HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED FINANCIAL STATEMENTS 31 DECEMBER 2023 Company Registration Number: 02659120 Charity Number: 1007207
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 CONTENTS PAGES Trustees, Annual Report Reference & Administrative Information Independent Examiner's Report 10 Statement of Financial Activities Balance Sheet 12 Cash Flow Statement 13 Notes to the Financial Statements 14-23
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 The Trustees have pleasure in presenting their report and the unaudited financial statements of the Charity for the year ended 31 Dernber 2023. Aims, Objectives and Public Benefit The aims of the Charity are: to provide infomiation, support. and ServIS to people with brain injury to provide infomiation and support to their families and (zrers to promote understanding of all aspects of brain injury In achieving these aims the objectives set by the Trustees include: Communicating the range of the Charity's n11CeS to local authorities. healthcare providers and the general public. Providing one-to-one Outreach within the community. Providing Centre-based services (currently at Frenchay - 5 days a week). Three outposts running from the Withywood centre, Greenway community centre in Southmead and Yate hub ran from Yate leisure ntre. Hospital and community navigating seNice providing a support service for those effected by brain injury and their families. This includes. 1. Crisis support Servi to family at the point of an individual's brain injury 2. Providing a Carers, Group to support families and carers. 3. Community support to those living with or with someone with a brain injury. 4. Awareness raising sessions to professionals to raise awareness of brain injury. 5. Support with PIP appli(ztions and general benefit advicE. Improving the Charity's fundraising activities to ensure that sufficient income is generated to support the Charity s aims. Identifying a range of appropriate activities that meet the needs of the service users, their families, and carers., and ensuring that all truStS. staff. and volunteers receive the training and support necessary for them in their work. There are no private benefits that are made available to the Charity's Trustees, staff, or volunteers. The Trustees confirm that they have referred to the guidanc£ contained in the Charity Commission's general guidan on public benefit when reviewing the Charity's aims and objectives and in planning future activities whilst being satisfied that the public benefit requirements are fully achieved. The Board have completed a thorough skills assessment in order to inform recruitment needs and are actively seeking new Trustees to join the Board to fill the vacant positions. As part of the Charity's routine policies and procedures, all Trustees are provided with an induction to their role. They are invited to attend training and induction workshops within six months of joining, which covers charity govemance, compliance and the essential duties and responsibilities of trustees and directors. All Trustees on the Board contribute their time voluntarily to additional sub-committee groups where they can offer knowledge and expertise. The board met four times in the year and held three stratY days.
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 This is in addition to sub committee's groups which are made up of trustees and the senior management team. Mari Holcombe, CEO, is the organisational director with responsibilityfor the day-to-day running and management of the Charity. The salary and role of the director are agreed by the Board of Trustees on an annual basis and as required as part of the performan management process. Related Parties There were no related paty transactions in the year. Affiliation Headway Bristol is affiliated to Headvrfay UK and the Charity is required to observe the Rules of Affiliation. Headway Bristol is an independent charity (Charity No. 1007207). The Charity is Registered at Companies House (Registration No. 02659120). Review of Services & Activities 2023 saw the charity continue its work offering serviS with the Bristol. South Glos, and North Somerset areas under spot purchasing contracts. Relationships with the local authorities remain strong. The charity underwent recommissioning of services through 2023 which on sUcSsion will see them move on to a singular specialty service framework. There has been a significant drop in the threshold for individuals to aCsS ServIS and we have had to continue to work with our funders to ensure those most at need do not fall through the net. Budgets and reSoUrS within social care have been reduced due to a number of factors. We have continued to look at ways we can support this and the funding from the Big Lotto has enabled us to offer an additional se1 to those who are in the process of waiting for a needs assessment assessed. We have been able to facilitate a drop-in service led by one of specialist support team which they can attend on an ad hoc basis independently. The charity as always are extremely grateful to the ICP (Bristol. North Somerset, and South Gloucestershire Integrated Care Board) for our annual grant which support the work the charity conducts particulariy the services we offer within health and social care. Without this grant we would not be able to offer the lifeline support we currently do to those in crisis and most at need.
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 Re-ablement day centre and community outreach The Charity's key objectives for both the Re-ablement Day Centre and Outreach fall into the following categories and a CRT programme is followed in each category: Physical health and fitness Gardening and physical games. Self-care and Independent Living skills (cooking. food preparation, shopping, money management, bus travel, sewlmend, personal safety)" Emotional & Mental Health (social prescribing, pamper sessions, talking groups, arts & crafts, yoga, relaxation)- Social Skills & Relationships (talks and demonstrations. singing, quizzes, board games,pub lunches. visits, and attractions)- and Cognitive Skills and Strategies (reading, writing, literacy, numeracy, computers, memory games, speech. and language). The Charity s one-to-one Community Outreach servi. which is delivered in the community and within individuals, homes, continues to be commissioned by all the authorities the Charity works with. The Charity continues to see sucSseS with service-users, rehabilitation which results in either decreasing or ending their support package and enabling them to move towards being independent. Our re-ablement ntre continues to offer a range of activities in line with CRT (cognitive rehabilitation therapy) but also to supportthe negative impact of many of those living in isolation and those attending as a means for respite for their carers. Thanks to the funding we received from the Big Lotto during 2023 we have been able to adapt our outposts in line with the needs of those affected by brain injury do not meet the threshold for social care funding. We have adopted a more casual dropin service vthere friendships are formed. This Servi is facilitated by one of specialist support workers. We have been thrilled with how this has opened up opportunities for those who otherwise would 'Yeel really isolated and alone" This has expanded into an evening social hub group which by the end of 2023 was seeing a monthly increase in demand. This opportunity has helped inform the charity of further planned work to integrate this service more formally into its Servi model and IcK)k to explore how it may be further financially supported. Hospital and Community Navigators We were thrilled to finally be able to reinstate those ServIS from May 2022. The team continues to deliver our crisis sen11 within North Bristol Trust offering vital support to families and carers at the point of an individual's brain injury.
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 This Se1 offers its specialist support though a number of ways. Crisis support at the point of someone's brain injury. During or before discharge from hospital Following discharge in the community Ongoing and periodic support Support from individuals needing advi and guidan around personal independence payment applications has risen by 48 % during 2023. This is due to a combination of reasons from our research. A backlog of applicants from the national pandemic or individual during this time not having access to infomiation to infomi them of benefits they may be eligible for. The increase has mainly been support for individuals seeking help to fill out and understand forms. The PIP form can be complicated. and we have seen support from our service with mandatory considerations rise by 68 %. We are now looking at holding monthly drop in so as a larger proportion of individual can get support at one time the current situation is not sustainable with the resour we have within this particular service. The charity also wants to ensure it is raising this issue on a higher plaffomi so as action more locally and nationally can be taken to further support the issue many are met with. Volunteer support mentor and community engagement lead The charity made a commitment in 2021 to invest resource to help with volunteer recruitment and retainment. The Charity sucSsfUllY enrolled someone to take on the role of volunteer mentor at the very end of 2022. This has been enomious success during 2023 and the charity are excited to report we have seen an increase of 72 % in volunteer placements. This has had such a positive impact on the whole charty. and V have been fortunate to have a mixture of individuals with a multitude of skills that offer an abundance of optK)rtunities to our servi users, families and carers. Throughout 2023 ourvolunteer mentor has also re*ngaged with local colleges and universities, and we have placed a number of students throughout the year. The tharity also enrolled someone into the role of community and engagement lead at the same The commitment to these roles were made from the reduction of support and awareness of the charity which was a consequence of the national pandemic. We felt it was vital to increase awareness of the charity to enable us to grow our support base.
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 Big Lotto The charity gained 2 years financial support form the Big Lotto in 2022 under their community This funding was used to open up hubs within our Servi area. The project has thrived during 2023 and we have continued to adapt what we offer to further support our community. One of our community navigators visits the hubs On a month for two hours to be available on site to offer general advi such as benefits money management carers support etc. The hubs continue to provide a social model supporting cL)nnections with others living with a brain injury. The tharity throughout 2023 worked towards having these ServIS commissioned by our fvnders and we are now pleased to announ they are now included within the framework along with our other funded services. We still want to offer pla5 to those not eligible to re1ve statutory fvnding so other financial revenues have been explored though 2023 with applications made to support when the end of the Big Lotto funding ceases in July 2024. Future Developments A number of strategy days were held during 2023. This gave an opportunity to review the past year and also to adjust any previous business plans based on the changes to the direction of the charity due to funding and needs. All agrd it was vital to commit to and further invest into what we currently deliver and to ensure awareness raising of what we do is at the forefront. Whilst the charity is still in discussions with North Bristol Trust our cuent landlords we continue while in negotiations with them to look at other opportunities such as procurement or lease of other properties. Frenchay Beckspool Building Lease Ends The charity reported in 2021 of the unsucSsful discussions and negotiating regarding a new lease agreement with Active care due to the ownership of the Frenchay Beckspool building changing to North Bristol Trust. Various discussions have continued during 2023 with North Bristol Trust and an extension of our current lease terms and cDnditions from September 2023 for 12 months was agreed for a further 12 months. North Bristol Trust have also communicated that an evaluation of the property will be conducted in early 2024 with the view to give the charity an estimation of costings should negotiations continue beyond the cuent agreed extension.
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 Fundraising 2023 was a steady year with regards lo fundraising activrties and the target set at the beginning of 2023 was met. The staff team our service users and supporters orked incredibly hard to initiate fundraising ideas, events, and opporbjnities to support this work forwhich we are so thankful. Our charity partner Great Westem Chapter Harfey Davidson group have yet gain been outstanding in their support to us and we are so thankful for this. We would like to thank all our sponsors, doners, fundraisers and supporters of the charity. Reserves Policy Headway Bristol retains sufficient reserves to maintain and develop the core objectives of the charity. The main Sour of funding into Headway Bristol is from payments made by or on behalf of seNice users attending centre-based ServIS at the Headway Centre and the one-to-one Outreach seNices. Reserves are set by considering (where appropriate) the following: Cash flow (and forecasts). A review of existing funds and reserves. A review of future income streams. A review of future expenditure A review of past operational and other trends. The effects of changes on the public and beneficiaries. A review of the major risks facing the Charty. An analysis of future needs, contingencies and risks the potential consequences for the Charity not being able to meet them. The Trustees have reviewed the Charity's need for reserves in line with the guidance issued by the Charity Commission and believes that a prudent policy is to maintain reserves between 6-9 months of expenditure to protect the Charity from investment market risk and provide financial resilience in the event of extreme circumstances that may affect the Charity's ability to operate. The minimum level of unrestricted, undesignated reserves held will be £300,000. The Trustees have also designated £300,000 (2022: £300.000) for relocation costs, refer to fvture developments above. The reserves policy is reviewed annually by the Tnjstees.
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 At the balance sheet dale, the Charity had reserves summarised as per the table below.. 2023 2022 Unrestricted Funds.. Designated funds for relocation Minimum level of reseples Other general reserves Restricted Funds: Total Funds 300,000 300,000 271,411 10,000 881,411 300.000 253,000 203,284 13,740 770,024 As at the 31, Dember 2023 the charity had free reserves totalling £550,813, this is above the reseNes policy of 6- 9 month of expenditure (£213,000- £319,750). The Trustee's will review plans for the Charity operations to continue to invest in services for the benefit of our users to bring the level of free reserves down lo the targeted level. Investment Policy The Charity holds a proportion of surplus cash as bank deposits but invests any excess fvnds with Brewin Dolphin as Headway Bristol's discretionaryfund manager. Investments are made by the fund manager on behalf of the Charity across a range of equity investments to ensure there is an appropriate balan of risk and rewards within the portfolio. Financial Activities Total Income for 2023 was £550.085 (2022: £570.896) through donations and fundraising activities. Included in the 2023 figures were a realised loss of £11.604 on investments sold in the year and an unrealised loss of £446 in respect of investments still held by the Charity at year end. The comparative figures for 2022 were a realised gain of £18.156 and unrealised loss of £136,305. Total Expenditure decreased from £506,964 in 2022 to £426,336 in 2023. Investments held by Brewin Dolphin showed a net book value on 31 December 2023 of £817.503. cx)mpared to £664.029 on 31 December 2022. Election of the Board of Directorsrrrustees Retiring and new Trustees are elected at the Annual General Meeting. One third of its membership retires each year but may be reappointed. The organisational director of Headway Bristol also attends Trustee meetings and strategy days but is not entitled to vote. The Board of Trustees appoints its Chair. VI-Chair and Treasurerlcompany Secretary. The Board approves the Annual Accounts and aoInts the independent examiner. The Board has the power to co-opt new Trustees during the year to fill vacancies. All the business of the Charity is conducted by the main Trustee body and sub-committee. groups which are made up of Trustees and organisational directors.
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED TRUSTEES, ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023 The Board seeks new Trustees who bring useful skills and expertise- this includes experien of law, charity management, finance, risk management, fijndraising marketing, health and social care, and experience of brain injury. Responsibilities of the Trustees The trustees (who are also directors of Headway Bristol Brain Injury Association Limited for the purposes of company law) are responsible for preparing the Trustees, Report (incorporating the directors, report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP. make judgments and accounting estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed. subject to any material departures disclosed and explained in the financial statements,. and prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hen for taking reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examiner Joshua Kingston of Burton Sweet Limited was appointed as the charitable company s independent examiner during the year and has expressed his willingness to continue in that capacity. This report has been prepared in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities". Signed by order of the Tnjstees on 19 June 2024. Huw Ponting (Chair) Headway Bristol Frenchay Beckspool Building Frenchay Park Road Bristol BS16 1 LE
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED REFERENCE AND ADMINISTRATION YEAR ENDED 31 DECEMBER 2023 Status Headway Bristol Brain Injury Association Limited is a company limited by guarantee and a registered charity. It is constituted under a Memorandum of Association lch establishes the objects and powers of the charitable company and is governed under its Articles of Association. Under those Articles the directors, who are Trustees for the purposes of charity law. are elected at the AGM to serve for a period of six years. Directors The Trustees, who are also the directors for the purpose of company law, and who served during the year were: Huw Ponting Kay Mccluskey (resigned 23 March 2024) Priscilla Norgren Mark Finn (Treasurer) Willum Long James Davies John Bennett Rees Batley David Ball Registered office Headway Centre, Frenchay Beckspool Building. Frenchay Park Road. Bristol. BS16 1 LE Independent Examiner Joshua Kingston Bsc ACA, Burton Sweet Limited, The Clock Tower, 5 Farleigh Court, Old Weston Road, Flax Bourton, Bristol BS48 1 UR Bankers Santander, Bootle. Merseyside. L30 4GB
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 DECEMBER 2023 I report to the tharity trustees on my examination of the accounts of the Company for the year ended 31 December 2023. Responsibilities and basis of report As the charity s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accL)rdance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independentexamination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act.). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent examiner's statement Since the Company's gross income exceeded £250,000 yourexaminer must be a member ofa body listed in section 145 of the 2011 Act. I nf1m7 that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confinn that no matters have me to my attention in connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act" or the accounts do not accord with those records" or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in cx)nnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Joshua Kingston. Bsc ACA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1 UR Date: 19 June 2024 10
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 DECEMBER 2023 Unrestricted Funds Restricted Total Funds Funds 2023 Total Funds 2022 Income from: Donations and grants Legacies Olher trading activib'es Charitable activits'es Investments 138.325 138,325 114,283 64,276 3,995 369,225 19,117 570,896 7,145 377.694 26.921 7,145 377,694 26,921 550,085 Totsl income 550,085 Expenditure on: Raising funds Charitable activities 5.980 416.616 5,980 420,356 6,658 500,306 3,740 Total expenditure 422,596 3,740 426,336 506,964 {Lossesl l Gains on investrnents 11 {12.0501 112,0501 1118,1491 Net Income I lexpenditurel and net movement in funds 115,439 (3,7401 111,699 154,2171 Total funds at 1 January 16 755,972 13,740 769,712 823,929 Totsl funds at 31 De¢¢mber 16 871.411 10,000 881,411 769,712 The Charity has no recognised gains or losses other than the results for the year as Set out above. All of the acb'vities of the charity are classed as continuing The prior year fund comparatives are set out in note 9 The noles on pages 14 to 23 fom part of these financial statements 11
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED BALANCE SHEET AS AT 31 DECEMBER 2023 Company number 02659120 2023 2022 Note Fixed assets Tangible assets Investments 10 11 20,598 817,503 838,101 25,389 664,029 689,418 Current assets Debtors Cash at bank and in hand 12 8,469 111,180 119,649 84,146 103,184 187,330 Creditors . amounts falling due within one year Net current assets 13 176,3391 43.310 1107,0361 80,294 Net assets 881,411 769,712 Funds Designated funds General funds Total unrestricted funds Restricted funds 17 17 300,000 571,411 871,411 10,000 300,000 455,972 755,972 13,740 17 881,411 769,712 For the year ending 31 December 2023 the company was entiled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Direclors, responsibilities The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts Trese accounts have been prepared in accordan with the provisions applicable to companies subject to the small companies, regime. These financial statements were approved by the trustees on 19 June 2024 and are signed on their behalf by.. Huw Ponting Trustee The notes on pages 14 to 23 forni part of these financial statements 12
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED CASH FLOW STATEMENT YEAR ENDED 31 DECEMBER 2023 2023 2022 Note Net cash inflowl(outflow) from operating activities 14 146,599 36,414 Non-operational cashflows: Investing activities Purchase of fixed assets Payments for inveslments Proceeds from sale of investrnents Investment income 15,064) 1200,9701 192,604 19,117 1293,8861 129,316 26,921 Net cash inflowl(oufflow) for the year 15 8,950 42,101 Cash flow restrictions Charity law forbids the use of net cash inflows on any endowed or other restricted fund to offset net cash ouffiows on any fvnd outside its own Objects, expt on special authorty- In practice this restriction has not had any effect on cash flows for the year. The notes on pages 14 to 23 forni part of these financial statements 13
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 1 A¢¢ounting policies al The financial statements have been prepared in accordan with the historical cost convention {except where otherwise stated in the accounts.ng policy note) and in accordan with the Statement of Recommended Practs"ce'. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 issued in October 2019, and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021, and the Companies Act 2006. The trustees consider that the 'going COnrn. basis remains appropriate for the preparation of the charitls financial statements despite the significant UnrtaInty caused by the cost of living crisis. Whilst there has been a significant impact on the chariWs operations. the trustees are confident the charity has sufficient reserves to meet these challenges. The charity meets the definition of a public benefft entity under FRS102. bl Investrnents Listed invesknents are held at marf(et value, and represent investments administered by investment managers on behalf of the charity. Unrealised gains and losses arising on the revaluation of investrnents are credited or charged to the Statement of Financial Ath"vit"es and are allocated to the appropriate fund according to the "ownership" of the undedying assets. Unlisted invesbments are held at cost less any impaim)ent. cl Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any discounts due. dl Creditors Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to sethe the obligation can be measured or esb"mated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discounts due. el Cash at bank & in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Income from donations is included in income when these are re1Vable, eXp1 as follows.. il When donors specify that donations given to the charity must be used in fijture accounbng periods, the income is deferred until those periods., ill When donors impose condition5 which have to be fijlfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met gl Grants are recognised in full in the Statement of Financial Activities in the year in which they are receivablelpayable. All material grants are disclosed in accordan with the Statement of Recommended Practice. h) Legacies are recognised when the charity is legally entitled to the legacy and the amount can be quantified with reasonable accuracy. Enb"dement is regarded as the earlier of the charity being notified of an impending distribution or the legacy being received. 14
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 1 Accounting policies (continued) i) Expenditure is recognised in the period in which it is incurred. Expenditure includes attributable VAT which cannot be recovered. j) Support costs are allocated in proportion to the total direct costs. Govemance costs include the costs which relate to meeting the constitutional and statutory requirements of the charity. kl Depreciation is calculated so as to write off the cost of an asset. less its estimated residual value, over the usefvl life of that asset as follows Leasehold propety- over the temi of the lease Equipment- 150/0 per annum reducing balan Computer equipment- 20°/o per annum reducing balance Motor vehicles- 20°/o per annum reducing balance l) Unrestricted funds can be used in accordance the charitable objects at the discretion of the trustees. ml Designated funds are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects. Designated funds may be re-designated if. in the opinion of the trustees, a change in circumslances make this appropriate. n) Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Expenditure which meets Ihese crileria is charged lo the fvnd. together with a fair allocation of management and support costs. Further explanation of the nature and purpose of each fvnd is included in the notes to the financial statements. 2 Donations and grants Unrestricted Restricted Funds Funds Totsl Funds 2023 Donabons Bristol, N Somerset & S Gloucestershire CCG Grant Lottery Oulpost Funding Gift Aid 23,668 64,500 48,900 1,257 23,668 64,500 48,900 1,257 138,325 138,325 Prior year comparatives Unrestricted Restricted Funds Funds Total Funds 2022 Donations Bristol, N Somerset & S GIoUsterShIre CCG Grant Lottery Outpost Funding Local authority lnfecb.on control Grant Membership fees Gift Aid 15,441 55,000 20,375 21.132 126 189 2,020 17,461 55,000 20,375 21,132 126 189 112,263 2.020 114,283 15
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 3 Incorne from charitable activitie5 Unrestrictsd Funds Restricted Total Funds Funds 2023 Total Funds 2022 Service Contracts.. Bristol City Council South Gloucestershire Council North Somerset Council Private attendance fees 169.222 117.033 27.313 64,126 169,222 117,033 27,313 64,126 172,917 107,866 31,354 57,088 377,694 377,694 369,225 The prior year comparatives are represented by unrestricted fijnds. 4 Income from investments Unrestricted Funds Restricted Total Funds Funds 2023 Total Funds 2022 Dividends Interest Received 21,116 5.805 21,116 5,805 18,072 1,045 26,921 26,921 19,117 The prior year comparatives are represented by unrestricted funds. 5 Expenditure on charitable activities Support costs Total costs 2023 Direct costs Activities: Headway Centre Outreach Support & Carers, Young People and Community Lottery Funded Outposts 61,838 96,471 30,118 21,246 80,951 70,217 33,342 26,173 142,789 168,688 63,460 47,419 209.673 210,683 420,356 Prioryear Support costs Total costs 2022 Dire¢t costs Headway Centre Oulreach Support & Carers, Young People and Community Lottery Funded Outposts 153,197 114,235 26,821 6,447 91,419 81,943 19,569 6,675 244,616 196,178 46,390 13,122 300,700 199,606 500,306 16
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 5 Expenditure on charitable activities (continued) Support costs 2023 2022 Management staff costs Staff costs Publications Recruitrnent costs Training Insuran Travelling and accommodation Volunleers, expenses Rent Repairs and maintenance IT costs Membership fees Legal and professional Prinling, stationery and postsge Depreciation Governance Olher costs 111,508 55,363 101,183 59,534 26 705 3,122 1,147 4,602 38 6,785 348 2,355 2,404 4,745 285 12,090 7,750 512 1,663 2,920 4,791 2,666 1,230 7,353 565 1,947 3,231 5,208 2,622 1,538 210,683 199,606 Support costs are allocated belween activities based on usage. 6 Net income for the year This is Slated after charging= 2023 2022 Depreciation Independent examinerfs fee.. for Independent Examination - for Accounts Preparation - for Other Services Underl (Over) Accrual in Previous Year 4,791 5,208 1,020 1,524 300 {1781 924 1,386 312 17
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 7 Staff costs and numbers The aggregate payroll costs were= 2023 2022 Wages and Salaries Social security costs Employers pension contributions 356,529 21,757 10,039 388,325 366,417 22,771 9,666 398,854 No employee received emoluments of more than £60.000. The average weekly number of employees during the year, calculated on the basis of a headcount, was as follows.. 2023 No. 2022 No. Administration Care and support 14 19 19 25 The key management personnel consists ofthe trustees. operations director, operations manager and the finan manager. The key management personnel received total remuneration of £113,377 {2022'. £102,772). 8 Taxation The charity is exempt from corporats-on tax on its charitable activities. 18
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 9 Fund cornparatives Unrestricted Restricted Funds Funds Total Funds 2022 Incorne frorn: Donations Legacies Other trading activities Charitable activities Investrnent5 112.263 64,276 3,995 369,225 19,117 2,020 114,283 64,276 3,995 369,225 19,117 Total income 568,876 2,020 570,896 Expenditure on: Raising funds Charitable activikn.es 6,658 500,306 6,658 500,306 Totsl expenditure 506,964 506,964 (Losses) l Gains on investhients {118,149) 1118,1491 Net income and net movement in funds 156,237) 2,020 154,2171 Total funds at 1 January 812,209 11,720 823,929 Total funds at 31 Decernber 755,972 13,740 769,712 19
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 10 Tangible fixed assets Leasehold Property Equipment Computer Equipment Motor Vehicles Total Cost At 1 January 2023 Additions 247.692 28.729 25.009 51,099 352,529 At 31 December 2023 247.692 28.729 25,009 51,099 352,529 Depreciation At 1 January 2023 Charge for the year 247.692 23.006 858 20,959 810 35,483 3,123 327,140 4,791 At 31 December 2023 247,692 23,864 21,769 38,606 331,931 Net book value At 31 Dember 2023 4.865 3,240 12,493 20,598 At 31 Dernber 2022 5.723 4,050 15,616 25,389 11 Investments 2023 2022 Markel value as at 1 January Addilions at cost 664,029 293.886 957,915 1129,3161 (11,6041 816,995 954 {4461 770,767 200,970 971,737 1192,6041 18,156 797,289 3,045 1136,3051 Sale proceeds Gain on sales Increase in cash deposit held by brokers Unrealised Ilossllgain on revaluation Market value as at 31 December 817,503 664,029 Historical c05t at 31 December 846,684 892,770 12 Debtors 2023 2022 Trade debtors Prepayments and accwed income Olher debtors 4,654 2,315 1,500 18,369 65,777 8,469 84,146 20
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 13 Creditors: arnounts falling due within one year 2023 2022 Trade creditors Accruals Deferred income Other creditors 4,619 2,621 20,575 48,524 1,683 2,835 19,075 83,443 76,339 107,036 14 Reconciliation of net movement in funds to net cash inflow from operating activities 2023 2022 Statement of Financial Actiwties= net movement in funds Depreciation Loss l {gainl on investments Investment income Profit I Ilossl on sale of investments (Decrease) / Increase in creditors Increase I (Decrease) in debtors 111,699 4,791 446 126,9211 11,604 (30,6971 75,677 154,2171 5,208 136,305 119,1171 118,1561 38,779 152,3881 Net cash inflowl(oufflow) from operating activities 146,599 36,414 15 Analysis of ¢hanges in cash and ¢ash equivalents during the year 2023 2022 Movement Cash at bank and in hand Cash in investment brokers account 111,180 11,355 103,184 10,401 7,996 954 Cash and cash equivalents 122,535 113,585 8,950 2022 2021 Movement Cash at bank and in hand Cash in investment brokers account 103.184 10,401 64,128 7,356 39,056 3,045 Cash and cash equivalents 113,585 71,484 42,101 21
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 16 Movement in funds 1 January Income and Expenditure 2023 gains and losses 31 December 2023 Transfers Unrestricted funds Designated funds relocation costs General funds 300,000 455,972 300,000 571,411 871,411 550,085 1434,6461 1434,6461 755,972 550,085 Re$tri¢ted funds Activib'es John James - Christmas event CRM 3,020 720 10.000 13,0201 (7201 10,000 10,000 13,740 13,7401 Total funds 769,712 550,085 1438,386) 881,411 Prior year 1 January Income and Expenditure 2022 gains and losses 31 December 2022 Transfers Unrestricted funds Designated funds - relocation costs General funds 300,000 512,209 812,209 300,000 455,972 755,972 568,876 568,876 1625,1131 1625,1131 Restricted fund Activits"es John James - Chrislrnas event CRM 1,000 720 10.000 11,720 2,020 3,020 720 10,000 13,740 2,020 Total funds 823,929 570,896 1625,1131 769,712 The general unrestricted funds are able to be utilised at the discretion of the trustees in line with the objects of the charity- Free reseNes are part of general reserves and are considered in the Trustees. reserves policy which is slaled on page 6 of the Trustees, Annual ReporL Relocation Costs Fulure relocation costs that may arise on expiration of the current lease for the Headway Centre. Activities The charity reiVed funds for outdoor activth"es. but has been unable to use them in the current year. It expects to be able to use them in the coming year. John James- r¢pla¢ement van Funds received to purchase a new van. CRM Funds to assist with Computer & Programmes Purchases 22
HEADWAY BRISTOL BRAIN INJURY ASSOCIATION LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023 17 Analysis of net assets between funds Tangible Other Investments Fixed assets Nel assets Year ended 31 December 2023 Total Unrestricted funds Designated funds General funds 300,000 517.503 817.503 300,000 571,411 871,411 10,000 20,598 20,598 33,310 33,310 10,000 Restricted funds 817,503 20,598 43,310 881,411 Analysis of net assets between funds - prior year Tangible Other Investments Fixed assets Net assets Year ended 31 December 2022 Total Unrestricted funds Designated funds General funds 300,000 364,029 664.029 300,000 455,972 755,972 13,740 25,389 25,389 66,554 66,554 13,740 Restricted funds 664,029 25,389 80,294 769,712 18 Company limited by guarantee The company is limited by guarantee and, as such, has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each. 19 Related parties There are no transactions with trustees or other related parties other than those disclosed as required by to SORP elsewhere in the financial statement 23