2025-03-31-accounts - West Selby Miner's Welfare Scheme

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WEST SELBY MINER'S WELFARE SCHEME

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REPORT AND FINANCIAL STATEMENTS Year ended: 31 March 2025

Charity no: 1006855

WEST SELBY MINER’S WELFARE SCHEME

TRUSTEES’ REPORT 31 March 2025

The trustees present their annual report and financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and the Charities Statement of Recommended Practice (second edition) and Financial Reporting Standard FRS 102.

OUR PURPOSES AND ACTIVITIES

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The objective of the charity is the provision of a welfare institute for the benefits of the inhabitants (and in particular but not exclusively, such of the said inhabitants as are members of the mining -community) of the area of benefit without distinction of political, religious or other opinions with the object of improving the conditions of life for the inhabitants.

' The charity continued to receive income during the year from the hire of its facilities.

_ In planning our activities for the year we kept in mind the Charity Commission's guidelines on public benefit at our trustee meetings. We welcome all to participate in our activities.

ACHIEVEMENTS AND PERFORMANCE

The trustees were pleased with the usage of the AstroTurf facility by the various sections affiliated to the club.

: . ,. Expenditure of £44,868 was incurred on a tractor during the year.

Donations during the year of £2,729 to fund equipment were made to Thorpe United Football Club.

FINANCIAL REVIEW

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~The charity had net income in the year of £16,607 on unrestricted funds.

Principat Funding Sources

The charity continues to be funded by two principal funding sources:

AstroTurf facility

oo = The new AstroTurf pitch provides the charity with the majority of its income. The facility is rented out to associated clubs based at Thorpe Willoughby Sports Association and members of the woe a. .. .public.-A pricing structure: has. been: established and will be reviewed annually at the charity's AGM.

Function Room

‘The function room is rented out to associated clubs based at Thorpe Willoughby Sports . Association, members of the-public.and commercial businesses. The pricing structure is reviewed annually at the charity's AGM.

Investment powers and policy

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~~. The Trustees retain-the-power to invest in the facilities of the charity to ensure they are maintained to a standard which ensures compliance with Health and Safety requirements. The Trustees will develop a long-term strategy to ensure the facilities are maintained and enhanced to meet the needs of future users.

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WEST SELBY MINER’S WELFARE SCHEME

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TRUSTEES’ REPORT 31 March 2025

Reserves Policy and Going Concern

The reserves policy reflects the wish to maintain financial stability so that we can continue to meet the costs of repairs and maintenance.

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.

PLANS FOR FUTURE PERIODS

The trustees will continue to ensure the facilities are maintained and upgraded so that they continue to meet the needs of their users.

. REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name: West Selby Miner’s Welfare Scheme

Charity Registration Number: 1006855 Registered Office 30 Wood Close Thorpe Willoughby Selby YO8 9PU

Trustees

The Trustees who have served during the year are: M Rodger J Rushby {appointed 24 July 2024) K Rushby {resigned 24 July 2024) S Ruston

Accountants O'Brien & Co Chartered Accountants 31A Finkle Street Selby YO8 4DT

Bankers NatWest 250 Bishopsgate London EC2M 4AA

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document: The Charity is governed by a Scheme dated 19 October 2005. Constitution: The Charity is established as an unincorporated association. Appointment of Trustees: The trustees are elected at the Annual General Meeting.

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WEST SELBY MINER'S WELFARE SCHEME

TRUSTEES’ REPORT 31 March 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT(continued)

Trustee Induction and Training

Trustee induction is supported by CISWO, who ensure new Trustees are made fully aware of their responsibilities as Trustees.

Organisation

The charity had a*Board of Trustees with 3 members who meet on a monthly basis and are Jesponsible for the strategic direction and policy of the charity.

Pay Policy

None of our trustees receive remuneration or other benefit from their work with the charity. The charity has no paid employees.

Risk Management

The Board continue to review the major risks to the charity and report updates to the monthly Trustee meetings as required.

TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

~ ~The law applicable to charities in‘-England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustees are required to:

~ * select. suitable accounting policies and then apply them consistently; co. - © observe the methods and principles in the applicable Charities SORP; me “-« make judgements and estimates that are reasonable and prudent; “ - =<-e state whether applicable accounting standards have been followed, subject to any material ae departures disclosed and explained in the financial statements; Lov. ww... .. #.prepare.the financial statements.on the going concern basis unless it is inappropriate to presume that the charity will continue in business. . “v7 7s == The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the : , >~~ . financialReports) statements.Regulations,complyand withthe provisionsthe Charitiesof Actthe 2011,Trust thedeed.applicableThey areCharitiesalso responsible(Accounts andfor . ».«. Safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on 21 October 2025 and signed on their behalf by:

S$ Ruston Trustee

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WEST SELBY MINER'S WELFARE SCHEME

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2025

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||||||||| |---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Total|Total| |Funds|Funds|Funds|Funds| |a|ml|2025|2025|2025|2024| |a|‘Note|£|£|£|:|£| |INCOME|;| |Income from Charitable Activities|-2::|69,407|1,000|70,407|64,666| |Total Income|-|—eo.407|1,000|70.407|64,666| |EXPENDITURE|a|:| |Costs of Raising|Funds|||0|0|<0|0| |Expenditure on Charitable Activities|30|52,800|34,606|87,406|106,922| |Total Expenditure|an|250|3400887|08|106,922| |Net (expenditure)|/ income for the Year|16,607|(33,606)|(1 6,999)|(42,256)| |TRANSFERS BETWEEN FUNDS|7|0|0|0|0| |Net (expenditure)|/ income and net||| |“~~|movement|in funds for the year|:|16,607|(33,606)|(16,999)|(42,256)| |RECONCILIATION OF FUNDS|:||| |FUND BALANCES|B/F|rr|80,311|148,508|228,819|271,075| |"FUND|BALANCESG/F|<1|Leeee|74,902|DTT|228,819| ||| |~The|notes on pages|6|to 41|form|part of these financial|statements.|-|

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WEST SELBY MINER'S WELFARE SCHEME

BALANCE SHEET

31 March 2025

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|||||||| |---|---|---|---|---|---|---| |2025|2024| |note|£|£|£|£| |FIXED|ASSETS| |Tangible Assets.|-|8|70,549|68,187| |CURRENT|ASSETS||| |Debtors.|.|9|984|2,650| |Cash|at|bank &|in|hand|143,199|161,073| |144,183|163,723:| |CREDITORS:|amounts|falling|due| |within|one|year|10|2,912|3,091| |NET CURRENT ASSETS|141,271|160,632| |TOTAL ASSETS LESS CURRENT|LIABILITIES|-|211,820|228,819| |FUNDS|11| |.| |Unrestricted|Funds|96,918|80,311| |Restricted|Funds|:|114,902|148,508| |TOTAL FUNDS|—.|211,820|228,819|

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: ' - Approved by.the trustees on 21 October 2025 and signed on their behalf by:

S RUSTON Trustee

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WEST SELBY MINER'S WELFARE SCHEME NOTES TO THE FINANCIAL STATEMENTS

31 March 2025

1 ACCOUNTING POLICIES

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The:principal accounting policies are’ summarised below. The accounting policies have been applied consistently throughout the year.

Basis of Preparation

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The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant -...... note(s) to these accounts. The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

West Selby Miner's Welfare Scheme meets the definition of a public benefit entity under _ ° -.FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value :. , .»..UNless otherwise stated in the relevant accounting policy notes.

noe: Significant Judgements and Estimates osama socoes. ~ ~<=-2-In-applying its accounting policies.the company did not have to make anysignificant judgements. or estimates.

Going Concern

~The trustees consider that there are no material uncertainties about the charity's ability to mes ; - .. continue as a going concern. The trustees do not consider that there are any sources Uy yar T7 Tren mmofestimation-uncertainty atthe reporting date that have a significant risk of causing a material adjustment to the carrying:amounts of assets and liabilities within the next reporting period.

Fund Accounting

Funds held by the charity are either:

Unrestricted General Funds

Se “7 -These-are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted Funds
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. . . ..rhese are funds that can only. bé-used for particular restricted purposes within the objects of the We ee a. on Gharity.. Restrictions arise when-specified by the donor or when funds are raised for particular restricted purposes.

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......Eurther explanation of the nature and: purpose of each fund is included in the notes to the financial statements.

NOTES TO THE FINANCIAL STATEMENTS (continued) 31 March 2025

WEST SELBY MINER'S WELFARE SCHEME

1 ACCOUNTING POLICIES (continued)

Income Recognition

All income is recognised once the charity has entitlement to the income, there is sufficient _
Souths a -- ) certainty or receipt and so itis probable that the income will be received, and the amount of income receivable can be measured reliably.
oo. Donations, are recognised when they have been communicated is received in writing with
he ee ete wv...» NOtification.of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those
“lst sacs se = 5 gonditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period.
oo Investment Income is recognised on a receivable basis.
“ Expenditure and Irrecoverable VAT Begg ms Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
"eens = ss ALL expenditure is accounted for on an accruals basis. All expenses, including support costs and cone. . ...5 7, + governance costs, are allocated or apportioned to the applicable expenditure headings in the — statement of financial activities.
- 5 =... . .,...[rrecoverableVAT is charged as a cost against the activity for which the expenditure was incurred. OT rn
oa Allocation of Support and Governance Costs .
xopostg le ra. nels! i. Support costs are those functions that assist the work of the charity but do not directly . undertake charitable activities. Support costs include back office costs, finance, personnel, ;
Sarwar area r= DaVroll and governance costs which support the company's programmes and activities Tom ee = 2 “These costs have been allocated between cost of raising funds and expenditure:on charitable > + -. - ~~ activities. The bases on which support costs have been allocated are set out in note 4. Tangible Fixed Assets
wees cee 2 wees a -/ Dangible.fixed.assets are depreciated on a straight line basis over their estimated useful lives as follows:

co Astroturf 10% - Plant & Equipment 20%

WEST SELBY MINER'S WELFARE SCHEME

NOTES TO THE FINANCIAL STATEMENTS (continued)

31 March 2025

2		INCOME FROM CHARITABLE ACTIVITIES:	INCOME FROM CHARITABLE ACTIVITIES:	INCOME FROM CHARITABLE ACTIVITIES:
				Unrestricted	Restricted	Total	Total
	.	o ce		Funds	Funds	Funds	Funds
				2025	2025	2025	2024
			‘	£	£	£	£
		Fees		61,759	1,000	62,759	58,109
		Room Hire& Other Income		5,648	0	5,648	6,557
		Donations		2,000	0	2,000	0
				69,407	1,000	70,407	64,666
			a			2025	2024
3		ANALYSIS OF EXPENDITURE	ON CHARITABLE ACTIVITIES			£	£
		Utilities				14,984	21,082
		Insurance	a			3,361	3,086
		Maintenance,Improvements& Repdirs .				22,902	37,799
		Donations to Thorpe Willoughby Cricket.&		Football Clubs		2,729	7,832
		Soccer School				0	2,715
		Depreciation	Lo			42,506	33,532
		Governance Costs (see note 4)	;			924	876
		Support Costs (see note 4)		,		0	0
						87,406	106,922

The charity.undertakes one activity, the provision of sporting and other welfare facilities

oO “4°. ANALYSIS OF GOVERNANCE AND SUPPORT COSTS : ; Governance General “== * Function Function Support : £ £ . _ Independent Examination = ~~ 924 0

; Governance General Total Basis of “== * Function Function Support Apportionment : £ £ £ _ Independent Examination = ~~ 924 0 924 actual costs

ws ..._. ..Analysis of Governance and Support Costs - previous year corny cen. te. Le Governance General ; ~~ Function Support : £ £

te. Le Governance General Total Basis of ; ~~ Function Support Apportionment £ £ £ Independent Examination’ -— - 876 0 876 actual costs

STAFF NUMBERS & COSTS

No staff were employed during the year (2024: nil)

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WEST SELBY MINER'S WELFARE SCHEME NOTES TO THE FINANCIAL STATEMENTS (continued) 31 March 2025

6 TRUSTEE REMUNERATION & RELATED PARTY TRANSACTIONS

No remuneration was paid to any trustees. No expenses were reimbursed to trustees during the year.

_No trustee or other person related to the charitable company had any personal interest in any -=~ contract or-transaction entered into by the charitable company during the year (2024 - £Nil).

7 TAXATION

As a charity West Selby Miner's. Welfare Scheme is exempt from tax on income and gains falling Soe “o-. within séction 505-of the Taxes Act 1988 or s252 of the Taxation of Chargeable Gains Act 1992 to So the extent that these are applied to its charitable objects. No tax charges have arisen in the year.

8 TANGIBLE FIXED ASSETS

					Building &	Astroturf	Plant &	Total
		- Bo,			AllWeather Pitch		Equipment
					£.	£		£
		COST
		At 1 April 2024			254,639	323,328	15,979	593,946
	_	Additions “oe			0	0	44,868	44,868
oo...		Disposals		.oO	oO			— 8
-		.. At 34-March 2025		he	254,639	323,328	60,847	638,814
		ACCUMULATED DEPRECIATION		-
a		At-1April 2024	...		gE	254,639	257,541	13,579
	“Chargefortheyear		ee		0	32,332	10,174	42,506
		Disposals	ee		oe			0
a,		At31 March 2025		_	254,639	289,873	23,753	568,265
		NETBOOKVALUE
		At 31 March2025		.	0	33,455	37,094	70,549
		At31March2024		vo!	0	~=65,787	2,400	68,187

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. .---~-The construction of the Building and All Weather Pitch was funded by grants. The land on which they stand is subject to a Lease from Thorpe Willoughby Parish Council. Upon expiry of the Lease : in June 2052 the Building and Pitch are to be transferred to the Parish Council.

WEST SELBY MINER'S WELFARE SCHEME

NOTES TO THE FINANCIAL STATEMENTS (continued)

31 March 2025

								2025		2024
	9	DEBTORS: amounts falling		due	within one year			£		£
	_	Trade Debtors						0		2,650
	__Prepayments a a						__984 984			__9. 2,650
		_	ao					2025		2024
	10	CREDITORS: amounts falling due within oneyear				year		£		£
		Trade Creditors	an					2,912		3,091
					At	Incoming		Resources	Transfers	At
	11	TOTAL FUNDS				31/03/24	Resources		Expended	In/ (Out)
					£		£	£	£	£
		Unrestricted Funds			80,311		69,407	52,800	0	96,918
		Restricted Fund
		Astroturf & Plant			65,787		0	32,332	0	33,455
,	,	DevelopmentAccount	=	=.”	82,721		1,000	2,274	0	81,447
		oo			148,508		1,000	34,606	Q	114,902
ae	be		eS		ee228,819		70,407_	_87,406	211,820
:	oo	AnalysisofMovementsinFunds		Funds -previousyear
	So -				At	Incoming		Resources	Transfers	At
		- ao		‘	31/03/23	Resources		Expended	In/ (Out)	31/03/24
					£		£	£	£	£
CU nrestrictedFunds					84,501		63,666	52,856	(15,000)	80,311
		Restricted Fund
		Astroturf & Plant		7	98,119		0	32,332	Q	65,787
-		Development Account			88,455		1,000	21,734	15,000	82,721
Bee		er			186,574		1,000	54,066__15,000_	__15,000_ 148,508.
Boe	ee		a		271,075		64,666	106,922	0	228,819

Restricted Funds

The Astroturf & Plant Fund represents grants and donations towards the cost of the Astroturf and equipment.

The Development Account represents monies set aside to renew the Astroturf.

WEST SELBY MINER'S WELFARE SCHEME

NOTES TO THE FINANCIAL STATEMENTS (continued)

31 March 2025

12 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Bee

					Unrestricted	Restricted	Total
			.		2025	2025	2025
		;			£	£	£
		Tangible Fixed Assets	«			37,094	33,455
		CurrentAssets .	pies		62,736	81,447	144,183
		Creditors: duewithin one year.			(2,912)	0	(2,912)
		_.	me		96,918	114,902	211,820
		Analysis ofNetAssetsbetweenFunds -previousyear
			-		Unrestricted	Restricted	Total
		:	a		2024	2024	2024
			a		£	£	£
		Tangible Fixed-Assets	9 < 2°"		2,400	65,787	68,187
		Currént Assets .	coon ARS		81,002	82,721	163,723
		Creditors: duewithinoneyear			(3,091)	QO	(3,091)
		oa.	Do		80,311	148,508	228,819
	13.	=>. STATEMENT OF FINANCIAL ACTIVITIES		- comparative
		; . .			Unrestricted — Restricted		Total
		co	oe		Funds	Funds	Funds
		7	oe		2024	2024	2024
	os	.	i	Note	£	£	£
		INCOME
	--	Income from Charitable Activities .., TotalIncome . .. ae		2	63,666___1,000_ 63,666 1,000		64,666 64,666
			.
		EXPENDITURE
		Costs of Raising Funds	%		0	0	0
	:	Expenditure onCharitableActivities TotalExpenditure — ~~		3	52,856	54,066	106,922 106,922
		Net.(expenditure) / income for theYear			10,810	(53,066)	(42,256)
		____TRANSFERS BETWEEN FUNDS			(15,000)	15,000.0
)
		Net (expenditure) / income and net
		:.movement.infunds	fortheyear		(4,190)	(38,066)	(42,256)
		RECONCILIATION OF	FUNDS
		FUND BALANCES B/F'			84,501	186,574	271,075
		FUNDBALANCESC/F		11	80,311	148,508	228,819

WEST SELBY MINER’S WELFARE SCHEME

. INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF WEST SELBY MINER’S WELFARE SCHEME

| report to the trustees on my examination of the accounts of the West Selby Miner's Welfare Scheme for the year ended 31 March 2025 which are set out on pages 4 to 11.

Responsibilities and basis of report

As the charity trustees of the West Selby Miner's Welfare Scheme you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act”).

| report.in respect of my examination of the Trustees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. .accounting records were not kept in respect of The West Selby Miner’s Welfare Scheme as required by s130 of the Act; or

: , -

the accounts do not accord with those records, or
the accounts do not comply with the applicable requirements concerning the form and contentof accounts set out in the Charities (Accounts and Reports) Regulations 2008
--+other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.
- [ have no concerns and have come across no other matters in connection with the - examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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S W O’BRIEN O’BRIEN & CO Chartered Accountants 31a Finkle Street Selby YO8 4DT

21 October 2025