## **Trustees’ Annual Report for the period**
**From 1 August 2022 Period start date To 31 July 2023 Period end date**
## **Charity name: Louth Choral Society**
**Charity registration number: 1006998**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the Society is the study and
practice of choral music in order to foster
public knowledge and appreciation of such
music by means of public performance.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Concerts performed to the public:
18/9/22 A Night at the Opera
17/12/22 Christmas by Candlelight
2/4/23 Haydn’s Creation
1/7/23 Music for a Summers Evening|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|4 concerts were planned and performed to
the public|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
||Para 1.38|
|Policy on social investment||
|including program related||
|investment||
||Para 1.38|
|Contribution made by||
|volunteers||
|Other||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Society has facilitated 4 public
performances within the year. One of the
performances was of a new work
commissioned by the Society, exposing
members and audience to modern choral
music offering technical challenge to our
members and a “premiere” to the public.
Performances have included guest
orchestral musicians and singer soloists and
pupils from the local school. One of the
soloists was an international opera singer
accompanied by a concert pianist.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Income has exceeded expenditure by £2833.
Our available assets at the end of July 2023 were
£17,167 (unrestricted funds). For comparison in
July 2018 (afer getng up to date with Gif Aid)
our assets were £17,412. We also have £9410 of
Pat Swain’s legacy to underwrite the cost of
performing high quality concerts (restricted).|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held to take account of general
expenses and employees wages and the
expense of future concerts. In general our
assets are are reduced each year as
concerts generally lose money and we rely
on occasional legacies to give us the
financial security to plan worthwhile events.|
|Amount of reserves held|Para 1.22|£10000 is the minimum reserve considered
safe for the operation of the society|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principally funded by member subscriptions
and income from audiences.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Unincorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members on an annual basis.|
## **Additional information (optional)**
You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
## **Reference and Administrative details**
|Charity name|Louth Choral Society|
|---|---|
|Other name the charity uses|N/A|
|Registered charitynumber|1006998|
|Charity’s principal address|Apple Blossom Cottage
Ludborough Road
North Thoresby
Grimsby
DN36 5RF|
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**Names of the charity trustees who manage the charity**
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2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|
||Clare Fry|Chair|17/10/24|
||Philippa Winter|Treasurer||
||Anita Briggs|Secretary|17/10/24|
||David Paul|Vice Chair|17/10/24|
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– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of adviser Name**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Fel Sake **Full name(s)** Clare Margaret Fry Philippa Mary Winter ~~PO~~
> **Position (eg Secretary, Chair, etc)** ~~|~~ Chair Treasurer **Date** 29/08/2024 ~~Pe~~
## **LOUTH CHORAL SOCIETY**
## **Income and Expenditure Account for the Year Ended 31st July 2023**
|**Income**
Members' Subscriptions
Donations and Sponsorship
Patrons' Subscriptions
Gift Aid Receipts
Concert Receipts
Donation from Pat Swain Legacy for Orchestra
Fund Raising Events
Music Sales and Hire
Bank Interest
Sundry Receipts
**Total Income**
**Expenditure**
Musical Director and Assistant’s Fees
Artists' and Orchestral Fees and Expenses
Concert Expenses
Cost of Music
Subscriptions, Affiliation Fees and Insurance
Printing, Postage and Advertising
Hire of Rehearsal Rooms and Garage Rent
Removal Costs
Equipment
Fund Raising Expenses
Sundry Expenses
**Total Expenditure**
**Surplus (Deficit) for the Year**|**2023**
**£**
7,830
1,608
1,490
1,119
8,193
3,890
1,287
-
331
56
**25,804**
6,000
7,730
1,837
542
752
1,290
2,394
600
206
380
75
**21,806**
**3,998**|**2022**
**£**
5,575
2,035
1,380
4,878
6,520
-
967
28
34
485|
|---|---|---|
|||**21,902**|
|||6,556
6,021
4,539
551
656
1,987
2,660
200
930
184
451|
|||**24,735**|
|||**(2833)**|
## **LOUTH CHORAL SOCIETY**
## **Balance Sheet at 31st July 2023**
|**Members' Funds**
**UNRESTRICTED**
Balance brought forward
Transfer from Pat Swain legacy
Surplus (Deficit) for the year
Balance carried forward
**RESTRICTED**
**For Commissioned Works**
Balance brought forward - Members' donations
- Pat Swain legacy
Further donation - Pat Swain legacy
Less : Payment from Members' donations
Payment from Pat Swain legacy
Balance carried forward
**To underwrite the cost of performing high quality concerts**
Donation from Pat Swain legacy
Less ; Transfer to Members' Funds to alleviate deficits
from Concerts during Covid
Transfer to support Orchestral costs re Haydn concert
Balance carried forward
**TOTAL FUNDS**
**Represented by**
**Current Assets**
Cambridge & Counties Bank Limited
Lloyds Bank plc
Debtors
**Less: Current Liabilities**
Creditors|**£**
-
5,000|**2023**
**£**
7,669
5,500
3,998
**17,167**
-
5,000
-
5,000
5,000
-
18,800
9,390
**9,410**
**26,577**
22,328
4,413
71
26,812
235
**26,577**|**£**
1,500
5,000|**2022**
**£**
10,502
-
(2,833)|
|---|---|---|---|---|
|||||**7,669**|
|||||1,500
-
10,000|
|||||11,500
6,500|
||
5,500
3,890||-
-|5,000|
|||||-
-|
||||||
|||||-|
|||||**12,669**|
|||||5,148
8,216
-|
|||||13,364
695|
|||||**12,669**|
I have examined the Accounts of the Louth Choral Society for the Year Ended 31st July 2023 and confirm the same to be in accordance with the books and records, and explanations given.
A C J Hickman Louth 4th October 2023
## **LOUTH CHORAL SOCIETY**
## **Income and Expenditure Account for the Year Ended 31st July 2023**
|**Income**
Members' Subscriptions
Donations and Sponsorship
Patrons' Subscriptions
Gift Aid Receipts
Concert Receipts
Donation from Pat Swain Legacy for Orchestra
Fund Raising Events
Music Sales and Hire
Bank Interest
Sundry Receipts
**Total Income**
**Expenditure**
Musical Director and Assistant’s Fees
Artists' and Orchestral Fees and Expenses
Concert Expenses
Cost of Music
Subscriptions, Affiliation Fees and Insurance
Printing, Postage and Advertising
Hire of Rehearsal Rooms and Garage Rent
Removal Costs
Equipment
Fund Raising Expenses
Sundry Expenses
**Total Expenditure**
**Surplus (Deficit) for the Year**|**2023**
**£**
7,830
1,608
1,490
1,119
8,193
3,890
1,287
-
331
56
**25,804**
6,000
7,730
1,837
542
752
1,290
2,394
600
206
380
75
**21,806**
**3,998**|**2022**
**£**
5,575
2,035
1,380
4,878
6,520
-
967
28
34
485|
|---|---|---|
|||**21,902**|
|||6,556
6,021
4,539
551
656
1,987
2,660
200
930
184
451|
|||**24,735**|
|||**(2833)**|
## **LOUTH CHORAL SOCIETY**
## **Balance Sheet at 31st July 2023**
|**Members' Funds**
**UNRESTRICTED**
Balance brought forward
Transfer from Pat Swain legacy
Surplus (Deficit) for the year
Balance carried forward
**RESTRICTED**
**For Commissioned Works**
Balance brought forward - Members' donations
- Pat Swain legacy
Further donation - Pat Swain legacy
Less : Payment from Members' donations
Payment from Pat Swain legacy
Balance carried forward
**To underwrite the cost of performing high quality concerts**
Donation from Pat Swain legacy
Less ; Transfer to Members' Funds to alleviate deficits
from Concerts during Covid
Transfer to support Orchestral costs re Haydn concert
Balance carried forward
**TOTAL FUNDS**
**Represented by**
**Current Assets**
Cambridge & Counties Bank Limited
Lloyds Bank plc
Debtors
**Less: Current Liabilities**
Creditors|**£**
-
5,000|**2023**
**£**
7,669
5,500
3,998
**17,167**
-
5,000
-
5,000
5,000
-
18,800
9,390
**9,410**
**26,577**
22,328
4,413
71
26,812
235
**26,577**|**£**
1,500
5,000|**2022**
**£**
10,502
-
(2,833)|
|---|---|---|---|---|
|||||**7,669**|
|||||1,500
-
10,000|
|||||11,500
6,500|
||
5,500
3,890||-
-|5,000|
|||||-
-|
||||||
|||||-|
|||||**12,669**|
|||||5,148
8,216
-|
|||||13,364
695|
|||||**12,669**|
I have examined the Accounts of the Louth Choral Society for the Year Ended 31st July 2023 and confirm the same to be in accordance with the books and records, and explanations given.
A C J Hickman Louth 4th October 2023