CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 1st February 2023 to 31 January 2024 Charity name: The Deepway Centre Trust Charity registration number: 1005737 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 To provide a community or village hall for the use of the inhabitants of the parish of Exminster in the County of Devon without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants of Exminster (and in particular for the benefit of the Exminster playgroup and the Exminster scout and uide rou Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 and 1.19 To provide a venue for the above Para 1.18 Confirmed Additional information (optional) You ma choose to include further statements where relevant about.. SORP reference Not applicable Para 1.38 Policy on grant making Not applicable Para 1.38 Policy on social investment including program related investment Contribution made by volunteers Para 1.38 There are currently 6 volunteer Trustees Not applicable Other Achievements and Performance SORP referen The Deepway Centre is used daily by the Exminster preschool (Mon - Fri)., several times each week by guides, brownies & rainbow groups, scouts, cub scouts & beaver scouts. It hosts the Exeter woodcarvers group and provides a venue for children's birthday parties, other private bookings and community events. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.2Ql The Centre is the only building in Exminster which has space to accommodate the preschool and the uniformed organisations. Additional information (optional) You ma choose to include further statements where relevant about.. Not applicable Achievements against objectives set Para 1.41 Not applicable Performance of fundraising activities against objectives set Para 1.41 Not applicable Investment performance against objectives Para 1.41 Other Not applicable Financial Review Review of the charity's financial position at the end of the period Para 121 Receipts for the years ex￿ed expenditure and income has remained stable. The Charity is in a stronger financial position at ear end than it was at the start of the ear. Reserves are held to make provision for the costs of regular and unplanned maintenance, and ensure the ability to continue to operate if an income stream fails or unexpected compliance costs arise. Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Para 1.22 £68K on deposit,. £8K in current account Reasons for holding zero reserves Details of fund materially in deficit Èxplanation of any uncertainties about the charity continuing as a going concern Para 1.22 Not applicable Para 1.24 Not applicable Para 1.23 Not applicable Additional information {optional) You ma choose to include further statements where relevant about.. Main sources of income are regular hirers- preschool, uniform groups & Exeter woodcarvers. Occasional hirers make a useful contribution. The charity's principal sources of funds (including any fundraising) Para 1.47 Reserves (designated and non-designated) are held in a deposit account Investment policy and objectives including any social investment policy adopted Para 1.46 Rising energy costs Possibility of a regular hirer moving elsewhere. Financial responsibility associated with the maintenance of the Centre A description of the principal risks facing the charity Para 1.46 Other Not applicable Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.25 Trust Deed date 16th September 1991 How is the charity constituted? Para 1.25 Unincorporated )orated Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Election of 5 community trustees at Annual General Meeting in April each year. Nomination of 3 representative trustees by (1) Exminster Parish Council (2) Exminster Pre School (3) Exminster Scouts & Guides. Additional information (optional) You ma choose to include further statements where relevant about.. The Charity has developed a Trustee Handbook with a range of policies, protocols and guidance Policies and procedures adopted for the induction and training of trustees Para 1.51 Not applicable The charity's organisational structure and any wider network with which the charity works Para 1.51 The premises is the property of Exminster Parish Council. The Charity holds a full repairing lease. Relationship with any related parties Para 1.51 Other Not applicable Reference and Administrative details Charit name Other name the charit uses istered charit number Charity's principal address Dee NIA 1005737 The Deepway Centre, Deepway Lane, Exminster, EX68BG. (Please note, this is not a correspondence address. wa Centre Trust Exminster Names of the charity trustees who manage the charity Dates acted if not for whole ear Office lif any} Trustee name Name of person lor body) entitled toa oint trustse if an Andy Smith David Allard Leah Barnes Chairman Exminster Scouts and Guides Exminster Pre school Michaela Petherick Kevin Smith Christopher Walledge Exminster Parish Council Vice-chairman 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved NIA Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole ear NIA Funds held as custodian trustees on behalf of others Description of the assets held in this capacity NIA Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser NIA Name of chief executive or names of senior stsff members (Optional infonnation) NIA Exemptions from disclosure Reason for non-disclosure of ke ersonnel details NIA Other o tional information NIA Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity. trustees Signature{s) Full name(s) Position (eg Secretary, Chair, etc) Date The Dee wa Centre Trust Recel ts and Pa ments Account Year ended 31 Janua 2024 2024 2023 RECEIPTS Fees and bookings Bank interest Slomge Other 25381 1578 31374 305 40 439 Write off Key Deposits 90 26959 32248 Pa ments Cleaning Iwagesl Cleaning Imalerialsl Heat & light Waste removal Water & sewerage Telephone expenses Roub'ne maintenance Hall Manager Iconlractorl Computer expenses Stationery & copying Insurance V1clory Hall rentals Lease Major capital replacement Sundries 2759 744 4878 1330 976 410 405 3888 1232 2928 415 3245 1191 1222 420 1872 3888 651 29 777 56 873 41 2244 233 17770 9189 19033 13215 lusl Deficit ear Reserve at 1 Februa 67988 54773 Reserves at 1 Janua 77177 67988 The Dee wa Centre Trust Statement of assets and liabllities As at 31 Janua 2024 2024 2023 Cash At Bank Current Account Deposit Account 8729 68448 8675 59313 77177 67988 Key deposits Reserves at 31 January 77177 67988 We have p￿Pared the accounts from the bank statements, invoice and payments records. Mr A Smith - Chairman Date Mr C Walledge - Trustee Dale The Deepway Centre Trust Independent Examiner's Report to the Trustees of the Deepway Centre Trust I report to the Trustees on my cxamination of the accounts of The Deepway Centre Trust (the Charity) for the year ended 31 January 2024 which comprise the sumrnary r¢¢cipts and payments account and slatement of assets and liabilities. I'his report is made solely to the Charity's trustccs. as a body, in accordance with section 145 of thc Charities Act 2011. My work has been undertakcn so that l rnight state to the charity's trustecs those matters l am required to state to them in this report and for no other purpose. To thc fullest extent pern]itled by law, I do nol accept or assume responsibility to anyon¢ othcr than the charity and ihe charity's trustees as a body for my work, for this report or for the opinions I have formed. Responsibilities and basi5 of report As the trustees of the Charity you arc responsible for the preparation of the accounts in accordance wilh the requirements of the Charities Act 2011 (the Act). I report in respcct of my examination of the Charity's accounts carried out under section 145 of the 201 l Act and in carrying out Iny cxamination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act. Independent examiner's statement I have complctcd my examination. I confirm th(it no material matters have come to my attention in connection with the examinalion giving me cause to belicvc that in any material rcspcct: accounting records were not kept in respcct of the Chartty as rcquircd by section 130 of the the accounts do not i￿cord with those rccords. I have no conccrns and have come across no other malters in connection with the examination to which attenlion should b¢ drawn in this report to enable a proper understanding of thc account to be reached. Juliet Mackie FCA Sheppard Rockey & Williams Sannerville Chase Exminster EX6 8AT Date: 2oL+