West Challow Village Hall Trustees. Annual Report Year from 1 April 2023 to 31 March 2024 The trustees present their report and the unaudited financial ststements of the charity forthe year ended 31 March 2024. Reference and administrative details Registered charity name West Challow Village Hall Charity registration number 1007850 Principal office 2 Orchard Gardens West Challow Oxfordshire OX12 9TL The trustees Mrs M Barclay Mrs L de Quincey Adams Mrs D Ramsden Ms A Doyle Chair Treasurer Independent examiner Sally Luther 23 ￿llfield Stanford in the Vale Oxfordshire SN7 8FL Structure, governance and management The WCVH was registered as a charity on 31st January 1992 under registration number 1007850. The WCVH is governed by a trust deed adopted on 20th August 1991. The general management of the WCVH is conducted by a general committee of up to 11 persons from the village to be elected for a period of one year at the WCVH'S annual general meeting. The general committee has power to.. Fill vacancies of ofricers and members of the committee occurring during the year. There shall not be fewer than three members of the WCVH appointed by the general committee as trustees. Objectives and activities To provide a village hall for the use of the inhabitants of West Challow and the local area to improve the lives of the inhabitants. Suggested uses include meetings, lectures, classes and social events such as parties and village gatherings. Public benefit The Trustees consider they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. West Challow Village Hall Trustees. Annual Report (contlnuedj Year from 1 April 2023 to 31 March 2024 Achievements and performance Monthly social events continue to prove popular with villagers and those from the local area. The outside space is completed and now boasts a basketball area and play space with equipment provided all due to a generous legacy from a local family. Rental income ha5 increased considerably both due to regular weekly hirers and private events such as birthday parties. The Macmillan Coffee morning was well supported and provided very useful funds for an extremely worthwhile cause. The most well supported event ever took place this year. King Charles111 Coronation Big Lunch was generously supported financially by the Parish Council and Village Hall funds to provide a free lunch forvillagers and their families and took place outside in the warm and dry. The whole carpark area was decorated and had tables, chairs, BBQS and even an ice cream stall with plenty of Space for children to play. Financial review Incoming resources of £25,420 arose during the financial year whilst outgoings were £29,928. The overall result for the year is net loss of £4,508. Cash funds as at 31 March 2024 amounted to £8,495 (2023.. £4,522). Reserves policy There is no Reserves policy. Risk management The Trustees have reviewed the risks to which the WCVH is exposed and consider there are no major risks facing the WCVH providing the WCVH has sufficient financial resources and volunteers to carry on its charitable activities. The trustees, annual report was approved on 20 January 2025 and signed on behalf of the board of trustees by= Lrc Mrs. A. Barclay Chair ] CHARITY COMMISSION FOR ENGLAND AND WALES legfr(x1￿ VUI* Recei ts and oIRp(￿ ments accounts CC16a For the period from To Section A Receipts and payments Unrestricted funds Restricted funds to the nearèst £ Endowment funds Total funds Last year to the nearest to the neartst £ to the nearest £ to the near•st £ A1 Recei ts Bar Incl events H311 ttire Donations Coffee mornings other 5.598 3,428 15.605 180 550 5,598 3,428 15.605 180 550 5,057 1,368 6,027 209 663 tota ross income or 13,324 AR) 25,360 25,360 sset an see table Chairs Investment sa es, 60 tota 60 60 Total receipts 25,420 25,420 13,324 A3Pa Events Electricity ments 3,812 1,228 814 1,729 256 83 142 327 3,812 1,228 814 1.729 256 83 142 327 2,851 1.426 393 1,016 310 61 115 234 M3inlen8nce & decorating Cleaning Sumup fee5 Printing. Postage & Ststionery Donations & Gifts Sub total 8,391 8,391 6,406 A4 Asset and investment Garden ro ecl Garden slora ebox Foldin chairs Table Irolle and trestle tables Thames Ceilin Small assets 2024 14,778 650 2.506 1,217 978 1,408 14,778 650 2,506 1,217 978 1,408 2,396 Sub total 21,537 21,537 2,396 29,928 29,928 8,802 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 4,508 4,508 4.522 13,003 8,495 13.003 8,495 4,522 CCXX R1 accounts ISSI 2210112025 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted funds to nearÈsl £ Endowment funds to néarèst £ to nearest £ B1 Cash funds Barclays bank acounts 8,445 Petty cash 50 Total cash funds 8,495 lagree balances with receipts and payments accountisii Unrestricted funds to nearest £ Restricted funds to nea￿$t £ Endowment funds to nearest £ Fund to which asset belon Cost loptional} Current value tional Fund to which asset belon Unrestncted C08t loptionall 14,Y78 Current value tional 14.778 B4 Assets retained for the charity's own use Garden project Garden storage Unrestricted 650 650 Fold5ng chairs Unre51ricted 2.506 2,506 Table trolley 8nd trestle t8ble5 Unrestricted 1,217 1,217 Thames Ceilings Uniestncted 978 978 Small assets 2024 Unrestncted 1,408 1,408 Fund to whtch relates Amount due tional When due tional B5 Liabilities Signed by one or two trustees on behalf of all the trustees Dale of roval Signature Print Name LLIZ (LLL 21.1.'15 CCXX R2 accounts ISSI 1610112025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of West Challow Village Hall On accounts for the year ended 31.3.2024 Charity no (if any) 1007850 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3110112kn)2+ Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper u derstanding of the accounts to be reached. Signed: Date: Name: Sally Luther Relevant professional qualification(s) or body (if any): ACMA, ACT Address: 23 Vvhiffield Stanford in the Vale Oxon SN7 8FL IER October 2018