NEWTOWN AND DISTRICT DIAL A RIDE
CHARITY No 1005S61
TRUSTEES REPORT FOR THE YEAR ENDED 5'“ APRIL 2022
LEGAL AND ADMINISTRATIVE INFORMATION
STATUS: -
The charity is Unincorporated, its governing document being its Constitution Document Dated 29'" March 2000. The constitution was resigned on March 2[nd] 2011.
TRUSTEES: -
The trustees during the year and at the date of this filing were: — Mr Melvin Evans. Mr Michael Jones, Mr Michael Norman Lloyd, Mr Rex Shayler, Mrs Aurwen Evans and Mr Michael Reed.
ADMINISTRATION: -
The Charity and its property is administered and managed by an Executive Committee in accordance with the Constitution Document. The Executive Committee comprises the following Honorary Officers elected at the Annual General Meeting: - President, Chairman. Vice-Chairman, Treasurer and Secretary plus no less than 2 and no more than 8 Members.
PREMISES: -
The charity operates from rented office accommodation at The Old Brew House. Ladywell Precinct, Newtown, Powys, SY16 1AF
BANKERS: - HSBC Bank PLC. 1, Broad Street, Newtown, Powys. SY16 2LX.
SOLICITORS: - Hanratty and Co. 31 Shortbridge Street Newtown SY16 2LN
ACCOUNTANT: -
Morgan Griffiths LLP Cross Chambers High Street Newtown SY16 2NY
INVESTMENT POWERS: -
The Charity's powers of investment are governed by the Constitutional Document.
PRINCIPLE OBJECTIVES: -
To provide transport for the disabled, mobility impaired and aged in Newtown and surrounding Districts.
POLICIES: -
Efforts to secure further funding to support existing services and maintain current activities are being actively pursued.
The premises are leased at an annual rental of £5,500; the lease ended 27/01/08. The Landlord has confirmed that the premises may be modified, subject to the requisite Planning Permission to comply with the Disabled Peoples Act and has confirmed the lease may continue indefinitely on a quarterly basis without the need of a legal agreement. There were no Restricted Funds during the Year as shown in the Accounts. There were no material changes in other policies operated by the charity over the previous year.
INTANGIBLE INCOME: -
During the year the charity benefited from the receipt of intangible income where facilities and services have been received free or substantially below market value. Such income comprised the provision of labour by drivers, escorts and office staff.
REVIEW OF TRANSACTIONS AND FINANCIAL POSITION OF THE CHARITY: -
This has been a very unsettled year for our Charity with having to get back to normality after Covid plus the sudden death of our Treasurer Mrs C Clayton. A lot of responsibility has been placed on our Manager Mr Steve Evans who himself had to take leave for an operation. This led to a difficult time with other members of staff having to take on greater responsibilities which they did exceedingly well. Mr Evans was always available on the phone to help.
Financially, our Charity is in a better condition than for many years thanks to fund raising, our school contract to transport both vulnerable children along with other children, plus a great donation from one of our past members.
Going forward it is envisaged that we will be replacing two buses and employing one new member of staff to help with administration and meet and great our members within our office. We also intend to increase our membership base throughout Newtown and district giving the over sixty persons and most vulnerable a better local service.
So, we as an organisation go into the New Year on a high with great hope for the future of our DIAL a RIDE.
We would like to close this report by paying tribute to Mr Evans’ dedication on keeping our Charity functioning and the Staff and Committee members for all their continued support and help.
As in previous years there were no fiduciary transactions between the Charity. its members and Trustees other than in the normal provision of transport in accordance with its operations. Net receipts for the year were £70,022.
TRUSTEES RESPONSIBILITIES: -
Charity law requires trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the profit or loss of the charity for that year. In preparing those accounts the trustees are required to select suitable accounting policies and then apply them consistently make judgements and estimates that are reasonable and prudent; follow applicable accounting standards. subject to any material departures disclosed and explained in the accounts; and prepare the accounts on a going concern basis unless it is inappropriate to presume the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Acts. They are also responsible for
safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the board of trustees
M Jones
……………………………………………… M JONES Dated : 2[nd] February 2023
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Newtown and District Dial A Ride 1005861
Receipts and payments accounts CC16a
For the period
To
from 06/04/2021 05/04/2022
#
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fund Raising - - - -
Contracts / Fares 101,753 - - 101,753 67,481
Grants 15,588 - - 15,588 64,140
Donations 60,821 - - 60,821 596
Membership - - - 45
Red Cross Rent - - - 910
Other 8 - - 8 213
- - - 37
Sub total (Gross income for
178,170 - - 178,170 133,422
AR)
A2 Asset and investment sales,
(see table).
- - - -
Scrap vehcile - - - 221
Sub total - - - - 221
Total receipts 178,170 - - 178,170 133,643
A3 Payments
Vehicle Costs 24,366 - - 24,366 13,646
Wages, NI and Pension 58,957 - - 58,957 50,491
Insurances 5,307 - - 5,307 6,650
Premises / Utilities 5,883 - - 5,883 5,275
Legal and Professional 3,569 - - 3,569 2,134
Telephone / Internet / Stationery 1,723 - - 1,723 1,854
Repairs and Office 976 - - 976 3,534
Other 552 - - 552 215
Bank Charges 65 - - 65 -
Sub total [ 101,398 ] - - 101,398 83,799
A4 Asset and investment
purchases, (see table)
- - - -
Mini-bus 6,750 - - 6,750 8,500
Sub total [ 6,750 ] - - 6,750 8,500
Total payments 108,148 - - 108,148 92,299
Net of receipts/(payments) 70,022 - - 70,022 41,344
A5 Transfers between funds - - - - -
A6 Cash funds last year end 62,640 - - 62,640 21,296
Cash funds this year end 132,662 - - 132,662 62,640
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CCXX R1 accounts (SS)
02/02/2023
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature M Jones Bank Account 1 Bank Account 2 Petty Cash Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details Vehciles Fixtures & Fittings Office Equipment |
Unrestricted funds Restricted funds to nearest £ to nearest £ 40,379 - 92,279 - 4 - 132,662 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name M Jones |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) 32,000 1,000 2,000 - - - - - - When due (optional) Date of approval 02/02/2023 |
CCXX R2 accounts (SS)
02/02/2023
2
Independent Examiner's Report to the Trustees of Newtown & District Dial A Ride
Independent examiner's report to the trustees of Newtown & District Dial A Ride
I report to the charity trustees on my examination of the accounts of Newtown & District Dial A Ride (the Trust) for the year ended 5 April 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Thomas Landers BA FCA Morgan Griffiths LLP Chartered Accountants Cross Chambers 9 High Street Newtown Powys SY16 2NY
Date: 2[nd] February 2023