YORKSHIRE PROFICIENCY TEST COMMITTEE
FINANCIAL ACCOUNTS
31ST AUGUST 2021
Registered number: 1006706
HUNTER GEE HOLROYD
CHARTERED ACCOUNTANTS
York
YORKSHIRE PROFICIENCY TEST COMMITTEE
FINANCIAL ACCOUNTS
FOR THE YEAR ENDED
31ST AUGUST 2021
CONTENTS
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Report of the Trustees
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Independent examiner's report
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Statement of financial activities
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Balance sheet
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- Notes forming part of the financial statements
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Page 1a
YORKSHIRE PROFICIENCY TEST COMMITTEE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST AUGUST 2021
The trustees present their annual report and financial statements of the charity for the year ended 31st August 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
1. Reference and administrative information
The Trustees who served during the year were: Mr R Searby Mr G Wilson Ms K Searby
Secretary: Mrs J Rooke
Charity Number: 1006706
Bankers HSBC Bank plc Bridge Street Boroughbridge York YO51 9LE
Independent Examiner
Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN
Solicitors Duncombe Place YO1 7DY
Principal Address Beeches Farm Tollerton Lane Newton on Ouse York YO30 2BZ
2. Structure governance and management
The charity was created by a trust deed dated 26th November 1974 as amended 17th July 1991, 19th October 1994 and 26th March 1996.
The committee consists of members of the National Farmers Union, Transport & General Worker's Union, Young Farmer's Clubs and Further Education Providers. It may also include co-opted members as required.
The committee shall meet a sufficient number of times each year to carry out the work before them and as requested by the chairman. Trustees are appointed by the committee.
The induction process for newly appointed trustees comprises an initial meeting with the trustees to brief them on their legal obligations under charity law, the decision making processes of the charity and its policies and procedures.
The committee is responsible for all matters, including the assessing, monitoring and maintaining of standards relating to awards within the geographical area of jurisdiction and shall act on recommendation of the National Proficiency Tests Council. It shall seek to promote and publicise awards wherever possible. It shall provide facilities to enable access to awards for any persons who may require them.
It shall recruit, train and appoint examiners and or assessors for awards to the criteria determined by the Council and ensure that such examiners and assessors are regularly updated in accordance with the policies of the Council. It shall review annually its lists of examiners and assessors.
It shall submit an annual report to interested bodies and will receive recommendations from participating bodies.
Continued …………..
Page 1b
YORKSHIRE PROFICIENCY TEST COMMITTEE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST AUGUST 2021 (Continued)
3. Objects and activities
The objectives are the advancement of education by means of collaboration with the National Proficiency Tests Council in the administration of:
1) Schemes of proficiency tests within the county of Yorkshire and South Cleveland and such surrounding geographical area as the committee, at the request of the council, may from time to time decide.
2) Vocational qualifications, certificates of qualification and other such awards in agriculture, horticulture, forestry and other industries within the county of Yorkshire and South Cleveland and surrounding geographical area as the committee shall from time to time decide.
In planning the activities for the year the trustees have kept in mind the Charity Commission's guidance on public benefit at the trustee meetings.
4. Achievements and performance
Compared to last year, 2020/21 showed a decrease in net income. During the year 2,264 tests were completed, compared to 1,887 tests in 2019/20 This was higher than the original target for the year of 1,975 which had been reduced due to the anticipated impact of the coronavirus pandemic in 2020 which resulted in a significant reduction in testing in March and April 2020.
5. Financial review
The total income from Candidate fees this year has increased to £176,636 a gain of £16,304. Total costs have increased by £24,720. As a result the SOFA shows net income before investment gains/losses of £924 compared to £9,813 in 2020.
Reserves policy:
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to six month's expenditure. This provides sufficient funds to cover management and administration costs and to cover Examiner's Fees which arise. The balance held as unrestricted funds at 31st August 2021 were £598,973 of which £160,606 are regarded as free reserves, after allowing for funds tied up in fixed assets. Actual six month's expenditure totalled £87,308 and hence the target reserves were maintained throughout the year in order to build up reserves due to the anticipated decline in future income.
Risk management:
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.
Investment powers and policy:
Under the trust deed, the charity has the power to make any investment which the members see fit, in accordance with the objectives of the Committee.
The trustees have not adopted an ethical investment policy.
Continued …………..
Page 1c
YORKSHIRE PROFICIENCY TEST COMMITTEE
TRUSTEES REPORT FOR THE YEAR ENDED 31ST AUGUST 2021 (Continued)
6. Plans for Future Periods
The committee have not set a target of tests for 2021/22 as a result of the continued uncertainty over the impact of the coronavirus pandemic.
7. Trustees' responsibilites in relation to the financial statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year.
In preparing those financial statements, the trustees should follow best practice and:
a) Select suitable accounting policies and then apply them consistently;
b) Make judgements and estimates that are reasonable and prudent;
c) State whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements.
d) Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with applicable law, regulations and trust deed. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The report was approved by the Trustees on 26 October 2021 and signed on their behalf by:
Mr R Searby
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
YORKSHIRE PROFICIENCY TEST COMMITTEE
I report to the trustees on my examination of the accounts of Yorkshire Proficiency Test Committee for the year ended 31st August 2021 which are set out on pages 3 to 7.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('The Act').
I report in respect of my examination of the Trustee's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the charity Commissioner under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or (2) the accounts do not accord with those records; or
(3) the accounts do not comply with the applicable requirements concerning the form and content of of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nigel Peter Atkinson FCA Hunter Gee Holroyd Club Chambers Museum Street York YO1 7DN
29th October 2021
Page 3
YORKSHIRE PROFICIENCY TEST COMMITTEE
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31ST AUGUST 2021
| Note Income (unrestricted) Income from charitable activities: Candidate fees Investment income 2 Total Income Expenditure Expenditure on Charitable Activities: Operating costs 3 Total Expenditure Net Income For The Year Other Recognised Gains and Losses Unrealised gain on investments 7 Net movement in fund for the year Accumulated fund as at 1st September 2020 Accumulated fund as at 31st August 2021 |
£ £ £ £ 176,636 160,332 13 486 176,649 160,818 175,725 151,005 175,725 151,005 924 9,813 62,087 (24,371) 62,087 (24,371) 63,011 (14,558) 535,962 550,520 598,973 535,962 2021 2020 |
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Page 4
YORKSHIRE PROFICIENCY TEST COMMITTEE
BALANCE SHEET AS AT 31ST AUGUST 2021
| Note Fixed Assets Tangible assets 6 Investments 7 Current Assets Stocks and work in progress Trade debtors Prepayments Scottish Widows bank account Cash at bank and in hand Creditors: amounts falling due within one year Accruals Net Current Assets Net Assets Unrestricted Funds |
£ £ £ £ 17,063 18,171 421,304 359,217 4,579 7,969 26,299 24,541 55 150 6,125 6,125 125,100 121,231 162,158 160,016 1,552 1,442 1,552 1,442 160,606 158,574 598,973 535,962 598,973 535,962 2020 2021 |
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Approved by the Trustees on 26 October 2021 and signed on their behalf by:
Mr R Searby
Page 5
YORKSHIRE PROFICIENCY TEST COMMITTEE
NOTES TO THE ACCOUNTS
YEAR ENDED 31ST AUGUST 2021
1. Accounting Policies
a) Basis of preparation
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
b) Investment income
Investment income is accounted for in the period in which the charity is entitled to receipt.
c) Income recognition
Income from candidate fees is included in incoming resources in the period in which they are receivable.
d) Expenditure recognition
Expenditure is included on an accruals basis.
Charitable activities include expenditure associated witht the provision of proficiency tests and includes both direct and support costs.
Governance costs comprise the costs for the running of the charity itself as an organisation.
e) Tangible Fixed assets
Fixed assets are stated at cost less accumulated depreciation. Depreciation is calculated so as to write off the costs of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Equipment 15% reducing balance and 3 years straight line Office 5% reducing balance
f) Fixed asset investments
Investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price. The Statement of Financial Activities includes the net gains and losses arising on revaluation and disposals throughout the year.
f) Stocks and work in progress
Stocks and work in progress are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. No element of profit is included in the valuation of work in progress.
Page 6
YORKSHIRE PROFICIENCY TEST COMMITTEE
| NOTES TO THE ACCOUNTS CONTINUED 2. Investment Income 2021 £ Bank account interest 7 Scottish Widows account interest 6 13 3. Operating costs 2021 £ Secretarial expenses 30,508 Administration support 6,761 Examiners' fees 53,872 Registration fees 77,746 Bad debts 1,903 Sundry expenses 309 Depreciation 1,108 Computer costs 657 Governance costs 2,861 175,725 4. Governance costs 2021 £ Postage and other expenses 1,150 Bank charges 94 Accountancy 1,617 2,861 |
2020 £ 104 382 486 2020 £ 24,423 8,608 43,475 65,057 3,315 884 1,252 646 3,345 151,005 2020 £ 1,926 99 1,320 3,345 |
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5. Trustees and Related Party Transactions
The Trustees received no remuneration during the year and were not reimbursed for any of their expenses in the year .
Page 7
NOTES TO THE ACCOUNTS CONTINUED
6. Tangible fixed assets
| Cost At 1st September 2020 Additions Disposals At 31st August 2021 Depreciation At 1st September 2020 Charge for the year Disposals At 31st August 2021 Net book value At 31st August 2021 At 31st August 2020 7. Investments Cost or valuation At 1st September 2020 Additions Valuation changes At 31st August 2021 Carrying amount At 31st August 2020 At 31st August 2020 |
Office Equipment £ £ 16,532 9,313 16,532 9,313 2,359 5,315 709 399 3,068 5,714 13,464 3,599 14,173 3,998 |
Total £ 25,845 0 0 25,845 7,674 1,108 0 8,782 17,063 18,171 Listed £ 359,217 0 62,087 421,304 421,304 359,217 |
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