## **NEWTOWN AND DISTRICT DIAL A RIDE**
## **CHARITY No 1005S61**
## **TRUSTEES REPORT FOR THE YEAR ENDED 5[th] APRIL 2025**
## LEGAL AND ADMINISTRATIVE INFORMATION
## STATUS: -
The charity is Unincorporated, its governing document being its Constitution Document Dated 14[th] August 1991. The constitution was resigned on March 2[nd] 2011.
## TRUSTEES: -
Mr Peter Thompson (Chair), Mr Michael Reed (Treasurer), Mr Rex Shayler (Secretary), Mr Melvyn Evans, Mr Wayne Collison, Mrs Val Howard, Mrs Eilsa Pepperall and Ms Ezma Zhao
## ADMINISTRATION: -
The Charity and its property is administered and managed by an Executive Committee in accordance with the Constitution Document. The Executive Committee comprises the following Honorary Officers elected at the Annual General Meeting: - Chairman, Treasurer and Secretary plus no less than 2 and no more than 8 Members.
## PREMISES: -
The charity operates from rented office accommodation at The Old Brew House. Ladywell Precinct, Newtown, Powys, SY16 1AF
## BANKERS: -
HSBC Bank PLC. 1, Broad Street, Newtown, Powys. SY16 2LX.
## SOLICITORS: -
Hanratty and Co. 31 Shortbridge Street Newtown SY16 2LN
## ACCOUNTANT: -
Morgan Griffiths LLP Cross Chambers High Street Newtown SY16 2NY
## INVESTMENT POWERS: -
The Charity's powers of investment are governed by the Constitutional Document.
## PRINCIPLE OBJECTIVES: -
To provide transport for the disabled, mobility impaired and aged in Newtown and surrounding Districts.
## INTANGIBLE INCOME: -
During the year the charity benefited from the receipt of intangible income where facilities and services have been received free or substantially below market value. Such income comprised the provision of labour by drivers, escorts and office staff.
## REVIEW OF TRANSACTIONS AND FINANCIAL POSITION OF THE CHARITY: -
This has been a significant year for our Charity. Following a few unsettled years there has been much movement towards building sustainability and viability for our future as a charity.
We submitted a successful grant application to purchase a brand-new E-Vehicle to add to our fleet and affirmed our commitment towards reducing our environmental footprint through addressing both our vehicle carbon emissions and reducing waste and energy usage in our office practices.
Financially we are in a reasonable position due to both the efforts of fundraising, benefactor donations and the continuance of our school transport contracts. Moving forwards these contracts, so intrinsic to our continued deliverance of core services, are due to end and it is a key objective for us to reapply for further contracts to help sustain our service provision to our membership.
In the coming year, we will be exploring ways in which we can further enhance our fleet to help meet our environmental commitments including looking at the viability of leasing from a third party.
This upgrading of our fleet is imperative not just to support the environment but to reduce our expenditure on vehicle costs. This year we spent close to £13,000 on repairs and maintenance. This is a significant sum and necessitated taking positive action to keep these costs down. As planned in last year’s report, we have purchased two additional vehicles. The e-vehicle mentioned above together with an additional Euro 6 compliant bus. Both of these vehicles are permanently adapted for wheelchair users. We have subsequently sold two of our older vehicles; those which proved the biggest liabilities in terms of repair costs.
The decision on which to sell and which to keep was facilitated by our maintenance provider, Groom’s Garage. They carried out inspections and advised which vehicles were likely to prove the least mechanically reliable in the coming months.
Our new office admin Michele is proving an asset to Dial a Ride and she has worked hard in both updating our policies and procedures and securing funding. Together with our manager Steve Evans and our dedicated drivers, we have an able and professional team delivering a first-class service to our members.
Our membership increases month on month. We have over 80 individual members and have instituted block memberships to support residents of local care homes. This takes our membership to over 200 individuals.
We are also supporting other local organisations providing services to the vulnerable and to those with disabilities and are actively looking at ways to extend community transport options to ensure that we are able to support as many in need of our services, as we can.
We have also welcomed new members onto our committee and look forward to working together to ensure Dial a Ride’s continuing service.
All in all, it’s been an exciting year and we move forwards with enthusiasm and the hope that we will continue to grow and support the most vulnerable in our community.
We would like to close this report by paying tribute all the Staff of Newtown and District Dial a Ride with thanks for all their hard work and to welcoming our new committee members.
## TRUSTEES RESPONSIBILITIES: -
Charity law requires trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the profit or loss of the charity for that year. In preparing those accounts the trustees are required to select suitable accounting policies and then apply them consistently make judgements and estimates that are reasonable and prudent; follow applicable accounting standards. subject to any material departures disclosed and explained in the accounts; and prepare the accounts on a going concern basis unless it is inappropriate to presume the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Acts. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Signed on behalf of the board of trustees**
Peter Thompson
**……………………………………………… Dated** : 3rd February 2026
||**Newtown and District Dial A Ride**|**Newtown and District Dial A Ride**|**Newtown and District Dial A Ride**|||||**1005861**|**1005861**||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
06/04/2024
05/04/2025
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
ee
ee eee ee||||||||||||**Last year**
**to the nearest £**
**CC16a**|||
|Contracts / Fares|**111,518**||**-**||**-**|**-**|**-**||**111,518**|**111,518**||**94,722**|**94,722**||
|Grants|**3,500**||**74,184**||**-**|**-**|**-**||**77,684**|**77,684**||**1,510**|**1,510**||
|Donations|**5,265**||**-**||**-**|**-**|**-**||**5,265**|**5,265**||**458**|**458**||
|Other|**6,201**||**-**||**-**|**-**|**-**||**6,201**|**6,201**||**502**|**502**||
|Bank interest|**940**||**-**||**-**|**-**|**-**||**940**|**940**||**701**|**701**||
||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**||
||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**||
||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**||
|**_Sub total_**_(Gross income for_
_AR)_|_AR)_
**127,424**||**74,184**||**-**|**-**|**-**||**201,608**|**201,608**||**97,893**|**97,893**||
|**A2 Asset and investment sales,**
**(see table).**
Vehicles
**1,700**
**-**
**-**
**1,700**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 1,700**
**-**
**-**
**1,700**
**-**
**_Total receipts_**
**129,124**
**74,184**
**-**
**203,308**
**97,893**
**A3 Payments**
————~~——~~|||||||||||||||
|Vehicle costs|**27,567**||**-**||**-**|**-**|**-**||**27,567**|**27,567**||**23,507**|**23,507**||
|Wages, NI and Pension|**89,913**||**-**||**-**|**-**|**-**||**89,913**|**89,913**||**72,294**|**72,294**||
|Insurances|**7,638**||**-**||**-**|**-**|**-**||**7,638**|**7,638**||**7,207**|**7,207**||
|Premises / Utilities|**6,435**||**-**||**-**|**-**|**-**||**6,435**|**6,435**||**5,412**|**5,412**||
|Legal and Professional|**3,275**||**-**||**-**|**-**|**-**||**3,275**|**3,275**||**2,684**|**2,684**||
|Telephone / Internet / Stationery|**2,474**||**-**||**-**|**-**|**-**||**2,474**|**2,474**||**2,447**|**2,447**||
|Repairs and Office|**1,045**||**-**||**-**|**-**|**-**||**1,045**|**1,045**||**759**|**759**||
|Bank charges|**218**||**-**||**-**|**-**|**-**||**218**|**218**||**215**|**215**||
|Other|**808**||**-**||**-**|**-**|**-**||**808**|**808**||**1,591**|**1,591**||
|**_Sub total_ **|**139,373**||**-**||**-**|**-**|**-**||**139,373**|**139,373**||**116,116**|**116,116**||
|**A4 Asset and investment**
**purchases, (see table)**
Vehicles
**16,198**
**74,184**
**-**
**90,382**
**34,000**
**-**
**-**
**-**
**_Sub total_ 16,198**
**74,184**
**-**
**90,382**
**34,000**
**_Total payments_**
**155,571**
**74,184**
**-**
**229,755**
**150,116**
**_Net of receipts/(payments)_**
**- 26,447**
**-**
**- - 26,447**
**- 52,223**
**A5 Transfers between funds**
**-**
**-**
**-**
**A6 Cash funds last year end**
**84,115**
**- -**
**84,115**
**136,338**
**_Cash funds this year end_**
**57,668**
**-**
**- 57,668**
**84,115**
S5~~55~~5
SS]~~4]~~4|||||||||||||||
CCXX R1 accounts (SS)
04/02/2026
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Bank Account 2
Signature
Peter Thompson
**Details**
**Details**
Bank Account 1
Bank account 3
Petty Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,930**
**-**
**97**
**51,641**
**-**
**-**
**-**
**57,668**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Peter Theompson|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
03/02/2026|
CCXX R2 accounts (SS)
04/02/2026
2
**Independent Examiner's Report to the Trustees of Newtown & District Dial A Ride**
## **Independent examiner's report to the trustees of Newtown & District Dial A Ride**
I report to the charity trustees on my examination of the accounts of Newtown & District Dial A Ride (the Trust) for the year ended 5 April 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Thomas Landers BA FCA
Morgan Griffiths LLP Chartered Accountants Cross Chambers 9 High Street Newtown Powys SY16 2NY
3 February 2026
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