2021-03-31-accounts

Sheffield - Hallam District th 150 (Wadsley Church) SHEFFIELD SCOUT GROUP ANNUAL GENERAL MEETING st For the year ending 31 of March 2021 Held on Wednesday the 13th of October 2021 Registered Charity number l(K)7932 Scout Association Group registration number 2860

A.G.M. 2020 21 Wednesda 13th October 2021 Item Chairman's Welcome & Introductions. AGM ApologlesforAbsence (Officials and Executive Member5). Minutes of the lostAGM. Annual Reports. Receipt ondAppmvol of Annuol Accounts. Explanotion of the structure of the Executive Committee and relotionship of the Leadership team. olntments l. Grou Chalr b G.S.L 2. Elertlon of Treasurer and Secreta olntment of Audftor onsorln Autho Nomlnee 5. Ex lorer Re resentatlve 6. Sectlon Leaders 7. Isoth Scout Actlve Su rt Unit Re rrfentative. 8. Electlon of Parent Re sand5U ort 9. GSL Nomlnatlons to the Exec 10. An other matters

th 150 Sheffield Wadsle Church Scout Grou Notes 2019 20 7th October 2020 A.G.M. Present Peter Rotchell, Tracey Harrison-marr, David Whitley. t)orrien Peter5, Jo Burke, Craig Smith, Catherine Whitehouse. Paul Renner , Will Marshall. Rebecca Bur￿11. Alison Herries, Henry Bryan. Aaron King, Cameron Black Chairmans Welcome PJR gave thanks to those attending and drew attentlon toAGM programme & annual reports. No issues relating to annual repK)rt5 raised. AGM Apologles forAbsence (Officials and Executive Members). PJR requested approval of the Minutes of the last meeting held l October 2019:_ approved. Approval of Annual Reports clrculated frorn DASW and talked through. No objertions Receipt and Approval of Annual Accounts. Explanation of the struttU￿ of the Executive Committee and relationship of the Leadership team. Adminlorganisational roles with responsibility for managin8 fvnds, keeping records, provision of equipment and maintenance of building. Also act as Trustees of Charity. Some members with dual roles ie Section Leaders with admln role. This background V￿rk enables leaders to run settions. Intments l. Grou Chalf G.S.L 2. Elertion of a. Treasurer Davld Whitlev b. Secretary Catherine Whitehouse Proposer. Second. Both proposed by Trncey Harrison-marr Aaron King Any objections- no objections Intment of Audftor Jason Smith Proposer. Second. David Whitley Jo Burke Any objections- no objections

nsorin Autho Nominee Sean Grant has a new job and has left Wadsley Church. The Rev D Brown is taking this to the PCC'S next meeting. S. Ex lorer Re reseTrta*i¥e a. Phil Trickibank b. Will Marshall Monday Explorers Wednesday Explorers The following section leaders have confirn)ed in writing that they will be members ofthe Groups Executive cornmittee. a. Jo Burke. Monday Cubs b. David Wilson Wednesday Cubs c. Seamus Knowles Friday Cubs d. Tracey Harrison-marr Tuesday Scouts e. Cameron Black Thursday Scouts f. Paul Renner Friday Scouts and 8. Laura Stror h. Pavlinka Peters Stephen Mullhall Tuesday Beavers Thursday Beavers Monday Scouts have confirmed in writing that they will not be members of the Groups Executive committee. 7. 150th Scout Act1¥ Su Aaron King is continuing as the units manager and on the executive commlttee 8. ElertSon of Parent Re and su Craig Rudin8 Craig Smith Rebecca Burrell Exec Member Parent Representative Parent Representative Proposer. Second. All three proposed by Jo 8urke Tracey Harrison Marr Any obSertions.- no objections 9. GSL Nomlnatlons to the Exec Beavers Dorrien Peters 10. An other buslne C105e of meeting

Grou Chairfs Re rt 2020 21 I would like to take this opportunity to thank everyone who has supported the ISO Scout Group over the past twelve months especially as activities have been restrirted to none face to face meetings due to COVID-19. Thanks to the volunteer leaders who have kept scouting alive through Zoom meetings whilst face to face meetings were not allowed. Thanks to the members of the Groups executive committee and the Scout Attivity Supports unit who have quietly worked away in the back ground making sure HQ is kept not only structurally safe but also taking steps to make it COVID safe for the retum to face to face meetings. Even with the restrictions imposed by COVID regulations Our group has continued to grow and in orderto ease the numbers on ourthree existin8ScoutTroops we have opened a fourth who meet on Mondays. The Explorer Unit that is attached to the IS￿ has also expanded and opened a second Unit that meets on a Wednesday. It is uncertain what the year ahead holds but l am Sure that the 150 Scout Group will come out of even stronger and continue to support the community it serves, its members and their families. Thank you everyone, Keep safe and well. Peter Rotchell Chalr person 150, Sheffield (Wadsley Church) Scout Group

Scouts l%)th Sheffield IWad46y Clwrthl I￿{w￿l￿YC1NXthl Group Scout Leader's Report 2020-21 Covid-19 has brotsght many challenges to everyone around the wodd. Despite the restctions we has face and the challenges our leaders and volunleers have had to over come. l am proud thal we as a Group have managed to ￿ntinue lo support our members and the Iccal community. Scouting has a long tradibon of supporting peop￿ through times of crisis. l think it is probably no longer appropriate to Send Scouls off with sau￿panS on Iheir heads to put out fires in the bombed homes of Sheffield (see the National EmenJ8ncy Setvices Museum Sheffield) but I'm glad we have been able to step up in the ways we have contsnue this service. Membership Thè group made the decision not to L2ke on any new Beavers during the Summer and Christmas transrt￿n periods because of the limrtats'ons we faced with our programmes. This wasn'l an easy decision but we fell it was the best thing to do to ensure our current members got the be￿ programme we could deliver wth the restricts'ons and make sure w8 were able to continue to give a good experience when new members stsrted with us. Obviously, this impacted on ryjr overall membership al 150th. As well as this, the Scoul Association along with many organisations saw a drastic fall in memberships across the Country due to Covid-19. The totsl membership for the Group 2020121 was 276. This was made up of 33 Beavers, 74 Cubs, 106 Scouts and 64 adult members and 27 Occasional Helpers. This equates to a fall of youth members by 13% and adutt members by 14%. While these numbers are high and will have a impacl on the Group. when we compare them lo the national average of 25% for youth members and 10% for adutt members we can be grateful the￿ wasn't a larger fall in youth members. This is testarrent to the hard work our volunteers put in lo keeping our member active and engaged wtth Scouting during this difficult year. As I write this report I can confirm that our memb8rship numbers have begun to raise again and we ar8 curréntly al 230 youth members. Attached to this report are graphs are taken from the January 202q ￿nsU$, vthich shows how we have changed in tho last few years. Programmes & Nightsaway Covid-19 has meant that we've had to tske tough measures lo keep all our members and volunteers safe. These measures have made it extremely difficult for our leaders and volunteers to run a fun and active programme as we rHJrmally would. However, despite the restrictions 8nd measu￿$ we've put In place our leader teams have managed to provide

some great activities and camps. These were often extrerrtly well received by our members and parents though the drfficult lockdowns we all experienc&J. I would like to say a huge thank you to all our volunteers and young members who planned. delivered, and took part in some fantastic actiV￿.es. The￿ We￿ too many to menkn.on here but some of the highlights Virtual e￿Fe rooms Virtual Code breaker nights Virtual Science nights Virtual Navigation nights Virtual Cooking nights Shelter building Walks Pioneering Survival training Photography Despite the restrictions stopping us from have actual camps and nightsaway our leaders were determined to not let that stop our members experienung some fom of camp. I would like lo thank 811 those WFK) wer6 invofved in funning the virtual c4mps over Zoom and to thank all the memt*rs and parents who buim shetters in their liwng rooms our driers and brooms. Training & Awards All adult leadèrs (Sèction Leaders. Assislant W￿)n Leaders & S8ction Assistants) have to undertake training as part of their rde. The training is divided up into modules. As a Group, we have tried hard lo focus on making sure our leaders are geth'ng the training they want and need. This year our volunleers have ¢xJmpleled an amazing 321 modules. This is a fantastic achievement when we consider the restn'ctions we have all faced. This year 3 of our leaders have completed all of their training and have achieved Iheir Wood Beads. Aong side the training scheme all our volunleers have to keep up with the mandalory safeguarding and safety training. This is just some of the behind the scenes work our volunteers have lo do to make sure our members are safe. Thank you lo everyone who has kept this up. Thanks I would like to thank all the young people and parents who have joined in with activities we have been able to provide this year. Some of these have been the traditsonal activities you would expect of Scouts which makes rt even more important see people laking part and enjoying them. I would also like to thank everyone who has put in the extra effort to make this year's activitses happen. It has not been easy and we have often spent many hours on plans which have been ￿rapped at the last minute.

l often tell young people that the tougher the challenge, the greater the reward. This year has been an immense challenge but W6 have come through rt. Although we are not 'out of the woods. yet we have proven Ihat we are capable of wtthslanding such a difficult times and shown to ourselves that we are a strong Group when we work together. Henry Bryan Group Scout Leader 150th (Wadsley Church) Sheffield So)ut Group

21V)1 . X¢I 1 J&7. 42

Fema￿ • Male 125 706 74 76 35 14 8eavw Scout8 Sco￿$ Sect￿8 Seciional leadern A￿8[anIS &wits Ifistryaor$ Growj Actfve Exec SuFwt Sco￿$ Leadw8 Prefernotio say 11 Female 11 Male 125 109 106 93 95 WJ 97 99 ioo 87 81 74 22 17 78 87 75 49 48 15 49 51 12 25 ¥JllUillllilt 4è //*"///' Age distribLrtion 2017 2018 2019 40 30 ?0 Iz 13 14

Group Volunteer Awards 2020-2021 Long Service Award Laura Strong Dorrien Peters Jacqueline Bryan Tim O'connell Wood Badge (Leader Training) Seamus Knowles Sarah Smith Aaron lQ'ng Bronze Chief Scout's Award {) Tuesday Beavers x 4 (totsl 154 badges) Thursday Beavers x O (total 38 badgés) Silver Chief Scout's Award Monday Cubs x 1 (tolal 38 badges) () Wednesday Cubs x O (total 113 badges) Friday Cubs x 5 {lolal 124 badges) Gold Chief Scout's Award Monday S(thts x O (total 1 badge) (*) Tuesday So)uts x 1 {totsl 162 badges) Thursday Scouts x O (total 106 badges) Friday S(x)uls x O (total 154 badges)

Treasurers Report {perlod 1Jt April 2020 to 3151 March 2021) The year started off with the development of an emergencrf budget for 2020121 as the effect of restrittions relatin8 to Covid-19 became clearer, even though we didn't know how long they were to last or how they would affect the Group financially. I don't think in April 2021 that we thought that we would have a year without any Scout camps. our records show that the last time this happened wa5 durir)g the Second Wodd War. Although Scouting continued on-line in some sections. the Trustees took the decision not to charge subs in the Summer term 2020 as we simply couldn't offer the activities and experience5 usually on offer. The Groups financial position enabled this decision. but it couldn't be sustsined for a full year in part because we still had to pay our full £10.670 lewi which covets resour￿5 and insurance from Scout Headquarters. However, subs were charged at 50% for the Autumn term, and full Subs again in the Sprin8 term 2021. This saw income from subs reduce to £10,442.50 from £23,729.87 the previous year. Gift Aid income was reduced proportionately too. The cancellation of the camp to Kandersteg In the summer of 2020 (rearranged to Summer 20221 led to the repayment of £32,￿ for members that could no lon8er go. However, we will still be iaken nearly 70 youn8 people and adults in 2022 as spare places have been taken up. Our Trustees used discretion In making decisions throughout the year to ensure we met our short term financial commitments while enabling the longer term future of the Group. This was helped In no small measure by the generosity of parents, careers and 5UPPOrters of the group who donated £3,754.47 through 'Just Givin￿ appeals for events that couldn't happen including over £2,(MJO from the Bonfire and £1,754 replacing subs not charged. We really do appreciate this 8enerosity at a time that has been difficult for many families in the Group. Despite the challen8es, we have balanced Income and expenditure thls year and have stlll been able to keep subs at the Same levels as previous years and offer a financial support fund where members need it. The fund exists to make SU￿ hardship does not prevent any youngster from joining in the Scouting adventure. Please get in touch if you feel that the 'discretionary fund, could help your personal situatlon, either for subs or for a camp. or for a contribution to activity trainin8 for adult volunteers. rinally, l am gratefvl for the support of all who help me in my role, but particular thanks must go to Sara Daines who does a fantsstic job keeping on top of subs and Ja50n Smith who has been our independent examiner again this year. I seek your approval for the adoption of these annual accounts. Davkl A S Whltlevl Hon Treasurer

SHEFFIELD - HALLAM DISTRICT 150" (Wadsley Church) Sheffield Scout Group STATEMENT OF ACCOUNTS Year Ending 31st March 2021 rfAI C￿rity No. 1c￿7032

Kanders 32229.48 0.00 7.187.82 32.9)0.Tr) Winwweekervj 2021 unde￿8￿1 2020 Uneathed 2 Cub ￿mMer￿￿m￿ 2020 716 20 50.f 408.97 TL*S Bea¥ersGukn8

Funds 8.306.02 g0.B9&3Y 17.333.24 ' bl 8ea¥erSwl Icl Cub Stsjul SeL#K)nAcrn 711.32 7,187.82 71120 Sub Tot8 14TOTAL RKEIP78 62.49&73 17x124 8.306.02 Lxtywr 18.521.56 33.533.57 Cth &{#￿n AciJJrrt S>Jth S8don •.00 el Cknr IS•...I 32.W).00 118.16 1.374.92 29.41 oj o. 24MB.43 Sub Tolats TOTAL PAviIHm 3129&45 18.521.56 33.533.57 IItsY••r 29,415.87 £rf247J £17,831JB L8#Yewt E*229 £18,Oth20 e424720 N•1 R•È•tpts lar P•yrnthl knhtfrJbw•rd Fund• urTl•d fomfd

L¥tY 1327&23 29.571.03 "B8nk fp05itAco7￿¥l 04&30 al Group Accw 57.31 419.0 97151 372.9 280.33 1027.47 501.25 'cl Cub S¢thrtk£oL OtrrlSF¢¢y...I 6.517.XJ C•rK•)¥k 0.0) o.rJ) 40B.97 1.1e6. 2P.41 115.00 1.ie6. 115.00 TN•Y•w £0.00 fo.c L•#Y•w ,'" £0.00 Debts dL ID C>ou OutstaTrJi Tol•l ThY•w Gow, silver. stocks aThJ sh £0 (Jher In¥eotrnwts To £0.00 £0. ThlbY• Lwd 8 8uUdi FU￿lure, & 1.857.15 £24.185.65 McioF Vehkjès 78T TOTALA88m U•blllts• (Prt4•*11kn 1 >•w) nses n in¥r#%d Th1• Y• L•tYMr . £O.LK) Total UobAlll•ts (P•y•t4••ftor l Le•¥e pa Outsta￿in Lo•n I Otherfiabth ThhY••r £0.00 £o.wJ L••tY••r £0 £o.o) fo.￿)

2.6% increase based on dom ve small sam le lue orrèll Road as shown on Zoo la

23,729.87 |Subscriptions - All		10,442.55
23,729.87 Total		10,442.55
57,212.45		8,306.02
537.55|Other events/activities		0.00
853.72|Other events/activities (Caoe/kyak)		0.00
58,603.72/Sub Total		8,306.02
976.60|F' - Bonfire		0.00
0.001F - Fayre		0.00
332.01 - beavers		0.00
1,090.00|Donations & Grants		3,754.47
33.70|BankInterest		13.93
2,432.31 (Sub Total		3,768.40
4,655.97 /Gift Aid		1,181.24
0.00		0.00
966.00/SALTEd Income		1,536.00
508.50|Miscelleneous Income		405.05
6,130.47 Total		3,122.29
6,516.00|Grants to Sections 10,004.00]District membership fees 30,653.93|Camp 635.10|District comps/events/other scouting activities 1,374.92/Events/other activities ) 0.00}Bank 4,726.58 of HQ & (Rent, Rates, 0.00IPPE equipment 887.63!insurance of HQ & Buildings 0.00}Insurance of Equipment 3,576.03|Purchase of Equipment + QM 652.54| Uniform, books etc 265.45 : ; : 743.66|F (All total) 302.76|Misc - T 2,321.41 |Misc - General Miscelleneous 385.94] Misc - OSM costs 462.00|Misc - Subs refunds 0.00|Misc - Donations 0.00}Misc - AGM Expenses hall hire 199.98 of HQ - Maintenace 949.39|HQ		1,146.00 10,670.00 33,386.00 0.00 163,16 0.00 4,159.11 238.98 774.17 0.00 90.15 216.63 127.41 0.00 8.10 272.76 526.75 246.50 29.41 0.00 0.00 0.00

2022		.	7,187.82
Scout Summer	2020		0.00
Weekend	2021		0.00
2020			718.20
Unearthed 2020			50.00
Cub summer	2020		0.00
Beavers Summer			0.00
Tues Beavers Gullivers			350.00

Total Receipts ) Group Account	90,896.37	17,333.24	8,306.02
) Beaver Scout Section Account	0.00	0.00
:) Cub Scout Section Account	0.00	0.00
) Scout Section Account	0.00	0.00
) Other (Specify...)
Designated
entenery celebration	3,000.00
estricted
Thursday Beavers fundraising	332.01
Other camps	22,631.16
Unearthed 2020	809.97
radfield Parish Council Grant	840.00
jaitie Axe	260.55
anoe/kyak	853.72
‘andersteg 2020 (now 2022)	33,771.32		7,187.82
uesday Beavers Gullivers			350.00
Inderbank 2020			718.20
Inearthed 2020			50.00
ub Totals ‘OTALRECEIPTS.	62,498.73	17,333.24	8,306.02
otalPaymen ) Group Account		18,521.56	estricted| 33,533.57
)Beaver Section Account	0.00	0.00
) Cub Section Account	0.00	0.00
) Scout Section Account	0.00	0.00
) Other (Specify...)
‘andersteg 2020	5,362.50		32,900.00
‘anoe/kyak	1,374.92		118.16
inearthed 2020	482.00		486.00
hursday Beavers fundraising	302.60		29.41
ther camps	24,809.43		0.00
vadfield Parish Council Grant(air rifles)	964.00		0.00
	33,295.45	18,521.56
	(£64,657.32	£52,055.13.

Bank Current
Bank			03
a) Group Account			372.9
b) Beaver Scout Account			280.83
c) Cub Scout Account			1,027.47
d) Scout Account			§01.25
Other (Specify...)
Designated
Centenery celebration (2025)	3,000.00	.	3,000.00
Restricted
Kandersteg 2020 (naw 2022)	.	6,517.30	32,229.88
Tuesday Beavers Gullivers		250.00
Canoe/kyak		0.00	93.02
Unearthed camp		0.00	408.97
Wateractivities instructortraining		1,166.00	1,166.00
Thursday Beavers fundraising		0.00	29.41
		115.00	115.00
Debts due
Tax Claim
silver, stocks and shares held for invesiment Other investments Land & fixtures & Motor Vehicles not invoiced not Lease Loan Otherliabilities	.	£24,185.55 £0.00 £0.00

23,729.87 |Subscriptions - All		10,442.55
23,729.87 Total		10,442.55
57,212.45		8,306.02
537.55|Other events/activities		0.00
853.72|Other events/activities (Caoe/kyak)		0.00
58,603.72/Sub Total		8,306.02
976.60|F' - Bonfire		0.00
0.001F - Fayre		0.00
332.01 - beavers		0.00
1,090.00|Donations & Grants		3,754.47
33.70|BankInterest		13.93
2,432.31 (Sub Total		3,768.40
4,655.97 /Gift Aid		1,181.24
0.00		0.00
966.00/SALTEd Income		1,536.00
508.50|Miscelleneous Income		405.05
6,130.47 Total		3,122.29
6,516.00|Grants to Sections 10,004.00]District membership fees 30,653.93|Camp 635.10|District comps/events/other scouting activities 1,374.92/Events/other activities ) 0.00}Bank 4,726.58 of HQ & (Rent, Rates, 0.00IPPE equipment 887.63!insurance of HQ & Buildings 0.00}Insurance of Equipment 3,576.03|Purchase of Equipment + QM 652.54| Uniform, books etc 265.45 : ; : 743.66|F (All total) 302.76|Misc - T 2,321.41 |Misc - General Miscelleneous 385.94] Misc - OSM costs 462.00|Misc - Subs refunds 0.00|Misc - Donations 0.00}Misc - AGM Expenses hall hire 199.98 of HQ - Maintenace 949.39|HQ		1,146.00 10,670.00 33,386.00 0.00 163,16 0.00 4,159.11 238.98 774.17 0.00 90.15 216.63 127.41 0.00 8.10 272.76 526.75 246.50 29.41 0.00 0.00 0.00

2022		.	7,187.82
Scout Summer	2020		0.00
Weekend	2021		0.00
2020			718.20
Unearthed 2020			50.00
Cub summer	2020		0.00
Beavers Summer			0.00
Tues Beavers Gullivers			350.00

Total Receipts ) Group Account	90,896.37	17,333.24	8,306.02
) Beaver Scout Section Account	0.00	0.00
:) Cub Scout Section Account	0.00	0.00
) Scout Section Account	0.00	0.00
) Other (Specify...)
Designated
entenery celebration	3,000.00
estricted
Thursday Beavers fundraising	332.01
Other camps	22,631.16
Unearthed 2020	809.97
radfield Parish Council Grant	840.00
jaitie Axe	260.55
anoe/kyak	853.72
‘andersteg 2020 (now 2022)	33,771.32		7,187.82
uesday Beavers Gullivers			350.00
Inderbank 2020			718.20
Inearthed 2020			50.00
ub Totals ‘OTALRECEIPTS.	62,498.73	17,333.24	8,306.02
otalPaymen ) Group Account		18,521.56	estricted| 33,533.57
)Beaver Section Account	0.00	0.00
) Cub Section Account	0.00	0.00
) Scout Section Account	0.00	0.00
) Other (Specify...)
‘andersteg 2020	5,362.50		32,900.00
‘anoe/kyak	1,374.92		118.16
inearthed 2020	482.00		486.00
hursday Beavers fundraising	302.60		29.41
ther camps	24,809.43		0.00
vadfield Parish Council Grant(air rifles)	964.00		0.00
	33,295.45	18,521.56
	(£64,657.32	£52,055.13.

Bank Current
Bank			03
a) Group Account			372.9
b) Beaver Scout Account			280.83
c) Cub Scout Account			1,027.47
d) Scout Account			§01.25
Other (Specify...)
Designated
Centenery celebration (2025)	3,000.00	.	3,000.00
Restricted
Kandersteg 2020 (naw 2022)	.	6,517.30	32,229.88
Tuesday Beavers Gullivers		250.00
Canoe/kyak		0.00	93.02
Unearthed camp		0.00	408.97
Wateractivities instructortraining		1,166.00	1,166.00
Thursday Beavers fundraising		0.00	29.41
		115.00	115.00
Debts due
Tax Claim
silver, stocks and shares held for invesiment Other investments Land & fixtures & Motor Vehicles not invoiced not Lease Loan Otherliabilities	.	£24,185.55 £0.00 £0.00