Trustees' Annual Report for the period Period start date Period end date ~~a|~~ 01 01 2023 31 12 2023 From To Section A Reference and administration details ~~a~~
Charity name ASTBURY MERE TRUST Other names charity is known by None Registered charity number (if any) 1007740 ~~PO~~ Charity's principal address Astbury Mere Country Park Sandy Lane, Congleton, Cheshire Postcode CW12 4AW
Names of the charity trustees who manage the charity
| ~~ee~~ | ~~rs~~ | ||
|---|---|---|---|
| Trustee name ~~ee~~ ~~es er~~ |
Office (if any) ~~rs~~ ~~er~~ |
Dates acted if not for whole year ~~es~~ |
Name of person (or body) entitled to appoint trustee (if any) |
| 1 Alison Cresswell ~~ee ~~ ~~es er~~ ~~ee~~ |
Chair ~~rs~~ ~~er~~ ~~GR~~ |
Retired 10.10.23 ~~es~~ ~~GR~~ |
|
| 2 Sarah Dean ~~es er~~ ~~ee~~ ~~ee~~ |
Secretary ~~er ~~ ~~GR~~ ~~es~~ |
~~es~~ ~~GR~~ |
|
| 3 Lorraine Mort ~~ee~~ ~~ee~~ ~~es~~ |
Treasurer ~~GR~~ ~~es~~ |
~~GR~~ | |
| 4 Caroline Whiting ~~ee ~~ ~~es~~ ~~a~~ |
~~es~~ ~~ts~~ |
||
| 5 Gavin Wolfenden ~~es~~ ~~a~~ ~~es~~ |
~~ts~~ ~~tt~~ |
~~tt~~ | |
| 6 John Whitehead ~~a~~ ~~es~~ ~~ee~~ |
~~ts~~ ~~tt~~ ~~ee~~ |
Retired 12.07.23 ~~tt~~ ~~ee~~ |
~~ee~~ |
| Gillian Taylor ~~es~~ ~~ee~~ ~~es es~~ |
~~tt~~ ~~ee~~ ~~es~~ |
Appt 20.07.23- retired 10.09.23 ~~tt~~ ~~ee~~ |
~~ee~~ |
| 8 Richard Mort ~~ee~~ ~~es es~~ |
~~ee~~ ~~es~~ |
~~ee~~ | ~~ee~~ |
| 9 Margaret Gartside ~~es es~~ ~~a~~ ~~es~~ |
Chair appt 10.10.23 ~~es~~ ~~Ge~~ |
~~Ge~~ | |
| 10 Peter Speed ~~es~~ ~~es~~ |
~~Ge~~ ~~ee~~ |
~~Ge~~ | |
| Graham Cresswell ~~es~~ ~~es~~ ~~ee~~ |
~~Ge~~ ~~ee~~ |
~~Ge~~ ~~Ge~~ |
|
| 12 Suzie Akers Smith ~~es ~~ ~~ee~~ ~~es~~ |
~~ee~~ | ~~Ge~~ | |
| 13 PhilipHowell ~~ee~~ ~~es~~ ~~ee~~ |
~~Ge~~ | ||
| George Robert Edwards ~~es~~ ~~ee~~ ~~es~~ |
Appt 20.07.23 | ||
| 15 ~~ee~~ ~~es~~ ~~a~~ |
~~ns~~ | ~~Gn~~ | |
| 16 ~~es~~ ~~a~~ ~~es~~ |
~~ns~~ | ~~Gn~~ | |
| 17 ~~a~~ ~~es~~ ~~ee~~ |
~~ns~~ ~~rs~~ |
~~Gn~~ | |
| 18 ~~es~~ ~~ee~~ ~~es~~ |
~~rs~~ ~~en RO~~ |
~~RO~~ | |
| 19 ~~ee~~ ~~es~~ ~~es~~ |
~~rs~~ ~~en RO~~ ~~eG~~ |
~~RO~~ ~~eG~~ |
~~eG~~ |
| 20 ~~es~~ ~~es~~ |
~~en RO~~ ~~eG~~ |
~~RO~~ ~~eG~~ |
~~eG~~ |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Section B Structure, governance and management
Description of the charity’s trusts
Memorandum of Association Type of governing document (eg. trust deed, constitution) A company limited by guarantee and not having a share capital How the charity is constituted (eg. trust, association, company) Voting of current Trustees Trustee selection methods
(eg. trust, association, company)
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To provide for the benefit of the inhabitants of Congleton and district a managed and maintained country park at Astbury Mere in perpetuity for recreation or other leisure time occupation with the object of improving life for the said inhabitants.
| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The trustees confirm that the main activities undertaken during the reporting period have been in accordance with the Charity Commission’s guidance on public benefit. The main activities undertaken by the trust were land management operations to maintain and improve the Country Park for the benefit and enjoyment of the public. The activities were arranged through our Ranger Service and most involved volunteer work either in full or in part. The key activities for 2023 were: Ongoing maintenance operations, along with repairs to paths, seats, fencing and signage kept the park looking in prime condition. Annual tasks were completed through the year including the cutting back of vegetation adjacent to paths throughout the site, around the Wildlife Area pond and in the Community Orchard. The various meadows throughout the park had their seasonal cuts, with bramble and self-sown saplings removed from the meadows on the east bank of the park. Work continued on the thinning of the woodland at the southern end of the park and the final safety works to ensure all the recommendations from the independent Tree and Woodland safety audit were completed. Initial tree survey work was also undertaken in advance of the production of a new 10 year woodland management plan for the site, due next year. Volunteer clients from the Rossendale Trust spent a number of days trimming some of the park’s shrub beds. We also welcomed several individual volunteers, work experience students and young people undertaking restorative justice work in the community. In total the equivalent of 52 additional ‘person days’ (excluding work undertaken by volunteer trustees) were committed to the site over the course of the year. |
|---|---|
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
We do not have any permanent or semi-permanent volunteers. Volunteers are sought for particular jobs or projects as needed. Our primary source is from those who have volunteered in the past; volunteers come from many sources including individuals, organised groups such as The Rossendale Trust and businesses looking for activities to support their social responsibility programmes.
-
policy programme related investment;
-
contribution made by volunteers.
Section D- Achievements and Performance
Summary of the main achievements of the charity during the year
The Park remained as popular as ever throughout the year, with an estimated 400,00 visitors now enjoying the facilities – a significant increase on previous years. Regular groups from Congleton U3A and Congleton Writers Forum continued to utilise the Community Room and the weekly Congleton Park Run remained well frequented, as previous years. We hosted a couple of sponsored walks and two enjoyable birdwatching events. In addition, a new orienteering course was established in the park, overseen by Peak Pursuits. Educational visits were made to the park by local schools and scout groups.
A new flower planter was installed outside the Community Room – a feature centrepiece surrounded by five information boards about the park’s wildlife. New donated planters were also installed around the café, making an attractive addition to this setting.
Section E Financial review
Brief statement of the charity’s policy on reserves
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where While the income derived from the Trust’s investments only represents relevant about: 8.6% of the total income it is necessary to ensure that the reserves are • the charity’s principal kept as safe as possible whilst generating the best level of return. The investment objective is to generate a return bettering inflation over the sources of funds (including long term, after expenses. This should allow the Trust to at least any fundraising); maintain the value of the investment, whilst the income from that • how expenditure has investment is used to contribute to the running cost of managing and supported the key objectives maintaining the park.
-
how expenditure has supported the key objectives of the charity;
-
investment policy and All investments should produce a return in line with the Trust’s stated investment objectives agreed by the Trustees and where practical
-
objectives including any ensuring that those funds are invested ethically.
-
ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Sarah Dean
| Position (eg Secretary, Chair, etc) Date |
Secretary |
|
|---|---|---|
| 27.08.24 |
Charity registration number 1007740
Company registration number 02331405 (England and Wales)
ASTBURY MERE TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
ASTBURY MERE TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mrs S Dean | |
|---|---|---|
| G F Cresswell | ||
| L I Mort | ||
| R B Mort | ||
| Cllr S M Akers Smith | ||
| Mr P Speed | ||
| Mrs Caroline Whiting | ||
| Mr P Howell | ||
| Mr G Wolfenden | ||
| Mrs M A F Gartside | ||
| Mr G R Edwards | (Appointed 20 July 2023) | |
| Secretary | Mrs S Dean | |
| Charity number | 1007740 | |
| Company number | 02331405 | |
| Principal address | Trustee Office | |
| Astbury Mere Country Park | ||
| Sandy Lane | ||
| Congleton | ||
| Cheshire | ||
| England | ||
| CW12 4FP | ||
| Registered office | Trustee Office | |
| Astbury Mere Country Park | ||
| Sandy Lane | ||
| Congleton | ||
| Cheshire | ||
| England | ||
| CW12 4AW | ||
| Independent examiner | Amanda Grint, FCCA | |
| Hammond McNulty LLP | ||
| Bank House | ||
| Market Square | ||
| Congleton | ||
| Cheshire | ||
| England | ||
| CW12 1ET |
ASTBURY MERE TRUST
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 16 |
ASTBURY MERE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their annual report and financial statements for the year ended 31 December 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The main purpose of the charity is to manage and maintain the country park at Astbury Mere, Congleton. To provide for the benefit of the inhabitants of Congleton and district a managed and maintained country park at Astbury Mere in perpetuity for recreation or other leisure time occupation with the object of improving life for the said inhabitants.
Significant activities
The trustees confirm that the main activities undertaken during the reporting period have been in accordance with the Charity Commission's guidance on public benefit.
The main activities undertaken by the trust were land management operations to maintain and improve the Country Park for the benefit and enjoyment of the public. The activities were arranged through our Ranger Service and most involved volunteer work either in full or in part.
The key activities for 2023 were:
Ongoing maintenance operations, along with repairs to paths, seats, fencing and signage kept the park looking in prime condition. Annual tasks were completed through the year including the cutting back of vegetation adjacent to paths throughout the site, around the Wildlife Area pond and in the Community Orchard. The various meadows throughout the park had their seasonal cuts, with bramble and self-sown saplings removed from the meadows on the east bank of the park.
Work continued on the thinning of the woodland at the southern end of the park and the final safety works to ensure all the recommendations from the independent Tree and Woodland safety audit were completed.
Initial tree survey work was also undertaken in advance of the production of a new 10 year woodland management plan for the site, due next year.
Volunteer clients from the Rossendale Trust spent a number of days trimming some of the park's shrub beds. We also welcomed several individual volunteers, work experience students and young people undertaking restorative justice work in the community. In total the equivalent of 52 additional 'person days' (excluding work undertaken by volunteer trustees) were committed to the site over the course of the year.
Volunteers
We do not have any permanent or semi-permanent volunteers.
Volunteers are sought for particular jobs or projects as needed. Our primary source is from those who have volunteered in the past; volunteers come from many sources including individuals, organised groups such as the The Rossendale Trust and businesses looking for activities to support their social responsibility programmes.
- 1 -
ASTBURY MERE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Achievements and performance
Significant activities and achievements against objectives
The park remained as popular as ever through the year, with an estimated 400,000 visitors now enjoying the facilities - a significant increase on previous years.
Regular groups from Congleton U3A and Congleton Writers Forum continued to utilise the Community Room and the weekly Congleton Park Run remained well frequented, as previous years.
We hosted a couple of sponsored walks and two enjoyable birdwatching events. In addition, a new orienteering course was established in the park, overseen by Peak Pursuits. Educational visits were made to the park by local schools and scout groups.
A new flower planter was installed outside the Community Room - a feature centrepiece surrounded by five information boards about the park's wildlife. New donated planters were also installed around the café, making an attractive addition to this setting.
Financial review
While the income derived from the Trust's investments only represents 8.6% of the total income it is necessary to ensure that the reserves are kept as safe as possible whilst generating the best level of return. The investment objective is to generate a return bettering inflation over the long term, after expenses. This should allow the Trust to at least maintain the value of the investment, whilst the income from that investment is used to contribute to the running cost of managing and maintaining the park.
All investments should produce a return in line with the Trust's stated investment objectives agreed by the Trustees and where practical ensuring that those funds are invested ethically.
Structure, governance and management
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Reference and administrative details Registered Company number
02331405 (England and Wales)
Registered Charity number
1007740
Registered office
Trustee Office Astbury Mere Country Park Sandy Lane, Congleton Cheshire CW12 4FP
Company Secretary
Mrs S Dean
- 2 -
ASTBURY MERE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: Mrs S Dean A Cresswell (Resigned 10 October 2023) G F Cresswell L I Mort R B Mort Cllr S M Akers Smith Mr P Speed Mrs Caroline Whiting Mr P Howell Mr G Wolfenden Mrs M A F Gartside Mr G R Edwards (Appointed 20 July 2023) G B Taylor (Appointed 20 July 2023 and resigned 10 September 2023) Mr J M Whitehead (Resigned 12 January 2023)
Recruitment and appointment of trustees
Trustees can be appointed at any meeting of the trustees. Anyone wishing to become a trustee has to submit an application to the trustees. At the AGM one third of the trustees, being the longest serving members, retire and can stand for re-election, so that trustees are effectively voted in for 3 years. Trustees are voted in by a majority vote.
The trustees' report was approved by the Board of Trustees.
Mrs M A F Gartside
Trustee
17 September 2024
- 3 -
ASTBURY MERE TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF ASTBURY MERE TRUST
I report to the trustees on my examination of the financial statements of Astbury Mere Trust (the Charity) for the year ended 31 December 2023.
Responsibilities and basis of report
As the trustees of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Amanda Grint, FCCA
Hammond McNulty LLP Bank House Market Square Congleton Cheshire CW12 1ET England
Dated: 19 September 2024
- 4 -
ASTBURY MERE TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
| Unrestricted Restricted funds funds 2023 2023 Notes £ £ Income from: Donations and legacies 3 5,126 17,340 Charitable activities 4 78,540 - Investments 5 7,855 - Total income 91,521 17,340 Expenditure on: Raising funds 6 2,354 - Charitable activities 7 87,118 575 Total expenditure 89,472 575 Net gains/(losses) on investments 12 9,194 - Net income/(expenditure) 11,243 16,765 Transfers between funds 6,989 (6,989) Net movement in funds 9 18,232 9,776 Reconciliation of funds: Fund balances at 1 January 2023 450,896 11,287 Fund balances at 31 December 2023 469,128 21,063 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 22,466 6,856 1,642 78,540 70,852 - 7,855 6,412 - 108,861 84,120 1,642 2,354 2,320 - 87,693 84,306 835 90,047 86,626 835 9,194 (26,884) - 28,008 (29,390) 807 - 3,157 (3,157) 28,008 (26,233) (2,350) 462,183 477,129 13,637 490,191 450,896 11,287 |
Total 2022 £ 8,498 70,852 6,412 85,762 2,320 85,141 87,461 (26,884) (28,583) - (28,583) 490,766 462,183 |
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 5 -
ASTBURY MERE TRUST
BALANCE SHEET
AS AT 31 DECEMBER 2023
| Notes Fixed assets Tangible assets 14 Investments 15 Current assets Stocks 16 Debtors 17 Cash at bank and in hand Creditors: amounts falling due within one year 18 Net current assets Total assets less current liabilities Net assets The funds of the Charity Restricted income funds 19 Unrestricted funds |
2023 £ 7 10,168 53,885 64,060 (14,539) |
£ 217,791 222,879 440,670 49,521 490,191 490,191 21,063 469,128 490,191 |
2022 £ 280 7,348 50,881 58,509 (14,124) |
£ 205,563 212,235 |
|---|---|---|---|---|
| 417,798 44,385 |
||||
| 462,183 | ||||
| 462,183 | ||||
| 11,287 450,896 |
||||
| 462,183 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the trustees on 17 September 2024
Mrs M A F Gartside
Trustee
Company registration number 02331405 (England and Wales)
- 6 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting policies
Charity information
Astbury Mere Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Trustee Office, Astbury Mere Country Park, Sandy Lane, Congleton, Cheshire, CW12 4AW, England.
1.1 Accounting convention
The financial statements have been prepared in accordance with the Charity's articles of association, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. Investments are included at market value. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4 Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 7 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
| Freehold land and buildings | 2% on reducing balance and not provided on land |
|---|---|
| Plant and equipment | 10% on reducing balance |
| Fixtures and fittings | 10% on reducing balance |
| Computers | 10% on reducing balance |
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Fixed asset investments
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
1.8 Impairment of fixed assets
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.9 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
1.10 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
- 8 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting policies
(Continued)
1.11 Financial instruments
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
1.12 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
2 Critical accounting estimates and judgements
In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
- 9 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
3 Income from donations and legacies
| Unrestricted Restricted funds funds 2023 2023 £ £ Donations and gifts 4,798 17,340 Gift Aid 328 - 5,126 17,340 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 22,138 6,647 1,642 328 209 - 22,466 6,856 1,642 |
Total 2022 £ 8,289 209 |
|---|---|---|
| 8,498 |
4 Income from charitable activities
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Room Hire | ||
| Income from charitable activities | 4,368 | 4,467 |
| Catering Concession | ||
| Income from charitable activities | 26,362 | 19,204 |
| Car Parking | ||
| Income from charitable activities | 21,603 | 21,159 |
| Rents Received | ||
| Income from charitable activities | 26,207 | 26,022 |
| 78,540 | 70,852 |
- 5 Income from investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Listed Investment Income | 7,242 | 6,330 |
| Interest receivable | 613 | 82 |
| 7,855 | 6,412 |
- 10 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
6 Expenditure on raising funds
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Trading costs | ||
| Stock Movement | 273 | 120 |
| Investment management | 2,081 | 2,200 |
| Total costs | 2,354 | 2,320 |
- 7 Expenditure on charitable activities
| Total Costs | Total Costs | |
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Direct costs | ||
| Depreciation and impairment | 5,507 | 5,669 |
| Wages | 12,849 | 11,958 |
| Pensions | 205 | 172 |
| Rates and Water | 710 | 1,113 |
| Insurance | 6,714 | 6,002 |
| Light and heat | 9,107 | 4,167 |
| Telephone | 433 | 299 |
| Postage and stationery | 151 | 251 |
| Sundries | 1,656 | 1,628 |
| Repairs | 15,174 | 16,007 |
| Warden Costs | 28,533 | 27,519 |
| Footpath Project Costs | - | 5,846 |
| PSP Charges | 1,274 | 542 |
| 82,313 | 81,173 | |
| Share of support and governance costs (see note 8) | ||
| Governance | 5,380 | 3,968 |
| 87,693 | 85,141 | |
| Analysis by fund | ||
| Unrestricted funds | 87,118 | 84,306 |
| Restricted funds | 575 | 835 |
| 87,693 | 85,141 |
- 11 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
8 Support costs allocated to activities
| 8 Support costs allocated to activities |
||
|---|---|---|
| Bank Charges Paypal Fees Governance costs Analysed between: Total Costs 9 Net movement in funds The net movement in funds is stated after charging/(crediting): Depreciation of owned tangible fixed assets Loss on disposal of tangible fixed assets |
2023 £ 1,011 186 4,183 5,380 5,380 2023 £ 5,507 - |
2022 £ 820 142 3,006 |
| 3,968 | ||
| 3,968 | ||
| 2022 £ 3,937 1,732 |
10 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
Trustees' expenses
Trustee expenses paid in the year totalled £NIL (£46 2022). Repairs (2022 £4 to one trustee), general expenses (2022 £42 to one trustee).
11 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 |
|---|---|
| Number | Number |
| 1 | 1 |
There were no employees whose annual remuneration was more than £60,000.
- 12 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
12 Gains and losses on investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| Gains/(losses) arising on: | £ | £ |
| Revaluation of investments | 9,220 | (24,778) |
| Sale of investments | (26) | (2,106) |
| 9,194 | (26,884) |
13 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
14 Tangible fixed assets
| Tangible fixed assets | |
|---|---|
| Freehold land and buildings Plant and equipment Fixtures and fittings Computers £ £ £ £ Cost At 1 January 2023 210,675 27,085 7,119 4,673 Additions - - 17,735 - At 31 December 2023 210,675 27,085 24,854 4,673 Depreciation and impairment At 1 January 2023 19,135 17,184 4,297 3,373 Depreciation charged in the year 2,331 990 2,056 130 At 31 December 2023 21,466 18,174 6,353 3,503 Carrying amount At 31 December 2023 189,209 8,911 18,501 1,170 At 31 December 2022 191,540 9,901 2,822 1,300 |
Total £ 249,552 17,735 |
| 267,287 | |
| 43,989 5,507 |
|
| 49,496 | |
| 217,791 | |
| 205,563 |
- 13 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| 15 Fixed asset investments Cost or valuation At 1 January 2023 Additions Valuation changes Realised loss Disposals At 31 December 2023 Carrying amount At 31 December 2023 At 31 December 2022 16 Stocks Finished goods and goods for resale 17 Debtors Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income 18 Creditors: amounts falling due within one year Other taxation and social security Trade creditors Other creditors Accruals and deferred income |
Listed investments £ 212,235 53,847 9,220 (26) (52,397) 222,879 222,879 212,235 2023 2022 £ £ 7 280 2023 2022 £ £ 1,822 105 310 211 8,036 7,032 10,168 7,348 2023 2022 £ £ 547 334 4,642 3,905 37 100 9,313 9,785 14,539 14,124 |
|---|---|
- 14 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
19 Restricted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
| At 1 January | Incoming | Resources | TransfersAt 31 December | TransfersAt 31 December | |
|---|---|---|---|---|---|
| 2023 | resources | expended | 2023 | ||
| £ | £ | £ | £ | £ | |
| Mrs D Dillion | 480 | - | - | - | 480 |
| Medium Term Reserve | 10,000 | - | - | - | 10,000 |
| Defibrillator Replacement | 325 | - | - | - | 325 |
| Dogbath | 60 | - | - | - | 60 |
| Toilet Refurbishment Phase 1 | 422 | 6,152 | - | (6,574) | - |
| Toilet Refurbishment Phase 2 | - | 415 | - | (415) | - |
| Toilet Refurbishment Phase 3 | - | 198 | - | - | 198 |
| Biodiveristy Project | - | 10,000 | - | - | 10,000 |
| Educational Signs Plant Stand | - | 575 | (575) | - | - |
| 11,287 | 17,340 | (575) | (6,989) | 21,063 | |
| Previous year: | At 1 January | Incoming | Resources | TransfersAt 31 December | |
| 2022 | resources | expended | 2022 | ||
| £ | £ | £ | £ | £ | |
| Mrs D Dillion | 480 | - | - | - | 480 |
| Medium Term Reserve | 10,000 | - | - | - | 10,000 |
| Co-op Community Fund | 1,857 | - | - | (1,857) | - |
| Footpath Resurfacing | 1,300 | - | - | (1,300) | - |
| Defibrillator Replacement | - | 1,160 | (835) | - | 325 |
| Dogbath | - | 60 | - | - | 60 |
| Toilet Refurbishment | - | 422 | - | - | 422 |
| 13,637 | 1,642 | (835) | (3,157) | 11,287 |
20 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At | 1 | January | Incoming | Resources | Transfers | Gains and | At |
31 December | |
|---|---|---|---|---|---|---|---|---|---|
| 2023 | resources | expended | losses | 2023 | |||||
| £ | £ | £ | £ | £ | £ | ||||
| General funds | 450,896 | 91,521 | (89,472) | 6,989 | 9,194 | 469,128 |
- 15 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| 20 | Unrestricted funds | (Continued) | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Previous year: | At 1 | January | Incoming | Resources | Transfers | Gains and | At |
31 December | ||
| 2022 | resources | expended | losses | 2022 | ||||||
| £ | £ | £ | £ | £ | £ | |||||
| General funds | 477,129 | 84,120 | (86,626) | 3,157 | (26,884) | 450,896 | ||||
| 21 | Analysis of net assets between funds | |||||||||
| Unrestricted | Restricted | Total | ||||||||
| funds | funds | |||||||||
| 2023 | 2023 | 2023 | ||||||||
| £ | £ | £ | ||||||||
| At 31 December 2023: | ||||||||||
| Tangible assets | 217,791 | - | 217,791 | |||||||
| Investments | 222,879 | - | 222,879 | |||||||
| Current assets/(liabilities) | 28,458 | 21,063 | 49,521 | |||||||
| 469,128 | 21,063 | 490,191 | ||||||||
| Unrestricted | Restricted | Total | ||||||||
| funds | funds | |||||||||
| 2022 | 2022 | 2022 | ||||||||
| £ | £ | £ | ||||||||
| At 31 December 2022: | ||||||||||
| Tangible assets | 205,563 | - | 205,563 | |||||||
| Investments | 212,235 | - | 212,235 | |||||||
| Current assets/(liabilities) | 33,098 | 11,287 | 44,385 | |||||||
| 450,896 | 11,287 | 462,183 |
22 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
- 16 -
Charity registration number 1007740
Company registration number 02331405 (England and Wales)
ASTBURY MERE TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
ASTBURY MERE TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mrs S Dean | |
|---|---|---|
| G F Cresswell | ||
| L I Mort | ||
| R B Mort | ||
| Cllr S M Akers Smith | ||
| Mr P Speed | ||
| Mrs Caroline Whiting | ||
| Mr P Howell | ||
| Mr G Wolfenden | ||
| Mrs M A F Gartside | ||
| Mr G R Edwards | (Appointed 20 July 2023) | |
| Secretary | Mrs S Dean | |
| Charity number | 1007740 | |
| Company number | 02331405 | |
| Principal address | Trustee Office | |
| Astbury Mere Country Park | ||
| Sandy Lane | ||
| Congleton | ||
| Cheshire | ||
| England | ||
| CW12 4FP | ||
| Registered office | Trustee Office | |
| Astbury Mere Country Park | ||
| Sandy Lane | ||
| Congleton | ||
| Cheshire | ||
| England | ||
| CW12 4AW | ||
| Independent examiner | Amanda Grint, FCCA | |
| Hammond McNulty LLP | ||
| Bank House | ||
| Market Square | ||
| Congleton | ||
| Cheshire | ||
| England | ||
| CW12 1ET |
ASTBURY MERE TRUST
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 16 |
ASTBURY MERE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their annual report and financial statements for the year ended 31 December 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The main purpose of the charity is to manage and maintain the country park at Astbury Mere, Congleton. To provide for the benefit of the inhabitants of Congleton and district a managed and maintained country park at Astbury Mere in perpetuity for recreation or other leisure time occupation with the object of improving life for the said inhabitants.
Significant activities
The trustees confirm that the main activities undertaken during the reporting period have been in accordance with the Charity Commission's guidance on public benefit.
The main activities undertaken by the trust were land management operations to maintain and improve the Country Park for the benefit and enjoyment of the public. The activities were arranged through our Ranger Service and most involved volunteer work either in full or in part.
The key activities for 2023 were:
Ongoing maintenance operations, along with repairs to paths, seats, fencing and signage kept the park looking in prime condition. Annual tasks were completed through the year including the cutting back of vegetation adjacent to paths throughout the site, around the Wildlife Area pond and in the Community Orchard. The various meadows throughout the park had their seasonal cuts, with bramble and self-sown saplings removed from the meadows on the east bank of the park.
Work continued on the thinning of the woodland at the southern end of the park and the final safety works to ensure all the recommendations from the independent Tree and Woodland safety audit were completed.
Initial tree survey work was also undertaken in advance of the production of a new 10 year woodland management plan for the site, due next year.
Volunteer clients from the Rossendale Trust spent a number of days trimming some of the park's shrub beds. We also welcomed several individual volunteers, work experience students and young people undertaking restorative justice work in the community. In total the equivalent of 52 additional 'person days' (excluding work undertaken by volunteer trustees) were committed to the site over the course of the year.
Volunteers
We do not have any permanent or semi-permanent volunteers.
Volunteers are sought for particular jobs or projects as needed. Our primary source is from those who have volunteered in the past; volunteers come from many sources including individuals, organised groups such as the The Rossendale Trust and businesses looking for activities to support their social responsibility programmes.
- 1 -
ASTBURY MERE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Achievements and performance
Significant activities and achievements against objectives
The park remained as popular as ever through the year, with an estimated 400,000 visitors now enjoying the facilities - a significant increase on previous years.
Regular groups from Congleton U3A and Congleton Writers Forum continued to utilise the Community Room and the weekly Congleton Park Run remained well frequented, as previous years.
We hosted a couple of sponsored walks and two enjoyable birdwatching events. In addition, a new orienteering course was established in the park, overseen by Peak Pursuits. Educational visits were made to the park by local schools and scout groups.
A new flower planter was installed outside the Community Room - a feature centrepiece surrounded by five information boards about the park's wildlife. New donated planters were also installed around the café, making an attractive addition to this setting.
Financial review
While the income derived from the Trust's investments only represents 8.6% of the total income it is necessary to ensure that the reserves are kept as safe as possible whilst generating the best level of return. The investment objective is to generate a return bettering inflation over the long term, after expenses. This should allow the Trust to at least maintain the value of the investment, whilst the income from that investment is used to contribute to the running cost of managing and maintaining the park.
All investments should produce a return in line with the Trust's stated investment objectives agreed by the Trustees and where practical ensuring that those funds are invested ethically.
Structure, governance and management
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Reference and administrative details Registered Company number
02331405 (England and Wales)
Registered Charity number
1007740
Registered office
Trustee Office Astbury Mere Country Park Sandy Lane, Congleton Cheshire CW12 4FP
Company Secretary
Mrs S Dean
- 2 -
ASTBURY MERE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: Mrs S Dean A Cresswell (Resigned 10 October 2023) G F Cresswell L I Mort R B Mort Cllr S M Akers Smith Mr P Speed Mrs Caroline Whiting Mr P Howell Mr G Wolfenden Mrs M A F Gartside Mr G R Edwards (Appointed 20 July 2023) G B Taylor (Appointed 20 July 2023 and resigned 10 September 2023) Mr J M Whitehead (Resigned 12 January 2023)
Recruitment and appointment of trustees
Trustees can be appointed at any meeting of the trustees. Anyone wishing to become a trustee has to submit an application to the trustees. At the AGM one third of the trustees, being the longest serving members, retire and can stand for re-election, so that trustees are effectively voted in for 3 years. Trustees are voted in by a majority vote.
The trustees' report was approved by the Board of Trustees.
Mrs M A F Gartside
Trustee
17 September 2024
- 3 -
ASTBURY MERE TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF ASTBURY MERE TRUST
I report to the trustees on my examination of the financial statements of Astbury Mere Trust (the Charity) for the year ended 31 December 2023.
Responsibilities and basis of report
As the trustees of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Amanda Grint, FCCA
Hammond McNulty LLP Bank House Market Square Congleton Cheshire CW12 1ET England
Dated: 19 September 2024
- 4 -
ASTBURY MERE TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
| Unrestricted Restricted funds funds 2023 2023 Notes £ £ Income from: Donations and legacies 3 5,126 17,340 Charitable activities 4 78,540 - Investments 5 7,855 - Total income 91,521 17,340 Expenditure on: Raising funds 6 2,354 - Charitable activities 7 87,118 575 Total expenditure 89,472 575 Net gains/(losses) on investments 12 9,194 - Net income/(expenditure) 11,243 16,765 Transfers between funds 6,989 (6,989) Net movement in funds 9 18,232 9,776 Reconciliation of funds: Fund balances at 1 January 2023 450,896 11,287 Fund balances at 31 December 2023 469,128 21,063 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 22,466 6,856 1,642 78,540 70,852 - 7,855 6,412 - 108,861 84,120 1,642 2,354 2,320 - 87,693 84,306 835 90,047 86,626 835 9,194 (26,884) - 28,008 (29,390) 807 - 3,157 (3,157) 28,008 (26,233) (2,350) 462,183 477,129 13,637 490,191 450,896 11,287 |
Total 2022 £ 8,498 70,852 6,412 85,762 2,320 85,141 87,461 (26,884) (28,583) - (28,583) 490,766 462,183 |
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
- 5 -
ASTBURY MERE TRUST
BALANCE SHEET
AS AT 31 DECEMBER 2023
| Notes Fixed assets Tangible assets 14 Investments 15 Current assets Stocks 16 Debtors 17 Cash at bank and in hand Creditors: amounts falling due within one year 18 Net current assets Total assets less current liabilities Net assets The funds of the Charity Restricted income funds 19 Unrestricted funds |
2023 £ 7 10,168 53,885 64,060 (14,539) |
£ 217,791 222,879 440,670 49,521 490,191 490,191 21,063 469,128 490,191 |
2022 £ 280 7,348 50,881 58,509 (14,124) |
£ 205,563 212,235 |
|---|---|---|---|---|
| 417,798 44,385 |
||||
| 462,183 | ||||
| 462,183 | ||||
| 11,287 450,896 |
||||
| 462,183 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the trustees on 17 September 2024
Mrs M A F Gartside
Trustee
Company registration number 02331405 (England and Wales)
- 6 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting policies
Charity information
Astbury Mere Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Trustee Office, Astbury Mere Country Park, Sandy Lane, Congleton, Cheshire, CW12 4AW, England.
1.1 Accounting convention
The financial statements have been prepared in accordance with the Charity's articles of association, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. Investments are included at market value. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4 Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 7 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
| Freehold land and buildings | 2% on reducing balance and not provided on land |
|---|---|
| Plant and equipment | 10% on reducing balance |
| Fixtures and fittings | 10% on reducing balance |
| Computers | 10% on reducing balance |
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Fixed asset investments
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
1.8 Impairment of fixed assets
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.9 Stocks
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
1.10 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
- 8 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
1 Accounting policies
(Continued)
1.11 Financial instruments
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
1.12 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
2 Critical accounting estimates and judgements
In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
- 9 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
3 Income from donations and legacies
| Unrestricted Restricted funds funds 2023 2023 £ £ Donations and gifts 4,798 17,340 Gift Aid 328 - 5,126 17,340 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 22,138 6,647 1,642 328 209 - 22,466 6,856 1,642 |
Total 2022 £ 8,289 209 |
|---|---|---|
| 8,498 |
4 Income from charitable activities
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Room Hire | ||
| Income from charitable activities | 4,368 | 4,467 |
| Catering Concession | ||
| Income from charitable activities | 26,362 | 19,204 |
| Car Parking | ||
| Income from charitable activities | 21,603 | 21,159 |
| Rents Received | ||
| Income from charitable activities | 26,207 | 26,022 |
| 78,540 | 70,852 |
- 5 Income from investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Listed Investment Income | 7,242 | 6,330 |
| Interest receivable | 613 | 82 |
| 7,855 | 6,412 |
- 10 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
6 Expenditure on raising funds
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Trading costs | ||
| Stock Movement | 273 | 120 |
| Investment management | 2,081 | 2,200 |
| Total costs | 2,354 | 2,320 |
- 7 Expenditure on charitable activities
| Total Costs | Total Costs | |
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Direct costs | ||
| Depreciation and impairment | 5,507 | 5,669 |
| Wages | 12,849 | 11,958 |
| Pensions | 205 | 172 |
| Rates and Water | 710 | 1,113 |
| Insurance | 6,714 | 6,002 |
| Light and heat | 9,107 | 4,167 |
| Telephone | 433 | 299 |
| Postage and stationery | 151 | 251 |
| Sundries | 1,656 | 1,628 |
| Repairs | 15,174 | 16,007 |
| Warden Costs | 28,533 | 27,519 |
| Footpath Project Costs | - | 5,846 |
| PSP Charges | 1,274 | 542 |
| 82,313 | 81,173 | |
| Share of support and governance costs (see note 8) | ||
| Governance | 5,380 | 3,968 |
| 87,693 | 85,141 | |
| Analysis by fund | ||
| Unrestricted funds | 87,118 | 84,306 |
| Restricted funds | 575 | 835 |
| 87,693 | 85,141 |
- 11 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
8 Support costs allocated to activities
| 8 Support costs allocated to activities |
||
|---|---|---|
| Bank Charges Paypal Fees Governance costs Analysed between: Total Costs 9 Net movement in funds The net movement in funds is stated after charging/(crediting): Depreciation of owned tangible fixed assets Loss on disposal of tangible fixed assets |
2023 £ 1,011 186 4,183 5,380 5,380 2023 £ 5,507 - |
2022 £ 820 142 3,006 |
| 3,968 | ||
| 3,968 | ||
| 2022 £ 3,937 1,732 |
10 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
Trustees' expenses
Trustee expenses paid in the year totalled £NIL (£46 2022). Repairs (2022 £4 to one trustee), general expenses (2022 £42 to one trustee).
11 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 |
|---|---|
| Number | Number |
| 1 | 1 |
There were no employees whose annual remuneration was more than £60,000.
- 12 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
12 Gains and losses on investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| Gains/(losses) arising on: | £ | £ |
| Revaluation of investments | 9,220 | (24,778) |
| Sale of investments | (26) | (2,106) |
| 9,194 | (26,884) |
13 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
14 Tangible fixed assets
| Tangible fixed assets | |
|---|---|
| Freehold land and buildings Plant and equipment Fixtures and fittings Computers £ £ £ £ Cost At 1 January 2023 210,675 27,085 7,119 4,673 Additions - - 17,735 - At 31 December 2023 210,675 27,085 24,854 4,673 Depreciation and impairment At 1 January 2023 19,135 17,184 4,297 3,373 Depreciation charged in the year 2,331 990 2,056 130 At 31 December 2023 21,466 18,174 6,353 3,503 Carrying amount At 31 December 2023 189,209 8,911 18,501 1,170 At 31 December 2022 191,540 9,901 2,822 1,300 |
Total £ 249,552 17,735 |
| 267,287 | |
| 43,989 5,507 |
|
| 49,496 | |
| 217,791 | |
| 205,563 |
- 13 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| 15 Fixed asset investments Cost or valuation At 1 January 2023 Additions Valuation changes Realised loss Disposals At 31 December 2023 Carrying amount At 31 December 2023 At 31 December 2022 16 Stocks Finished goods and goods for resale 17 Debtors Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income 18 Creditors: amounts falling due within one year Other taxation and social security Trade creditors Other creditors Accruals and deferred income |
Listed investments £ 212,235 53,847 9,220 (26) (52,397) 222,879 222,879 212,235 2023 2022 £ £ 7 280 2023 2022 £ £ 1,822 105 310 211 8,036 7,032 10,168 7,348 2023 2022 £ £ 547 334 4,642 3,905 37 100 9,313 9,785 14,539 14,124 |
|---|---|
- 14 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
19 Restricted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
| At 1 January | Incoming | Resources | TransfersAt 31 December | TransfersAt 31 December | |
|---|---|---|---|---|---|
| 2023 | resources | expended | 2023 | ||
| £ | £ | £ | £ | £ | |
| Mrs D Dillion | 480 | - | - | - | 480 |
| Medium Term Reserve | 10,000 | - | - | - | 10,000 |
| Defibrillator Replacement | 325 | - | - | - | 325 |
| Dogbath | 60 | - | - | - | 60 |
| Toilet Refurbishment Phase 1 | 422 | 6,152 | - | (6,574) | - |
| Toilet Refurbishment Phase 2 | - | 415 | - | (415) | - |
| Toilet Refurbishment Phase 3 | - | 198 | - | - | 198 |
| Biodiveristy Project | - | 10,000 | - | - | 10,000 |
| Educational Signs Plant Stand | - | 575 | (575) | - | - |
| 11,287 | 17,340 | (575) | (6,989) | 21,063 | |
| Previous year: | At 1 January | Incoming | Resources | TransfersAt 31 December | |
| 2022 | resources | expended | 2022 | ||
| £ | £ | £ | £ | £ | |
| Mrs D Dillion | 480 | - | - | - | 480 |
| Medium Term Reserve | 10,000 | - | - | - | 10,000 |
| Co-op Community Fund | 1,857 | - | - | (1,857) | - |
| Footpath Resurfacing | 1,300 | - | - | (1,300) | - |
| Defibrillator Replacement | - | 1,160 | (835) | - | 325 |
| Dogbath | - | 60 | - | - | 60 |
| Toilet Refurbishment | - | 422 | - | - | 422 |
| 13,637 | 1,642 | (835) | (3,157) | 11,287 |
20 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At | 1 | January | Incoming | Resources | Transfers | Gains and | At |
31 December | |
|---|---|---|---|---|---|---|---|---|---|
| 2023 | resources | expended | losses | 2023 | |||||
| £ | £ | £ | £ | £ | £ | ||||
| General funds | 450,896 | 91,521 | (89,472) | 6,989 | 9,194 | 469,128 |
- 15 -
ASTBURY MERE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
| 20 | Unrestricted funds | (Continued) | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Previous year: | At 1 | January | Incoming | Resources | Transfers | Gains and | At |
31 December | ||
| 2022 | resources | expended | losses | 2022 | ||||||
| £ | £ | £ | £ | £ | £ | |||||
| General funds | 477,129 | 84,120 | (86,626) | 3,157 | (26,884) | 450,896 | ||||
| 21 | Analysis of net assets between funds | |||||||||
| Unrestricted | Restricted | Total | ||||||||
| funds | funds | |||||||||
| 2023 | 2023 | 2023 | ||||||||
| £ | £ | £ | ||||||||
| At 31 December 2023: | ||||||||||
| Tangible assets | 217,791 | - | 217,791 | |||||||
| Investments | 222,879 | - | 222,879 | |||||||
| Current assets/(liabilities) | 28,458 | 21,063 | 49,521 | |||||||
| 469,128 | 21,063 | 490,191 | ||||||||
| Unrestricted | Restricted | Total | ||||||||
| funds | funds | |||||||||
| 2022 | 2022 | 2022 | ||||||||
| £ | £ | £ | ||||||||
| At 31 December 2022: | ||||||||||
| Tangible assets | 205,563 | - | 205,563 | |||||||
| Investments | 212,235 | - | 212,235 | |||||||
| Current assets/(liabilities) | 33,098 | 11,287 | 44,385 | |||||||
| 450,896 | 11,287 | 462,183 |
22 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
- 16 -