Registered number: 02372121 Charity number: 1007317
## **THE ELM FOUNDATION LTD**
**(A company limited by guarantee) TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## CONTENTS
||Page|
|---|---|
|**Reference and administrative details of the charitable company, its Trustees and advisers**|1|
|**Trustees' report**|2 - 10|
|**Independent auditor's report on the financial statements**|11 - 14|
|**Statement of financial activities**|15|
|**Balance sheet**|16|
|**Statement of cash flows**|17|
|**Notes to the financial statements**|18 - 35|
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITABLE COMPANY, ITS TRUSTEES AND ADVISERS _FOR THE YEAR ENDED 31 MARCH 2022_
|**Trustees**|Ms MaryMcElvaney,Chair|
|---|---|
||Ms Victoria Louise Sweetmore|
||Mr Carl Griffiths,Vice Chair|
||Ms Jill Gregory|
||Ms Deborah Jayne Marlow|
||Ms Jill Ryalls(resigned 9 November 2021)|
||Ms Teresa Katherine Waldron|
||Ms Lisa Haythorne|
||Mr Gerard Cahill,Treasurer|
||Ms Theresa Marie Tann|
||Ms MaryLees(appointed 9 November 2021)|
||Ms Fiona Hambleton-Relf(appointed 14 December 2021)|
|**Company registered**
**number**
02372121
**Charity registered number**
1007317
**Registered office**
6 Fairfield Road
Chesterfield
Derbyshire
S40 4TP
**Independent auditor**
BHP LLP
Chartered Accountants
57-59 Saltergate
Chesterfield
S40 1UL
**Bankers**
HSBC
Market Place
Chesterfield
Derbyshire
S40 1TN||
Page 1
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## TRUSTEES' REPORT
_FOR THE YEAR ENDED 31 MARCH 2022_
The trustees present their annual report together with the audited financial statements of the charitable company for the 1 April 2021 to 31 March 2022. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the charitable company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
## **Vision**
Freedom from Domestic Abuse.
## **Mission Statement**
‘To realise our vision we will create lasting change by developing responses to domestic abuse that increases safety for victims.’
## **Values**
All The Elm Foundations activities are underpinned by a set of values adopted by the organisations volunteers, staff, management and trustees:
|**Welcoming and empowering**|We listen, encourage and equip people to make informed choices|
|---|---|
|**Places of safety**|We provide environments where anyone using our services can talk freely, live safely|
||and think about the future|
|**We do not judge**|We listen and provide the environment where people using the service can speak|
||about their experiences freely|
|**Trust**|You can trust The Elm Foundation: confidentiality is paramount and people using our|
||service can count on professional, highly skilled support|
|**Equality**|We believe in providing support to anyone who needs it, regardless of their regardless|
||of their sex, ethnicity, religion, age, sexual orientation or disability|
|**Raising awareness**|The Elm Foundation encourages people to understand domestic abuse and to seek|
||support and report concerns.|
Page 2
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
TRUSTEES' REPORT (CONTINUED) _FOR THE YEAR ENDED 31 MARCH 2022_
## **Executive Summary**
The purpose of this document is to demonstrate the work of The Elm Foundation, which provides a range of domestic abuse services within Derbyshire, in order to give a strategic overview and a clear picture of the organisation’s activities and how the future development of our services are seen.
The Elm Foundation has 36 years’ experience delivering a range of interventions for adults, children and young people who are experiencing or have experienced domestic abuse. Our primary purpose is to work with those affected, to assess immediate risk, put safety measures in place and using a multi-agency approach offer a support package which builds resilience against future harm.
The Elm Foundation continues to operate within a strong structure which allows for the delivery of excellent services and organisational growth. This has been particularly beneficial having continued to operate throughout the coronavirus pandemic.
The Board of Trustees are responsible for strategic development and financial accountability. During the year sub-groups have been established to focus on specific areas of work to ensure additional strategic oversight. Following a skill audit, the board has been recruited to enhance expertise from a range of sectors including, Finance, Social Care, Marketing and Fundraising.
Page 3
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
TRUSTEES' REPORT (CONTINUED)
_FOR THE YEAR ENDED 31 MARCH 2022_
## _**Objectives and activities**_
## **a. Policies and objectives**
Charitable and Social Objectives
## **Objective 1**
To provide a range of specialist services for victims who have experienced domestic abuse.
## **Objective 2**
To raise awareness of, influence and shape policy and service delivery around domestic abuse and support for victims.
## **Objective 3**
To work in partnership with stakeholders, providing education and preventative work.
## **Business Objectives**
## **Objective 4**
To build and maintain effective governance, management and staffing to support the delivery of high quality services.
## **Objective 5**
To achieve and maintain sustainability of services.
## **Objective 6**
To be recognised as a leader and model of excellence in delivering domestic abuse support in Derbyshire.
The Elm Foundation believes that the strategic objectives provide challenging yet achievable targets for its work and that the achievement of these will further establish The Elm Foundation as a leader in the delivery of services for victims of domestic abuse
Page 4
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
TRUSTEES' REPORT (CONTINUED)
_FOR THE YEAR ENDED 31 MARCH 2022_
## **Objectives and activities (continued)**
## **b. Activities for achieving objectives**
## **Operational Activity:**
To achieve the above objectives The Elm Foundation undertakes a range of operational activities which include:
## **Refuge accommodation**
During the last year we have successfully supported in our refuge accommodation 162 families who had escaped from their abusive partners. Our accommodation provides a range of options, including fully accessible disabled units as well as a specialist complex needs provision. Our female refuges are accredited by Safe lives which ensures the principles of ‘no one turned away’ is applied and offering a 24-hour service enabling access to our refuges.
The organisation has 3 women’s refuges and 1 male refuge, providing 25 adult bed spaces.
## **Community based services**
We provide high quality support to victims living in their own homes across Chesterfield, North East Derbyshire, Bolsover and Amber Valley.
Support includes intensive safety planning, assistance through criminal and civil legal processes and help to recover from the harmful impacts of abuse through 1-2-1 work and groups.
Over the last year we have supported 2,007 adults to be safer in our community.
## **Therapeutic Services**
Our Therapeutic Service offers a range of interventions for adults and children who are recovering from domestic abuse. Supported by volunteer counsellors, specialist funded trauma counsellors and art therapists, the service has provided support to 130 adults and 40 children over the last year. The service has started to introduce holistic therapies such as mindfulness and meditation.
## **Children and Young People Services**
Our children and young people service primarily works with those young people who have been living in homes where there has been domestic abuse, the main purpose is to support these young people using specialist resources, to offer a safe and reassuring space where they are able to talk about their experiences and understand they are never to blame.
We also deliver the RESPECT ‘change’ programme which works with young people who have been identified as using harmful behaviours. Focussing on the prevention element within the Violence against women and girl’s Strategy 2021. We believe it is important to address these issues at an early age to prevent young people becoming perpetrators of domestic abuse.
Further building on the Children and young people’s service throughout the year we have delivered a very specific project for young people. Targeting 13 – 24-year-olds who have presented with a variety of complex issues relating to unhealthy relationships, sexual abuse and child sexual exploitation. This project has been delivered successfully and has also been delivered in a group setting to ‘at risk’ children in secondary schools.
878 children and young people benefited from this service during the year.
Page 5
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
TRUSTEES' REPORT (CONTINUED)
_FOR THE YEAR ENDED 31 MARCH 2022_
## **Objectives and activities (continued)**
## **The Derbyshire Domestic Abuse Helpline**
The Elm Foundation were commissioned by Derbyshire County Council on the 1st April 2020 to deliver the Derbyshire County Wide Helpline. The Helpline is a service for victims and those affected by domestic abuse, intimate partner violence and relationship abuse. The Helpline is the main referral point into services within Derbyshire for those needing support, this includes refuge, community support and counselling. During the year 2021 – 2022 the helpline took 8,537 calls.
## **Changes Perpetrator Programme**
Commencing in November 2021 and commissioned by the Police and Crime Commissioners Officer of Derbyshire, The Elm Foundation are now delivering in partnership with Crossroads and NCHA Wish a RESPECT perpetrator programme for adults in Derbyshire and Derby City. The programme aims to work with perpetrators to:
- Increase the safety for victims of domestic abuse and their children
- Assess and manage risk
- Support social change
- Provide services to diverse communities
- Promote respectful relationships
- Hold perpetrators to account
- Deliver a co-ordinated response
## **Training and Consultancy**
The Elm Foundation provides a range of training and consultancy to across Derbyshire and the UK, education organisations and individuals on domestic abuse. All training is accredited and is available online or in person. During the year training was delivered to over 1800 individuals.
## **Demand and Need for Services**
During 2017 – 2018 1.3 million women experienced domestic violence and the police recorded 599,549 domestic violence related crimes (ONS, 2018), an increase of 23% on the previous year.
While we must see this positively, with victims having more confidence to come forward, there remains international recognition that domestic abuse and sexual violence are under reported. We are still only seeing the tip of the iceberg.
## **Fundraising**
The operating environment for the Third sector is one of rapid and radical change which requires close analysis and flexibility to ensure that possible threats are responded to and opportunities are followed up. The economic conditions that The Elm Foundation operate in continue to be challenging, with increasing demand on services, a competitive funding environment and reliance on government grants all contribute to the unsettling environment. Charitable funds are already more difficult to secure as grant providers find their income diminishing and more claims are made on their resources.
To ensure sustainability of the organisation and to continue delivering services, the organisation has diversified its funding streams to ensure, with a mixture of government grants, trusts and foundations, individual giving, and generated income through the trading of training and rental income.
The organisation has subscribed to The Fundraising Regulator which is the independent regulator of charitable fundraising
Page 6
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
TRUSTEES' REPORT (CONTINUED)
_FOR THE YEAR ENDED 31 MARCH 2022_
## **Objectives and activities (continued)**
in England, Wales, and Northern Ireland. There have been no failures to comply with the fundraising standards and the Fundraising Officer is managed by the Chief Executive and is accountable to the Board of Trustees. There have been no complaints made to the charity in relation to fundraising and the organisation adheres to GDPR regulations and has policies and procedures in place to ensure individuals privacy is protected.
## **Financial viability**
A reserve fund is maintained to allow for continuation or reorganisation in the event of the withdrawal of funding.
The Elm Foundation in common with most Third sector organisations has seen many challenges. We have had to adapt to a changing environment which has seen more competition for funding. We have met these challenges robustly and we are in a strong position to move forward.
To ensure that the overall vision of the organisation is realised The Elm Foundation at times makes decisions to make a financial loss within certain projects. An example of this is where we would accept a refuge client with insecure immigration status knowing that we are unable to claim Housing Benefit.
## **Conclusion**
The Elm Foundation in common with most Third sector organisations has seen many challenges. We have had to adapt to a changing environment which has seen more competition for funding. We have met these challenges robustly and we are in a strong position to move forward. The objectives set will see The Elm Foundation maintain a strong position within Derbyshire. In order to ensure we stay on track with our business plan, quarterly reviews will be held with the board of trustees and senior management team.
## **c. Volunteers**
We continue to train and support volunteers who have been actively engaged in the areas of Counselling and other Therapeutic interventions.
## **d. Main activities undertaken to further the charitable company's purposes for the public benefit**
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. In particular, the trustees consider how the planned activities will contribute to the aims and objectives they have set.
## _**Achievements and performance**_
## **a. Investment policy and performance**
To hold cash reserves in an interest bearing deposit accounts at the best available rate of interest to maximise investment income for the organisation.
## _**Financial review**_
Page 7
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
TRUSTEES' REPORT (CONTINUED)
_FOR THE YEAR ENDED 31 MARCH 2022_
## **a. Going concern**
After making appropriate enquiries, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.
## **b. Reserves policy**
A reserve of one month’s operating costs (excluding fixed term projects) is maintained to allow for continuation or re organisation in the event of the withdrawal of a course in funding. We calculate that a sum of £114,293 is required for this purpose. The reserves held by the charity at the end of this reporting period total £625,225 (2021: £608,982) of which £42,609 are restricted (2021: £Nil) and £582,616 are unrestricted.
## **c. Principal funding**
The charity also receives a considerable proportion of its funding from Derbyshire County Council, Ministry of Justice, Office of Police and Crime Commissioner Derbyshire, National Lottery and other trusts and foundations. Other sources of funding include rents for residents of the four refuges, mainly from Housing Benefit, fundraising and CPD accredited training courses.
## _**Structure, governance and management**_
## **a. Constitution**
The charitable company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 14 April 1989.
The registered charity number is 1007317.
Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The total number of such guarantees at 31 March 2022 was 5 (2020: 5). The Management Committee are members of the charity but this entitles them only to voting rights. The Management Committee have no beneficial interest in the Charity.
## **b. Methods of appointment or election of trustees**
Various channels in the voluntary sector are explored in our efforts to recruit more Management Committee, who can be either co-opted onto the management committee throughout the year, or voted on at the Annual General Meeting. The organisation needs three Management Committee present for meetings to be quorate.
There is no formal induction process. All Management Committee receive a copy of the charity’s Policies and Procedures Manual, which includes our policy on the Roles and Responsibilities of Management Members. New Management Committee are encouraged to visit the refuges and advice centre regularly.
Page 8
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
TRUSTEES' REPORT (CONTINUED)
_FOR THE YEAR ENDED 31 MARCH 2022_
## **Structure, governance and management (continued)**
## **c. Pay policy for senior staff**
Key management personnel are as detailed on page 1. Their salaries are determined by the NJC scale which are then agreed and approved by the Board of Trustees.
## **d. Related party relationships**
Three of our refuges are owned by Housing Associations for whom we are managing agents. East Midland Housing Association and Stonham Housing Association are therefore related parties of The Elm Foundation.
## **e. Risk management**
The Management Committee has developed comprehensive financial management policies, covering effective financial management, business planning, budget monitoring, delegated authorities, audited accounts and risk management. These policies are reviewed on an annual basis. Other procedures to manage risk are in place, including undertaking Disclosure Applications to the Criminal Records Bureau for all paid and unpaid staff and Management Committee members. A staff supervision system is in place. Work has been undertaken to improve and extend the charity’s risk assessment activities carried out in the support of clients. Building and Fire risk assessments have been submitted to the appropriate authorities.
## **Plans for future periods**
## **Future developments**
To develop a social enterprise through delivery of training and consultancy. To further develop the work of young people who are using abusive behaviours. The organisation is working on developing a range of accommodation options, including emergency crash pads, self contained units and reprovision of its head office whilst continuing to develop the training packages and generated income from individual giving and corporate sponsorship.
Page 9
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## TRUSTEES' REPORT (CONTINUED)
_FOR THE YEAR ENDED 31 MARCH 2022_
## **Statement of trustees' responsibilities**
The trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial . Under company law, the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP 2019 (FRS 102);
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Disclosure of information to auditor**
In so far as the trustees are aware:
- there is no relevant audit information of which the charitable company's auditor is unaware, and
- the trustees have taken all the steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
## **Auditor**
The auditor, BHP LLP, has indicated their willingness to continue in office. The trustees will propose a motion reappointing the auditor at a meeting of the trustees.
Approved by order of the members of the board of trustees and signed on their behalf by: M McElvaney M McElvaney (Sep 26, 2022 12:04 GMT+1)
## **Mary McElvaney**
Date: Sep 26, 2022
Page 10
**(A company limited by guarantee)**
## **THE ELM FOUNDATION LTD**
## INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE ELM FOUNDATION LTD
## **Opinion**
We have audited the financial statements of The Elm Foundation Ltd (the 'charitable company') for the year ended 31 March 2022 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
- give a true and fair view of the state of the charitable company's affairs as at 31 March 2022 and of its incoming resources and application of resources, including its income and expenditure for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Companies Act 2006.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Page 11
**(A company limited by guarantee)**
## **THE ELM FOUNDATION LTD**
## INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE ELM FOUNDATION LTD (CONTINUED)
## **Other information**
The other information comprises the information included in the trustees' report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the trustees' report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
## **Opinions on other matters prescribed by the Companies Act 2006**
In our opinion, based on the work undertaken in the course of the audit:
- the information given in the trustees' report (incorporating the directors' report) for the financial year for which the financial statements are prepared is consistent with the financial statements; and
- the directors' report has been prepared in accordance with applicable legal requirements.
## **Matters on which we are required to report by exception**
In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors' report.
We have nothing to report in respect of the following matters in relation to which Companies Act 2006 requires us to report to you if, in our opinion:
- adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
- the financial statements are not in agreement with the accounting records and returns; or
- certain disclosures of directors' remuneration specified by law are not made; or
- we have not received all the information and explanations we require for our audit; or
- the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies' exemptions in preparing the directors' report and from the requirement to prepare a strategic report.
Page 12
**(A company limited by guarantee)**
## **THE ELM FOUNDATION LTD**
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE ELM FOUNDATION LTD (CONTINUED)
## **Responsibilities of trustees**
As explained more fully in the trustees' responsibilities statement, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
## **Auditor responsibilities for the audit of the financial statements**
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
We gained an understanding of the legal and regulatory framework applicable to the charitable company the industry in which it operates, and considered the risk of such regulations, including fraud. We designed audit procedures to respond to the risk, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error.
We focussed on laws and regulations relevant to the charitable company which could give rise to a material misstatement in the financial statements. Our testing included discussions with management, trustees and those staff with direct responsibility for the compliance of laws and regulations, and agreeing financial statement disclosures to underlying supporting documentation. There are inherent limitations in the audit procedures described and, the further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it.
As part of our audit, we addressed the risk of management override of internal controls, including testing of journals and review of the nominal ledger. We evaluated whether there was evidence of bias by the trustees that represented a risk of material misstatement due to fraud.
A further description of our responsibilities is available on the FRC's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.
Page 13
**(A company limited by guarantee)**
## **THE ELM FOUNDATION LTD**
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF THE ELM FOUNDATION LTD (CONTINUED)
## **Use of our report**
This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.
Adrian Staniforth (Sep 26, 2022 13:17 GMT+1)
## **Adrian Staniforth (Senior statutory auditor)**
for and on behalf of **BHP LLP** Chartered Accountants Statutory Auditor 57-59 Saltergate Chesterfield S40 1UL
> Date: Sep 26, 2022
Page 14
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) _FOR THE YEAR ENDED 31 MARCH 2022_
|**Note**
**Income from:**
Donations and legacies
4
Charitable activities
5
Other trading activities
6
**Total income**
**Expenditure on:**
Charitable activities
7
**Total expenditure**
**Net (expenditure)/income**
Transfers between funds
16
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2022**
**£**
**30,695**
**320,970**
**69,308**
**420,973**
**446,298**
**446,298**
**(25,325)**
**(1,041)**
**(26,366)**
**608,982**
**(26,366)**
**582,616**|**Restricted**
**funds**
**2022**
**£**
**1,162,839**
**-**
**585**
**1,163,424**
**1,121,856**
**1,121,856**
**41,568**
**1,041**
**42,609**
**-**
**42,609**
**42,609**|**Total**
**funds**
**2022**
**£**
**1,193,534**
**320,970**
**69,893**
**1,584,397**
**1,568,154**
**1,568,154**
**16,243**
**-**
**16,243**
**608,982**
**16,243**
**625,225**|Total
funds
2021
£
1,230,378
324,912
73,936|
|---|---|---|---|---|
|||||1,629,226|
|||||1,274,002|
|||||1,274,002|
|||||355,224
-|
|||||355,224|
|||||253,758
355,224|
|||||608,982|
The Statement of Financial Activities includes all gains and losses recognised in the year.
Page 15
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
REGISTERED NUMBER: 02372121
## BALANCE SHEET
_AS AT 31 MARCH 2022_
|**Note**
**Fixed assets**
Tangible assets
12
**Current assets**
Debtors
13
Cash at bank and in hand
Creditors: amounts falling due within one year
14
**Net current assets**
**Total assets less current liabilities**
Creditors: amounts falling due after more than
one year
15
**Total net assets**
**Charity funds**
Restricted funds
16
Unrestricted funds
16
**Total funds**|**110,645**
**373,489**
**484,134**
**(87,434)**|**2022**
**£**
**228,525**
**228,525**
**396,700**
**625,225**
**-**
**625,225**
**42,609**
**582,616**
**625,225**|366,530
475,413
841,943
(383,045)|2021
£
211,837
211,837
458,898
670,735
(61,753)
608,982
-
608,982
608,982|
|---|---|---|---|---|
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the trustees and signed on their behalf by:
## M McElvaney
M McElvaney (Sep 26, 2022 12:04 GMT+1)
## **Ms Mary McElvaney**
Chair Date: Sep 26, 2022
The notes on pages 18 to 35 form part of these financial statements.
Page 16
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## STATEMENT OF CASH FLOWS
_FOR THE YEAR ENDED 31 MARCH 2022_
|**Note**
**Cash flows from operating activities**
Net cash used in operating activities
19
**Cash flows from investing activities**
Purchase of tangible fixed assets
**Net cash used in investing activities**
**Cash flows from financing activities**
Repayments of borrowing
**Net cash used in financing activities**
**Change in cash and cash equivalents in the year**
Cash and cash equivalents at the beginning of the year
**Cash and cash equivalents at the end of the year**
20|**2022**
**£**
**9,987**
**(42,966)**
**(42,966)**
**(68,945)**
**(68,945)**
**(101,924)**
**475,413**
**373,489**|2021
£
332,304
(29,635)
**(29,635)**
(7,481)
**(7,481)**
**295,188**
180,225
475,413|
|---|---|---|
Page 17
**THE ELM FOUNDATION LTD**
**(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **1. Company status**
The charitable company is a company by guarantee in the United Kingdom. The members of the company are the Trustees named on page 1. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £1 per member of the charitable company.
## **2. Accounting policies**
## _**2.1 Basis of preparation of financial statements**_
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued in October 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The Elm Foundation Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy.
The financial statement have been prepared in £ sterling which is the functional currency of the charity and rounded to the nearest pound.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## _**2.2 Going concern**_
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## _**2.3 Income**_
All income is recognised once the charitable company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.
Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
Page 18
**(A company limited by guarantee)**
## **THE ELM FOUNDATION LTD**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **2. Accounting policies (continued)**
## _**2.4 Expenditure**_
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charitable company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
## _**2.5 Government grants**_
Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitilement is not met then these amounts are deferred.
## _**2.6 Taxation**_
The charitable company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charitable company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## _**2.7 Tangible fixed assets and depreciation**_
Tangible fixed assets costing £1,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Page 19
**(A company limited by guarantee)**
## **THE ELM FOUNDATION LTD**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **2. Accounting policies (continued)**
## _**2.7 Tangible fixed assets and depreciation (continued)**_
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.
Depreciation is provided on the following bases:
|Freehold property|- 2% straight line|
|---|---|
|Fixtures and fittings|- 25% reducing balance|
|Office equipment|- 25% reducing balance|
|Computer equipment|- 25% reducing balance|
## _**2.8 Debtors**_
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## _**2.9 Cash at bank and in hand**_
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## _**2.10 Liabilities and provisions**_
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charitable company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
## _**2.11 Financial instruments**_
The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## _**2.12 Employee benefits**_
When employees have rendered service to the charity, short term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.
Page 20
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **2. Accounting policies (continued)**
## _**2.13 Operating leases**_
Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the lease term.
## _**2.14 Pensions**_
The charitable company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charitable company to the fund in respect of the year.
## _**2.15 Fund accounting**_
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charitable company and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charitable company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
## _**3.**_ **Critical accounting estimates and areas of judgment**
Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Critical accounting estimates and assumptions:
The charitable company makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. There are no estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets of liabilities within the next financial year.
Page 21
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **4. Income from donations and legacies**
|Grants
Total 2021|**Unrestricted**
**funds**
**2022**
**£**
30,695
-|**Restricted**
**funds**
**2022**
**£**
1,162,839
1,230,378|**Total**
**funds**
**2022**
**£**
**1,193,534**
1,230,378|Total
funds
2021
£
1,230,378|
|---|---|---|---|---|
||||||
## **5. Income from charitable activities**
|Refuge rents
Total 2021|**Unrestricted**
**funds**
**2022**
**£**
320,970
324,912|**Total**
**funds**
**2022**
**£**
**320,970**
324,912|Total
funds
2021
£
324,912|
|---|---|---|---|
|||||
**6. Income from other trading activities**
- **Income from fundraising events**
|Generating funds
Total 2021|**Unrestricted**
**funds**
**2022**
**£**
69,308
71,081|**Restricted**
**funds**
**2022**
**£**
585
2,855|**Total**
**funds**
**2022**
**£**
**69,893**
73,936|Total
funds
2021
£
73,936|
|---|---|---|---|---|
||||||
Page 22
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **7. Analysis of expenditure on charitable activities**
|Management costs
Office costs
Staff costs - note 11
Premises costs
Publicity
Recruitment
Service user contracts
Training and development
Travel expenses
Other expenses
Depreciation
Total 2021|**Unrestricted**
**funds**
**2022**
**£**
62,056
6,690
301,113
28,365
9,987
166
2,707
16,070
3,420
10,138
5,586
446,298
40,769|**Restricted**
**funds**
**2022**
**£**
155,323
23,174
758,063
74,500
27,210
271
9,038
41,503
11,021
1,061
20,692
1,121,856
1,233,233|**Total**
**funds**
**2022**
**£**
**217,379**
**29,864**
**1,059,176**
**102,865**
**37,197**
**437**
**11,745**
**57,573**
**14,441**
**11,199**
**26,278**
**1,568,154**
1,274,002|Total
funds
2021
£
247,220
29,396
851,957
94,099
8,516
187
11,289
1,142
7,649
4,452
18,095|
|---|---|---|---|---|
|||||1,274,002|
||||||
Page 23
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **8. Analysis of expenditure by activities**
|**9.**|Refuge rents
Total 2021
**Analysis of support costs**
Governance (note 9)
Information Technology
Human Resources
**Governance costs**|**Activities**
**undertaken**
**directly**
**2022**
**£**
1,509,519
1,216,765|**Support costs**
**2022**
**£**
58,635
57,237|**Total**
**funds**
**2022**
**£**
**1,568,154**
1,274,002
**Total**
**funds**
**2022**
**£**
**25,954**
**18,766**
**13,915**
**58,635**
**2022**|Total
funds
2021
£
1,274,002
Total
funds
2021
£
16,058
22,227
18,952
57,237
2021|
|---|---|---|---|---|---|
|||||**£**|£|
||Auditor's remuneration|||**10,200**|7,458|
||Payroll fees|||**3,760**|3,285|
||Legal & Professional|||**11,994**|5,315|
|||||||
|||||**25,954**|16,058|
Page 24
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **10. Auditor's remuneration**
||**2022**|2021|
|---|---|---|
||**£**|£|
|Fees payable to the charitable company's auditor for the audit of the charitable|||
|company's annual accounts|**10,200**|7,458|
|Fees payable to the charitable company's auditor in respect of:|||
|All non-audit services not included above|**13,351**|8,600|
## **11. Staff costs**
|Wages and salaries
Social security costs
Contribution to defined contribution pension schemes|**2022**
**£**
**955,646**
**74,932**
**28,598**
**1,059,176**|2021
£
776,990
59,645
15,322|
|---|---|---|
||||
|||851,957|
The key management personnel of the charity comprise of the Chief Executive Officer, Deputy Chief Executive Officer and Business Manager.
The total employee benefits of key management personnel of the charity were £140,246 (2021: £140,036).
The average number of persons employed by the charitable company during the year was as follows:
||**2022**|2021|
|---|---|---|
||**No.**|No.|
|Average number of staff employed|**54**|41|
No employee received remuneration amounting to more than £60,000 in either year.
Page 25
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **12. Tangible fixed assets**
|**_Cost or valuation_**
At 1 April 2021
Additions
At 31 March 2022
**_Depreciation_**
At 1 April 2021
Charge for the year
At 31 March 2022
**_Net book value_**
At 31 March 2022
At 31 March 2021|**Freehold**
**property**
**£**
**185,610**
**-**
**185,610**
**33,408**
**3,712**
**37,120**
**148,490**
152,202|**Fixtures and**
**fittings**
**£**
**278,222**
**31,797**
**310,019**
**251,250**
**13,242**
**264,492**
**45,527**
26,972|**Office**
**equipment**
**£**
**15,148**
**-**
**15,148**
**3,394**
**2,939**
**6,333**
**8,815**
11,754|**Computer**
**equipment**
**£**
**32,932**
**11,169**
**44,101**
**12,023**
**6,385**
**18,408**
**25,693**
20,909|**Total**
**£**
**511,912**
**42,966**|
|---|---|---|---|---|---|
||||||**554,878**|
||||||**300,075**
**26,278**|
||||||**326,353**|
||||||**228,525**|
||||||211,837|
## **13. Debtors**
|Trade debtors
Other debtors
Prepayments and accrued income|**2022**
**£**
**97,363**
**1,838**
**11,444**
**110,645**|2021
£
346,390
12,115
8,025
366,530|
|---|---|---|
Page 26
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **14. Creditors: Amounts falling due within one year**
|Bank loans
Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income
Deferred income at 1 April 2021
Resources deferred during the year
Amounts released from previous periods|**2022**
**£**
**-**
**5,375**
**28,008**
**-**
**54,051**
**87,434**
**2022**
**£**
**189,822**
**39,623**
**(189,822)**
**39,623**|2021
£
7,192
12,396
15,008
574
347,875|
|---|---|---|
||||
|||383,045|
|||2021
£
35,212
189,822
(35,212)|
||||
|||189,822|
Deferred income relates to grant income received in advance of the period for which it relates.
## **15. Creditors: Amounts falling due after more than one year**
||**2022**|2021|
|---|---|---|
||**£**|£|
|Mortgages|**-**|61,753|
The aggregate amount of liabilities payable or repayable wholly or in part more than five years after the reporting date is:
|**_Mortgage_**
Repayable by instalments|**2022**
**£**
**-**
**-**|2021
£
61,753|
|---|---|---|
||||
|||61,753|
Included in creditors is a mortgage totalling £nil (2021: £68,945) which is secured on assets of the charitable company.
Page 27
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **16. Statement of funds**
## **Statement of funds - current year**
|**_Unrestricted funds_**
General Funds - all funds
**_Restricted funds_**
Helpline
MHCLG
PCC
Porticus
DCC Commissioned Services
Ministry of Justice
National Lottery
Public Health
NHS Foundation
Home Office (PCC Choices)
Home Office (PCC Changes)
**_Total of funds_**|**Balance at 1**
**April 2021**
**£**
**608,982**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**608,982**|**Income**
**£**
**420,973**
**157,540**
**150,300**
**8,545**
**24,500**
**516,125**
**35,000**
**58,951**
**40,833**
**16,810**
**26,335**
**128,485**
**1,163,424**
**1,584,397**|**Expenditure**
**£**
**(446,298)**
**(163,123)**
**(164,184)**
**(9,586)**
**(31,844)**
**(466,767)**
**(44,671)**
**(73,326)**
**(30,087)**
**(14,003)**
**(24,821)**
**(99,444)**
**(1,121,856)**
**(1,568,154)**|**Transfers**
**in/out**
**£**
**(1,041)**
**5,583**
**13,884**
**1,041**
**7,344**
**(41,186)**
**9,671**
**14,375**
**(9,671)**
**-**
**-**
**-**
**1,041**
**-**|**Balance at 31**
**March 2022**
**£**
**582,616**|
|---|---|---|---|---|---|
||||||**-**
**-**
**-**
**-**
**8,172**
**-**
**-**
**1,075**
**2,807**
**1,514**
**29,041**|
||||||**42,609**|
||||||**625,225**|
Page 28
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **16. Statement of funds (continued)**
## **Statement of funds - prior year**
|**_Unrestricted funds_**
General Funds - all funds
**_Restricted funds_**
ABC Project
Covid 19 MHCLG
CYP Lottery
Helpline
Lottery Covid
MHCLG
PCC
Porticus
Severn Trent
DCC Commissioned Services
**_Total of funds_**|Balance at
1 April 2020
£
252,684
1,074
-
-
-
-
-
-
-
-
-
1,074
253,758|Income
£
395,993
-
139,563
74,856
173,619
28,508
75,385
20,509
24,500
16,119
680,174
1,233,233
1,629,226|Expenditure
£
(40,769)
-
(139,563)
(74,856)
(173,619)
(28,508)
(75,385)
(20,509)
(24,500)
(16,119)
(680,174)
(1,233,233)
(1,274,002)|Transfers
in/out
£
1,074
(1,074)
-
-
-
-
-
-
-
-
-
(1,074)
-|Balance at
31 March
2021
£
608,982|
|---|---|---|---|---|---|
||||||-
-
-
-
-
-
-
-
-
-|
||||||-|
||||||608,982|
Page 29
**(A company limited by guarantee)**
## **THE ELM FOUNDATION LTD**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **16. Statement of funds (continued)**
## **Covid 19 MHCLG**
This was to increase staff provision in both our refuges and community services in order to support a larger number of victims of domestic abuse that we saw needed support as a result of Coronavirus.
## **CYP Lottery**
This was emergency coronavirus funding provided by the national lottery, to enable the organisation to increase its staffing provision to support the high numbers of children and young people being referred to The Elm Foundation.
## **Helpline**
Funding was awarded by Derbyshire County Council to deliver the countywide domestic abuse helpline.
## **Lottery Covid**
Emergency coronavirus funding to ensure the organisation had the finances to manage the demand on victim services.
## **MHCLG**
Funding was awarded for the organisation to support individuals who have complex needs, to access safe accommodation through the extension of operating hours. This funding also allowed the organisation to promote domestic abuse services and generate awareness to members of marginalized communities across Derbyshire where referral rates are low.
## **PCC**
Awarded by the Police Crime Commissioner to employ a training officer whose focus has been on developing the skills and knowledge of the primary care sector in relation to domestic abuse.
## **Porticus**
Awarded funding to support young people aged between 13-25 that have experienced domestic abuse, human trafficking, child sexual exploitation.
## **Severn Trent**
This fund was granted to enable the organization to decorate and refurbish all refuges.
## **DCC Lot 2**
Derbyshire County Council funding to provide refuge accommodation, community outreach support, children and young people services.
## **DCC Countrywide Helpline**
Funding awarded from Derbyshire County Council to deliver the countywide domestic abuse helpline.
## **Ministry of Justice**
This fund is to provide a young persons IDVA who will support those who are at high risk of domestic abuse, under the age of 18, or are living in homes where there is high risk of domestic abuse.
## **National Lottery**
To deliver a Respect early intervention young people who harm project, to prevent young people using abusive behaviours.
## **Public Health**
Additional workers to assist with Community support of clients due to high waiting lists during global pandemic.
Page 30
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **NHS Foundation**
A fund to extend our provision of the Respect children and young persons programme Choices, to include sessions around sexual health.
## **Home Office (PCC Choices)**
The project is delivered to children and young people who are at risk of harming intimate partners, family members or friends. The project involves providing intensive one to one support to address and reduce abusive tendencies, help children and young people make positive choices and to prevent them from becoming adult perpetrators of abuse.
## **Home Office (PCC Changes)**
The Changes Project is a voluntary intervention programme for perpetrators of domestic abuse. Through practical interventions, the programme aims to reduce a perpetrators abusive behaviour and manage risk. The programme is delivered in group and one to one settings in conjunction with a safety worker who will work with the victims offering support and safety planning.
## **DCC Commissioned Services**
Derbyshire County Council funding to provide refuge accommodation, community outreach support, children and young people services.
£5,582, £13,884, £14,375, and £7,344 was transferred into DCC Countywide Helpline, MHCLG, National Lottery and Porticus, respectively, from DCC to fund overspends in these restricted funds. The overspends incurred on these funds align with the restricted purpose of the DCC fund.
£1,041 was transferred from unrestricted funds to PCC to fund the overspend.
Page 31
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **17. Summary of funds**
## **Summary of funds - current year**
|General funds
Restricted funds
**Summary of funds - prior year**
General funds
Restricted funds|**Balance at 1**
**April 2021**
**£**
**608,982**
**-**
**608,982**
Balance at
1 April 2020
£
252,684
1,074
253,758|**Income**
**£**
**420,973**
**1,163,424**
**1,584,397**
Income
£
395,993
1,233,233
1,629,226|**Expenditure**
**£**
**(446,298)**
**(1,121,856)**
**(1,568,154)**
Expenditure
£
(40,769)
(1,233,233)
(1,274,002)|**Transfers**
**in/out**
**£**
**(1,041)**
**1,041**
**-**
Transfers
in/out
£
1,074
(1,074)
-|**Balance at 31**
**March 2022**
**£**
**582,616**
**42,609**|
|---|---|---|---|---|---|
||||||**625,225**|
||||||Balance at
31 March
2021
£
608,982
-|
||||||608,982|
## **18. Analysis of net assets between funds**
## **Analysis of net assets between funds - current year**
|Tangible fixed assets
Current assets
Creditors due within one year
**_Total_**|**Unrestricted**
**funds**
**2022**
**£**
228,525
441,525
(87,434)
582,616|**Restricted**
**funds**
**2022**
**£**
-
42,609
-
42,609|**Total**
**funds**
**2022**
**£**
**228,525**
**484,134**
**(87,434)**|
|---|---|---|---|
||||**625,225**|
Page 32
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **18. Analysis of net assets between funds (continued)**
## **Analysis of net assets between funds - prior year**
|Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year
**_Total_**|Unrestricted
funds
2021
£
211,837
841,943
(383,045)
(61,753)
608,982|Total
funds
2021
£
211,837
841,943
(383,045)
(61,753)
608,982|
|---|---|---|
## **19. Reconciliation of net movement in funds to net cash flow from operating activities**
|Net income for the year (as per Statement of Financial Activities)
**_Adjustments for:_**
Depreciation charges
Decrease/(increase) in debtors
(Decrease)/increase in creditors
**_Net cash provided by operating activities_**
**Analysis of cash and cash equivalents**
Cash in hand
**_Total cash and cash equivalents_**|**2022**
**£**
**16,243**
**26,278**
**255,885**
**(288,419)**
**9,987**
**2022**
**£**
**373,489**
**373,489**|2021
£
355,224
18,095
(339,562)
298,547
332,304
2021
£
475,413
475,413|
|---|---|---|
## **20. Analysis of cash and cash equivalents**
Page 33
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **21. Analysis of changes in net debt**
|Cash at bank and in hand
Debt due within 1 year
Debt due after 1 year|**At 1 April**
**2021**
**£**
**475,413**
**(7,192)**
**(61,753)**
**406,468**|**Cash flows**
**£**
**(101,924)**
**7,192**
**61,753**
**(32,979)**|**At 31 March**
**2022**
**£**
**373,489**
**-**
**-**|
|---|---|---|---|
||||**373,489**|
## **22. Operating lease commitments**
At 31 March 2022 the charitable company had commitments to make future minimum lease payments under noncancellable operating leases as follows:
|Not later than 1 year
Later than 1 year and not later than 5 years
Later than 5 years|**2022**
**£**
**7,509**
**17,645**
**-**
**25,154**|2021
£
8,229
22,526
2,628|
|---|---|---|
||||
|||33,383|
The following lease payments have been recognised as an expense in the Statement of financial activities:
||**2022**|2021|
|---|---|---|
||**£**|£|
|Operating lease rentals|**124,192**|116,423|
## **23. Related party transactions**
No trustees neither received nor waived any remuneration during the year (2021: Nil).
No trustee received travel and subsistence and supervision expenses during the year of £nil (2021: £nil).
During the year one family member of key management personnel provided cleaning services to the charity at a cost of £5,195 (2021: £5,040).
Page 34
## **THE ELM FOUNDATION LTD**
## **(A company limited by guarantee)**
## NOTES TO THE FINANCIAL STATEMENTS
_FOR THE YEAR ENDED 31 MARCH 2022_
## **24. Government grants**
||**2022**|2021|
|---|---|---|
||**£**|£|
|Public Health|**40,833**|-|
|Derbyshire CountyCouncil|**515,540**|677,319|
|Helpline|**157,540**|173,619|
||||
||**713,913**|850,938|
Page 35
Advisory | Assurance | Corporate Finance | Tax
## **Appendix 1 – Profit reconciliation**
We set out below the identified audit misstatements that have been adjusted in the financial statements, and show a reconciliation between the surplus/(deficit) per the trial balance/management accounts provided at the planning stage and that reported in the financial statements.
**----- Start of picture text -----**
Total
£
Surplus per trial balance or management accounts
15,292
Bad Debt write off (10,277)
Accruals (3,997)
Capital Expenditure Expensed in P&L 2,612
Depreciation Correction 1,893
Other Creditor Write off 574
PCC Changes Deferred Income Correction 10,146
Surplus per the draft financial statements 16,243
**----- End of picture text -----**
On behalf of the board, I hereby approve the adjustments summarised above:
Name:
M McElvaney
Position
> : Sep 26, 2022
8
- T Helpline: 08000 198 668
- T Office: 01246 540464
- E info@theelmfoundation.org.uk
- A The Elm Foundation 6 Fairfield Road, Chesterfield, Derbyshire S40 4TP
- W www.theelmfoundation.org.uk
BHP LLP 57-59 Saltergate Chestefield S40 1UL
Dear Sirs
We confirm to the best of our knowledge and belief that the following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience (and, where appropriate, of inspection of supporting documentation) sufficient to satisfy ourselves that we can properly make each of the following representations to you in connection with your audit of the charity's financial statements for the year ended 31 March 2022.
## **General**
- 1 We have fulfilled our responsibilities as directors/trustees as set out in the terms of your engagement dated 14 August 2020, and under the Companies Act 2006 for the financial statements which give a true and fair view and for making accurate representations to you. All the accounting records have been made available to you for the purpose of your audit and all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of management and trustee meetings and correspondence with The Charity Commission, have been made available to you.
- 2 The financial statements are free of material misstatements, including omissions.
- 3 We believe that the effect of uncorrected misstatements (as set out in the audit findings report) is immaterial both individually and in total.
## **Internal control and fraud**
- 4 We acknowledge our responsibility for the design, implementation and maintenance of internal control systems to prevent and detect fraud and error. We have disclosed to you the results of our risk assessment that the financial statements may be misstated as a result of fraud. We have disclosed to you all instances of known or suspected fraud affecting the entity involving management, employees who have a significant role in internal control or others that could have a material effect on the financial statements. We have also disclosed to you all information in relation to allegations of fraud or
T Helpline: 08000 198 668 T Office: 01246 540464 E info@theelmfoundation.org.uk A The Elm Foundation 6 Fairfield Road, Chesterfield, Derbyshire S40 4TP W www.theelmfoundation.org.uk
suspected fraud affecting the entity’s financial statements communicated by current or former employees, analysis, regulators or others.
## **Assets and liabilities**
- 5 The charitable company has satisfactory title to all assets and there are no liens or encumbrances on the charitable company’s assets, except for those that are disclosed in the notes to the financial statements
- 6 We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent, and have disclosed in the notes to the financial statements all guarantees that we have given to third parties.
- 7 We have no plans or intentions that may materially alter the carrying value or classification of assets and liabilities reflected in the financial statements.
- 8 We confirm that the following debtors balance is recoverable and not overstated:
- Police and Crime Commissioner - £65,926.58
## **Accounting estimates**
- 9 Significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable.
## **Loans and arrangements**
- 10 The charity has not granted any advances or credits to, or made guarantees on behalf of, directors / trustees other than those disclosed in the financial statements.
## **Legal claims**
11 We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for, and disclosed in, the financial statements.
T Helpline: 08000 198 668 T Office: 01246 540464 E info@theelmfoundation.org.uk A The Elm Foundation 6 Fairfield Road, Chesterfield, Derbyshire S40 4TP
W www.theelmfoundation.org.uk
## **Law and regulations**
- 12 We have disclosed to you all known instances of non-compliance or suspected noncompliance with laws and regulations whose affects should be considered when preparing the financial statements.
## **Related parties**
- 13 Related party relationships and transactions have been appropriately accounted for and disclosed in the financial statements. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with legislative and accounting standards requirements.
## **Subsequent events**
- 14 All events subsequent to the date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed.
## **Going concern**
- 15 We believe that the charitable company’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charitable company’s needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charitable company’s ability to continue as a going concern need to be made in the financial statements.
## **Grants and donations**
- 16 All grants, donations and other income, the receipt of which is subject to specific terms or conditions, have been notified to you. There have been no breaches of terms or conditions in the application of such income.
## Yours faithfully
T Helpline: 08000 198 668 T Office: 01246 540464 E info@theelmfoundation.org.uk A The Elm Foundation 6 Fairfield Road, Chesterfield, Derbyshire S40 4TP
W www.theelmfoundation.org.uk
M McElvaney Sep 26, 2022 M McElvaney (Sep 26, 2022 12:04 GMT+1) ..............................................................................................................................
Signed on behalf of the board of trustees Date
2022-09-26
## The Elm Foundation Ltd 2022
Final Audit Report
Created: 2022-09-21 By: Jade Boam (jade.boam@bhp.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA6eRe4nw23_OOkvJw9Q4Ef5vnVQ9617_e
## "The Elm Foundation Ltd 2022" History
Document created by Jade Boam (jade.boam@bhp.co.uk)
2022-09-21 - 8:47:49 AM GMT
Document emailed to mary.mcelvaney@talktalk.net for signature
2022-09-21 - 8:50:33 AM GMT
## Email viewed by mary.mcelvaney@talktalk.net
2022-09-25 - 1:16:14 PM GMT
Signer mary.mcelvaney@talktalk.net entered name at signing as M McElvaney 2022-09-26 - 11:04:43 AM GMT
Document e-signed by M McElvaney (mary.mcelvaney@talktalk.net) Signature Date: 2022-09-26 - 11:04:44 AM GMT - Time Source: server
Document emailed to Adrian Staniforth (dominic.staniforth@bhp.co.uk) for signature 2022-09-26 - 11:04:46 AM GMT
Email viewed by Adrian Staniforth (dominic.staniforth@bhp.co.uk) 2022-09-26 - 11:05:11 AM GMT
Document e-signed by Adrian Staniforth (dominic.staniforth@bhp.co.uk) Signature Date: 2022-09-26 - 12:17:47 PM GMT - Time Source: server
Agreement completed.
2022-09-26 - 12:17:47 PM GMT