## **Trustees’ Annual Report for the period** **From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date** ## **Charity name: MEADOW PRIMARY SCHOOL PTA** ## **Charity registration number: 1006153** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the Association is to solely
raise funds to enhance the education of
pupils in the school under direct guidance of
the Head Teacher. In furtherance of this
object the Association may:
a) Develop more extended relationships
between the staff, parents and governors
associated with the school.
b) Engage in activities which support the
school and all proceeds from such are to be
used solely for the children of the school,
under direct guidance of the Head Teacher.
c) Provide and assist in the provision of
facilities or items for education at the school
(not provided from statutory funds) as the
Committee, in consultation with the Head
Teacher, shall from time to time determine.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Our main fundraisers continue to be the
annual summer fair, children’s discos, circus
and fireworks events.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees of Meadow Primary School PTA
are aware of the guidance issued by the
Charity Commission on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||n/a| ||Para 1.38|| |Policy on grant making||| |||n/a| Policy on social investment Para 1.38 including program related investment n/a Para 1.38 Contribution made by volunteers n/a Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Despite spiralling costs of the economic
environment, our aim was to bring good value
and inclusivity to school events by maintaining
prices were possible.
The PTA achieved another successful year by
the many hours put in by the committee
members and wider parents. We raised money
for Macmillan Cancer at a coffee morning and
held 12 events this year, and a raffles –
including, Krispy Kreme sales, Hair cuts for
children, Easter Tombola, Pizza kit sales, Ice
Cream Friday, Summer Fair, Mufti days, Circus,
Fireworks, Disco’s and Christmas cards.
With the funds, we were able to support school
initiatives such as the Ecobrick competitions,
coronation bookmarks, a significant upgrade to
the stock of reading books in the school, new
playground reading pods, reception parent
packs, Year 6 yearbooks and class Christmas
presents for wet play.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We raised an additional £12,185 for new
projects this year. At year end, the charity
had funds of £55,908| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We keep enough funds to cover the pledges
made to school projects, emergency
requests for funds from the school and
additional funds to support projects where no
fundraising can be held (such as in covid
years) to ensure consistent benefit to our
school.| |Amount of reserves held|Para 1.22|£20,000 (with £35,908 available for spending
on school projects in the upcoming year)| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted March 2012| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|An Association consisting of all
parents/carers and teachers involved with
the school, lead by a committee of 7 - 9
elected annually.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated prior to the Annual
General Meeting and elected through a
voting process held at the meeting in
January each year.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All trustees give their time voluntarily and
receive no remuneration or other benefits. All
trustees follow all school policies and
procedures.| |Relationship with any related
parties|Para 1.51|We are members of Parentkind which provides
helpful advice and fundraising ideas and also
provides our Public Liability insurance| |Other||**We are seeking approval from the**
**Charities Commission to replace our**
**current constitution (March 2012) with the**
**Parentkind Model Constitution. This**
**constitution has been adopted by many**
**parent and teacher charities such as**
**ours.**| ## **Reference and Administrative details** |Charity name|Meadow Primary School PTA| |---|---| |Other name the charity uses|n/a| |Registered charity number|1006153| |Charity’s principal address|Meadow Primary School
Sparrow Farm Road
Stoneleigh
Surrey
KT17 2LW| ||| ## **Names of the charity trustees who manage the charity** |1
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3
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5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Clare Todd|Co-Chair|1stJanuary 2023 - 31st
December 2023|| ||Rebecca Learmont|Co-Chair|1stJanuary 2023 - 31st
December 2023|| ||Abigail Hope|Secretary|1stJanuary 2023 - 31st
December 2023|| ||Bernice Hickman|Treasurer|1stJanuary 2023 - 31st
December 2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc) **
**Date**|_Clare Todd_|_Bernice Hickman_| |---|---|---| ||Clare Todd|Bernice Hickman| ||
Co-Chair|Treasurer| ||27thSeptember 2024|| ||27thSeptember 2024|| ## **MEADOW PRIMARY SCHOOL PTA** ## **BALANCE SHEET 2023** ||**Amount**| |---|---| |**Opening Bank Balance 01.01.23**|**£43,723.66**| ||| |Deposits|£47,047.76| |Withdrawals|-£34,863.13| |**Total movement**|**£12,184.63**| ||| |**INCOME**|| |Bank Account interest|£221.75| ||| |**Events**|| |Doughies Pizza|£257.00| |SpringDisco's|£3,424.84| |Hair cuts - March|£353.22| |KrispyKreme|£610.00| |Ice Cream Friday (Sports Day)|£709.22| |Summer Fair 2023|£10,403.37| |Summer Fair Raffle|£2,056.00| |Hair cuts -July|£272.16| |Circus|£7,569.41| |Fireworks|£10,801.92| |Haircuts - November|£154.55| |Year 6 Leaversparty|£3,689.33| |**Event Income**|**£40,301.02**| ||| |**Commissions**|| |Commissions(Amazon Smile,Uniformerly,Easyfundraising)|£722.55| |Cauliflower Christmas Cards Commission 2022|£513.50| |Cauliflower Christmas Cards Commission 2023|£0.00| |Uniform sales & Uniformerly|£274.26| |PTA PartyPack Rental|£0.00| |**Commission Income**|**£1,510.31**| ||| |**Total Income**|**£42,033.08**| ||| |**EXPENSE**|| ||| |**Admin**|| |Memberships & Licences|-£140.00| |Miscellaneous spend/PTA investment|-£986.89| |Year 6 Leaversparty|-£3,689.33| |**Net PTA costs**|**-£4,816.22**| ||| |---|---| |**Events**|| |SpringDisco's|-£948.60| |KrispyKreme|-£375.00| |Ice Cream Friday (Sports Day)|-£264.00| |Summer Fair 2023|-£3,511.65| |Summer Fair Raffle|-£372.89| |Macmillan coffee morning|£0.00| |Circus|-£5,527.79| |Fireworks|-£6,280.43| |**Event expenses**|**-£17,280.36**| ||| |**Donations**|| |Ecobrick Prize|-£47.97| |Coronation Bookmarks for children and staff|-£388.56| |Book Donations|-£1,726.75| |ReadingPod,cushions and outdoor mat|-£869.94| |Maypole Workshop|-£1,797.00| |Year 6 Yearbooks|-£1,693.09| |New Starter Parentpacks|-£166.79| |Class Christmaspresents|-£1,061.77| |**Donations**|**-£7,751.87**| ||| |**Total expenses**|**-£29,848.45**| ||| |**NET FUNDRAISING**|**£12,184.63**| ||| |**CLOSING BANK BALANCE as at 31.12.23**|**£55,908.29**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Inde￿ndent Examlner's R•port Report to the trusteesl members of Meadow Primary School PTFA On accounts for the year 3111212023 ended Charity no 1006153 (rf any) Set out on pages ! I report to the trustees on my examinats'on of the accounts of the above charity {Ihe Trust") for the year ended 3111212023. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordan￿ with the requirements of the Chanties Act 2011 (Wie Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my exarnination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the ACL I have completed my examination. I confimi that no material matters have come to my attents'on (other than that disclosed below "} in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with seth'on 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection wth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not appty. Date: 28101r2024 Namè: Jacqueline Huitson Relevant professSonal l NIA qualificatlon{sl or bG- (If any): i IER October 2018 AddrnM:1207 London Road | KT17 2BU Section 8 Dlsclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts". directions and guidance for examine￿} Give here brlef detalls of anv Items that the examinèr wishes to dlsclose. IER October 2018