REGISTERED COMPANY NUMBER: 02370986 (Englond and Wales) REGISTERED CHARITY NUMBER: 1007948 Re rt of the Trustees and Unaudited Finan ial S nts for the Year Ended 31 Ociober 2024 for Thc Romse riculiural & Horse Show S()Liel Liiniled Tradewinds Accounting Scrviccs Limited 14 Marshall Rnad Ampficld Romsey Hampshire S051 ODQ The Roms¢ Socie Limited Cultural & Horse Show Conlcnls of the Financial Statements forth Y rEn l Oct r 2024 Page Report of the Tru.8lees Independent Examiner's Report Stalemeni of Financial Aclivities Siaiement of Financial Position Notes lo thc Financial Sialemenls 8 10 17 Delailcd Sialemcnt of Financial Activities 18 to 19 The Romse Socie Limited ricuItUTal & Horse Show ort ofthe Trustees for the Year Ended 31 Ociober 2024 The Iruslees who are also directors of the charity for Ihe purposes of lh¢ Companies A¢t 2006. Present their report with ihe finanLial slalemenis uf the charity for the year ended 31 Oclober 2024. The trustees have adopled the provisions of Accounting and Reponing by Chartlies.. Stalcmenl of Recommended Praclice applicable to charities preparing their accounts in occordance with the Financial Reporting Siandard applicable in the UK and Republic of Ireland IFRS 102) leftcctiv¢ I January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims The charitable company is a single organisation and noi P<)t1 01. a group. Thc objects for which the charitable Colllpdny is e8lahlished are.. to promole a￿l¢V]￿re, forestry, horticulture, allied industries. rural craft8. tlie breeding of livestock. including horses, and lu encourage skill and induslry in such cnlcrpris¢5 and to hold in pursuanle of 115 main objcc15 an annual agricultural show, provided that ihe charitable company shall t)ol bc obliged lo hold a show in any year in which Ihe holding ot-such a show is impraclicable or not in the interests of th¢ charilable Company. Thc main activily undertJkcn lo fulfil these objcclives is the holdin8 of the annual show, promoting and ¢xhibiling Ihc listed Jctiviti¢s to thc general public: this also serves as our main fijndraising ei'eni. Thc partner.%hip bctween Romqey Agricultural H(Trr.se Show S(ILiety lind Hdmpsliire Fdmiers Club ceased during the year and an abireed amounl i)r£ 1,000 was received in lieu ot this. The ¢harilable ci)mpany is very dependent, in running the Show. on the viiluntary h¢lp of a great niimber i)f penple. bi)Ih mcn)bcrs lind non-members dnd local Loiiununiiy groups. actually on Ihc day atbd in 411 pr¢paralory pliases leadin¥ up to shts￿, Day. ACHIEVF.MENT AND PERFORMANCE Charitable activities In pur%uanl of 11.% C'hariiable Aclivilics, Ihc Socicty hcld ils annual show on 14th Sept¢mber 2024. D¢spite a wet start to the set-up perii)d. Ilie wealher gradually improved and for show. M'eek. including the sl)i?w day and the breakd()wn week post-show our voluntccrs and contraclors enjoyed nedr perfect conditions. Show day ran smooihly and the posl-show feedback was positive. In N()vember ihe sociery l)eld ii.q fourth Winter FayrL which was once again very successful. Tlie C.ri)sficld I lall was busy all day wiih yi5ilors wc welcumLd local Irddcrs scllinby ihcir warLs. Tl)c soLiJl cvcnls group Jre alrcady planninky ncxl year's event for Fridav 14th November 2025. FI￿ANCIAL REVIEW Financial posititsn It is a policy of thc charilable company that unrestricted funds should be maintain¢d at a level to ensure that should the charity Cease trading Ihere will be sufficienl ￿ndS lo ¢nsure all creditors are paid. At the balance Sheet date. the charitable company'b funds were £549,529 12023., £489.298} and unreslricled tunds, excliiding the revaluation rescrve werc £386,839 (2023.. £347.065). Thi.5 latlcr figure represents one year's worth ()f nom)al expenditure, and the iruslees conlinue lo consider ways to increase reserves in the future. STRUCTURE, GOVERNANCE AIYD MANAGEMENT Governing document The cl)arity I￿ Cofttrolled by its governing document, a deed of irusl. and constiiuies a limited con)pany, limited by guarantee. as det-med by the Companies Aci 2006. The liabiliiy of individual members is limited lo £1. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Company number 02370986 (England and Wales) Page I The Romse Socie Limited cultural & Horse Show Re ort of the Trustees for the Y¢ar Ended 31 October 2024 Registered Charitv number 1007948 Registered office 4 The Old Carth(Truses Broadlands Rom.gey Hampshire S0519LQ Trustees R D Brooks R N Builer (resigned 1.7.24) M A P Carder R M Corbin J P C()rbin R J Foord D Halleli (appointed 5.1.24 R S Harper-Adam M Ilanas S A Hillman Ci P I loln)es JAKell S M Kibbcy P J Mcveon RFMonk M J Rawson Smith C Riley {appninled 4.7.24) S Row]1￿{1S0n N V Welch P4lron President Choir Vlce-c'hair Secretary Treasurer The Rt. Hon. The Counicss Mountbatien of Burnia Mr J (irecnwood & Miss J Long Mr N Welch Vacant Mrs A Morson Mr D Hallell Independent Examiner Tradewindg Accounting Services Limited 14 Marshall Road Ampfield Roms¢y HAnip5hire S051 ODQ Page 2 The Ronise Societ Limited culbjral & Horse Show ort ofihe Trustees for the Year Ended 31 Ociober 2024 REFERENCE AND ADMINISTRATIVE DETAILS Bankers TSB PLC 6 Market Place Romsey Hampshire S0518YS Approved by order of the board of ttwslees on 12 Febrnary 2025 and signed on its behalf by.. N V Wclch- Trustee Page 3 Inde endenl Examiner's Rc ort to the Trustees of Th¢ Roms¢ riculiural & Horse Show So¢ie Limitcd I report to the charitable company's t￿Ste¢S on my examination of the accounis of ihe charitable company for the year ended 31 October 2024. Responsibilitles and basis of report As the charitable company's injslees (and also ils directors for the purposes of company law) you are responsible for the prepar3tion of the accounls in accordance with the requiremenls ofthe Companies Aci 20061.ihe 2006 Aci,). Having sallsfied rnyseifthal the accounts of the charilablc company are not required lo be audiled under Part 16 of the 2006 Act and are eligible for independent examination, I report in r¢spe¢t of my cxaminalion of your charitable company's accounts as carried out under section 145 of ihe Charities Aci 2011 ('Ihe 201 l Act,). In carying out my examinalion I have followed the Directions given by the Charity Commission Under section 145{5) Ib) of the 2011 Act. Independent examiner'5 Statement I have coniplcled my examination. I confim] that no matt¢rs have ¢ome lo my allenlion in conneclion with Ihe examination giving me cause lo believe.. accounling records were not kept in respect of Ihe charitable company as rcquircd by seclion 386 of ihc 2006 A¢1; or the accounts do nvt accord with those records,. or th¢ d¢coun15 do not comi)ly with thc accounting requircmcn15 of seclion 396 01. the 2006 Act other ihJn any rcquiremenl tlial Ihc a¢coiints give a '¢ruc and fair view which iq nnl a niallcr consid¢rcd as part of an indcpendenl cxaniinalion; or tl)e accounts havc not bect) prcpared in ac¢ordance wilh Il)e meihod4 and principles of lh¢ Siatcinenl of R¢¢ommcnd¢d Praciicc for ac¢ounting dnd reporting by el)dfiiies lapplicablc lu charities preparin&F ihcir dL¢vunt5 in a¢cordanLe willi Ihc Financial Rcportin¥ Standard Jpplieable in the UK and Rcpublic of Ireland IFRS 102)]. I have no Concerns and have come across no oiher mall¢rs in conneclinn willi the examinalion lo which allenlion shoiild be in this rcp(>rt in order lo enable a proper und¢rstanding of the accounts io be rcached. Richard Pike The Certified Public Accounlants Association Tradewinds Accounting Services Limited 14 Mdf5hall Roijd Ampfield Romsey Hampshire S051 ODQ 12 February 2025 Page 4 The Romse Socie Limited cultural & Horse Show Sialemenl of Financial Activities Inco oralin an Income and Ex enditure Account for Ihe Year Ended 31 October 2024 31.10.24 Total funds 31.10.23 Tolal funds Unr¢slricle funds Reslricled fund Notes INCOME AND ENDOWMENTS FROM Donations and lega¢ies 11.538 11,538 12.315 Ch4ri¢4ble activities Romsey show 312.021 312.021 257.871 Investment income 8.084 8.084 8.942 Total 331.643 331.643 279.128 EXPENDITURE ON Rgisin£ fund5 RaisingT dondtions dnd l¢gd¢i¥s Invcslm¢nl mangg¢m¢nl eosts 27 2,926 3,C)68 3,668 3.668 3,668 2,953 Charltable Actlvliles RI)TrL%ey show 317.963 317,963 293,983 Total 321,631 321,631 296,936 Nct gains on inveslm¢nt¥ 29,762 29.762 19.835 NET INCOME 39,774 39.774 2.027 OlheT ref o%nised %4ln51(Ios5es) Gainsl(loss¢s) on revaluation of lixed Jssels 20,457 20.457 {11.035) Net movcment In funds 00,231 60.231 (9.008) RECONCII.IATION OF FUNDS Total funds brousht forward 348,233 141.065 489.298 498.306 TOTAL FUliDS CARRIED FORIVARD 408,464 141.065 549.529 489.2911 The notes forni part of these financial statements Page 5 The Romse Socie Limited cultural & Horse Show Siatem¢nt of Financial Positivn 31 Oclober 2024 31.10.24 Total funds 31.10.23 Toial funds Unrestricted funds Restricted fund Notes FIXED ASSETS Tangible assets H¢rilage as8els Invcstments 751 751 141.065 350.798 655 141,065 300,579 14 141,(165 350.798 351.549 141.065 492,614 442,299 CURRENT ASSETS Dcbtors Cash di bank and in hand 6,788 73.309 6,788 73.309 9,142 62,834 80.097 80.097 71,976 CREDITORS Amounig falling due within one year 17 117,312) (17,312) 119,962} NET CURRENT A.SSETS 62,785 62,785 52.014 TOTAI. ASSF.TS LESS CURRENT LIABII.ITIES 414,334 141,065 555.399 494,313 CREDITORS Amoiints falling due after more than one year 18 (5,870) (5,870) (5,015) NF.T ASSF.TS 408,464 141.065 549,529 489,298 FUNDS Unrestricted funds Rcstricled funds 19 408,464 141,1165 348,233 141,065 TOTAL FUNDS 549,529 489,298 The charitable company is enliiled io exemption frc)m audil under Seclion 477 of th¢ Companies Act 2006 for Ihe year ended 31 October 2024. Th¢ members have nol required Ihc compdny lo obiain an audit of its tinancial 51alenient5 for the year ended 31 October 2024 in accordance with Section 476 of the Companies Act 2006. The note5 forni part of these financial statements Page 6 continued... The Romse Socie Limiled cultural & Horse S ow Stalemenl of Financial Position - continued 31 October 2024 The Irustees acknowl¢dg¢ their responsibilities for (a) ensuring that the charitsble company keeps accounting records thai comply with Scclions 386 and 387 of the Companies Act 2006 dnd preparin8 financial statemenLg which give a true and fair view of the stale of affairs of Ihe charilable company as al Ihe end of each financial year and of ils surplus or deficit for each financial year in accordance with tl)e requirements of Seclions 394 and 395 and which oihcnvise comply with the requirements of the Companies Act 2006 relating to rinancial slatements. so far as applicable lo the charitabl¢ Lompany. (b) These finan¢ial ylaiements have been prepared in accordance wilh Ihe provisions applicable to charitable coinpanies subject to the small companies regime. Th¢ financial slatemenls were approved by the Board of Trustees and authorised for issue on 12 FebNary 2025 and werc signed on ils behalf by.. N V Welch- Trusiee The notes fortn part of these financial stdiements Page 7 The Rom.% Societ Limiled cUl￿ra] & Horse Show Noles to the Financial Sialements for the Year Ended 31 October 2024 ACCOUNTING POLICIES Basls of preparing the financial stotement5 The financial statements of the chariiable company, which is a publi¢ benefit entity under FRS 102, have been prLpared in accc)rdance wtth Ihe Charities SORP {FRS 102) 'Accounting and Reporting by Charities.. Sialemenl of Recomrnended Praciice applicable to charities Preparing their accounts in accordance with the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland (FRS 102) (effeLlive l January 2019),. Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireldnd, and the Compani¢s A¢1 2006. The financial statements have been prepared under ihe historical coqi convention, with the exception of investmenis which are includcd al market value, a5 modified by the revaluation of certain assels. Income Donalions, Icgacies and oihcr fom)s of voluntdry incomc dre reco¥nised inLome when receivable, cxccpl insofar as Ihey arc incapabl¢ of finan¢ial measur¢nienl. The charitable conipany liolds trophies and plaques donated over many years, These trophies and pldqUCS are included in ihe accounlq at markcl value. Subs¢riptions for one yegr are included in income when receivablc. Life subscriptions are ¢rediied to income over a period of (en year.s. Dividends, including ihe asqocialed lax credits, are eredited to the accounig when they are received. Credit is taken for inierest on an accNJls basis. Expenditure Cos15 of raising funds are Ihosc costs incurr¢d in attrdeting don&tions. legacies und those incurred in trading activilics Ihal raise funds. Charitable gctivitiey Cl)dritable activities include expendilurc associated with staging the annual show and include both direci and indirccl costs and SLkPPiirt relaiing lo these aciiviiieg. TAn%ible fixed Assets DLprcLi Gains/{losses) on revaluation of fixed assets 2,027 2,027 (27.710) 16,675 111,035) Net movement in funds (25,6831 16,675 (9.008) RECONCILIATION OF FUNDS Tolal funds broughi lorward 373,916 124.390 498,306 TOTAL FUNDS CARRIED FORWARD 348.233 141.065 489,298 Page 12 continued... The Rom5e A Societ Limited riculbjral Hors Show Notes lo the Financial Statements - coniinued for the Year Ended 31 October 2024 13. TANGIBLE FIXED ASSETS Fixtures and fittings Plant and macl)inery Totals COST Al l November 2023 Additions 9.087 21.549 1,126 30.636 1,126 Ai 31 October 2024 9,087 22,675 31,762 DEPRECIATION Ai l Nov¢mber 2023 Char¥e lor year 9,087 20,894 1,030 29,981 1,030 Ai 31 October 2024 9,087 21,924 31,011 NET BOOK VALUE At 31 October 2024 751 751 At 31 Oclober 2023 655 655 14. FIERITAGE ASSETS MARKET VALIIE Al l Nuveinber 2023 and 31 Ociobcr 2024 141,065 NET BOOK VALUE Ai 31 October 2024 141,065 At 31 October 2023 141,065 15. FIXED ASSET INVESTMENTS Lislcd investments MARKET VALUE Al l November 2023 Additions Disposals Revuluttlions 300.579 265,992 (236,230) 20,457 At 31 October 2024 350,798 NET BOOK VALUE At 31 October 2024 350,798 At 31 Oclober 2023 300,579 Page 13 continued... The Romse A Societ Limiied cul￿ra] & Horse Show Noles to the Financial Sialemenls - continued for the Year Ended 31 October 2024 15. FIXED ASSET INVESTMENTS- continued There were no investment assets outside the UK. Cosl or valuation ai 31 October 2024 is represented by.. Listed investments Valualion in 2024 Cost 20,457 330,341 350,798 16. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.10.24 31.10.23 Trade debiors Oihcr debiors Prepaymcnis and accrucd incomc 683 801 5,304 996 3,797 4,349 6,788 9.142 17. CREDITORS: AMOUNTS FALLING DUF. WITHIN ONE YEAR 31.10.24 31.10.23 Trade Lrediiors Other credilor.8 Accrualb and deferred income 5,027 7,069 5,216 7,520 6,552 5,890 17,312 19,962 Page 14 continued... The Romse A Socie Limiied cultural & Horse Show Notes lo the Financial Statements - conlinued for the Year Ended 31 October 2024 18. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAI% ONE YEAR 31.10.24 31.10.23 Accruals and defe]Yed income 5,870 5,015 19. MOVEMENT IN FUNDS Nel movemenl in funds Ai 1.11.23 At 31.10.24 Unrestricted funds General fvnd Revaluaiion 347,065 1.168 39,774 20.457 386,839 21.625 348.233 60.231 408.464 Restricted funds Reslricled Funds 141.065 141.065 TOTAL FUNDS 489,298 60,231 549,529 Nei moven)enl in ￿nds, included in the abovc Arc as follows.. Incoming r¢sourees Res()urccs expended Gains and lo.lses Movem¢nt in ￿ndS Unrestricted fund5 General tund Revaluation 331,643 1321,631) 29,762 20,457 39,774 20,457 331,643 (321,631) 50.219 60,231 TOTAL FUNDS 331,643 1321,631} 50.219 60.231 Page 15 continued... The Romse A Socie Limitcd cultural & Horse Show Notes to the Financial Staicmenls - continued for the Year Ended 31 Oclober 2024 19. MOVEMENT IN FUNDS- contlnued Comp#ratives for movement ID fund$ Nel movement in funds Ai 1.11.22 Ai 31.10.23 Unre5trlcted fund5 General tund Revalua(ion 345.038 28,878 2,027 (27.710) 347,065 1,168 373,916 (25,683} 348,233 Rtstrleled fund$ Rc%trictcd Funds 124,390 16,675 141,065 TOTAL FUNDS 498.306 (9.008) 489,298 Coiiiparalive nel movement in funds, included in the above ar¢ as tollows.. Incoming resources Re5ourc¢s expcnded Gains and losses Mvvemenl in funds Unrestrlcted funds (ieneral ￿nd Rcvaluution 279.128 (296,936) 19,1135 127.7101 2,027 127,7101 279,128 (296.936) (7,8751 {25,6831 Restricled funds RcslriLILd Funds 16.675 16.675 TOTAL FUNDS 279.128 1296,936} 8,800 19,008) Page 16 onlinued... The Romse Socie Lirnited cultural & Horse Show Notes lo Ihe Financial Sialemenls - continued for the Year Ended 31 October 2024 19. MOVEMENT IN FUNDS - continued A cutteni year 12 months and prior year 12 months combined position is as follows.. Nel movemeni in funds At 1.11.22 Ai 31.10.24 Unrestricted funds General ￿nd Revaluation 345,038 28,878 41,801 (7,253) 386,839 21,625 373,916 34,548 408,464 Rfstrlcled funds R¢%iricled Funds 124,390 16,675 141,065 TOTAL FUNDS 498,306 51.223 549.529 A currenl year 12 monihs Jnd prior yedr 12 mvDihs cumbin¢d n¢t movement in funds. included in Ihc above are follows.. Incoming resources Resources cxpLnded Gains and Iu5SL'S Movement in funds Unrestricted funds Gcneral tund Rcvalualion 610.771 1618.5671 49,597 {7,253) 41,801 17,253) 610.771 {C)18.567) 42,344 34.548 Restrltted funds Rc5¢ricicd Funds 16,675 16,675 TOTAL FUNDS 610,771 (618,5671 59,019 51.223 20. RELATED PARTY DISCLOSURES J Gray (Partner of Ms S Hillman, IruslcL') was paid £48612023.. £362) in rclalion lo grass culling and PAT Icsling. These transactions We￿ catTied oul al commercial rates. Page 17 The Roms Societ Limited cuINral & Horse Show Detailed Statemenl of Financial Activities for the Year Ended 31 October 2024 31.10.24 Toial funds 31.10.23 Total runds Unr¢stTiCted funds Restncted funds INCOME AND ENDOWME,NTS Donations and legacles Donations Subscriptions Fam) Wiilk & competition Winter FaiTe Hampshire Famis compctilion 382 6,806 130 3.220 1,000 382 6,806 130 3,220 1,000 300 8,652 380 2,983 11.538 11,538 12,315 InveJtmeDt Income Incom¢ from lisicd invcstmcnts Dep05il accounl interest 7,384 700 7,384 700 8,267 675 8,084 8.084 8,942 Chlrltable actlvliies Gill Aid Gaic ii)oney Trade stands and wifi Shopping iin(I craft marquee ran15 Hurticulture Spongorsliipldonaiions Public catering Entry fces Prcniium parking Show guide salcs Horse first aid Websit¢ link Fairbyround 119 185,194 42.559 15,643 1.500 40 26,970 25.1187 8,650 1,215 1.830 474 540 1.400 119 185,194 42.559 15,643 1,500 40 26,970 25,887 8,650 ,215 1,830 474 540 1,400 225 139,251 41,430 12,835 8,000 60 21,137 21.585 7,640 1,480 1,571 625 632 1,400 312,021 312,021 257,871 Total incoming re50uree5 331,643 331,643 279,128 EXPENDITURE Raisin% don#¢ions and legacies Fam] walk and cvmpetition expenses 27 This page does not fornj part of the statutory financtal statements P8ge18 The Romse Socie Limited cultural & orse Show Detailed Statement of Financial Activities for the Year Ended 31 October 2024 31.10.24 Total funds 31.10.23 Tolal funds Unrestncted funds Restricted nds Raising don41ions And leg*eie$ Investment management costs Portfolio managem¢nl 3,668 3,668 2,926 Ch4rl¢able 4ctiv5tles 39.792 1,431 24.200 8.974 19.755 4.195 2,422 13,424 11,178 31,657 110.240 4.389 9.067 2.038 6.776 2.940 315 1,502 23.668 39,792 1,431 24,200 8,974 19,755 4.195 2,422 13,424 1,178 31.657 10.240 4,389 9,067 2.038 6,77C) 2,940 315 1,502 23.668 16,818 1,007 23,055 12,094 23.000 3.539 1,940 29.803 11,691 28.541 93,943 2,270 11,488 ,4116 6,993 1,554 300 780 23,761 Pensi()ns Rent of showground & sh¢d Insurance Telephone and office expenses Printing. postage & stationery Prof¢ssional fe¢5 Oiher cos15. including general overhead expenses Public addre&s Tent hire Oihcr contractors Publiciry Showgroundb cnlertainment Presidcnis hospitality PnLc moncy and PTiZ¢S Ro4ctles and trophies Winler faJTe Judge%, expenses Other clerical services 317.963 317,963 293,983 Total re8our¢es expended 321.631 321,631 296,936 Net {expenditure)lincome before gains and losses 10.012 10,012 117.808) Realised recognised 8*ins ind losses R¢dlised gains/{losses) on fixed asset inveslmcnls 29,762 29,762 19,835 Net Income 39,774 39.774 2,027 This page does not fomi part of Ihe st3tulory financial statements Page 19