## **BEDWAS WORKMEN’S HALL ANNUAL TRUSTEE REPORT 2021**
The Bedwas Workmen’s Hall Management Committee comprises of 18 Community members, elected at the AGM and 7 BTM Community Councillors and the Chair & ViceChair of BTM Community Council.
The Bedwas Workmen’s Hall is a registered Charity (registration number: 1006294) and also a Company Limited by Guarantee (company number: 10098716). The Charity is governed by its constitution. The object of the Bedwas Workmen’s Hall is to provide facilities in the interest of social welfare for recreation and leisure for the local inhabitants of the Bedwas, Trethomas, Graig y Rhacca and Machen area.
Over the past year the Hall has suffered, like everyone within the industry, because of the Covid-19 pandemic. We have had long periods of being closed, and then short bursts of hirers being able to return downstairs. As at the end of the financial year, we are hopeful that hirers will be able to return again in May. We are unsure as to when events will be able to restart in our theatre.
Despite our enforced closure over the past year, we have invested in the Hall by repainting the stairs up to the theatre to make the entrance more welcoming, replaced the carpet in the small meeting room downstairs and bought new mats for the corridors downstairs. Hand sanitisers have been installed in several places around the Hall, both upstairs and downstairs.
We are all looking forward to reopening at some point this year, as the Covid-19 pandemic rules and regulations relax.
Emma Phipps-Magill
_Chair – Bedwas Workmen’s Hall Management Committee_
_Registered Charity No: 1006294_
_Company Limited by Guarantee Registration No: 10098716_
## **BEDWAS WORKMANS HALL**
## **Annual Accounts for Year Ending 31[st] March 2021**
## **INCOME £ EXPENDITURE £** Restricted Funds
|LIFT APPEAL
|1198.97|
|---|---|
|REFURB FUND
|2307.18|
## Non Restricted Funds
|GENERAL FUND
|32287.96|
|---|---|
|**Sub Total**
|**35794.11**|
|**Bal b/f (Lift) 31.03.20**|**58382.77**|
|**Bal b/f (Ref) 31.03.20**|**20794.76**|
|**Bal b/f (Gen) 31.03.20**|**24784.12**|
|**TOTAL**
|**139755.76**|
|**Total Income**|**139755.76**|
|**Total Exp.**
|**28653.29**|
|**Balance**
|**111102.47**|
LIFT APPEAL 0.00 REFURB FUND 8455.83 GENERAL FUND 20197.46 **28653.29 _______ 28653.29**
|**Bank Statement (LIFT) 31.03.21**|**59581.74**|
|---|---|
|**Bank Statement (General) 31.03.21**|**50349.12**|
|**Plus Cash in Hand**1|**1181.61**|
|**Less cheques not cashed**|**10.00**|
|**Balance**
|**111102.47**|
_(NB: Balance is split as follows:- General Funds = £36874.62 + Lift Funds = £59581.74 + Refurb Funds = £14646.11)_
## **Independent Examiners Report**
As the Independent Examiner chosen to examine the Bedwas Workman’s Hall Accounts for the Financial Year April 2020 to March 2021 from books, bank statements, receipts, cheque books and paying in books presented to me for examination, I have found all accounts in correct order as presented.
___________________________________________________________________
## **NOTES**
## _**BALANCE SHEET :-**_
_1. Cash In Hand – £800 being held as float for next event; and £381.61 as cash in case of any urgent payments/purchases._
____________________________________________________________________________
_All profits from the sale of refreshments and events from 1[st] April 2019 were put into the “Refurbishment Fund”._
_Page 1 of 4_
## **BEDWAS WORKMANS HALL**
_Registered Charity No: 1006294 Company Limited by Guarantee Registration No: 10098716_
## **Restricted Funds (Lift Appeal) for Year Ending 31[st] March 2021**
|**INCOME**
**£**
**EXPENDITURE**
Donations : 2nd-hand books 46.37
: Individual 960.00
: Amazon Smile 6.07
Grant1 (Arts Festival 2019)150.00
Interest on account 36.53
**Sub Total**
**1198.97**
**Bal b/f 31.03.20 58382.77**
**TOTAL**
**59581.74**
**Total Income 59581.74**
**Total Exp.**
**0.00**
**Balance**
**59581.74**|**£**
**0.00**
**______**
**0.00**|
|---|---|
## **Notes**
1. Grant from Chapter Cardiff, retrospectively, for the Arts Festival run in October 2019.
_Page 2 of 4_
## **BEDWAS WORKMANS HALL**
_Registered Charity No: 1006294_
_Company Limited by Guarantee Registration No: 10098716_
## **Restricted Funds (Refurb Fund) for Year Ending 31[st] March 2021**
|**INCOME**
Sale of Bar Stock**1**
Co-Op Grant**2**
Co-Op Grant**3**
**Sub Total**
**Bal b/f 31.03.20**
**TOTAL**
**Total Income**
**Total Exp.**
**Balance**
|**£**
**EXPENDITURE**
**£**
777.40
Refreshments**4**
897.50
1346.54
Events**5**
21.00
183.24
Refurbishment works**6**3721.36
Equipment**7**
3815.97
**2307.18**
**8455.83**
**20794.76**
**_______**
**23101.94**
**8455.83**
**23101.94**
**8455.83**
**14646.11**|
|---|---|
## **Notes**
1. Sale of ‘dated’ Bar Stock due to being closed as a result of the COVID-19 Pandemic
2. Co-Op grant 2020 towards the refurbishment of the entrance and toilets
3. Co=Op grant 2021 towards the refurbishment of the stage lights & sound systems
4. Refreshments were paid via credit card at end of February
5. TENS paid via credit card in Mid-February
6. Refurbishment includes painting of stairs/foyer; new light switches in Theatre and replacement strip lights in dress circle and backstage.
7. New sound systems in the Navigation and Tower Rooms downstairs
_Page 3 of 4_
## **BEDWAS WORKMANS HALL**
_Registered Charity No: 1006294 Company Limited by Guarantee Registration No: 10098716_
## **Non Restricted Funds (General) for Year Ending 31[st] March 2021**
## **INCOME**
## **£ EXPENDITURE**
## **£**
|Hall Hire - Theatre
- Arts Centre
- Storage
Grants – COVIDde minimis
Cheque not cashed**1**
**Sub Total**
**Bal b/f 31.03.20**
**TOTAL**
**Total Income**
**Total Exp.**
**Balance**
|151.00
Maintenance**2**
5030.84
4836.75
Services**3**
9367.88
1200.00
Cleaning products
253.87
24200.00
Marketing
615.59
1900.21
Stationery/postage 159.45
Licences/Insurance**4**1554.53
Expenses**5**
153.80
Equipment**6**
2969.00
Miscellaneous**7**
92.50
**32287.96**
**20197.46**
**24784.12**
**______**
**57072.08**
**20197.46**
**57072.08**
**20197.46**
**36874.62**|
|---|---|
## **NOTES**
## _**INCOME :-**_
_**1.** Cheque not cashed by Purple Mustard due to covid lockdown – replacement cheque issued._
## _**EXPENDITURE :-**_
_**2.** Main maintenance issues addressed this year have been: removal of tree at rear corner, removal of weeds/brambles along wall, motion-sensor lights in toilets downstairs, new water boiler in kitchen downstairs, screeding of floor in Penallta Room, replacing outside lights and PAT Testing._
- _**3** . Services are utility bills (gas, electric, water, phone, broadband)_
- _**4** . Licences/Insurance are for Companies House Registration, Public Liability Insurance, TV Licence, Annual inspection of stage ropes and Contents Insurance_
- _**5** . Expenses are for cost of Auditor and food for volunteers day/Meeting at Hall & after AGM ._
- _**6** . Equipment costs this year have included purchase of new dishwasher, hand sanitisers, fogger cleaning machine and the replacement cheque for the floor mats (Purple Mustard)._
- _**7** . Miscellaneous payments are for the Remembrance Wreath; Wedding gift for the secretary & Company Secretary; and Refunds for parties that had to be cancelled due to COVID pandemic._
_Page 4 of 4_
_Registered Charity No: 1006294_
_Company Limited by Guarantee Registration No: 10098716_
## **BEDWAS WORKMANS HALL**
## **Annual Accounts for Year Ending 31[st] March 2021**
## **INCOME £ EXPENDITURE £** Restricted Funds
|LIFT APPEAL
|1198.97|
|---|---|
|REFURB FUND
|2307.18|
## Non Restricted Funds
|GENERAL FUND
|32287.96|
|---|---|
|**Sub Total**
|**35794.11**|
|**Bal b/f (Lift) 31.03.20**|**58382.77**|
|**Bal b/f (Ref) 31.03.20**|**20794.76**|
|**Bal b/f (Gen) 31.03.20**|**24784.12**|
|**TOTAL**
|**139755.76**|
|**Total Income**|**139755.76**|
|**Total Exp.**
|**28653.29**|
|**Balance**
|**111102.47**|
LIFT APPEAL 0.00 REFURB FUND 8455.83 GENERAL FUND 20197.46 **28653.29 _______ 28653.29**
|**Bank Statement (LIFT) 31.03.21**|**59581.74**|
|---|---|
|**Bank Statement (General) 31.03.21**|**50349.12**|
|**Plus Cash in Hand**1|**1181.61**|
|**Less cheques not cashed**|**10.00**|
|**Balance**
|**111102.47**|
_(NB: Balance is split as follows:- General Funds = £36874.62 + Lift Funds = £59581.74 + Refurb Funds = £14646.11)_
## **Independent Examiners Report**
As the Independent Examiner chosen to examine the Bedwas Workman’s Hall Accounts for the Financial Year April 2020 to March 2021 from books, bank statements, receipts, cheque books and paying in books presented to me for examination, I have found all accounts in correct order as presented.
___________________________________________________________________
## **NOTES**
## _**BALANCE SHEET :-**_
_1. Cash In Hand – £800 being held as float for next event; and £381.61 as cash in case of any urgent payments/purchases._
____________________________________________________________________________
_All profits from the sale of refreshments and events from 1[st] April 2019 were put into the “Refurbishment Fund”._
_Page 1 of 4_
## **BEDWAS WORKMANS HALL**
_Registered Charity No: 1006294 Company Limited by Guarantee Registration No: 10098716_
## **Restricted Funds (Lift Appeal) for Year Ending 31[st] March 2021**
|**INCOME**
**£**
**EXPENDITURE**
Donations : 2nd-hand books 46.37
: Individual 960.00
: Amazon Smile 6.07
Grant1 (Arts Festival 2019)150.00
Interest on account 36.53
**Sub Total**
**1198.97**
**Bal b/f 31.03.20 58382.77**
**TOTAL**
**59581.74**
**Total Income 59581.74**
**Total Exp.**
**0.00**
**Balance**
**59581.74**|**£**
**0.00**
**______**
**0.00**|
|---|---|
## **Notes**
1. Grant from Chapter Cardiff, retrospectively, for the Arts Festival run in October 2019.
_Page 2 of 4_
## **BEDWAS WORKMANS HALL**
_Registered Charity No: 1006294_
_Company Limited by Guarantee Registration No: 10098716_
## **Restricted Funds (Refurb Fund) for Year Ending 31[st] March 2021**
|**INCOME**
Sale of Bar Stock**1**
Co-Op Grant**2**
Co-Op Grant**3**
**Sub Total**
**Bal b/f 31.03.20**
**TOTAL**
**Total Income**
**Total Exp.**
**Balance**
|**£**
**EXPENDITURE**
**£**
777.40
Refreshments**4**
897.50
1346.54
Events**5**
21.00
183.24
Refurbishment works**6**3721.36
Equipment**7**
3815.97
**2307.18**
**8455.83**
**20794.76**
**_______**
**23101.94**
**8455.83**
**23101.94**
**8455.83**
**14646.11**|
|---|---|
## **Notes**
1. Sale of ‘dated’ Bar Stock due to being closed as a result of the COVID-19 Pandemic
2. Co-Op grant 2020 towards the refurbishment of the entrance and toilets
3. Co=Op grant 2021 towards the refurbishment of the stage lights & sound systems
4. Refreshments were paid via credit card at end of February
5. TENS paid via credit card in Mid-February
6. Refurbishment includes painting of stairs/foyer; new light switches in Theatre and replacement strip lights in dress circle and backstage.
7. New sound systems in the Navigation and Tower Rooms downstairs
_Page 3 of 4_
## **BEDWAS WORKMANS HALL**
_Registered Charity No: 1006294 Company Limited by Guarantee Registration No: 10098716_
## **Non Restricted Funds (General) for Year Ending 31[st] March 2021**
## **INCOME**
## **£ EXPENDITURE**
## **£**
|Hall Hire - Theatre
- Arts Centre
- Storage
Grants – COVIDde minimis
Cheque not cashed**1**
**Sub Total**
**Bal b/f 31.03.20**
**TOTAL**
**Total Income**
**Total Exp.**
**Balance**
|151.00
Maintenance**2**
5030.84
4836.75
Services**3**
9367.88
1200.00
Cleaning products
253.87
24200.00
Marketing
615.59
1900.21
Stationery/postage 159.45
Licences/Insurance**4**1554.53
Expenses**5**
153.80
Equipment**6**
2969.00
Miscellaneous**7**
92.50
**32287.96**
**20197.46**
**24784.12**
**______**
**57072.08**
**20197.46**
**57072.08**
**20197.46**
**36874.62**|
|---|---|
## **NOTES**
## _**INCOME :-**_
_**1.** Cheque not cashed by Purple Mustard due to covid lockdown – replacement cheque issued._
## _**EXPENDITURE :-**_
_**2.** Main maintenance issues addressed this year have been: removal of tree at rear corner, removal of weeds/brambles along wall, motion-sensor lights in toilets downstairs, new water boiler in kitchen downstairs, screeding of floor in Penallta Room, replacing outside lights and PAT Testing._
- _**3** . Services are utility bills (gas, electric, water, phone, broadband)_
- _**4** . Licences/Insurance are for Companies House Registration, Public Liability Insurance, TV Licence, Annual inspection of stage ropes and Contents Insurance_
- _**5** . Expenses are for cost of Auditor and food for volunteers day/Meeting at Hall & after AGM ._
- _**6** . Equipment costs this year have included purchase of new dishwasher, hand sanitisers, fogger cleaning machine and the replacement cheque for the floor mats (Purple Mustard)._
- _**7** . Miscellaneous payments are for the Remembrance Wreath; Wedding gift for the secretary & Company Secretary; and Refunds for parties that had to be cancelled due to COVID pandemic._
_Page 4 of 4_