## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **FINANCIAL ACCOUNTS**
**31ST AUGUST 2022**
**Registered number: 1006706**
**HUNTER GEE HOLROYD**
**CHARTERED ACCOUNTANTS**
**York**
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **FINANCIAL ACCOUNTS**
## **FOR THE YEAR ENDED**
## **31ST AUGUST 2022**
## **CONTENTS**
1. Report of the Trustees
2. Independent examiner's report
3. Statement of financial activities
4. Balance sheet
5. - 7. Notes forming part of the financial statements
Page 1a
**YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31ST AUGUST 2022**
The trustees present their annual report and financial statements of the charity for the year ended 31st August 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
## **1. Reference and administrative information**
The Trustees who served during the year were: Mr R Searby Mrs K Chapple Mr J Craddock Ms K Searby Mr P Thompson Mr E Bentley
Secretary: Mrs J Rooke
Charity Number: 1006706
**Bankers** HSBC Bank plc Bridge Street Boroughbridge York YO51 9LE
**Solicitors** Duncombe Place YO1 7DY
**Independent Examiner** Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN **Principal Address** Beeches Farm Tollerton Lane Newton on Ouse York YO30 2BZ
## **2. Structure governance and management**
The charity was created by a trust deed dated 26th November 1974 as amended 17th July 1991, 19th October 1994 and 26th March 1996.
The committee consists of members of the National Farmers Union, Transport & General Worker's Union, Young Farmer's Clubs and Further Education Providers. It may also include co-opted members as required.
The committee shall meet a sufficient number of times each year to carry out the work before them and as requested by the chairman. Trustees are appointed by the committee.
The induction process for newly appointed trustees comprises an initial meeting with the trustees to brief them on their legal obligations under charity law, the decision making processes of the charity and its policies and procedures.
The committee is responsible for all matters, including the assessing, monitoring and maintaining of standards relating to awards within the geographical area of jurisdiction and shall act on recommendation of the National Proficiency Tests Council. It shall seek to promote and publicise awards wherever possible. It shall provide facilities to enable access to awards for any persons who may require them.
It shall recruit, train and appoint examiners and or assessors for awards to the criteria determined by the Council and ensure that such examiners and assessors are regularly updated in accordance with the policies of the Council. It shall review annually its lists of examiners and assessors.
It shall submit an annual report to interested bodies and will receive recommendations from participating bodies.
Continued …………..
Page 1b
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31ST AUGUST 2022**
## **(Continued)**
## **3. Objects and activities**
The objectives are the advancement of education by means of collaboration with the National Proficiency Tests Council in the administration of:
1) Schemes of proficiency tests within the county of Yorkshire and South Cleveland and such surrounding geographical area as the committee, at the request of the council, may from time to time decide.
2) Vocational qualifications, certificates of qualification and other such awards in agriculture, horticulture, forestry and other industries within the county of Yorkshire and South Cleveland and surrounding geographical area as the committee shall from time to time decide.
In planning the activities for the year the trustees have kept in mind the Charity Commission's guidance on public benefit at the trustee meetings.
## **4. Achievements and performance**
Compared to last year, 2021/22 showed an increase in net income. During the year 2,544 tests were completed, compared to 2,264 tests in 2020/21 This was higher than the original target for the year of 1,975 which had been reduced due to the ongpoing uncertainty following the coronavirus pandemic.
## **5. Financial review**
The total income from Candidate fees this year has increased to £198,035 a gain of £21,399. Total costs have increased by £10,850. As a result the SOFA shows net income before investment gains/losses of £11,502 compared to £924 in 2021.
## Reserves policy:
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to six month's expenditure. This provides sufficient funds to cover management and administration costs and to cover Examiner's Fees which arise. The balance held as unrestricted funds at 31st August 2022 were £598,784 of which £172,218 are regarded as free reserves, after allowing for funds tied up in fixed assets. Actual six month's expenditure totalled £92,056 and hence the target reserves were maintained throughout the year in order to build up reserves due to the uncertainty over future levels of income.
## Risk management:
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.
## Investment powers and policy:
Under the trust deed, the charity has the power to make any investment which the members see fit, in accordance with the objectives of the Committee.
The trustees have not adopted an ethical investment policy.
Continued …………..
Page 1c
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **TRUSTEES REPORT FOR THE YEAR ENDED 31ST AUGUST 2022 (Continued)**
## **6. Plans for Future Periods**
The committee have set a target of tests for 2022/23 of 1,975.
## **7. Trustees' responsibilites in relation to the financial statements**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year.
In preparing those financial statements, the trustees should follow best practice and:
a) Select suitable accounting policies and then apply them consistently;
b) Make judgements and estimates that are reasonable and prudent;
c) State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.
d) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with applicable law, regulations and trust deed. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The report was approved by the Trustees on 1st November 2022 and signed on their behalf by:
Mr R Searby
Page 2
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF**
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
I report to the trustees on my examination of the accounts of Yorkshire Proficiency Test Committee for the year ended 31st August 2022 which are set out on pages 3 to 7.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('The Act').
I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the charity Commissioner under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or (2) the accounts do not accord with those records; or
(3) the accounts do not comply with the applicable requirements concerning the form and content of of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Peter Atkinson FCA Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN
5th December 2022
Page 3
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **YEAR ENDED 31ST AUGUST 2022**
|**Note**
**Income (unrestricted)**
Income from charitable activities:
Candidate fees
Investment income
2
**Total Income**
**Expenditure**
**Expenditure on Charitable Activities:**
Operating costs
3
**Total Expenditure**
**Net Income For The Year**
**Other Recognised Gains and Losses**
Unrealised (loss)/gain on investments
7
Net movement in fund for the year
Accumulated fund as at 1st September 2021
**Accumulated fund as at 31st August 2022**|£
£
£
£
198,035
176,636
42
13
198,077
176,649
186,575
175,725
186,575
175,725
11,502
924
(11,691)
62,087
(11,691)
62,087
(189)
63,011
598,973
535,962
598,784
598,973
**2022**
**2021**|
|---|---|
Page 4
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **BALANCE SHEET AS AT 31ST AUGUST 2022**
|**Note**
**Fixed Assets**
Tangible assets
6
Investments
7
**Current Assets**
Stocks and work in progress
Trade debtors
Prepayments
Scottish Widows bank account
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
Accruals
**Net Current Assets**
**Net Assets**
**Unrestricted Funds**|£
£
£
£
16,953
17,063
409,613
421,304
4,620
4,579
25,139
26,299
0
55
6,125
6,125
137,994
125,100
173,878
162,158
1,660
1,552
1,660
1,552
172,218
160,606
598,784
598,973
598,784
598,973
**2021**
**2022**|
|---|---|
Approved by the Trustees on 1st November 2022 and signed on their behalf by:
Mr R Searby
Page 5
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
## **NOTES TO THE ACCOUNTS**
## **YEAR ENDED 31ST AUGUST 2022**
## **1. Accounting Policies**
## a) **Basis of preparation**
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## b) **Investment income**
Investment income is accounted for in the period in which the charity is entitled to receipt.
## c) **Income recognition**
Income from candidate fees is included in incoming resources in the period in which they are receivable.
## d) **Expenditure recognition**
Expenditure is included on an accruals basis.
Charitable activities include expenditure associated witht the provision of proficiency tests and includes both direct and support costs.
Governance costs comprise the costs for the running of the charity itself as an organisation.
## e) **Tangible Fixed assets**
Fixed assets are stated at cost less accumulated depreciation. Depreciation is calculated so as to write off the costs of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Equipment 15% reducing balance and 3 years straight line Office 5% reducing balance
## f) **Fixed asset investments**
Investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price. The Statement of Financial Activities includes the net gains and losses arising on revaluation and disposals throughout the year.
## f) **Stocks and work in progress**
Stocks and work in progress are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. No element of profit is included in the valuation of work in progress.
Page 6
## **YORKSHIRE PROFICIENCY TEST COMMITTEE**
|**NOTES TO THE ACCOUNTS CONTINUED**
**2. Investment Income**
2022
£
Bank account interest
27
Scottish Widows account interest
15
42
**3. Operating costs**
2022
£
Secretarial expenses
35,688
Administration support
4,683
Examiners' fees
60,775
Registration fees
75,522
Bad debts
-
Sundry expenses
190
Donations
4,000
Depreciation
2,462
Computer costs
607
Governance costs
2,648
186,575
**4. Governance costs**
2022
£
Postage and other expenses
1,046
Bank charges
59
Accountancy
1,543
2,648|2021
£
7
6
13
2021
£
30,508
6,761
53,872
77,746
1,903
309
-
1,108
657
2,861
175,725
2021
£
1,150
94
1,617
2,861|
|---|---|
## **5. Trustees and Related Party Transactions**
The Trustees received no remuneration during the year and were not reimbursed for any of their expenses in the year .
There were no related party transactions during the year.
Page 7
## **NOTES TO THE ACCOUNTS CONTINUED**
## **6. Tangible fixed assets**
|**Cost**
At 1st September 2021
Additions
Disposals
At 31st August 2022
**Depreciation**
At 1st September 2021
Charge for the year
Disposals
At 31st August 2022
**Net book value**
At 31st August 2022
At 31st August 2021
**7. Investments**
**Cost or valuation**
At 1st September 2021
Additions
Valuation changes
At 31st August 2022
**Carrying amount**
At 31st August 2022
At 31st August 2021|Office
Equipment
£
£
16,532
9,313
2,352
16,532
11,665
3,068
5,714
673
1,789
3,741
7,503
12,791
4,162
14,173
3,998|Total
£
25,845
2,352
0
28,197
8,782
2,462
0
11,244
16,953
17,063
Listed
£
421,304
0
(11,691)
409,613
409,613
359,217|
|---|---|---|