Charity registration number 1007778
MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mrs E Wilson
Mr5 T Courtney
Mrs C Kemp
Charity number
1007778
Independent examiner
Louise Hallsworth, FCA
Baxter & Co
Chartered Accountsnts
Lynwood House. Crofton Road
Orpington
BR6 8QE

MAYFIELD GRAMMAR SCHOOL GRAVESEND {VOLUNTARY FUND)
CONTENTS
Page
TTuslees' report
Statement of Trustees, responsibiliti8S
Independent examinerfs report
Statement of financ4al activities
Balance sheet
Notes to the financial statements
7-13

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
TRUSTEES. REPORT
FOR THE YEAR ENDED 31 AUGUST2024
The Trustees present Ih8ir annual report and financial statements for the year ended 31 August 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the
financial statements and comply with the Trust's constitution under a Memorandum of Association adopted on 11
September 1991 as amended on 1 September 2011. the Charities Act 2011 and "Accounting and Reporting by
Charities.. Statement of Recommended Practice applicable to chatities preparing their accounts in accordance with
the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January
2019).
Objective5 and activities
The Trust's objectives are to promote and advance the education of students at Mayfield Grammar School.
Gravesend. and its community. The policies adopted in furtherance of these objectives have given due
consideration to general guidance published by the chatity commission and there has been no change in these
during the year.
Public benefit
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the
Trust should undertake.
Activities
Activities include fund raising from parentsl¢arers at Mayfield Grammar School Grav8send. This fundraising
supports students in extra-curricular activities, school events such as Workshops and resources to enhan¢e
edu¢Ational experience for all students.
The Trust had Ihe opportunity to d8ploy some of the fund to support major refurbishmentslprojects to 8nhance our
external school environment, the Trustee's agreed this is an an appropriate use of funds to further improve the
facilities within our estate which has had a positive impad on student wellbeing.
Achievements and performance
Significant activitias and aohievements against objectives
The Gharity continues to support students across the school community in a variety of ways. The planned
intemational trips including China, Singapore and USA were a huge sucGess and we ¢ontinue to offer a range of
trips and events to widen our student exposure to intemational travel. The charity has continued to part fund
curriculum based workshops throughout the year for a number of students.
Financial review
The trustees regularly review the adivilies in the chariiy to ensure that students in need receive the relevant
financial support as we offer a variety of extracurricular opportunities for all students.. Trustees intend to continue to
operate the Charity on the same basis to 5UPPOrt the school community.
Going concem
The Trustees. after rnaking appropriate enquiries, have a reasonable expeclation Ihal the charity has adequate
resources to continue in operational existence for the near future. For this reason, the trust continues to adopt the
going concem, principle in preparing the financial statements.
R8serves policy
It is the Trusvs policy of the Trust that unrestricted fvnds which have not been designated for a specific use should
be maintained at a level equivalent lo meet current and ongoing school trip obligations and to cover restricted funds.
Structure, governance and management
The Trust is a registered Charity, number 1007778 and is constituted under a Memorandum of Association.

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
TRUSTEES. REPORT (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
The Trustees who served during the year and up to the date of signature of the financial statements w8re:
Mrs E Wilson
Mrs T Courtney
Mrs C Kemp
The Trustees, report was approved by the Board of Trustees.
Mrs E Wilson
Trustee
28 April 2025

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
STATEMENT OF TRUSTEES, RESPONSIBILITIES
FOR THE YEAR ENDED 31 AUGUST 2024
The Trustees are responsible for preparing the Trustees. Report and the financial ststements in accordance with
applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting
Practice).
The law applicable to charities in England and Wales requires the Trustees lo prepare financial statements for each
financial year which give a true and fair view of the slate of affairs of the Trust and of the incoming resoUr￿S and
application of resources of the Trust for that year.
In preparing these financial statements. the Twstees are required to..
select suitable accounting policies and then appty them Consistently.
obseNe the methods and principles in the Charities SORP.
- make judgements and estimates that are reasonable and prudent.,
state whether applicable accounting standards have been followed, subject to any material departures disdosed
and explained in the financial statements- and
prepare the finan(ial statements on the going concern basis unless it is inappropriate lo presume that the charity
will continue in operation.
The Trustees are responsible for keeping sufficient accounting record$ that disclose with reasonable accuracy at
any time the financial position of the Trust and enable them to ensure that the financial statements comply with the
Charities Ad 2011, the Charity (A¢¢oLsnts and Reports} Regulations 2008 and the provisions of the trusl deed. They
are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the
prevention and detection of fraud and other irregularities.

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY
FUND)
I report lo the Trustees on my examination of the financial statements of Mayfield Grammar School Gravesend
(Voluntary Fund) (the Trust) for the year ended 31 August 2024.
Responsibilities and basis of report
As the Trustees of the Trust you are responsible for the preparation of the financial statements in accordance with
the requirements of the Chatiiies Act 2011 (the 2011 Act).
I report in respect of my examination of the Trust's financial statements carried out under sects'on 145 of the 2011
Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission
under section 145(5>(b} of the 2011 Act.
Independent examIn8￿S statement
Since the Trust's gross income exceeded £250,000 your examiner must be a member of a body listed in section
145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of the
Institue of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm Ihal no matters have come to my attents'on in connection with the
examination giving m8 cause to believe that in any material respect..
accounting records were not kept in respect of the Trust as required by section 130 of the 2011 A¢t' or
the financial statements do not accord wilh thos8 records; or
the financial statements do not compty with the applicable requirements conceming the form and content of
accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal the
accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concems and have come across no other matters in conneclion with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Louise Hallsworth. FCA
Baxter & Co
Chartered Accountants
Lynwood House. Crofton Road
Orpington
BR6 8QE
Dated: 14 Max.2025

MAYFIELD GRAMMAR SCHOOL GRAVESEND {VOLUNTARY FUND)
STATEMENT OF FINANCIALACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2024
Unrestricted Restrlcted
funds
funds
2024
2024
Total Unrestri¢tsd Rostricted
funds
funds
2023
2023
Total
2024
2023
Notes
In¢ome from:
Donations and legacies
Charitabl8 activiiies
Investments
27,623
162,571
14
27,623
419,427
14
1,336
67,411
19
1,338
352,954
19
256,856
285,543
Total Income
190,208
256,856
447,064
68,766
285,543
354,309
Expenditiire on:
Charitable activities
224.328
234,442
458,770
76,360
279.917
356,277
Totsl 8xpendiiure
224,328
234,442
458,770
76,360
279,917
356,277
Net Incomellexpendiiure> and
movement in funds
(34.120)
22,414
(11,706)
(7,594)
5.626
(1,968)
Re¢onclllatlon of funds:
Fund balances at 1 September
2023
53,338
8,996
62,334
60,932
3,370
64,302
Fund balances at 31 August
2024
19,218
31,410
50,628
53,338
8,996
62,334
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure
derive from continuing activities.

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
BALANCE SHEET
AS AT31 AUGUST2024
2024
2023
Notss
Current assets
Debtors
Cash at bank and in hand
11
31.920
237,251
150,196
101.843
269,171
252,039
Crodltors: amounts falllng due withln
one year
12
{218,543)
(189,705)
Net current assets
50,628
62,334
The funds of the Trust
Restricted income funds
Unrestricted funds
14
15
31.410
19,218
8,996
53,338
50,628
62,334
The notes on pages 7 to 13 form part of these financial statements.
The financial statements were approved by the Trustees on 28 April 2025
Mrs E Wlson
Trnst80

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024
A¢counting policies
Charlty inforniation
Mayfield Grammar School Gravesend Ivoluntsry Fund) is an unincorporated ¢haiity.
1.1 Accountlng ¢onv•ntlon
The financial statements have been prepared in accordance with the Trusfs Memorandum ofA$sociation, the
Charities Act 2011, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland.
("FRS 102.) and the Chariti8s SORP 'Accounting and Reporting by Charbties.. Statement of Recommended
Practice appliGable to charities preparing their accounts in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102). {effe¢tNe 1 January 2019). The Trust is a Public
Benefft Entty as defined by FRS 102.
1.2 Golng concem
At the lime of approving the financial statements. the Trustees have a reasonable expectation Ihat the Trust
has adequate resourc8S to continue in operational existence for the foreseeable future. Thus the Trustees
continue to adopt the going ¢oncem basis of accounting in preparing the financial statement5.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in fijrtherance of their charitable
objectives.
Restricted funds are subje¢t to specific conditions by donors or granlors as to how they may be used. The
purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the Trust is legally entitled to it after any performance conditions have been met,
the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Trust has been notified of
the donation. unless performance conditions require deferral of the amount. Income tax recoverable in relation
to donations ￿e1Ved under Gift Aid or deeds of covenant is recognised al the tim8 of the donation.
Legacies are recognised on receipt or otherwise rf the Trust has been notified of an impending distribution, the
amount is known, and re￿Ipl is expected. If the amount is not known, the legacy is treated as a contingent
assel.
1.5 Expendlture
Expenditure is recognised on¢e there is a legal or constructive obligation to transfer economi¢ benefit to
third party, it is probable that a transfer of economi¢ beneffts will be required in settlement, and the amount of
the obligation can be measured reliably.
Expenditure is classified by activity. The cosls of each activity are made up of the totsl of direct costs and
shared costs, including support costs involved in undertaking each activty. Direct costs attributable to a single
aclivity are allocated direclty to that activity. Shared costs which contribute to more than one a¢tivity and
support costs which are not attributable to a single activity are apportioned behyeen those aelivities on a basis
onsistent with the use of resources. Central Slaff costs are allocated on the basis of time spent, and
depreciation charges are allocated on the portion of the asset's use.
1.6 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks. other short-term liquid
investments with original maturities of Ihree months or less, and bank ov8rdrafts. Bank overdrafts are shown
within borrowings in current liabilities.

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
Accounting pollcles
(Continued)
1.7 Financial Instruments
The Trust has elected to apply Ihe provisions of Section 11 'Basic Financial Instruments, and Section 12
'Other Financial Instruments Issues, of FRS 102 to all of its finan¢ial instruments.
Basie finanelal assets
Basic finan¢ial assets, which include debtors and cash and bank balances, are initially measured at
transaction price induding transaction ¢osts and are subsequently carried at amortised ¢ost using the effective
interest method unless the arrangement constituies a financing Iransaction, where the transaction is
measured at the present value of the future receipts discounted at a market rate of interest. Financial assets
dassified as recèivable within one year are not amortised.
Baslc financial liabillues
Basi¢ financi81 liabilities, induding Creditors and bank loans are initially recognisèd at transaction price unless
the arrangement constitutes a financing transaction, where the debt instrument is measured at the present
value of the future payments discounted at a market rate of interest. Financial liabi15ties classified as payable
within one year are not amortised.
Trade creditors are obligations to pay for goods or sep4ices that have been a¢quired in the ordinary course of
operations from suppliers. Amounts payable are dassified as current liabilities if payment is due within one
year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at
transaction price and subsequently measured at amortised cost using the effe¢tive interest method.
Critical ac¢ounllng estimates and Judgements
In the application of the Trust's accounting policies, the Trustees are required to make judgements, estimates
and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other
sources. The estimates and associated assumpiions are based on historical experience and other factors that
are considered to be relevant. Actual results may differ from these estimates.
The estimates and underfying assumptions are reviewed on an ongoing basis. Revisions to acC￿UntIng
estimates are recognised in the period in which the estimate is revised where the revision affects onty that
period, or in the period of the revision and fijture periods where the revision affects both current and future
periods.
Income from donatlons and legacles
Unrestrlcted Unrestricted
fund$
funds
2024
2023
Donations and gifts
27,623
1,336

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
Income from Gharitable activities
Unrestrictsd Restrlctsd
funds
funds
2024
2024
Total Unrestricted Rostricted
funds
fund5
2023
2023
Totsl
2024
2023
Charftable activities
Sale of goods
seNi￿s provided under
contract
Sales of servi￿$ by
beneficiaries
Perfomance related
grants
239.907
239,907
282,922
282,922
16.949
16,949
2.621
2,621
127.961
127,961
54,531
54,531
34,610
34,610
12,880
12,880
162,571
256,856
419,427
67,411
285,543
352,954
Income from investments
Unrestrlcted Unrestrf¢tsd
funds
funds
2024
2023
Other income
14
19

MAYFIELD GRAMMAR SCHOOL GRAVESEND {VOLUNTARY FUND)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
Expendituro on charitable actlvltles
Charitable
actlvltles
2024
Charltable
activitios
2023
Direct costs
School trips and journeys
Collections for other charities
School activities
School events
218,884
17,558
133,421
88,477
279,917
52,216
21,829
456,340
353,962
Share of 8UPPOrt and governance Costs (seo note 7)
Governance
2,430
2,315
458,770
356,277
Anatysis by fvnd
Unrestricted funds
Restrided funds
224,328
234,442
76,360
279,917
458,770
356,277
Support costs allocated to activities
2024
2023
Govemance costs
2,430
2,315
Analysed between:
Charitable activities
2.430
2,315
Net movement In funds
2024
2023
The net movement in funds is ststed after chargingl(crediting)'.
Fees payable for the independent examination of the charity's financial
statements
2,430
2,315
Trustees
None of the Trustees (or any persons conneded with them) received any remuneration or benefits from the
Trusl during the year.
10 Taxatlon
The charity is exempt from taxation on its activities because all its income is applied for chaTitable purposes.
10-

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
NOTES TO THE FINANCIAL STATEMENTS {CONTINUED>
FOR THE YEAR ENDED 31 AUGUST 2024
11 Debtor5
2024
2023
Amounts falling dug wfthln one year.
Prepayments and accrued In￿Me
31,920
150,196
12 Creditors: amounts falling due withln one year
2024
2023
Notes
Deferred income
Other credilors
13
216,113
2,430
179,980
9.745
218,543
189,705
13 Deferred income
2024
2023
Other deferred income
216,113
179,960
Deferred income is included in the financial statements as follows:
2024
2023
Dèferred income is included within:
Current liabilities
218,113
179.960
Movements in the year.
Deferred income at 1 September 2023
Released from previous periods
Resources deferred in the year
179,960
{179,960)
216,113
74,832
(74,832)
179,960
Deferred income at 31 August 2024
216,113
179,960
11

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST2024
14 Reslrf¢ted funds
The income funds of the charty include restricted funds comprising the following balances held for specific
purposes:
At1
Septen7ber
2023
Ineomlng
resources
Resources At 31 August
expended
2024
School trips
Funds for charities
6.668
2,328
239.907
16,949
(216,884>
(17.558)
29.691
1.719
8.996
256.856
{234.442)
31.410
Previous year:
At1
September
2022
Incoming
resources
Resources At 31 August
expended
2023
S¢hool trips
Funds for d)arities
3.863
(293)
282.922
2,621
(279,91n
6,668
2,328
3,370
285,543
279,917
8,996
Restricted funds
School Trips - a separate restricted fund is created for each school trip. Any surplus or deficil made on each
trip is transferred lofftom unrestricted reserves on completion of the trip account.
Funds for Charities - fundraising events are held to raise money for charibes. These are passed on in due
course after completion of the events.
New Build fund - a donation received towards the new build.
15 Unrestricted funds
The unrestricted fvnds of the charity comprise the unexpended balances of donations and grants which are
not subjed to specific condiiions by donors and grantors as to how they may be used. These include
designated funds which have been set aside oui of unrestricted funds by the trustees for specific purposes.
At1
September
2023
Incoming
resources
Resources At 31 August
expended
2024
School activities
School events
General funds
39,014
11,167
3,157
127,961
34,610
27.637
(126,322)
(88,477)
{9,529)
40,653
{42,700)
21,265
53,338
190,208
(224,328)
19,218
12-

MAYFIELD GRAMMAR SCHOOL GRAVESEND (VOLUNTARY FUND)
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 AUGUST 2024
15 Unrestricted funds
(Continued
Previous year.
At1
September
2022
Incoming Resources At 31 August
resources
expended
2023
School activities
School events
General Funds
36,699
20,116
4,117
54,531
12,880
1,355
(52,216)
(21,829)
{2,315)
39,014
11,167
3,157
60,932
68.766
76,360
53,338
16 Analysis of net assots between funds
Unrestricted
funds
2024
Restri¢ted
funds
2024
Totsl
2024
At 31 August 2024:
Current assetsl(liabililies)
19,218
31,410
50,628
19,218
31,410
50,628
Unrestri¢ted
funds
2023
Restri¢tsd
fund$
2023
T¢)tal
2023
At 31 August 2023:
Current assetsl(liabilities)
53,338
8,996
62,334
53.338
8.996
62,334
17 Related party transactions
There were no disclosable related party transactions during the year (2023- none}.
13-