## **Trustees’ Annual Report for the period** ## **From 01/01/2022 Period start date To 31/12/2022 Period end date** ## **Charity name: Friends of the Oxfordshire Museum** ## **Charity registration number:1007798** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The education of the public by the promotion,
support, assistance and improvement of the
Oxfordshire Museum through the activity of a group
of Friends| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Monthly lectures in the Museum for Members and
guests on topics of local historical interest; visits to
historic local venues; disbursement of grants to the
Museum for additions to the collection and
improvement of the Museum’s display and teaching
facilities, and to contribute towards the costs of
mounting special exhibitions| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The public benefit of this charity is demonstrated by
a) The enhancement of the Museum’s facilities, to
which the general public have access entirely free of
charge, and the benefit this confers to the Museum’s
work in children’s education; b) the charity’s growing
number of Members and their increased participation
in its activities| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Management of the charity is entirely by
unremunerated volunteers. Other Members of the
Friends also regularly assist on the Museum’s
reception desk and in the café, without remuneration| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has progressively enhanced the
Museum’s facilities, in several ways: 1) By improving
the quality of display in the exhibition galleries; 2) By
financing the installation of state of the art lecture
equipment, including the facilitation of simultaneous
face-to-face and video delivery (by Zoom), thereby
increasing member attendance and accessibility; 3)
By providing pump-priming funds enabling the
Museum to bid for recent archaeological finds| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As a result of the substantial legacy donated to the
Charity in the period covered by this report, the
Trustees regard its financial position as very strong.
Continuing membership subscriptions broadly cover
the recurring costs of fees paid to lecturers, and
could be raised without detriment to membership
numbers if required. The substantial balance of the
Charity’s fund is very much more than sufficient to
enable the Charity to fulfil its charitable objectives.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|As the charity has no financial obligations that would
fall due on a decision to wind it up, the Trustees do
not regard it as necessary to hold a reserve. All
accounting is on a cash basis.| |Amount of reserves held|Para 1.22|Zero| |Reasons for holding zero
reserves|Para 1.22|Please see above| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no current uncertainties about the charity
continuing as a going concern| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Income in Financial Year 2022 was exceptional as
the result of a substantial legacy of £26,000.00 from
the estate of a late Member of the Friends. The
charity’s normal source of income is in membership
fees, set at £15 p.a. for single and £25 p.a. for joint
membership, deliberately set at affordable levels to
encourage wide participation. This is enhanced by
occasional fund-raising programmes for specific
purposes.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Charity’s investment policy is to obtain the best
return possible without risk, by investing in interest-
bearing funds protected by the FSCS| |A description of the principal
risks facing the charity|Para 1.46|By maintaining prudent funds, and in the complete
absence of financial obligations, the sole material risk
facing the charity would be a significant reduction or
total withdrawal of funding of the Museum by the
local authority, causing the closure of the Museum.
The would leave the charity without purpose and
necessitate its wind-up| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Consitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Honorary officers on the Management Committee are
elected by the Annual General meeting of the
Members. The Chairman must be elected each year;
one third of the other Honorary Officers must be
elected each year, by rotation. Consideration is
currently being given to some changes to the
constitution, including appointing all members of the
Committee as Trustees and thereby enhancing the
standard of governance| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** Charity name Friends of the Oxfordshire Museum Other name the charity uses Registered charity number 1007798 Charity’s principal address Fletchers House, Park Street, Woodstock, OX20 1SN **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Dr Elizabeth Poskitt|Chair||| ||Mrs Gloria Mundy|Secretary||| ||Mr John Banbury|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|Not applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**None**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **None** ## **Other optional information** Declarations The trustees declare that they have approved the I￿￿te•s. report above. Signed on behalf of the charlty's trustees j(￿￿ S&V￿£A￿7 Signaturnls) Full name(s) Position (og Secretary. Chair, etc) PoSk17T £tirr 23. 10. 13 ## **FRIENDS OF THE OXFORDSHIRE MUSEUM Notes to the Accounts to 31 December 2022** |1 Receipts
Subscriptions
Donations and Grants
BAFM
Legacy
Gift aid reclaimed
Refund
Wednesday Talks /Visitors
Miscellaneous
2 Investment Income
Interest
3 Total Receipts
4 Payments
Museum - Donations
Museum - garden
Entertainment
Wednesday Talks, speaker fees
Local Groups
Admin Costs, offfice etc
IT Equipment
BafM insurance
5 Cash Funds
Barclays Bank Community Account
(current)
Skipton Building Society/Barclays Bank
Saver Account|2022| |---|---| ||£4,929.50
£5.00
£28.50
£26,000.00
£1,366.28
£119.70
£5.00| ||£32,453.98| ||Total Funds
to 31 12 22
£29,410.47
£45,798.90| |Cash Float|£75,209.37
£40.00||£56,466.23| |---|---|---|---| ||£75,249.37||£56,466.23| **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Friends of The Oxfordshire Museum **members of On accounts for the year** 31 December 2022 **Charity no** 1007798 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 12 / 2019 - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 28 April 2023 **Name:** Roy Smith **Relevant professional qualification(s) or body (if any): Address:** 5 The Ley Woodstock Oxon, OX20 1UX ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** **IER** 1 **Give here brief details of** None **any items that the examiner wishes to disclose** . **October 2018** **IER** 2