REGISTERED CHARITY NUMBER: 1006706
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2023
for
YORKSHIRE PROFICIENCY TEST COMMITTEE
Morrell Middleton Wellington House Aviator Court Clifton Moor York North Yorkshire YO30 4UZ
YORKSHIRE PROFICIENCY TEST COMMITTEE
Contents of the Financial Statements for the year ended 31 August 2023
| Page | |||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 12 |
| Detailed Statement of Financial Activities | 13 |
YORKSHIRE PROFICIENCY TEST COMMITTEE
Reference and Administrative Details for the year ended 31 August 2023
| TRUSTEES | K Searby (appointed 1/9/2023) |
|---|---|
| R Searby | |
| G Wilson | |
| PRINCIPAL ADDRESS | Beeches Farm |
| Tollerton Lane | |
| Newton on Ouse | |
| York | |
| North Yorkshire | |
| YO30 2DQ | |
| REGISTERED CHARITY NUMBER1006706 | |
| INDEPENDENT EXAMINER | Morrell Middleton |
| Wellington House | |
| Aviator Court | |
| Clifton Moor | |
| York | |
| North Yorkshire | |
| YO30 4UZ | |
| SOLICITORS | Grays |
| Duncombe Place | |
| York | |
| YO1 7DY |
Page 1
YORKSHIRE PROFICIENCY TEST COMMITTEE
Report of the Trustees for the year ended 31 August 2023
The trustees present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives are the advancement of education by means of collaboration with the National Proficiency Tests Council in the administration of:
1) Schemes of proficiency tests within the county of Yorkshire and South Cleveland and such surrounding geographical area as the committee, at the request of the council, may from time to time decide.
2) Vocational qualifications, certificates of qualification and other such awards in agriculture, horticulture, forestry and other industries within the county of Yorkshire and South Cleveland and surrounding geographical area as the committee shall from time to time decide.
In planning the activities for the year the trustees have kept in mind the Charity Commission's guidance on public benefit at the trustee meetings.
ACHIEVEMENT AND PERFORMANCE
Compared to last year, 2022/23 showed a decrease in net income. During the year 2,178 tests were completed, compared to 2,544 tests in 2021/22. The target for tests was 1,975 in 22/23.
FINANCIAL REVIEW
Financial position
The total income from Candidate fees this year has decreased to £169,605 a loss of £28,130. Total costs have decreased by £15,062. As a result the SOFA shows net loss before investment gains/losses of £3,822 compared to a gain of £11,502 in 2022.
Investment policy and objectives
Under the trust deed, the charity has the power to make any investment which the members see fit, in accordance with the objectives of the Committee.
The trustees have not adopted an ethical investment policy.
Reserves policy
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to six month's expenditure. This provides sufficient funds to cover management and administration costs and to cover Examiner's Fees which arise. The balance held as unrestricted funds at 31st August 2023 were £596,097 of which £170,792 are regarded as free reserves, after allowing for funds tied up in fixed assets. Actual six month's expenditure totalled £91,603 and hence the target reserves were maintained throughout the year in order to build up reserves due to the uncertainty over future levels of income.
FUTURE PLANS
The committee have set a target of tests for 2023/24 of 1,975.
Page 2
YORKSHIRE PROFICIENCY TEST COMMITTEE
Report of the Trustees for the year ended 31 August 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity was created by a trust deed dated 26th November 1974 as amended 17th July 1991, 19th October 1994 and 26th March 1996.
The committee consists of members of the National Farmers Union, Transport & General Worker's Union, Young Farmer's Clubs and Further Education Providers. It may also include co-opted members as required.
The committee shall meet a sufficient number of times each year to carry out the work before them and as requested by the chairman.
Trustees are appointed by the committee.
The induction process for newly appointed trustees comprises an initial meeting with the trustees to brief them on their legal obligations under charity law, the decision making processes of the charity and its policies and procedures.
The committee is responsible for all matters, including the assessing, monitoring and maintaining of standards relating to awards within the geographical area of jurisdiction and shall act on recommendation of the National Proficiency Tests Council.
It shall seek to promote and publicise awards wherever possible.
It shall provide facilities to enable access to awards for any persons who may require them.
It shall recruit, train and appoint examiners and or assessors for awards to the criteria determined by the Council and ensure that such examiners and assessors are regularly updated in accordance with the policies of the Council. It shall review annually its lists of examiners and assessors.
It shall submit an annual report to interested bodies and will receive recommendations from participating bodies.
Approved by order of the board of trustees on 31 January 2024 and signed on its behalf by:
R Searby - Trustee
Page 3
Independent Examiner's Report to the Trustees of Yorkshire Proficiency Test Committee
Independent examiner's report to the trustees of Yorkshire Proficiency Test Committee
I report to the charity trustees on my examination of the accounts of Yorkshire Proficiency Test Committee (the Trust) for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S J Morrell FCCA
Morrell Middleton Wellington House Aviator Court Clifton Moor York North Yorkshire YO30 4UZ
31 January 2024
Page 4
YORKSHIRE PROFICIENCY TEST COMMITTEE
Statement of Financial Activities for the year ended 31 August 2023
| 2023 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Other trading activities 2 169,605 Investment income 3 912 Total 170,517 EXPENDITURE ON Raising funds 4 183,205 NET INCOME/(EXPENDITURE) (12,688) RECONCILIATION OF FUNDS Total funds brought forward 598,785 TOTAL FUNDS CARRIED FORWARD 586,097 |
2022 Total funds £ 198,035 42 198,077 198,267 (190) 598,975 598,785 |
|---|---|
The notes form part of these financial statements
Page 5
YORKSHIRE PROFICIENCY TEST COMMITTEE
Balance Sheet 31 August 2023
| Notes FIXED ASSETS Tangible assets 7 Investments 8 CURRENT ASSETS Stocks 9 Debtors 10 Cash at bank CREDITORS Amounts falling due within one year 11 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 12 Unrestricted funds TOTAL FUNDS |
2023 Unrestricted fund £ 14,558 400,747 415,305 4,620 20,331 155,347 180,298 (9,506) 170,792 586,097 586,097 586,097 586,097 |
2022 Total funds £ 16,953 409,613 426,566 4,620 25,139 144,120 173,879 (1,660) 172,219 598,785 598,785 598,785 598,785 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 31 January 2024 and were signed on its behalf by:
R Searby - Trustee
The notes form part of these financial statements
Page 6
YORKSHIRE PROFICIENCY TEST COMMITTEE
Notes to the Financial Statements for the year ended 31 August 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 7
YORKSHIRE PROFICIENCY TEST COMMITTEE
Notes to the Financial Statements - continued for the year ended 31 August 2023
| 2. OTHER TRADING ACTIVITIES Registration fees Administration fees Assessor fees Test fees 3. INVESTMENT INCOME Interest receivable - trading 4. RAISING FUNDS Investment management costs Gain/(loss) on investments |
2023 £ 103,000 20,604 19,083 26,918 169,605 2023 £ 912 2023 £ 8,866 |
2022 £ 75,091 30,436 40,260 52,248 198,035 2022 £ 42 2022 £ 11,691 |
|---|---|---|
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM | Unrestricted fund £ |
|---|---|
| Other trading activities | 198,035 |
| Investment income | 42 |
| Total | 198,077 |
| EXPENDITURE ON | |
| Raising funds | 198,267 |
| NET INCOME/(EXPENDITURE) | (190) |
continued...
Page 8
YORKSHIRE PROFICIENCY TEST COMMITTEE
Notes to the Financial Statements - continued for the year ended 31 August 2023
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted | |||
|---|---|---|---|
| fund | |||
| £ | |||
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 598,975 | ||
| TOTAL FUNDS CARRIED FORWARD | 598,785 | ||
| 7. | TANGIBLE FIXED ASSETS | ||
| COST | Freehold Plant and property machinery £ £ |
Totals £ |
|
| At 1 September 2022 and 31 August 2023 | 16,532 11,666 |
28,198 | |
| DEPRECIATION | |||
| At 1 September 2022 | 3,739 7,506 |
11,245 | |
| Charge for year | 640 1,755 |
2,395 | |
| At 31 August 2023 | 4,379 9,261 |
13,640 | |
| NET BOOK VALUE | |||
| At 31 August 2023 | 12,153 2,405 |
14,558 | |
| At 31 August 2022 | 12,793 4,160 |
16,953 | |
| 8. | FIXED ASSET INVESTMENTS | ||
| MARKET VALUE | Listed investments £ |
||
| At 1 September 2022 and 31 August 2023 | 409,613 | ||
| PROVISIONS | |||
| Provision for year | 8,866 | ||
| NET BOOK VALUE | |||
| At 31 August 2023 | 400,747 | ||
| At 31 August 2022 | 409,613 |
There were no investment assets outside the UK.
continued...
Page 9
YORKSHIRE PROFICIENCY TEST COMMITTEE
Notes to the Financial Statements - continued for the year ended 31 August 2023
| 9. STOCKS Stocks 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors 12. MOVEMENT IN FUNDS At 1/9/22 £ Unrestricted funds General fund 598,785 TOTAL FUNDS 598,785 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 170,517 TOTAL FUNDS 170,517 |
2023 2022 £ £ 4,620 4,620 2023 2022 £ £ 20,331 25,139 2023 2022 £ £ 8,506 - 1,000 1,660 9,506 1,660 Net movement At in funds 31/8/23 £ £ (12,688) 586,097 (12,688) 586,097 Resources Movement expended in funds £ £ (183,205) (12,688) (183,205) (12,688) |
|---|---|
continued...
Page 10
YORKSHIRE PROFICIENCY TEST COMMITTEE
Notes to the Financial Statements - continued for the year ended 31 August 2023
12. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1/9/21 £ Unrestricted funds General fund 598,975 TOTAL FUNDS 598,975 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 198,077 TOTAL FUNDS 198,077 A current year 12 months and prior year 12 months combined position is as follows: At 1/9/21 £ Unrestricted funds General fund 598,975 TOTAL FUNDS 598,975 |
Net movement At in funds 31/8/22 £ £ (190) 598,785 (190) 598,785 Resources Movement expended in funds £ £ (198,267) (190) (198,267) (190) Net movement At in funds 31/8/23 £ £ (12,878) 586,097 (12,878) 586,097 |
|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 368,594 368,594 |
Resources Movement expended in funds £ £ (381,472) (12,878) (381,472) (12,878) |
|---|---|---|
continued...
Page 11
YORKSHIRE PROFICIENCY TEST COMMITTEE
Notes to the Financial Statements - continued for the year ended 31 August 2023
13. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2023.
Page 12
YORKSHIRE PROFICIENCY TEST COMMITTEE
| Detailed Statement of Financial Activities for the year ended 31 August 2023 INCOME AND ENDOWMENTS Other trading activities Registration fees Administration fees Assessor fees Test fees Investment income Interest receivable - trading Total incoming resources EXPENDITURE Raising donations and legacies Accountancy Travelling Telephone Postage and stationery Sundries Computer and software costs Other trading activities Registration costs Assessor costs Honorary secretary fees Admin assistant Bad debts Bank charges Donations Depreciation of tangible fixed assets Investment management costs Gain/(loss) on investments Total resources expended Net expenditure |
2023 £ 103,000 20,604 19,083 26,918 169,605 912 170,517 1,972 - 1,210 193 169 595 4,139 65,959 55,039 32,173 5,827 8,727 81 - 2,394 170,200 8,866 183,205 (12,688) |
2022 £ 75,091 30,436 40,260 52,248 198,035 42 198,077 1,543 1,631 1,812 1,046 190 607 6,829 75,522 59,144 33,876 4,683 - 60 4,000 2,462 179,747 11,691 198,267 (190) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 13
Document electronically signed
www.fusesign.com
Document Details
Document ID 0aa51bb1-01a6-4ee1-bab7-54084617f66c Document Bundle ID de760000-4810-0022-6a40-08dc2243aa81 Uploaded to FuseSign 2024-01-31 10:02 +00:00 FuseSign subscriber Morrell Middleton Auditors Ltd Initiator email beth@morrell-middleton.co.uk Signed by Yorkshire Proficiency Test Committee (yptc@btconnect.com) System finalisation 2024-02-02 17:14 +00:00 Verify URL https://app.fuse.work/fusesign/verify/0aa51bb1-01a6-4ee1-bab7-54084617f66c
Document Signers
Signer 1
Name Yorkshire Proficiency Test Committee Email yptc@btconnect.com Mobile N/A IP Address/es 86.21.149.54 Signed on Pages 5, 8 Verification Mode No 2FA
----- Start of picture text -----
de760000-4810-0022-1beb-08dc2243aa73_Signature
----- End of picture text -----
DOCUMENT AUDIT LOG
| DATE TIME | USER | TRANSACTION |
|---|---|---|
| 2024-01-31 10:02 +00:00 | BETH@MORRELL- | DOCUMENT BUNDLE CREATED BY BETH HOGG (BETH@MORRELL- |
| MIDDLETON.CO.UK | MIDDLETON.CO.UK) (SOURCE IP ADDRESS: 31.94.8.82) | |
| 2024-01-31 10:02 +00:00 | SYSTEM | EMAILS SENT TO: |
| YPTC@BTCONNECT.COM(2 DOCUMENTS - 1 ACTION) | ||
| 2024-01-31 11:41 +00:00 | YORKSHIRE PROFICIENCY TEST | LINK OPENED FROM IP 81.133.249.252 |
| COMMITTEE | ||
| 2024-01-31 11:41 +00:00 | YORKSHIRE PROFICIENCY TEST | CUSTOMER VERIFIED BY UNIQUE URL SENT VIA EMAIL (NO 2FA) |
| COMMITTEE | ||
| 2024-02-02 17:04 +00:00 | YORKSHIRE PROFICIENCY TEST | CUSTOMER VERIFIED BY UNIQUE URL SENT VIA EMAIL (NO 2FA) |
| COMMITTEE | ||
| 2024-02-02 17:04 +00:00 | YORKSHIRE PROFICIENCY TEST | LINK OPENED FROM IP 86.21.149.54 |
| COMMITTEE | ||
| 2024-02-02 17:13 +00:00 | YORKSHIRE PROFICIENCY TEST | LINK OPENED FROM IP 86.21.149.54 |
| COMMITTEE | ||
| 2024-02-02 17:13 +00:00 | YORKSHIRE PROFICIENCY TEST | DOCUMENT SIGNED: A-230831-CHARITY ACCOUNTS Y047 [FYI-19879520].PDF |
| COMMITTEE | - ON PAGE 5(SIGNATUREID: A9600100-BDC4-6045-89D5-08DC2243CA16) | |
| 2024-02-02 17:13 +00:00 | YORKSHIRE PROFICIENCY TEST | DOCUMENT SIGNED: A-230831-CHARITY ACCOUNTS Y047 [FYI-19879520].PDF |
| COMMITTEE | - ON PAGE 8(SIGNATUREID: A9600200-BDC4-6045-89D5-08DC2243CA16) | |
| 2024-02-02 17:13 +00:00 | YORKSHIRE PROFICIENCY TEST | DOCUMENT SIGNED: A-230831-CHARITY ACCOUNTS Y047 [FYI-19879520].PDF |
| COMMITTEE | ||
| 2024-02-02 17:13 +00:00 | YORKSHIRE PROFICIENCY TEST | YORKSHIRE PROFICIENCY TEST COMMITTEE HAS COMPLETED BUNDLE |
| COMMITTEE | DE760000-4810-0022-6A40-08DC2243AA81 | |
| 2024-02-02 17:14 +00:00 | SYSTEM | FINALISING DOCUMENT(0AA51BB1-01A6-4EE1-BAB7-54084617F66C) |
More Information
For more information on electronic signatures and to validate this document was signed by the parties listed above, please visit www.fusesign.com