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Terrace Street, Hyson Green,
Nottingham NG7 6ER
Tel: (0115) 9109955 Fax: (0115) 9109952
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## **ANNUAL REPORT** ## **HYSON GREEN YOUTH CLUB** – 1[st] April 2022 31[st] March 2023 1 ## **1. Chair’s Introduction** Warm welcome to Hyson Green Youth Club’s (HGYC) Annual General Meeting (AGM) for 20222023. Last year has been a difficult year for the club due to the extreme increase in energy prices globally and the overall cost of living increase nationally. Between March – September 2022 we were focused on addressing the energy price increase. In April 2023, we had to again renew the electricity contract as suppliers were only offering 6month contracts due to the volatility of the market. We had been in a fixed contract for the past 3 years which was to come to an end 30[th] September 2022. From about April 2022, energy prices started to spiral out of control, and it became apparent that we would be very hard hit as we had been on a very low fixed tariff In early 2022, we were paying 3.2kwph for gas and 13kwph for electricity. Between April 2022 to September 2022 gas and electricity prices increased to 25kwph and 68kwph respectively There did not appear to be any support available locally or nationally for voluntary sector organisations We began to plan to reduce days of opening to manage the new costs. Around the 23[rd of] September the government announced an energy cap on wholesale energy prices for businesses and charities to take effect from 1st October for 6months only. The cap was set at 7.5kwh for gas and 21kwph for electricity. Therefore, we saw over 100% increase in gas costs and just under 100% increase in electricity prices. This represented a significant increase for HGYC given what we had been paying. We entered new contracts on 30[th] September 2022. Fortunately, we had built up reserves in the previous year. However, we did not want to use our reserves to cover running costs. The focus of the year has been managing finance to ensure we could pay the new energy costs and remain open. Unfortunately, by March 2023, we took the difficult decision to close the afterschool club and make the sessional Playworker and Project officer redundant ## **2. Business development planning October 2021 – April 2022** Between October 2021 – April 2022, the Management Committee held several business development sessions facilitated by an external business mentor. Supporters of the Club were invited to participate. We identified the following key drivers for change and/or factors impacting on the Club. – Drivers for change 2022 global, national and local - George Floyd murder and impact of systemic racial discrimination 3 - Brexit - Increase in gas and electricity. - Cost of living crisis - Nottingham City Recovery and Improvement plan (to achieve a sustainable, balanced budget) - Over the next 3 years NCC will go through significant and disruptive change - Cuts to Area budgets 2021 -22 planned to increase annually. - Post Covid-19 national and local recovery are now priorities. The MC concluded that the Club is a key ‘cornerstone’ in the local area and to respond to post Covid 19 needs must widen our services to support local communities. Our local area’s population is made up of around 46% BME communities. There is a need to provide health, well-being, mental health, skills and advocacy support for local people. As a result, it was agreed to refresh the club’s vision and restructure the organisation to address the impending financial difficulties due to the extreme gas and electricity, cost of living increases. By April 2023 we had agreed a new vision, values, purpose and programme. We also identified several incomes generating projects. ## **3. Club’s Vision Vision statement** - To serve and support residents, in particular Black communities and young people, to overcome structural barriers such as racism and poverty, which prevent them from achieving their full potential. ## **Core values** - Welcoming, Safe place, Trust, Dignity. Equality, Connecting people, Innovation, Respect, Community led, Integrity, Holistic, Advocacy and Early intervention, Diversity, Empowerment ## **Purpose** - To support local multicultural communities and residents to access services that will improve their lives – services include employment, entrepreneurship, health and well being, social inclusion, sports, research, cultural expression, Black history, confidence building, learning and development. ## **We will provide:** - A holistic programme of affordable community-based support, training, advocacy, physical activities and mental wellbeing programme for all residents and a safe cultural space for Black and dual heritage communities; building confidence and self-reliance. ## **Our offer will Include:** - Mental and physical wellbeing. 4 - Black history events/ celebrations/cultural identity - A cultural space for Black communities - Confidence building - Social and religious expression for BME communities - Training – entrepreneurship - Employment skills - Sports coaching - Music production - Digital productivity - Robotics - Explore partnership with University and WEA courses. ## **Brand promises - this is who we are** - We treat all people well and with respect. - We provide high quality customer service. - We promote and invest in cultural empowerment. - We are accessible and open when you need us - We are affordable. - We will mix affordable and commercial services in order to be sustainable. The new vision combines a focus on supporting young people, Black and minority ethnic communities in Nottingham and residents living in poverty. The aims and objectives of the Club remains to help and educate young people through leisure time activities……’ as detailed in our Constitution. We also agreed a 5-year development plan ## **4. Planned goals for 2022-23** - Renegotiate the premises license. - Understand better our [products and services, who we serve - Shift the culture in the organisation. - Apply for an extention of the premises license & run our own bar - To develop a social club membership - Improve internal communications & use technology to help with this - To shift mgt culture from a focus on the building to a focus on services and partnerships - • To implement business ideas that will increase income to £150-£200,000 Unfortunately, due to the impact of the energy price increases were not able to implement the plan in full. ## **Urgent actions agreed:** - Agree projected budget for 2022-2023 - Manage the club spend and remain open. - Apply for funding that includes core costs. 5 - Implement staff restructuring. - Reduce opening hours and caretaker hours. - Increase income through increasing hourly room rental rates and tenancy rental rates - • Improve the physical building. - Identify capital Investment. - Continue to deliver youth, play and holiday activities. ## **5. Club Co-ordinator role** ## **In September 2022, we employed a new Club Co-ordinator working 20hrs per week** ## **The following objectives were agreed for the role:** 1. Ensure regular communication with tenant and user groups and feedback to the MC; identify needs and provide support where appropriate 2. Build a unified HGYC staff , volunteer and partners team to effectively deliver programmes in line with the Club’s new vision, -welcoming and professional also the Club’s wellbeing, social inclusion and cultural priorities 3. Plan and co-ordinate delivery of a Club programme bringing together existing and new activities under a single brand; ensuring all activities are high quality, time and safe; promote partnership working. **4.** Support the MC to expand its income generation approaches to bring in additional income to cover the increased energy costs facing the Club. ## **Achievements September to March 2023** - Communication with user/tenant groups - Updating HGYC’s Volunteer policy - Identification of 3 new volunteers - Development of a ‘Gardening Project ‘led by volunteers - Identification of Lloyds Bank Race Equity support programme - Identification of National grid ‘warm hub ‘funding - Planning of holiday playschemes - Supervision of Afterschool club staff - Draft Donation strategy - Sponsorship from - Co-ordination of Breakfast club ## **6. Key Activities throughout the year** - ✓ Open 6 days a weeks - ✓ Hire of halls and rooms for events - ✓ Support to tenant and user groups - ✓ Weekend bookings 45 weeks per year - ✓ Delivery of school holiday playschemes -5-17yr olds -Easter, Summer and October - ✓ Delivery of 4 sessions a week after school club 5-11yr olds - ✓ Delivery of Youth open access sessions – 13-17yr olds - ✓ Launch of new Breakfast club/warm hub -Jan - March 2023 – low income, homeless etc 6 - ✓ Identity project - ✓ Jamaica Independence Day Event - ✓ Refurbishment of the music studio - ✓ Building of a memory garden in the back - ✓ Gardening Project - ✓ Health and Well being Open day ## **6. Operations Management – 1[st] April 2022- 31st March 2023** The Club has managed operations as follows. Club Co-ordinator - Shavanna Nelson Building supervision – N Campbell and Mark Wright (Employees) Health and Safety management (Trustees) Health and safety day to day monitoring (Building staff) Staff supervision - (Trustees) Financial management (Trustees) Events management (Staff and Trustees) Funding applications (Trustees) HR and Recruitment (Trustees) Partnerships (Trustees) ## **7. The Management Committee** The committee met bi- monthly. Members are: - Chair/Acting Treasurer – Maxine Davis - Vice Chair - Christine Ricketts - Secretary - Jennifer Stretton - Trustee – Katrina Betani - Trustee – Abdoulie Jah - Trustee – Mike McLeod - Trustee - Jacqueline Williams ## **8. Funding** ## **We were successful in the following funding awards:** - Area Based Grant (ABG) - Castle Cavendish -Easter play - Castle Cavendish CVC - Notts Forest Community Trust - Nottingham City Care -prevention and promotion - National Grid Community Matters Fund - Garfield Weston ## **8b. Donations and other fundraising** We raised £706 from our Jamaica Independence Day event held in August 2022 ## **9. Employment and Volunteers** Staff employed throughout the year: 7 - Neville (Ted) Campbell, Building Supervisor (full time) - Mark Wright – Weekend Caretaker - Project officer – Merissa Marquis - After school club co-ordinator – Colet Marquiss - 3 x Youth workers and a Playworker provided by AKA sport. The Club is grateful to the staff for their co-operation, understanding and willingness to be flexible. ## **Neville Campbell Retirement** Neville Campbell retired in December 2022, after over 25 years of service. We would like to t ake this opportunity to thank him for his amazing dedication and contribution to the development of the Club. ## **10. Governance and Club Development** The Board has met regularly and managed the affairs of the organisation. Charitable Incorporated Organisation (CIO) **–** there has not been any progress. Lease – there has not been any progress. Nottingham City Council has faced significant financial problems and they have not resumed discussions with us. ## **11. Repairs and Maintenance** - Boiler repairs - Repair of water heater - Repair boxing gym floor. - Repairs to sports hall - Replacement basketball boards - Build of refuse bins shelter - Plumbing work - Heaters and gas - Regular maintenance and servicing of Security alarm, CCTV, Boiler, fire doors and equipment ## **12. Child Protection/Child Protection** Safeguarding is a standard item on the MC committee agenda. ## **13. Tenants and User Groups** The following groups regularly use our facilities: - - Nottingham Law Centre (EUSS project) - Green Connect - Jollof Flavours - Hoop Dreams Basketball - HGH Basketball 8 - Darfur Association Nottingham - DTD Boxing Academy - Nottingham Law Centre - Taewondo - Power Chapel Church - Streams of Joy Church - Christ Foundation Church - Dominion City church - Apostolic Church - Together Today - Circle of Friends - Igbo Union - Sudanese Society of Nottingham - Stone Soup Academy - Framework Housing - Leadership Empower - Yoroba of Nottingham - Enable (Nottingham) - Second Chance Learning Academy - Cameroon Community Nottingham Nottingham City council ended the delivery of youth sessions at the club in June 2022 In November 2022 we increased the hourly rental rates for new and existing users. As a result the following groups ceased to use the club: - Streams of Joy - Christ Foundation - Apostolic Church - Taekwondo ## **14. Membership** No developments ## **15. User group members’ meetings** A User group meeting took place in February 2023 and meetings with individual groups to discuss the rental increase ## **16. Premises Hire and Premise Licence** Premises Licence is in place. ## **17. Policy development and Review** Policies are due for review in 2024. ## **18. Finances** 9 We have ended the year with a balance £52.445 in our general fund. ## **18a. Trustee Payments** No trustees were paid in 2022-2023 ## **19. Annual General Meeting** Will take place on Tuesday 30[th] January 2024, 7.00pm, at the Club premises. ## **20. Thank You** The committee would like to take this opportunity to say a big “thank you” to both the HGYC staff and volunteers. Also, to our partners, local councillors and NDOs. We also thank Castle Cavendish for ongoing funding support. Maxine Davis (Chair) - On Behalf of the Board of Trustees – January 2024 10 HYSON GREEN YOUTH CLUB Lknauditgd Financlal Statements for Ihe year eTrJed 31st March 2023 Registered Cha￿ty No.. 1(107675 HYSON GREEN YOUTH HARITY LE AND ADMI ISTRA ATI ASAT31 TRUSTEES AND MANAGEMENT COMMrrrEE: Mayin8 Oaw8s Chair Christin8 Rickett8 vice Chair Jonnifer Strelton Secretary Katrina Betsnl Abdoulie Jah ichael M¢Leod Ja¢ki$ Wlliams1818Ct8d Jan 231 PRINCIPAL OFFICE: Terrace Stroet Hyson Green Notbngh8m NG7 6ER REGISTERED NUMBER: 1007675 INDEPENDANT EXAMINERS.. AtkIn￿n Evans Limited Chart8re(I Certlfi&(J Accounlanls Registered Auditor3 The Old Drill Hall 10 Amot Hill Road Amold Nottingh8m NG5 6LJ BANKERS: Nat West Bank PIC Valley Road Basford Nottingham NG5 1FL Page 1 HYSON GREEN YOUTH CLUB REPORT OF THE TRUSTEES CONTINUED FOR THE YEAR ENDED 31ST MARCH 2023 STATEMENT OF TRUSTEES. RESPONSIBILITIES The Trust￿ are responsible for preparing tha Report of the TnJslees and fjnancial statements in 8ccordanc* appllcable law antj Unllod Kingdom Accounling Slantjards (Unhod Klngdon G¢n6rally Accepted Accounting Pradce). The Law appltcable to charities in England and Vvales. the Charities Act 2011, ChaThty IAe¢ounts and Report81 Regulallons and the provisions of the tsust deed requlre the Trustees to prepare finanaal statements for each financlal year which gNe a true and frair ew of the stBtè of affairs of th& charity and of th8 incoming r8sourc&s and applIca￿On of resources, includirrfJ the Income and expenditure. of the charity for th81 period. In preparing th059 financial stalem8nts. thg Trusts85 a￿ roquired lo.- selo¢t suitable a¢¢ounllng pollkies and then apply them consistenuy. ob8erve the methods and Prin￿pIeS in the Charpty SORP.. make ludgements and estimates that are reasonabb and pwdentr ate whether appllcable accounting standards have been follo￿ed, subiect lo material departures that mu51 be di5clo8ed alld explain￿ in tt* finan¢ial $latsmgnts,- prep8r8 th8 financlal stat8mènts on th8 going conc8m b8sis unless it is inaprxopriate to presume that the charity wll continug in busin88s. The Trustees aro responsible for kooping proper a￿O￿n￿ng rgcord$ whlch dls¢lose reasonable accurncy at any time the nancial posilion of the charity and to 8nable them to ensure that thg financial st*omenls comply with thè Charities Act 2011. the Charity IAccounls and Reports) Regulations and the provisions of the Charl￿ÈS constitution. Thèy am also r&Spon￿ble for safeguarding Ihe assets of the charity and hence for tskiro reasonable stsps for the prevenlion and ¢Jele¢tion of fraud aThY other Irregularftles. The Trustees are responsible for the maintsnance and integrity of the tharity and finanThal inftxmatsth) in¢luded on the charfty's webslle In accordance y￿th legislation in the United Kingdom goveming tho wep8r8lion and dissèmlnatk)n of fin￿e181 statements. CHAIR a￿n0 Dawg Dated.. 29th January 2024 Page 3 ON GREEN YOLrrH LUB TATEME F FINAN IAI CTIVITIES INCLUDIN INCOMEAN EXPENDIT FO HE YEAR Unrestricted Fund5 Restricted Funds Totsl Funds Totsl Funds NCOMIN Incomln ReSoUr￿S from Funds Gèn8rat8d Hall and Room Hire 57.717 57.717 42,396 9,945 10.000 Rentsl of Youth Club Space NCC- Local Busness SuppLYt Grants Youlh Club In￿M8, Fundraising, t)onations: Fundraising and Donations Bank an¢J Building so￿ety Interest 1,865 1065 707 707 1.500 11 512 512 60,801 60,801 63.852 IrKomin Rwurcas from CharitAble Aclivtbes Area &ised Grant 7.OCXJ 7,000 12.C 1,518 9,346 HMRC-JRS Grdnl HAF Playscheme Easter Playscheme Prevention and Promotion Fund 3,000 10,000 10,QIJO Cullwe Recovery Fund For Heritag8 Youth EndLxwm8nt Fund 7,860 9,913 Community Vaccine Charnpions Grant Communty Matt8r8 Fund G8rflald W￿On Foundation 2,300 10.000 30,0(NJ 2.300 10,000 30,000 30,000 Ward Coun¢Sllor TOTAL IN OMING RE 60,801 62,3C £ 123.101 £ 1￿,589 Page 5 ON GREEN YOUTH CLUB TIN FOR THE YEAR ENDEO 31ST MARCH 202 Unrestricted Funds 3110312023 Restricted Funds 31103r2023 Totsl Funds 3110312023 Totsl Fl￿dS 3110312022 Notes bI￿ght fotwdrd 63,743 95,436 159,179 132.098 Printing. Stslonery. Postaw and Compukr Ewen86s Telephone Sundry Expenses IAsursn¢8 298 57 827 827 675 5.121 5.121 4,791 35 Bank and Credit Card Charges Interest Payable Bad Debts 11 Mana rnent and Administration A¢countsn¢y anij Payrdl Legal and Professlonal Feès 2,186 2,186 2,712 Total Resources ExpeThJed 72.175 £ 95.436 £ 167,611 £ 140,379 Net Incoming I (Outgolngl Rasourcgs Ngt Income I (Expenditure) TTrnsfers Bow Fund$ 111.3741 3.967 133.1361 3,967 144.5101 13.7901 Nel Movement in Fund8 {15.3411 129.169) (44,5101 (3,7901 RECONCILIATION OF FUNDS Total Funds bro￿h1 fcrfward 67,786 80,310 148, 151,886 Totsl Funds carried forward £ 52,445 £ 51.141 £ 103,586 £ 148,096 Page 7 ON GREEN YOUTH NOTES TO THE FINANCIAL STATEME￿rs FOR THE YEAR ENDED 31ST MARCH 23 1. ACCOUNTING PIXICIES Accountin Conv8nlion The fin8nelal stslemtrnls have been prepared under the historical cost convention with items recognised al cost or transactjon Value unles5 Othe￿Se stsleij in the relevant notelsl to these Aw)unts. The finanoal statements have been prepared in accordance v#th the Ststement of Recommended Pracbce: Accounting and Reporbng by Charities preparing Accounts in accordance tho Flnandal RgPQrting Stsndard applicable Sn the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and the Flnanci81 R8porting Standard applicab￿ in the United Kingdom and Republic of Ireland IFRS 10218nd tho Charibes Act2011. Th8 Glub w)stilugs a public bgnafft entity as defined by FRS 102. Th9 Trustees have prgpar9d the Accounts ￿ the going ¢oncem basis. See note 9 in rolauon to gotng concem. In¢om& Reco nition Income is recognised in the period in which the charity is enti119d lo receipt and Ihg amount bo measured with reasonable certainty. Income is deferred only vknen the charity has lo fvlfil conditions before becomin9 8ntiUed to it orwhere the donor has spedfled that the income is to be expended hi a future period. Where income is restricted to 8 specffic purpose ￿ Is rec(%Jnised In the account6ng perl(NJ Sn whlch the ex￿nditUTe forthe specified Project is incurred. Ex nd￿Ure Reco nlbon Llabilities aTe recognised as expendilura as soon 8s there Ss a legal or constructive obligation commrtting the chaty to that expenditure, il is probable that settlement wlll b& requlrgd and Ihg amount of the obllgation can be measured reliably. l expendlture Is accounted for on an aCLYuals basis. All expenses IncludlrvJ support costs and wrn8nco co81s are allocated or 8pporbone(I to the 8ppll¢the expenditure heading. lrrecoveral￿e VAT The Club 1$ exempl from VAT regSstratSon. therefcfe all VAT is irrecoverable VAT and is chaFged against the 8xpe￿I￿Ur headiro forwhi(* it was in￿rr9d. Charitsble Activites Cos18 of tharitable actiwtiès consist of the dlrect costs of activities. equipment and labour cost in the dub provhJSng seMce8 lo thè users of th6 club. The cost8 of gen6rathng funds consist of th8 direct pr&mlses costs to be ablo to servlce the u6eTr of the dub. Allocatlon of Su and Govemance Co Support costs hav8 b88n all(￿ated beNveen governance costs (tilled management and adminslrationl and other support costs. Govemanctr costs Comp￿Se all costs InvolvitYJ the public accountabilty ofthe charity and its cofflpliance with regulation and good practice. These cost8 Includ8 costs related to statutory audtt and legal fees togetherwith an apportionment of overhead and support costs. Tan ble Fixèd Asse l a&sels costing in exces8 of £1,000 are capitalisad. Depreclatlon Is provided at the following annLEal rates in (Yderto write off each asset over ils estim8led useful lif9= Building$ on Leasehold Land 0th8r Fixed A5￿tS nol prowded 100% on cost in year of purchase Page 9 NOTES TO THE FINANCIAL sTATEME￿s CONTINUED FOR THE YEAR ENDED 31ST MAR 23 4. TANGIBLE FIXED ASSETS a} Bulldin on Leasehold Terrace Str¢el H son Green Notbn ham valua￿ £ 545,000 £ 545,000 The buikling 1$ owned tythe charity but stsnds on lanij laased from Not¥rrfJham Clty Council. Th& lease Gommence(J on 24th June 1984 for a 35 year tsrn. Th& Frfoperty was revalued on 31$1 t)9¢gmbor 1999 by Massrs Mitch911 Dodd, Charter8d SU￿8Y0rS. Th8 basis of valuath was depreciatay reFlacernent cosL Thè hlstorlcal cost of the bulldlThJ. accumulated depreciation. is £Nil. Due to ihe restricted right to the land, the open ffia￿et valu8 of Ihe building is uncertain. 110 Cost Addit￿nS 95,389 95,389 95,389 95,389 Depreciation brought fO￿ard Depredatlon for the ye3r 95.389 95,389 95.389 95.389 r Balan he t8rE ment 3110312023 3110312022 Cost Ad(filion8 Disposals 52,798 52,798 52,798 52,798 Dgpreciation brought forward Depre¢iatlon Elimlnated on Disposals Depreciation for th8 year 52,798 52,798 52.798 52,798 Per Balance Sh I 5. FAIR VALUE RESERVE 31103120 Arising on revaluation ofcharity building on 3151 DMnbgr 1999. Balance al 31 st March 2022 v8m8nt dudng the yèar 545,0 545.000 Balance al 31 st March 2023 £ 545,000 £ 545.0 P8ge11 NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 ST MARCH 202 8. RESTRICTED FUNDS Analysls ofthe source and appliCa￿n of restricted fvnds during the year is os follows: Area Based Grant W8rd Councillor Subtotal CIF BlrkSn Patch Balance at 31st March 2022 45.774 300 46,074 Grdnt Rec8w8bl? DuriThJ the Yoar Youth.. Activibes and Equipment Wages and National Insurance P￿rniSeS cost$.' Rent. Rates aml Water Lighl and Heat Repairs and Renewals Cleanlng. SanitBtion 8nd Refuse Telephone Insurdnce 7,000 7.rjoo 17.5001 {300) 17,8001 (11,248) {11,2481 Fund Balance Transfer Irom Generdl Fund 34.526 15001 500 34,026 Balance at 31st March 2023 34.526 34,526 Prevention Garfield and Prom Weston ￿L￿n 30.000 Subtotal Subtotsl Balance at 31st March 2022 46.074 76,074 Grant Receivable Duriro the Y6ar Youth.. Activlties Equipment Wages and National Insurance Premises costs.. Rent. Rates and Water Light and He81 Repairs and Renewdls Cleanlng, Sanitslion and Refuse Telephone Insuranc8 30.000 10,(KKJ 47,000 17,800} {12,8181 {23.2131 110,0151 130,6331 123,2131 113,0001 (13.000) {11,248) 111,2481 Fund Balance Transfer from General FLmd 34.026 500 10.969 2.795 1151 15 44,980 3,310 Balance 8131st Marth 2023 34.526 13.764 48.2 Page 13 EN NOTES TO THE FINANCIAL STATEMENTS CONTINUED R THE YEAR ENDED T MARCH 2023 8. RESTRI TED FUNDS CONTINUED Comtnvnity Vaeeinè Charn Summer Flayschème Subtotsl BIF Totsl Note ons Balan¢e at 31st March 2022 78.510 1.800 80,310 Grant Receivable During the Year Youth." Acti￿tIes and Equlpment W8gés and National In8ur8ncg Pr8mises Costs.. Rent, Rates and Wator Light and Heat Repairs and R￿&￿818 Cleaning. Sanitstion an¢J Refu8e Telgphone Insurdn¢8 Supput costs." Insuran eo,Th)o 2,300 62,300 134.9461 126.3541 19761 11.5961 18151 11.3241 136.737) 129.274} 118.1771 111.2481 118,1771 111,2481 Fund Balance Transfer frc*n General Fund 47.785 3.356 12721 272 13391 339 47,174 3.967 Balance at 31st March 2023 51.141 51.141 9. GOING CONCERN In dplermining the appropriate basis of perparation of Ihg fin8ncial slatements forthè y8ar8nd8d 31st Maich 2023. the Committ88 8re required to consider ￿eth￿r the club can conllnue In operats.onal exlstence for the forsegabl& fvlure. The Committee has concluded that it is appropriatg to adopt the Going Concem basis, having urKlertaken a rigorou$ assessment of the financial lorecasls. with specbfic consideration to the income and expenditure position of the club In the context of the Current economlc cllmate In the UK. p3￿culadY but not Ilmited to energy costs. Al 31st March 2023 thè club's unr8slricte(I funds wre In surplus by £52,44512022 £67,786). The Club has mad¢ o loss ils unrestricted fvnds for the fin8nci81 year ending 31st March 2023 of £15,34112022.. SuWu$ £41,9671- Th8 Tnjstees are salisfied that the plans in place by the club would contiue lo minimise ftjlure unre81ricled fund losses, and will continue to keep the unrestricted frjnd balance in surplus for the forseeable fijture. The TnJst&e8 havfj a rgawnable oxpoctallon that tho club ¥%lll bg ablo to ¢ontSnuo In operotSon and meet Its Ilabililles as thtryfall Pagè 15 HYSON GREEN YOUTH CLUB Lknauditgd Financlal Statements for Ihe year eTrJed 31st March 2023 Registered Cha￿ty No.. 1(107675 HYSON GREEN YOUTH HARITY LE AND ADMI ISTRA ATI ASAT31 TRUSTEES AND MANAGEMENT COMMrrrEE: Mayin8 Oaw8s Chair Christin8 Rickett8 vice Chair Jonnifer Strelton Secretary Katrina Betsnl Abdoulie Jah ichael M¢Leod Ja¢ki$ Wlliams1818Ct8d Jan 231 PRINCIPAL OFFICE: Terrace Stroet Hyson Green Notbngh8m NG7 6ER REGISTERED NUMBER: 1007675 INDEPENDANT EXAMINERS.. AtkIn￿n Evans Limited Chart8re(I Certlfi&(J Accounlanls Registered Auditor3 The Old Drill Hall 10 Amot Hill Road Amold Nottingh8m NG5 6LJ BANKERS: Nat West Bank PIC Valley Road Basford Nottingham NG5 1FL Page 1 HYSON GREEN YOUTH CLUB REPORT OF THE TRUSTEES CONTINUED FOR THE YEAR ENDED 31ST MARCH 2023 STATEMENT OF TRUSTEES. RESPONSIBILITIES The Trust￿ are responsible for preparing tha Report of the TnJslees and fjnancial statements in 8ccordanc* appllcable law antj Unllod Kingdom Accounling Slantjards (Unhod Klngdon G¢n6rally Accepted Accounting Pradce). The Law appltcable to charities in England and Vvales. the Charities Act 2011, ChaThty IAe¢ounts and Report81 Regulallons and the provisions of the tsust deed requlre the Trustees to prepare finanaal statements for each financlal year which gNe a true and frair ew of the stBtè of affairs of th& charity and of th8 incoming r8sourc&s and applIca￿On of resources, includirrfJ the Income and expenditure. of the charity for th81 period. In preparing th059 financial stalem8nts. thg Trusts85 a￿ roquired lo.- selo¢t suitable a¢¢ounllng pollkies and then apply them consistenuy. ob8erve the methods and Prin￿pIeS in the Charpty SORP.. make ludgements and estimates that are reasonabb and pwdentr ate whether appllcable accounting standards have been follo￿ed, subiect lo material departures that mu51 be di5clo8ed alld explain￿ in tt* finan¢ial $latsmgnts,- prep8r8 th8 financlal stat8mènts on th8 going conc8m b8sis unless it is inaprxopriate to presume that the charity wll continug in busin88s. The Trustees aro responsible for kooping proper a￿O￿n￿ng rgcord$ whlch dls¢lose reasonable accurncy at any time the nancial posilion of the charity and to 8nable them to ensure that thg financial st*omenls comply with thè Charities Act 2011. the Charity IAccounls and Reports) Regulations and the provisions of the Charl￿ÈS constitution. Thèy am also r&Spon￿ble for safeguarding Ihe assets of the charity and hence for tskiro reasonable stsps for the prevenlion and ¢Jele¢tion of fraud aThY other Irregularftles. The Trustees are responsible for the maintsnance and integrity of the tharity and finanThal inftxmatsth) in¢luded on the charfty's webslle In accordance y￿th legislation in the United Kingdom goveming tho wep8r8lion and dissèmlnatk)n of fin￿e181 statements. CHAIR a￿n0 Dawg Dated.. 29th January 2024 Page 3 ON GREEN YOLrrH LUB TATEME F FINAN IAI CTIVITIES INCLUDIN INCOMEAN EXPENDIT FO HE YEAR Unrestricted Fund5 Restricted Funds Totsl Funds Totsl Funds NCOMIN Incomln ReSoUr￿S from Funds Gèn8rat8d Hall and Room Hire 57.717 57.717 42,396 9,945 10.000 Rentsl of Youth Club Space NCC- Local Busness SuppLYt Grants Youlh Club In￿M8, Fundraising, t)onations: Fundraising and Donations Bank an¢J Building so￿ety Interest 1,865 1065 707 707 1.500 11 512 512 60,801 60,801 63.852 IrKomin Rwurcas from CharitAble Aclivtbes Area &ised Grant 7.OCXJ 7,000 12.C 1,518 9,346 HMRC-JRS Grdnl HAF Playscheme Easter Playscheme Prevention and Promotion Fund 3,000 10,000 10,QIJO Cullwe Recovery Fund For Heritag8 Youth EndLxwm8nt Fund 7,860 9,913 Community Vaccine Charnpions Grant Communty Matt8r8 Fund G8rflald W￿On Foundation 2,300 10.000 30,0(NJ 2.300 10,000 30,000 30,000 Ward Coun¢Sllor TOTAL IN OMING RE 60,801 62,3C £ 123.101 £ 1￿,589 Page 5 ON GREEN YOUTH CLUB TIN FOR THE YEAR ENDEO 31ST MARCH 202 Unrestricted Funds 3110312023 Restricted Funds 31103r2023 Totsl Funds 3110312023 Totsl Fl￿dS 3110312022 Notes bI￿ght fotwdrd 63,743 95,436 159,179 132.098 Printing. Stslonery. Postaw and Compukr Ewen86s Telephone Sundry Expenses IAsursn¢8 298 57 827 827 675 5.121 5.121 4,791 35 Bank and Credit Card Charges Interest Payable Bad Debts 11 Mana rnent and Administration A¢countsn¢y anij Payrdl Legal and Professlonal Feès 2,186 2,186 2,712 Total Resources ExpeThJed 72.175 £ 95.436 £ 167,611 £ 140,379 Net Incoming I (Outgolngl Rasourcgs Ngt Income I (Expenditure) TTrnsfers Bow Fund$ 111.3741 3.967 133.1361 3,967 144.5101 13.7901 Nel Movement in Fund8 {15.3411 129.169) (44,5101 (3,7901 RECONCILIATION OF FUNDS Total Funds bro￿h1 fcrfward 67,786 80,310 148, 151,886 Totsl Funds carried forward £ 52,445 £ 51.141 £ 103,586 £ 148,096 Page 7 ON GREEN YOUTH NOTES TO THE FINANCIAL STATEME￿rs FOR THE YEAR ENDED 31ST MARCH 23 1. ACCOUNTING PIXICIES Accountin Conv8nlion The fin8nelal stslemtrnls have been prepared under the historical cost convention with items recognised al cost or transactjon Value unles5 Othe￿Se stsleij in the relevant notelsl to these Aw)unts. The finanoal statements have been prepared in accordance v#th the Ststement of Recommended Pracbce: Accounting and Reporbng by Charities preparing Accounts in accordance tho Flnandal RgPQrting Stsndard applicable Sn the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and the Flnanci81 R8porting Standard applicab￿ in the United Kingdom and Republic of Ireland IFRS 10218nd tho Charibes Act2011. Th8 Glub w)stilugs a public bgnafft entity as defined by FRS 102. Th9 Trustees have prgpar9d the Accounts ￿ the going ¢oncem basis. See note 9 in rolauon to gotng concem. In¢om& Reco nition Income is recognised in the period in which the charity is enti119d lo receipt and Ihg amount bo measured with reasonable certainty. Income is deferred only vknen the charity has lo fvlfil conditions before becomin9 8ntiUed to it orwhere the donor has spedfled that the income is to be expended hi a future period. Where income is restricted to 8 specffic purpose ￿ Is rec(%Jnised In the account6ng perl(NJ Sn whlch the ex￿nditUTe forthe specified Project is incurred. Ex nd￿Ure Reco nlbon Llabilities aTe recognised as expendilura as soon 8s there Ss a legal or constructive obligation commrtting the chaty to that expenditure, il is probable that settlement wlll b& requlrgd and Ihg amount of the obllgation can be measured reliably. l expendlture Is accounted for on an aCLYuals basis. All expenses IncludlrvJ support costs and wrn8nco co81s are allocated or 8pporbone(I to the 8ppll¢the expenditure heading. lrrecoveral￿e VAT The Club 1$ exempl from VAT regSstratSon. therefcfe all VAT is irrecoverable VAT and is chaFged against the 8xpe￿I￿Ur headiro forwhi(* it was in￿rr9d. Charitsble Activites Cos18 of tharitable actiwtiès consist of the dlrect costs of activities. equipment and labour cost in the dub provhJSng seMce8 lo thè users of th6 club. The cost8 of gen6rathng funds consist of th8 direct pr&mlses costs to be ablo to servlce the u6eTr of the dub. Allocatlon of Su and Govemance Co Support costs hav8 b88n all(￿ated beNveen governance costs (tilled management and adminslrationl and other support costs. Govemanctr costs Comp￿Se all costs InvolvitYJ the public accountabilty ofthe charity and its cofflpliance with regulation and good practice. These cost8 Includ8 costs related to statutory audtt and legal fees togetherwith an apportionment of overhead and support costs. Tan ble Fixèd Asse l a&sels costing in exces8 of £1,000 are capitalisad. Depreclatlon Is provided at the following annLEal rates in (Yderto write off each asset over ils estim8led useful lif9= Building$ on Leasehold Land 0th8r Fixed A5￿tS nol prowded 100% on cost in year of purchase Page 9 NOTES TO THE FINANCIAL sTATEME￿s CONTINUED FOR THE YEAR ENDED 31ST MAR 23 4. TANGIBLE FIXED ASSETS a} Bulldin on Leasehold Terrace Str¢el H son Green Notbn ham valua￿ £ 545,000 £ 545,000 The buikling 1$ owned tythe charity but stsnds on lanij laased from Not¥rrfJham Clty Council. Th& lease Gommence(J on 24th June 1984 for a 35 year tsrn. Th& Frfoperty was revalued on 31$1 t)9¢gmbor 1999 by Massrs Mitch911 Dodd, Charter8d SU￿8Y0rS. Th8 basis of valuath was depreciatay reFlacernent cosL Thè hlstorlcal cost of the bulldlThJ. accumulated depreciation. is £Nil. Due to ihe restricted right to the land, the open ffia￿et valu8 of Ihe building is uncertain. 110 Cost Addit￿nS 95,389 95,389 95,389 95,389 Depreciation brought fO￿ard Depredatlon for the ye3r 95.389 95,389 95.389 95.389 r Balan he t8rE ment 3110312023 3110312022 Cost Ad(filion8 Disposals 52,798 52,798 52,798 52,798 Dgpreciation brought forward Depre¢iatlon Elimlnated on Disposals Depreciation for th8 year 52,798 52,798 52.798 52,798 Per Balance Sh I 5. FAIR VALUE RESERVE 31103120 Arising on revaluation ofcharity building on 3151 DMnbgr 1999. Balance al 31 st March 2022 v8m8nt dudng the yèar 545,0 545.000 Balance al 31 st March 2023 £ 545,000 £ 545.0 P8ge11 NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 ST MARCH 202 8. RESTRICTED FUNDS Analysls ofthe source and appliCa￿n of restricted fvnds during the year is os follows: Area Based Grant W8rd Councillor Subtotal CIF BlrkSn Patch Balance at 31st March 2022 45.774 300 46,074 Grdnt Rec8w8bl? DuriThJ the Yoar Youth.. Activibes and Equipment Wages and National Insurance P￿rniSeS cost$.' Rent. Rates aml Water Lighl and Heat Repairs and Renewals Cleanlng. SanitBtion 8nd Refuse Telephone Insurdnce 7,000 7.rjoo 17.5001 {300) 17,8001 (11,248) {11,2481 Fund Balance Transfer Irom Generdl Fund 34.526 15001 500 34,026 Balance at 31st March 2023 34.526 34,526 Prevention Garfield and Prom Weston ￿L￿n 30.000 Subtotal Subtotsl Balance at 31st March 2022 46.074 76,074 Grant Receivable Duriro the Y6ar Youth.. Activlties Equipment Wages and National Insurance Premises costs.. Rent. Rates and Water Light and He81 Repairs and Renewdls Cleanlng, Sanitslion and Refuse Telephone Insuranc8 30.000 10,(KKJ 47,000 17,800} {12,8181 {23.2131 110,0151 130,6331 123,2131 113,0001 (13.000) {11,248) 111,2481 Fund Balance Transfer from General FLmd 34.026 500 10.969 2.795 1151 15 44,980 3,310 Balance 8131st Marth 2023 34.526 13.764 48.2 Page 13 EN NOTES TO THE FINANCIAL STATEMENTS CONTINUED R THE YEAR ENDED T MARCH 2023 8. RESTRI TED FUNDS CONTINUED Comtnvnity Vaeeinè Charn Summer Flayschème Subtotsl BIF Totsl Note ons Balan¢e at 31st March 2022 78.510 1.800 80,310 Grant Receivable During the Year Youth." Acti￿tIes and Equlpment W8gés and National In8ur8ncg Pr8mises Costs.. Rent, Rates and Wator Light and Heat Repairs and R￿&￿818 Cleaning. Sanitstion an¢J Refu8e Telgphone Insurdn¢8 Supput costs." Insuran eo,Th)o 2,300 62,300 134.9461 126.3541 19761 11.5961 18151 11.3241 136.737) 129.274} 118.1771 111.2481 118,1771 111,2481 Fund Balance Transfer frc*n General Fund 47.785 3.356 12721 272 13391 339 47,174 3.967 Balance at 31st March 2023 51.141 51.141 9. GOING CONCERN In dplermining the appropriate basis of perparation of Ihg fin8ncial slatements forthè y8ar8nd8d 31st Maich 2023. the Committ88 8re required to consider ￿eth￿r the club can conllnue In operats.onal exlstence for the forsegabl& fvlure. The Committee has concluded that it is appropriatg to adopt the Going Concem basis, having urKlertaken a rigorou$ assessment of the financial lorecasls. with specbfic consideration to the income and expenditure position of the club In the context of the Current economlc cllmate In the UK. p3￿culadY but not Ilmited to energy costs. Al 31st March 2023 thè club's unr8slricte(I funds wre In surplus by £52,44512022 £67,786). The Club has mad¢ o loss ils unrestricted fvnds for the fin8nci81 year ending 31st March 2023 of £15,34112022.. SuWu$ £41,9671- Th8 Tnjstees are salisfied that the plans in place by the club would contiue lo minimise ftjlure unre81ricled fund losses, and will continue to keep the unrestricted frjnd balance in surplus for the forseeable fijture. The TnJst&e8 havfj a rgawnable oxpoctallon that tho club ¥%lll bg ablo to ¢ontSnuo In operotSon and meet Its Ilabililles as thtryfall Pagè 15