnor Village Centre is very gratefid for this. Without the ongoing fllw]cial support of ¢1 local counciL the continuation olsuch scrvices is at risk. The TTUStees aTe also gratsful to the drivers and escorts of the charity's minibus. who provide trdnswrt for Day Care members who might otherwise not be able to attend Day Care. Spc£ial thaJ)ks to Steve Doel, one of the drivers, for his continued availability and sllprt when re-establishing this service. Commurrity Links There has been regular engagement with the Social Prescriber and Age UK local representative to help shape Day Care services. Re8iStered Charity No.: IlJ)7949
FuDdrai8ing The Fundraising team continucd to bc led by Elaine Stokes and her team of helpers including Julie BennetL Andrea & CbrAS Melbourne, Jo Smythc. Sharon Findlow, Victoria Paterson and Cindy Bull. lThe rst fundraising event of the period w&s a Quiz Night 26 November. Owing to the restrictive rules on social distancing in force at the tim< it was decided that tbis Quiz Night would be instead of the Victorian Christinas Market nornmlly planned for the end of November. The Quiz Night raised over £500, a respectable total for this type of event but considerably less than a Victorian Christma8 Market. The Father Cbri5tmas sleigh reftbIShed by Alan Mawby. and was in use during two weeks before Cliristtt]&8. An additional event marked the stsrt of S8nta's journey involving Christm&s music, refreshments and games. which raiscd £154. AccoEnpanied by the volunteer elves and Father Cbristsna4 the sl¢ighs nightly journey was a welcome treai for families in and aTound Chinnor during those two week4 and record levels of donations were collected amounting to £4K+. The Bums Night supper, initially planned for 10 January 2022, w&s cancelled due to surgtng covid_ 19 levels in the community. On¢ Lottery In March 2022. the decision was takeu by the Board of Trustees to close the 200 Club in favout of membership of the One Lottery, a national scheme, set up to provide the infrastructure required to run a lottery in house. The is no limil on the number of members or tickets and so it offers an opportunity to exparAd membership and to provide a consistent income to the Village Centre but at the same time reducing the time used in administering such an activity. Crant8lInvestwents Grants received over the TIOd total £27.5K with 51P/o SUPPOrting Day Care s¢rvices. The balance w&8 for project specific putpose4 but these will in turn increase he number of people visitinglusing the Ccntre, which WAII then augment the revenue that can be used for non- specific purposes i.e., wages. Over the next 12 nnthS remainÈng investments will be liquidated to slrn?gthen the charity's weak cash p05itioDlavailability. Other The n)inibus was not used until January 2022. and there is an urgent ne for additional volunteer drive, aq many previollg volunteers 8re either ineligible or UDable to resume driving duties. The Centre is grateful to Cindy Bull who takes minutes at the Board of Trustees and Public n)eetings during the reporting period. Registered Charty No.: Irx17949
Results The results for the year are set out on the following pages. The Independent examiner's report will follow on¢e the year end audit is complete. Funds The C¢utre funds totalling £281,131 and that consists of the following funds: T8n2ible Fixed Ass¢ts designated fimd of £178,302 which represents th¢ original book cost values of the building, minibus, fijrniture and equipment purchased less the aDnual deprc£iation charges to date. Day Care and Strok¢ Club designated fund of £4.000 which is carried forward from the previous year, and includes ullspent grants from the current financAal year Minibus designated fvnd of £8,877 is a reserve to replace (or repair) the minibS Donation for Concert of £4,000 FMKC r¢strieted fund of £8,522. a slight reduction to ref]ect the air fflonitors purch8sed in the inte$1S of covid- 19 compliance WIFI Ifflprovements restricted fund of £1,000 for specific improvements to the Centrc'5 WiFi. ThAs was Caled out in this financial year. Conservstory Repairs restricted fund of £5.(KK) is held specifically for repairs to the conseryatory. Again, Ihese were carried out in this fin2nciaJ year. Ceneral Unrestricted fund of £77.430. This fund is £55,291 up from the prcvious fiJLqnctal ye Investments The current policy is to invest surplus c&sh balance between Mediuln and long-t¢rni investment in an actively tnanaged red interest fund speLifically for clwities and designed to produce high income while preserving capital vaIues. Fixed Tate interest-bearing short-temi bank deposits Cash available at bank on current accounts for meeting operating and one-off project requirements Annual General Meeting The AGM was held l June 2022 at the Village Centre. High Stree¢ Chi]]nor Michacl M(K)Te Registered Charity No.: Ic7949
Fund• Tvl 41, ¢llrftsPC• 1(0 1CJ RmBH Dlrn Fw¢J&D 140 1th2 17Agl Mlrts¥ 1ffi4 11707 Iir¢>31 TOTALFLWDBAT I4ty121JI11 YOTALPIIMD•A71Aprt•i131 Ilyth21 816
ChlM(Y Vlllage Centre 31 Zi TANtsLEFlwAS 817 FLwJTum CCLAC(MF&hDqx41 874 Cr•JieA7d P•tyc¥h Ir•HthJ Yr2J3 CRthrr(s FUFID8 RwtrkJF¢ywModCI 77h 211 T07ALFUIID 13 POJr9Tr*w4W
r Vill e Cen Accounting Policie$ Thes¢ accounts bave been drawn.up on the bistorical cost and aCcnl basis. The income from a grant received is app)rtioned over the period to wbich it lates. The proceeds of c¢rtain fimd-raising events are shared with other charities and the amount shown in these accounts is the net share to this charity. Buildings, equipment and furnishings are recorded at cost or, in the case of gifts to the Centr¢. at their approximate market values. The building has been depreciated at the rate of 20/0 per luuM and there is a continued nmintenance programmc to keep the premises in a gi)od state of repair and appearance. The costs arc Charged to expenditure &$ alld whell incurred. Fquipment and Furnishings have been depreciated at a third per annum. The millib is depreciated at i(W/o per aimiun. Investment is slated at market valuation as at financial year end date. GaiDS and losses on disp)3als or rcvaluatioDs of investments are charged or credited to the Ststement of Financial Activities shown on Page 6. Management and Administration of the Cbarlty All paid staff are engaged in the application of the Centre's clwitable work and any costs involved with admiillstration (photocopying. postage etc. for m¢etings) re negligible in relation to other activities an4 accordingly, bave not been separated within these accounts. Registered Charity No.: l(X)7949
norvthge Centre j.T<ble FlxedA%ets Bull4lnz EqEPt& atlApri12021 291.186 30,144 44.BW 366,190 Addtlons 726 726 Disposa15 at31 March 2022 29L186 30,870 44860 366,916 te10 atlApri12021 140.874 26.808 8225 175.907 nual tharge 5.820 2.401 4A86 12.707 Dispo4$ at31 Ntsrch 2022 146.694 29.209 12.711 188.614 r1&8ookV l Aprll 2021 150.312 3.336 36.635 190,283 131 March Z022 144.492 1,661 32.149 178.302 5.AlomEntlhFunds De5W Toi aub& TallA MeXMt Chlb Cantert MlnlPMJ5 BalaTr¢ei April 2021 IXl,283 46.481 8,750 8.907 22.149 284,560 142.4811 (3851 14mOI 142.2121 P.4291 ALl11toTaweAs$ets DOITaA4sQts 726 (1261 55ets 112.707 r*werthofDÉtwa& TarythA5sets TBrthr 12,707 an¢e31 r(h 2012 178,302 8,750 3,522 4.000 (8.092 281.131 FuThrfs¥ee¥pJ¥in[ntheFUdSSett1On ofiheTrustee5thnual Rqjprt.
(hinnorWtha8e Centre Theprincipal aEtlTrAtiesofthÈAwciatlon contlnuet0beprowOnoDtycrPf0fthe4derIyèn the Collsho. whichlsthemain sourooflntom 7.DelJtors 1022 2021 InsuMcePrw¢J W•er& Clthning TdqJhothe&lnternet VAT SuppliÉYs Furlough Rebatt ountsduevble 347 159 83 J07 418 243 4A)21 4,368 322 1332 2022 20Zi VAT Funtfralsn8Don&ions Pa011 Tax,NICènd Pension cforcharities othCrJ11Or5-COnc SupTS1Crued li¥kniiitie5 1.907 168 466 183 8.559 9,025 8,25Z
or Vil This report OD the accounts of Chinnor Village Centr¢ for the twelve months ¢nded 31 March 2022 is in respect of 8n examinthon caTri¢d out under S43 of the Charities Act 1993 Respective T¢sponsibilities of trustees and examiner As the truste¢s you are responsible for the preparation of the accounts" you consider the audit reqUireent of section 43(2) of the Charitie Act 1993 (the Act) do not apply. It Is my responsibility to issue this rewrt on the accounts in a¢¢ordAnce with the tern of Regulation 7 of the Charities (Accounts and Rewts) Regulations 1995. Basis of independent examiner's report My eXami10n was canÈed out in accordance with the general direction given by the Clthrity Commission under scction 43(7) (b) of the ACL The eXami10n includes a review of the accounting records kept by the trustees and a comparison of the accounts with those records. It also includes considering any unusual items or disLlosures in the accounts and seeking explanations from you. as trustees concerntng such matters. The procedwes undertaken do not provide all Ihe evtd¢nce that would be required in an audit and consequently, I do not expre&s an audit opinion on the view tsken by the accoun Independent examiner's statement n connection with my examinatio no malter I$ me to my attention: l. Which gives me reasonable caw to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act bave not been met 2. To whicF4 in my opinion attention should be drawn in order to enable a proper understaDding of the accounts to be reached. Stephen Beard Accountancy Services 10 Cheshire Road Date: Oxon OX9 LQ io Registered Charty No.: I7949