Page 1 ARCOS The Association for Rehabilitation of Communication and Oral Skills Registered Charity No.: l(M)7416 Company No.- 02675(M)4 The Association for Rehabilitation of Communication and Oral Skills (ARCOS) (A Company Limited by Guarantee) Trustees Report and Financial Statements for the Year Ended 31 December 2023 ARCOS works to help improve life for children and adults who have impairment of communication andlor eating drinking and swallowing. ARCOS A number of ARCOS clients have been told that nothing or nothing more, Gan be done. To date. we have found that there is always something that can be done to make life more comfortable and even funl
Page 2 Contents Report from the Trustees & Director Who we are What we do Who we work with Highlights of 2023 Thank you to all Staff, Volunteers & Supporters 10 Grants and Donations 10 Accountant's Report 12 ststement of Financial Activities 13 Balance Sheets 14 Notes to the Financial Statements 15-21
Page 3 Report from the Trustees & Director The Trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ended 31st December 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and reporting by Charities" published in March 2005, in preparing the annual report and financial statements of the charity. Constitution The charity is a company limited by guarantee, governed by its Memorandum and Articles of Association and is registered with The Charity Commission. The charity registration number is 1007416. Registered with Companies House: 02675004. Governance and Organisation The Association for Rehabilitation of Communication and Oral Skills is controlled by its Trustees who have regular meetings to review the implementation of its policies. Any new Trustees are appointed at a properly constituted Trustees, meeting. It operates under the acronym ARCOS, under the day- to-day management of CEO and Clinical Director, Mrs Kay Coombes. All therapists employed by ARCOS are members of their respective professional bodies and registrants of the regulator, The Health & Care Professions Council. Trustees, staff and volunteers are required to have enhanced Disclosure and Barring Service (DBS) certification. Aims and Objectives ARCOS, overall aim is to improve the quality of life of people who have communication problems andlor eating (swallowing) difficulties, and the lives of their families and carers. This involves the provision and promotion of comprehensive therapy, appropriate research, specialist training and support for individuals with communication andlor swallowing problems. This population includes those with multiple disabilities resulting from developmental or acquired brain injury. Such provision is not readily or adequately available through the NHS or any other organisation. Review of activities and further developments Impact: Over the past 32 years, ARCOS has survived and grown. Demand for ARCOS, services continues to increase, unmet need is evident and a source of concern. Each year ARCOS provides advice and assistance to more than 250 individuals andlor their families. The challenge is to ensure continuation of ARCOS, services in the most effective way. This entails forging appropriate partnerships that exploit our strengths and enable ARCOS to adapt to the changing climate in national health, education and social care. We intend to progress and to maintain the open, transparent, interdisciplinary and comprehensive approach which has become the hallmark of ARCOS. Background: The Association for Rehabilitation of Communication and Oral Skills registered as a Charity in January 1992. Our goal is to enable clients to benefit from the latest advances in knowledge, understanding, skills and technology. Many of them have complex life-long disabilities. Situated in Malvern, Worcestershire, the ARCOS Centre provides resources, training, therapy and a base for operating a nationwide outreach service. ARCOS is a collaborative organisation working in partnership with other agencies in the independent sector as well as statutory health, education, social, and employment services.
Page 4 The Need: ARCOS services address the unmet needs of individuals with physical, sensory and perceptual impairments caused by developmental and acquired neurological conditions such as cerebral palsy, stroke, head injury and brain tumours and progressive diseases for example Parkinson's Disease, Motor Neurone Disease and Huntington's Disease. The number of those afflicted is increasing due to a combination of advances in antelperi-natal care, acute medicine and also longer life expectancy. There is insufficient specialised rehabilitation and inadequate long-term skilled support for members of our client groups. Client groups may suffer increasing disability, deformity and pain over time due to the accumulation of secondary symptoms. Their quality of life and that of their families is reduced, and at the same time there is an increasing burden on statutory health and social services with higher financial cost to the community. In addition to the conditions referenced above, we are seeing high numbers of children and adUS with symptoms of neurodiversity, primarily those with Autism Spectrum Conditions (ASC). The slogan Never Say Never, applies to this group as well as our other clients. There is increasing recognition of the need for assessment and appropriate treatment for those with neurodiversity. ARCOS is committed to contributing to effective support for individuals, their families and others involved, including in education and employment. Who we are Trustees: Dr Maurice Stanley- appointed 2017 l am an independent physics and engineering consultant, providing technical support to local and national businesses. I first encountered ARCOS by being contacted to provide technical A4C support for one of their clients. ARCOS and their activities was something new and different to my other work. I was impressed by their commitment and enthusiasm to their clients and I continued to stay in touch, providing technical support on a contractual, and then voluntary basis. After several years of working with ARCOS. in 2017 1 was invited to be Trustee to help support and manage the charity. Mr Jonathon Gurney - appointed 2017 ARCOS helped me when I was in need, recovering from a brutal assault which left me unable to walk or talk. I recovered some mobility and when I moved back to the area,. ARCOS was the only Ghoice for me to continue my rehabilitation. as it provided world class therapy without the need to wait months on the NHS for lesser treatment. I received speech and language care, physio and hydro therapy and without the input of ARCOS, therapists, I would not be the fully functioning member of society that l am today. It is for that reason that l am a Trustee of ARCOS, as I feel that is a very small way, I can help enable the charity to continue and help others.
Page 5 Diana Maiden, M.B.E. appointed 2021 I founded Kaleidoscope in Malvern, which provided respite care to hundreds of children with special needs over 24 years. During that time, I had a close working relationship with ARCOS and collaborated with Kay Coombes for many years through several mutual clients. When Kaleidoscope closed, ARCOS took on the clients under the SMILE project. It was then a natural step to take on the role of ARCOS Trustee. l am happy to be now supporting ARCOS in the valuable work they do making a difference to the lives of those in need and their families. Mrs Helen Webb - appointed 2021 l am a retired Head Teacher who has not quite managed to retire! l am passionate about inclusion and first became aware of ARCOS through making provision for a very complex young man in our mainstream Primary School setting. The support and advice we received from ARCOS was invaluable, especially as we navigated our way through learning about eye-gaze communication technology. It was an honour to be invited to become a Trustee and support the work of ARCOS as an educationalist. l am incredibly proud to be able to assist ARCOS to "Never Say Never" Mr David Kitcat, solicitor Attends Board Meetings as an observer. Kay Coombes, ARCOS CEO & Clinical Director Kay is a Speech and Language Therapist. She works with children and adults who have developmental or acquired brain injury. Together with colleagues she developed the holistic therapy approach known as Facial Oral Tract Therapy (F.O.T.T.). In 2004, Kay was awarded Honours of the Royal College of Speech and Language Therapists and in 2014. Honorary membership of the German Association.. Deutscher Bundesverband fur Logopadie (DBL). An experienced expert witness, she no longer accepts new instructions but remains a mentor to her colleagues who provide expert opinion to the Court. We employ speech and language therapists and occupational therapists. Other specialists including physiotherapists and teachers are contracted. What we do: ARCOS is a UK national charity, working to improve lrfe for children and adults who have communication or eating, drinking and swallowing difficulties. These Gonditions are often complex, persist throughout life and require specialist, long-term treatment. ARCOS is not a private clinic. We depend upon charitable grants and donations to maintain a high quality of service.
Page 6 We offer therapy and training, equipment loan. information and advice, plus an expert witness service. Enquiries to our free of charge information and advice service increased by over 100 % from 2022 to 2023. Fees are charged for assessment, therapy, training services and some equipment loan. Our information, advice and some of our therapy is subsidised by donations and grants and is provided free of charge to clients. ARCOS collaborates with the NHS and other organisations, working directly with clients and their families in order to promote comprehensive help and support. We expect to liaise with the client's GP and other professionals involved. We look forward to resuming and extending the SMILE project as soon as funds allow. This will entail recruitment of Early Years Practitioners and staff with skills appropriate for work with older children and adults. ARCOS provides training for professionals including doctors, therapists, nurses and teachers. The NHS. throughout the UK purchases the majority of ARCOS training courses for professional staff. ARCOS also provides training for relatives and other carers. Who we work with: ARCOS has an open referral system., clients may refer themselves or be signposted from other services and organisations including The Stroke Association, Motor Neurone Disease Association (MNDA) and Parkinson's UK. We also contribute to supporting looked after children. Building partnerships and collaboration: We are pleased to work with a variety of statutory, independent and commercial agencies. During 2023 ARCOS therapists have contributed to a number of Education, Health & Care Plans (EHCPS), attended tribunals and worked in nurseries, special and mainstream schools. ARCOS Expert Witness Service: This entails providing expert opinion to the Court, working with solicitors, case managers and other professionals.
Page 7 Highlights of 2023 have included: January-march Facial Oral Tract Therapy (F.O.T.T.) Training Course: F.O.T.T. Instructors, Kay Coombes and Claire Fuller kicked off 2023 by running an intensive bespoke course at the ARCOS Centre in Malvern. The workshop-based training took pla over two days for delegates from Tameside and Glossop Integrated Care NHS Foundation Trust. F.O.T.T. is a practical interdisciplinary treatment approach to disorders of facial movement, oral movements for eating and speech and voice. F.O.T.T. was developed by Kay Coombes, ARCOS CEO & Clinical Director, together with colleagues. Colwall Cricket Club: ARCOS were honoured to become Colwall Cricket Club's charity of the year for 20231 Special Educational Needs (SEN) and Community Care Q&A Event: In association with Boyes Turner Solicitors, ARCOS ran a hugely popular Q&4 event at Priory Lodge in Malvern. Laxmi Patel and James Pantling-skeet, specialist lawyers from Boyes Turner, led the discussions, answered questions from local families and offered advice on various subjects including Education, Health and Care Plans (EHCPS) and adult social care. ARCOS Facilities Upgrade: The full refurbishment of our outdoor cabins was completed, including a new roof and windows. The cabins house our sensory equipment including a bubble column and interactive floor projector, these versatile spaces are now ready for many more therapy and sensory sessions. University Research Collaboration: Kay Coombes, ARCOS CEO, met with researchers at the University of Bath for a cutting edge voice output project. We are fortunate to have links with university departments where research into machine lip reading is being carried out which would be beneficial to clients who are able to make speech attempts but have little or no audible vol. Wheelchair Scales: ARCOS is one of very few places in the West Midlands area to have a set of scales that are open to the public for weighing wheelchair users. This is a vital community service as it is very difficult for wheelchair users to monitor their weight. The scales passed their annual check from SECA, ready for another year's important work! Community Networking: Malvern Hills District Councillor and Worcestershire County Councillor, Beverley Nielsen, visited the ARCOS Centre to discuss our services, possibilities for collaboration and important links with the community.
Page 8 April-June Website Launch: Dedicated ARCOS supporter, Arran Bryde, used his expertise in Communications to redesign our website in conjunction with Design in the Shires. Our new and more user- friendly website launched in April 2023 receiving great feedback. Arran also took the opportunity to refresh our social media and provide us with a crash course in posts, engagement and followers. Local Autism Services: Tracey Onslow, Worcestershire County Councillor with the Education Portfolio, visited the ARCOS Centre to discuss local provision for Special Educational Needs (SEN), in particular plans for a new school serving children with Autism Spectrum Conditions (ASC) in Malvern. ARCOS works with many parents of children with SEN and we are always keen to collaborate with local authorities and statutory servIs. Assistive Technology: ARCOS therapists were delighted to meet Leicestershire-based inventor, Graham Law, who demonstrated some of his latest assistive technology. Graham's company, Celtic Magic, manufactures switches, such as the G-click - an incredibly sensitive gyroscopic tilt switch. London Marathon: Emily Reid and Sara Hernandez-cox breezed through 26 miles to raise an incredible £900.00 for ARCOS in the 2023 London Marathonl linproviiiK lifv lor peoi)le w'illi di2*&ibililies Malvern Mini Marathon: Pupils at Malvern Wells C of E Primary School ran laps of the playground in support of ARCOS and our London Marathon runner, Sara Hernandez-cox. Sara. who is a teacher at the school, led out the runners and ARCOS cheered them on from the sidelinesl Coronation Party: ARCOS staff held an office tea party in celebration of King Charles, Coronation. Tea and home- made cake were a perfect way to mark the event. Supportfor Parents: Kate Badger, ARCOS Occupational Therapist, spoke to parents at a SKY Autism Malvern support group to share her knowledge on sensory processing with ideas on how to reduce the discomfort experienced by many children and adults with ASC. Cash for Cans: ARCOS is encouraging local people and businesses to help us and the environment at the same timel We have been collecting aluminium cans to be recycled and converted into cash. Competitive can crushing has proved to be fun and popular! Garden Party: Save the Children's Malvern branch held a garden party at the ARCOS Centre to mark 70 years of operation. ARCOS has a long history of collaboration with other charities and community organisations and the event raised over £700 for Save the Children.
Page 9 July-septsmber Changing Places Accessible Toilets: ARCOS staff and volunteers attended the Changing Places launch event held at Malvern Theatres. ARCOS kitted out the sensory area and ran a Ll.- stand to demonstrate some of our high tech augmentative and 4-. alternative communication {AAC) equipment. Equine simulator: A longstanding client from Yorkshire was in the area and visited the ARCOS Centre with her family to ride our equestrian simulator, Hero. Hero, generously provided by Racewood, is used in ARCOS therapy sessions to promote crucial core stability and balance. Facial Oral Tract Therapy (F.O.T.T.) Online Q&A: F.O.T.T. Instructors, Kay Coombes and Claire Fuller led a two hour discussion with past Gourse attendees fielding questions on F.O.T.T. in practi. First Aid: Speech and Language Therapist, Clare Hanson and Services Coordinator, Nick Reid refreshed their first aid knowledge and completed a two-day intensive Paediatric First Aid training course at the River School, Worcester. <Q5 Summer Camps: Kate Badger, Occupational Therapist, organised a busy programme of children's summer camps in conjunction with Sky Autism Malvern. These popular camps offered small group activities for children with Autistic Spectrum Conditions (ASC) and at the same time, some important respite for parents and carers. Kate was aided by a group of session workers trained by Sky Autism. Family Fun Day: Colwall Cricket Club's social team, the CLOGS, ran a Family Fun Day in aid of ARCOS raising a fantastic £1,000.00. The day included a bottle tombola, cake stall, burgers and hot dogs, lots of children's games, a bouncy castle as well as six-a-side matchesl Summer Fete: To celebrate the success of the summer camps, ARCOS and Sky Autism Malvern welcomed the community to a summer fete at the ARCOS Centre. Malvern Town Council Deputy Mayor, Councillor David Watkins, opened the event, which included some family favourites tombola. raffle, name the bear, hook-a-duck and a packed bric-a-brac stall. Andrew Oliver, who runs the Poolbrook Kitchen and Coffee Shop in Malvern, ran the food stall and kept everyone well fed! School Pilot Scheme: Kate Badger ran a sensory needs training session for staff and parents at the River School, Worcester. It was so popular that we are aiming to roll out the training package to other schools in the future. "O fi i-.
Page 10 October-December Oefibrillator Training: The charity Heartstart Malvern trained staff, Trustees, volunteers and regular visitors to the ARCOS Centre on life-saving resuscitation techniques and how to use defibrillators. Heartstart's aim is to increase the chance of survival for those having a cardiac arrest in Malvern through provision of training and installation of defibrillators in the area. Switch technology: Kay Coombes arranged for Graham Law of Celtic Magic to see an ARCOS client at their home to demonstrate the applications of his G-click switch in real life. Graham generously gave his time to ARCOS and our severely-disabled 2 client in order to personalise the switch settings. Graham also demonstrated his latest inventions including the world's lightest known joystick which needs only a feather touch to operate! Back Up Ball: Kay Coombes was invited by Shoosmiths to attend the Back al Up Ball at the first-class Hilton Birmingham Metropole. This year's theme was fairy tales and the event raised money in support of Back Up, the spinal cord injury charity. ARCOS Defibrillator: In memory of our dearly loved former Trustee, Dr Peter Mayner, ARCOS installed a defibrillator on the front of the ARCOS Centre. Peter was dedicated to ARCOS and donations made at his funeral paid for the defibrillator equipment. We held an emotional opening ceremony with his friends and family present. Christmas Card Shop for Local Charities: The festive season started early at ARCOS with the Save the Children Christmas Card Shop. The Malvern Town Council Mayor, Councillor Clive Hooper, opened the shop in late October and a group of hardworking volunteers sold cards, wrapping paper, ribbons and gift tags through to mid-December in aid of national and local charities, including ARCOS! IRCC6 11 Grants and Donations: We are grateful for all of the grants and donations received in 2023, which are fully indexed in our audited accounts attached. Gifts of any amount make a huge differen to the services we are able to provide to our beneficiaries. Thank you to everyone who is part of the ARCOS family of clients, volunteers, supporters and stsff. We look forward to 20241
Page 11 THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS (ARCOS) LIMITED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023 TRUSTEES: J Gurney Mrs D Maiden Dr M Stanley Mrs H Webb SECRETARY: Mrs K M Coombes REGISTERED OFFICE The registered office is Hatherton Lodge. Avenue Road, Malvern, Worcs WR14 3AG BANKERS Barclays Bank plc. High Street, Worcester, WR12QQ INVESTMENTS The investment powers are governed by the Trustee Investment Act 1961 (as amended) and the Charities Act 2011 REPORTING ACCOUNTANTS Boyds Accountsnts Britannia Court 5 Moor Street Worcester WR13DB SOLICITORS Russell & Co Holland House Church Street Malvern Worcestershire WR14 2AH APPROVED BY THE TRUSTEES AND SIGNED ON ITS BEHALF Mrs K M Coombes Secretary Hatherton Lodge Avenue Road Malvern Worcs WR14 3AG 19th February 2024
ACCOUNTANTS, REPORT TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS OF THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS (ARCOS) Page 12 We report on the accounts for the year ended 31 December 2023 set out on pages 13 to 21. Respective responsibilities of trustees and reporting accountants The charitls trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. Having satisfied ourselves that the charity is not subject to audit under company law and is eligible for independent examination. it is our responsibility to.. examine the accounts under Section 145 of the 2011 Act to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145{5)(b) of the 2011 Act., and to state whether particular matters have come to our attention. Basis of the accountant's report Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statements below. Reporting accountant's statement In Connection with our 8xamination. no matt6r has come to our attention: (1) which gives us reasonable cause to believe that. in any material respect, the requirements to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006. and to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice.. Accounting and Reporting by Charities have not been met., or (2) to which. in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Boyds Accountants Britannia Court 5 Moor Street Worcester WR13DB 19th February 2024
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS (ARCOS) LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023 Page 13 Unrestricted Restricted Funds Funds Total 2023 Total 2022 Note INCOMING RESOURCES Incoming resources from generated funds: Voluntary income Activities for generating funds 64.926 389 65,315 69,800 134.726 389 135,115 106,537 1,089 107,626 69,800 Incoming resources from charitable activities Government grants TOTAL INCOMING RESOURCES 194.156 194,156 243,715 259,471 69,800 329,271 351,341 RESOURCES EXPENDED Cost of generating funds=_ Cost of generating voluntary income Fund raising trading- cost of sales Charitable activities Governance costs 38.098 33 38,131 22,737 224,884 14,256 72,782 131 297.666 14.387 352,492 13,626 TOTAL RESOURCES EXPENDED 277,238 72,946 350.184 388,855 NET INCOMING/(OUTGOING) RESOURCES BEFORE TRANSFERS (17,767) (3.146) (20.913) (37,514) Transfer between funds NET MOVEMENT IN FUNDS Balances brought forward At 1 January 2023 (17,767) (3,146) (20.913) (37,514) 50,433 6,513 56,946 94,460 Balances carrled fonvard at 31 December 2023 32,666 3,367 36,033 56,946 The notes on pages 15 to 21 form part of these financial statements.
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS (ARCOS) LIMITED BALANCE SHEET AS AT 31 DECEMBER 2023 Page 14 Note 2023 2022 FIXED ASSETS Tangible Assets 20,381 21,265 CURRENT ASSETS Stocks and Work in Progress Debtors and prepayments Cash at bank and in hand 10 39,304 53,589 92,893 37,216 80,734 117,950 CREDITORS .' Amounts falling due within one year 11 55,648 47.796 NET CURRENT ASSETS 37,245 70,154 TOTAL ASSETS LESS CURRENT LIABILITIES 57,626 91.419 PROVISIONS FOR LIABILITIES 12 21,593 34,473 NET ASSETS 36.033 56,946 FUNDS OF THE CHARITY Unrestricted Reslricted 32,666 3,367 36,033 50,433 6,513 56,946 13 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) preparing financial statements which give a true and fair view of the sate of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which othemise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to smaller charitable companies and with the Financial Reporting Standard for Smaller Entities (effective April 2008>. The financial statements were approved by the Board of Trustees on 19 February 2024 and were signed on its behal Dr M Slanley Trustee J Gurney Trustee
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS {ARCOS) LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page 15 1 STATEMENT OF TRUSTEES RESPONSIBILITIES Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing Ihose financial statements, the directors are required to Select suitable accounting policies, and then apply them consistently- Make judgements and estimates that are reasonable and prudent" State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 2 ACCOUNTING POLICIES a) Basls of preparation The financial statements have been prepared under the historic convention (except that investments are shown at market value) in accordance with the Financial Reporting Standard for Smaller Enlities (effective April 2008), the Companies Act 2006 and the requirements of the Statements of Recommended Practice, Accounting and Reporting by Charities. The charity has availed itself of Paragraph 3 {3) of Schedule 4 of the Companies Act formats to reflect the special nature of the Charities activities. b) Company Status The charity is a company limited by guarantee. The members of the company are the trustees named on page 1. In the event of the charity being wound up. the liability in respect of the guarantee is limited to £1 per member of the charity. c) Fund accounting General funds are unrestricted funds which are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income and gains are allocated to the appropriate fund.
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS IARCOS) LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page 16 d) Incomlng resources These are included in the Statement of Financial Activities (SOFA) when: the charity becomes entitled to the resources,. the trustees are virtually certain they will receive the resources- and the monetary value can be measured with sufficient reliability. Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA. Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate. Contractual income or performance-related grants are only included in the SOFA once the related goods or seNices have been delivered. Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Donated services and facilities are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. The value of any volunteer help received is not included in the accounts but is described in the trustees. annual report. Investment income is included in the accounts when receivable. Investment gains and losses includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. e) Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Premises overheads have been allocated on a floor area basis and other overheads on the basis of the head count. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating infomiation in support of the charitable activilies. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management carried out at headquarters. Management and administration costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements.
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS (ARCOS} LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page 17 fj Tangible fixed assets and depreciation Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Depreciation is provided on all tangible fixed assets at rates calculated to write off costs on straight line basis over their expected useful economic lives as follows: 15.250/0 reducing balance 15-25°/o reducing balance 25 % straight line Office equipment Therapy equipment Web site development Expenditure on tangible fixed assets specifically purchased out of funds obtained from donations is capitalised and depreciated over the useful economic lrfe of the individual assets. Consequently the balance on the applicable restricted fund will include the net book value of these assets, even though the incoming funds may have been completely utilised. g) Stock Stock has been valued on the basis of the lower of cost and estimated net realisable value. 3 INCOMING RESOURCES 2023 2022 Incomlng resources from generated funds: Voluntary income Grants & donations - restricted funds Grants & donations - other 69,800 64,926 134,726 34,650 71,887 106.537 Actlvltles for generatlng funds Merchandising income 389 1.089 Incoming resources from charitable activities Training Therapy Expert Witness 15,245 138.115 40,796 194,156 (390) 153,764 90,341 243,715
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS {ARCOS) LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page 18 4 RESOURCES EXPENDED 2023 2022 Costs of generating voluntary Appeals & fundraising income Office wages Telephone and postage Depreciation Insurances Advertising and publicity Sundry expenses 27,303 7,814 1,783 1,040 191 15,837 4,554 2,089 22 161 74 22,737 38,131 Fundraising trading costs Materials Charltable activities Training costs Therapy costs Pro bono equipment & therapy Office wages Travelling expenses Printing, stationery, phones, IT & postage Advertising and publicity Rent, rates, heating and lighting Insurances Repairs and renewals Office equipment rentsl Depreciation Profit on disposal of motor vehicle Disallowed Input VAT Professional fees & subscriptions Sundry expenses Bank charges 18,408 94,852 18.628 70,323 7,406 9.367 1,092 38.484 4,815 5,768 2,264 7,109 16,383 161,590 25,600 40,989 12,142 15,262 220 41,280 6,512 3,891 2,014 11,705 (4,963) 6,163 10,997 296 2,411 352,492 9,859 7,285 2,004 297,666 Governance costs Professional fees Management salaries 14,387 270 13,356 13,626 14,387
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS (ARCOS) LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page 19 5 SUPPORT COSTS Fundraising Charitable activities activities Total 2023 Total 2022 Office wages Rent, rates. heat & light Insurances Repairs and renewals Office equipment rental Printing and stationery Telephone, IT & postage Bank charges Disallowed Input VAT Sundry expenses Profit on disposal of motor vehicle Depreciation 7,814 70,323 9.621 3,633 5,768 2.264 2,235 7.132 2,004 9.859 78,137 9,621 3,824 5,768 2,264 2,235 8,915 2,004 9,859 45,543 10,320 3,218 3,533 2,014 5.020 10.443 2.411 6,163 372 (4.963) 1,965 86,039 191 1,783 25 9,813 1,830 114,669 1,855 124,482 6 MISCELLANEOUS EXPENSES 2023 2022 Trustees expenses Number of trustees who were paid expenses Nature of the expenses None None Total amount paid £ None £ None 2023 2022 Accountant$. fees for reporting on the accounts 1.000 1,000 Other fees (for example: advice. consultancy, accountancy services)paid to the reporting accountants 7 PAID EMPLOYEES 2023 2022 Staff costs Gross wages, salaries and benefits in kind Employer's National Insurance contributions Pension costs 183,732 9,345 6,301 199,378 153,608 8,776 2,365 164,749 Average number of full-time equivalent employees in the year 2023 2022 The parts of the charlty In which the employees work Fundraising Charitable activities Governance
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS {ARCOS) LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page 20 8 TANGIBLE FIXED ASSETS Leasehold Website Premises Design Office Equipment Therapy Equipment Motor Vehicles Total COST 1 January 2023 Additions Disposals At 31 December 2023 10,907 3,992 117,976 3,273 160,298 16,000 305,181 7,265 14,899 121,249 160,298 16,000 312,446 DEPRECIATION 1 January 2023 Charge for the year Disposals At 31 December 2023 10,839 1.015 108,779 5.086 160.298 4.000 2.048 283,916 8,149 11,854 113,865 160,298 6,048 292.065 NET BOOK VALUE 31 December 2023 3,045 7,384 9,952 20,381 31 December 2022 68 9,197 12,000 21,265 9 STOCKS 2023 2022 Stock and Work in Progress 10 DEBTORS 2023 2022 Trade debtors Prepayments and accrued income 38,225 1,079 39,304 36,088 1,128 37,216 11 CREDITORS .. AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 Trade creditors Bounceback loan Value Added Tax Other creditors Accrued charges and deferred income 21,034 10,000 1,953 18,066 4,595 55,648 15,569 10,000 2,346 13,552 6,329 47,796 12 CREDITORS . AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR 2023 2022 Bounceback loan - 1 to 2 years Bounceback loan - 2 to 5 years Hire Purchase - 1 to 2 years Hire Purchase- 2 to 5 years 10,000 5,833 2,880 2,880 21,593 10.000 15.833 2.880 5,760 34,473
THE ASSOCIATION FOR REHABILITATION OF COMMUNICATION AND ORAL SKILLS (ARCOS) LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Page 21 13 RESTRICTED INCOME FUNDS MOVEMENT ON ALL FUNDS Balance 31.12.22 Balance 31.12.23 Incoming Outgoing Allied Dunbar BBC Children in Need Appeal BHSF Boshier Hilton Childwick Trust Epigoni Trust Fund Eversons Charitable Trust Freemasons Gannett Trust HSA Henry Smith Journalist Charity Lasletts Hinton Malvern Lions Marsh CT Premex Services Rowlands Trust Sky Autism St James Place The Patrick Trust Trumark Trust Trust House Charitable Foundation TSB Foundation Apportioned support costs - depreciation 13 (3) {1) {7) (2,000) (1) (2) (123) {20) {5) (7) (4) (28) (5,000) (1) (500) (1,000) (5,072) (5,000) {10,000) (1,000) (13) (3) {3} 10 27 20 2,000 123 78 18 29 16 105 58 13 22 12 77 5,000 500 1,000 4,300 5,000 10,000 772 37 1,000 52 12 13 1,369 944 37 39 10 1,369 1,049 29.793 SMILE PROJECT Albert Hunt Trust Baron Davenport Charity BBC Children in Need BBC Children in Need Fitton Trust Kildare Trust National Citizens Service Percy Bilton Sir James Roll Vassillou Family Charitable Trust 403 360 2,251 {101) (2,090> {375) (15,000) 302 270 1,876 2,000 15,000 121 410 509 570 216 729 5,569 121 25,000 (24,564} 509 428 29 35 4,416 (142) (187) 694 43,153 42,000 GRAND TOTAL 6.513 69,800 72.946 3,367