Charity number: 1005716 Company number: 2633594 Lydney Dial a Ride and Community Transport Trustees, report and financial statements for the year ended 31 March 2024
Lydney Dial a Ride and Con]muDity Transport Contents Page Legal and administrative inforniation Trustees, report Independent examiners, report Statement of financial activities Income and expenditure a¢Gount Intentionally Bionk Balance sheet 9-10 Notes to the financial slatements 11-15
Lydney Dial a Ride and Community Transport Legal and administrative information Charity number 1005716 Company registration number 2633594 Business address The Bus Ststion Lydney Gloucestershire GL15 SPE Registered office The Bus Station Lydn¢y Gloucestershire GL15 SPE Trustees M. J. Green D. R. Biddle M. J. Bowring R.W.O Edge I Spencer 0910712023 Secretary Mr. M. J. Green Accountants Oversby & Company Unit IC Crncible Close Coleford Gloucestershire GL16 8RE Bankers Nat West PLC. Newerne Strt Lydney Gloucestershire Lloyds Bank PLC Lydney Gloucestershire Virgin Money PLC Jubilee House Gosforth Newcastle Upon Tyne NE3 4PL
Lydney Dial a Ride and Community Transport Report of the trustees (incorporating the directors, report) for the year ended 31 March 2024 The tnjstees present their report and the financial statements for the year ended 31 March 2024. The trustees, who are also dtr¢¢tors of Lydney Dial a Ride and Community Transport for the purposes of company law and who served during the year and up to the date of this report are set out on pag¢ l. Structure, governance and management The principaI objective of the Company is to promot¢ the welfare of the elderly. handi¢apped and people wlth disabilitie5. to prevent Sla1 isolation and for such other purposes for the benefit of Lydney. Coleford and Cinderford and the surrounding areas of the South Forest and in furtherance of this, to operate a transport service. In 2022123 we undertook 8026 passenger journeys and this financial year we have completed 7943. We continue to see passengers with a higher level of dependency. This involve5 additional help getting on and off the vehicles. dealing with a higher levels of dementia passengers and those using walking aids. Special Education Needs Home to School Transport The Charity Continues to have strong links with the local SEN school, taking 41 children into School ¢aGh day. The nine individual routes we undertake covers the South of the Forest of Dean. These children may have a rang¢ of medical condition5, and the drivers and passenger assistants work closely with the parents and the ¢hild to ensure we make their journeys to and from gchool as easy as possible. The drivers and passenger as51Stanls undertake vehicle training as well as First Aid and Fire training. This year we held a Makaton session vlith the staff to help them und¢r5tand the n¢¢ds of the hildren better. Volunteer Car Service The self-funded Volunlary Car SeTViC¢ has seen an 80/0 increase this year. We continue to have a small pool of very dedicated volunteer drivers who give their time freely to ensure local p¢ople can get out and about. Predominantly the journeys &re to attend medical appointments. With major hospitsls some twenty miles away people rely on this service to help with their health and wellbeing. We continue to advertise for more voluntary car driveTS to increase this service. Rural Bus Route5 The eight rural bus routes that we operate continue to be well supported by the local community. These routes take in the three market towns of the South Forest of Dean as well as the many rurdl villages and hamle15 between. They are used as shopping rout¢s and allow people to access amenities locally. as well as the nearby towns of Chepstow and Monmouth just a¢ross the Welsh border.
Lydney Dial a Ride and Community Transport Report of the trustees (incorporating the directors, report) for the year ended 31 March 2024 Charity Shops The Charity shops have struggled this financial year. We have continued to see a (trop in footfall in our Lydney shop which then finds it a challenge to increase sales. We have also fouhd recruiting volunteers difficult with people unable to ommit for a period or joining us and then moving into paid employm¢nt elsewhere. We will continue to advertise on the local volunte¢ring websites and also work with the local volunteering networks to attract new volunteers. The Robin - Demand Responsive Transport Now in its second year of operation. The Robin continues to go from strength to strength with people embracing this new on demand servic¢ for the South Forest of Dean. Two minibuses operate across a twelve-hour period from Monday to Saturday. This gives passengers the option to travel at a time that suils them to their chosen d¢slination. They can book via a website. an app or the Call Centre. The app remains the most popular way to b(iok joumeys. New passengers are joining us month-on-month and we aTe retaining the existing pa$s¢ngers. During this ttvelve-month period 9337 passengers travelled on this serviGe. We thank Gloueestershire County Council for their continuing sUPPOrt with this project. Grants and Fundraising 2023124 has seen an increase in fundraising activity. This has enabled us to set aside funds to order two new minibuses within the next twelv¢ months. In recent years, the average ag¢ of the fleet had increased to become a concern. These funds have created the opportunity to update the fleeL reduciTkg maintenance oosts and improving reliability. We have also received grants for training costs. volunteer recruitment, updated IT equipment, passenger day trips, replacement wheelchair ratchet straps and general running costs. The Trustees and staff would like to thank the following for their support- Glouce5t¢rshire Community Fund, Monmouthshire Building Society, Garfield Weston Foundation, Thriving Communities, Gloucestershire Disability Fund, Hospital Saturday Fund, The Brownlee Foundation, The Langtre¢ Trust, Skipton Building Society and The Rowlands TSt. Finally, the Board of Trustees would like to extend their gratitude to all the staff and volunteers who have worked tir¢lessly this year across th¢ range of services and proj¢¢ts.
Lydney Dial a Ride and Community Transport Report of the trustees (incorporating the directors, report) for the year ended 31 March 2024 Statement of trustees, responsibilities The trustees (who are also directors of Lydney Dial A Ride and Community Tran5POrt for the purpose of company law) are responsible for preparing the Trustees, Annual Report and the finan¢ial slatements in accordance with applicable law and United Kingdom Generally Accepted Accountrng Practic¢. Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the situation of the charitable cornpany and of the incoming resources and application of resourc¢s. including the incom¢ and expenditure, ofthe charitable company forthat period. In preparing these financial statements, the trust¢e5 ar¢ required sclect suitable accounting'policies and then apply them consistently. observe the methods and principles in the Charities SOR. mak¢ judgements and estimates that are reasonable and prudent. stats whether applicabl¢ UK Accounting Standards have been followed, subject to any mat¢rial departures disclosed and explafftned in the financial statements. and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitsble ¢ompany will continue in operation. The trnstees are responsible for keeping proper accounting records whi¢h disclose with reasonable accura¢y at any time the financial position of the charitable company and which enable them to ensure ihat the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for tsking reasonable steps for th¢ prevention and detection of fraud and other irregularAti¢s. Small company provisions This reporL has been prepared in accordance with the special provisions for small companies under Part 15 of tbe Companies Act 2006. On behalf of the board . J. Green Secretary
Lydney Dial a Ride and Community Transport Independent examiner's report to the trustees on the unaudited financial statements of Lydney Dxal A Ride and Community Transport. I report on the accounts of Lydney Dial A Ride and Community Transport for the year ended 31 March 2024 set out on pages 2 to 15. Respective responsibilities of trustees and independent examiner The charity's trustees (who are also the dir¢¢tor5 of the company for purposes of company law) are responsible for the preparation of th¢ accounts. The trustees are responsible for the pr¢paratlOD of the accounts in accordanc¢ with the requirements of the Charities Aci 2011("The Act"). I r¢port in respect of my examination of the Trust's Accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all applicable Directions given by the Charity Commission under section 145 (5Xb) of th¢ Act. Basis of independent examiner's statement My examination was carrÉed out in a¢cordanGe with th¢ General Directions given by the Charity Commission. An examination in¢ludes a review of the accounting records kept by the charity and a comparison of the a¢counts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matter5. The procedure5 undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether th¢ a¢Gounts present a'true and fair vi¢w' and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has Come to my attentton: (i) which gives m¢ reasonabl¢ cause to believe that in any material respect the requirements= to keep pmper accounting records accordance with section 386 of the Companies Act 2006. and to prepare aGcounts which accord with the accounting records, comply with the accounting r¢quir¢ments of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice.. Accounting and Reporting by Charitie5 have not been met. or (li) to which, in my opinion, att¢ntion should be drawn in order to enable a proper understanding of the accounts to be reached. Mr, Daniel John Oversby A.C.P.A. Independent examiner Unit IC Crucible Close Coleford Gloucestershire GL 16 8RB
Lydney Dial a Ride and Community Transport Statement of financial activitRes For the year ended 31 March 2024 Ureric1ed Restricted funds funds 2024 Total 2023 Total Notes Incoming resources Incoming resources from generating funds: Voluntary income A¢tivitt¢s for generating funds Inve5knent income Other Incoming r¢sources 109,324 659,550 154 22,507 60.000 169,324 659.550 154 22.507 121,831 499,541 162 15,200 Total incoming resources 791,535 60,000 851,535 636,734 Resources expended Staff Costs Establishment ¢osts Motor and travelling expenses Accountancy fees Legal and professional fees Cornmunications and IT Other office expenses Depreciation and impaim]ent 473,375 53,857 142,951 1,460 18,365 3.508 4,475 18,754 473,375 53,857 142,951 1,460 18,365 3,508 4,475 18,754 376.887 57,872 110,385 1,450 13,012 2,430 26,916 18,002 Total resources expended 716,745 716.745 606,954 Total funds brought forward 89,365 113.750 203,115 173.335 Total funds carried forward 164.155 173,750 337,905 203,115
Lydney Dial a Ride and Community TrAnsport Income and expenditure account For the year ended 31 March 2024 2024 2023 Notes Income 851,381 636,572 Operating expenditure (716,745) (606.954} Operating surplus 134,636 29.618 Other income Inter¢st receivable and similar income 154 162 154 162 Retained surplus for the financial year 134,790 29,780
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Lydney Dial a Ride and Community Transport Balance sheet as of 31 March 2024 2024 2023 Notes Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 53,207 55,912 io 54,315 261.808. 63.013 126,757 316.123 189,770 Creditors: amounts falling due within one yeAr li <31,426) {42,567) Net current assets 284,697 147,203 Net assets 337,904 203,115 Funds RestriGted income fiinds Unrestri¢ted income funds 12 184.422 153,483 113.750 89,365 Total funds 337,904 203,115 The Balance Sheet continu¢s the following page.
Lydney Dial a Ride and Community Transport Balance sheet (continued) Trustees, statements required by the Companies Act 2006 for the year ended 31 March 2024 In approving these financial statements as trustees of the company we hereby confinn: (a) that for the year stated above the wmpany was entitled to the exemption conferred by section 477 of the Companies Act 2006. (b) that no notice has been deposited at the regi8t¢red office of the company pursuant to section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31 March 2024. (c) that we acknowledge our responsibilities for: (l) ensuring that ihe company keeps proper accounting records which comply with section 386 of the Companies Act 2006, and (2) preparing financi&l statements which give a true and fair view of the state of affairs of the company as at the end of the financial year 2nd of its profit or loss for the year then ended in accordance with the requirements of sections 394 and 395, and which otherwise comply wtth the provisions of the Companies Act relating to financial statements, so far as apylicable to the company. These financial statements are prepared in accordance with the special provisions applicable to small companies subj¢Gt to the small company's regime and in accordance with FRS102 SORP. The financial statements were approved by the board on and signed on its behalf by een Director
Lydney Dial a Ride and Community Transport Notes to financial statements for the year ended 31 March 2024 Accounting policies The prtncipal accounting policies are summarised below. The accounting policies have been appli¢d consistently throughout the year and the pr¢¢¢ding year. 1.1. Basis of accounting The financial stat¢m¢nts are prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities effective April 2008), the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) issued on the 16th of July 2014. 1.2. Incoming resources All incoming resources are in¢luded in the statement of financial activities when the charity is entitled to the income, and the amount can be quantified with reasonable accuracy. The following specific policies arg applied to categories of income: Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants wh¢r¢ entitlement is not conditional on th¢ deltvery of a specific perfonnance by the charity. are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are included at the value to the ¢harity where this can be quantified. The value of services provided by volunteers has not been included. Gifts donated for resale are included as inwming resources within activities for generating funds when they are sold. Grants, including grants for the purchase of fixed assets, are recognised in full in the stPAtsment of financial activities in the year in which they are r¢ceivable. In¢ome from the charity shop is included in the year in which it is receivable. Income from investments is included in the year in which it is receivable. 1.3. Resouree5 expended Expenditure is recognised on an ac¢rnal basis as a liability is incurred. Expendttur¢ inGludes any VAT which cannot be fully recovered and is reported as part of th¢ exp¢ndithre to which it relates. Costs of generating funds Gomprise the costs associated with attracting voluntary income and the Costs of trading for fundraising purposes including the Gharity's shop. Charitable expenditur¢ comprises those costs in¢urred by the charity in the delivery of its aotivities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those ¢osts of an indirect nature necessary to Support them. Fundraising costs are those incurred in seeking voluntary contributions and do not includ¢ the costs of dis5eminattng infonnation in 5UPPOrt of the charitabl¢ activities. Support costs are those Costs inGurred directly in support of expenditure on the objgcts of the Gharity and include project management.
Lydney Dial a Ride and CommunAty Transport Notes to financial statements for the year ended 31 March 2024 Tangible fixed assets and depreciation Tangible fixed &ss¢ts are stated at cost less aGcvmulat¢d depreciation. Depreciation is provid¢d at rates calculated to write off the cost less residual value of each ass¢t over its exp¢Gled useful life, as follows.. Plant and machinery Fixtur¢s, fittings and equipment Motor vehicles IOO/o Straight Ltne 200/0 Straight Ltne 251/Tro ReducingBalance Voluntary income Unrestricted Restricted funds funds 2024 Totsl 2023 Total tkjnations Grants recetvable 4,241 105,083 4,241 165,083 4.206 117,625 60.000 109,324 60.000 169.324 121,831 Activities for generating funds Unrestricted funds 2024 Total 2023 Tot*1 Shop income Fundraising events 78208 25,361 337,732 218,249 78208 25,361 337,732 218.249 73,184 4,405 237.403 184,549 Tenders 659,550 659.550 499,541 Investment income Unrestricted funds 2024 Total 2023 Total Bank int¢rest receivable 154 154 162 154 154 162
Lydney Dial a Ride and Community Transport Notes to financial statements for the year ended 31 March 2024 Other incoming resources Unrestricted funds 2024 Total 2023 Total Fuel Rebate Other Chargeable Rental Inwm¢ Insurance Payments 14,572 1.935 6,000 14,572 1,935 6,000 5,038 2,753 6,000 1,409 22,507 22.507 15.200 Net ineoming resources for the year 2024 2023 Net incoming re5ource5 IS stated after Charging: Depreciation and other amounts written off tangible fixed assets 18,754 18.003 Employees Employment costs 2024 2023 Wages and salaries 473.375 376,887 No employee received emoluments of more than £60,000 (2023: None). Taxation The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation Charge in these accounts.
Lydney Dial a Ride and Community Transport Notes to financial statements for the year ended 31 March 2024 Fixtures, Plant and fJtting$ ftnd machinery equipmenl Tangible fixed assets Motor vehicles Total Cost At l April 2023 Additions 7,419 31,102 511.087 16,045 549,608 16,045 At 31 March 2024 7,419 31,102 527,132 565,653 Depreciation At l April 2023 Charge for the year 7,419 30,370 146 455,905 18.608 493,694 18.754 At 31 March 2024 7,419 30,516 474,513 512,448 Net book values At 31 March 2024 586 52,619 53,205 At 31 March 2023 732 55.182 55.915 io. Debtors 2024 2023 Trade debtors Other debtors 44,518 9.797 51,087 11.926 54.315 63,013 ii. Creditors: amounts falling due within one year 2024 2023 Trade Greditors Other taxes and social security Otber creditors Accruals and deferred income 19,713 5.814 19,753 5,814 1,200 15,800 5,900 31,427 42.567
Lydney Dial a Ride and Community Transport Notes to financial statements for the year endea 31 March 2024 12. Analysis of net assets between funds UnTestricted Restrieted funds funds Totsl funds Fund balanc¢s at 31 March 2024 as represented by: Current assets 164,150 173.750 337,900 164,150 173,750 337.900 13. Unrestricted funds At At 1st April Incoming Outgoing 31st March 2023 resources resources 2024 General Funds 89.365 791.535 (716,745) 164,155 Purposes of unrestricted funds Running cost fvnds 14. Restricted funds At At 1st April Incoming 31st Mareh 2023 resources 2024 Redundancy Funds 113,750 60.000 173.750 Purposes of restricted funds Estimated costs of Redundancies and associated expenses relating to the Closure of the business. and funds received for specific futtire projects.
Lydney Dial a Ride and Community Transport The following pages do not form part of the statutory accounts.
Lydney Dial A Ride and Community Transport Detailed statement of financial activities For the yeAr ended 31 March 2024 2024 2023 Charitable activities Activity I AclEvities underluken direcily Activityl - Direct- Staff - Wage5 & Salaries A¢tivttyl - Direct- Establishment- Rent AGtivityl - Dir¢Gt- Establishm¢nt- Rates & water Activityl - Dirert- Estsblishment - LTght & heat ActivÈtyl - Direct- Establishment- Rep. & maint. Activity l - Direct- Establi5hment- InsuranGe Activity l - Direct- Motor vehiGle expense5 Activityl - Direct- Other motor & travel expenses Activityl - Dtrect- Professional- Legal fees Activityl - Direct- Office expenses- Telephone Activityl - Dire¢t- Offirx ¢xp¢nses- Other Activityl - Direct- Depreciation & impainnent 337,792 147 696 5,620 5,502 19.184 39,563 74.442 15,301 1.848 1247 18,754 291,330 60 690 3,104 10,116 18,239 42,433 60,126 11,480 1.645 23.944 18,002 520,096 481,169 Activity I total expenditure 520,096 481,169 Activity 2 Activities underlaken directly A¢tivity2 - Dir¢Gt- Staff - Wages & Salarffies Activity2 - Dir¢ct- E5tabli8hment- Rent Activity2 - Direct- Establishment- Rates & water Activity2 - Direct- Establishment- Light & heat Activity2 - Direct- Establishment- Rep. & maint. Activity2 - Direct- Establishment- Insurance Activity2 - Direct- Motor vehicle expenses Activity2 - Direct- Oih¢r motor & travel expens¢s Activity2 - Direci- Professional - Accountancy ActlVlty2 - Direct- Professional - L¢gal fees Activity2 - Dire¢É- Office expenses - Telephone Activity2 - Direct- Office expenses - Other 85,270 39273 99 198 624 211 71 22,632 6J14 21 2,464 1,271 1,621 312 184 1,785 6,564 1,262 1,232 540 1,829 120,697 53,091 Activity 2 totsl expenditure 120,697 53,091 Activity 3 Support costs Activity3 - Support- Staff- Wages & Salaries Activity3 - Support- Establishment- Light & heat A¢tlVlty3 - Support- Office expenses- Telephone 932 15 1,039 A _ In20
Lydney Dial a Ride and Community Transport Detailed statement of financial activities For the year ended 31 March 2024 Total charitable activity expenditure Governance costs Activiliets undertaken dire¢ily Professional - Accounthncy fees 641,832 534,260 1,439 1.439 1.439 1.439 Total governance Costs 1.439 1,439 Net incomingl(outgoing) resources for the year 58.032 (49,670)
Lydney Dial a Ride and Community Transport Detailed statement of financial activities For the year ended 31 March 2024 2024 2023 Incoming resources Incoming resources from generating funds: Volunlary income Donations Grants receivabl¢ 4.241 165.083 4,206 117,625 169,324 121,831 Aclivitiesforgeneratingfynds Shop income Fundraising event5 Fares Tenders 78,208 25,361 337,732 218,249 73,184 4.405 237.403 184,549 659.550 499,541 Inveslment income Bank interest receivable 154 162 154 162 Total incoming resources from generating funds 829.028 621,534 Other incoming resources Fuel Rebate Other Chargeable Rental Income Insurance Payments . 14,572 1,935 6,000 5,038 2,753 6,000 1,409 22,507 15,200 Total incoming resources 851,535 636,734 Resources expended Costs of generating funds:
Lydney Dial a Ride and Community Transport Detailed statement of financial activities For the year ended 31 March 2024 Fundraising trading: eost of goods sold and other costs Shop costs Shop costs- Staff - Wages & salaries Shop costs - Establishment- Rent Shop costs - Establishment- Rates & water Shop costs - Establishment- Light & heat Shop cost8- Establishment- Repairs & maintenanc¢ Shop costs- Establishment- Insurance Shop ¢05ts- Prof¢s5ional - Legal fees Shop Gosts- Office expenses- Telephone Shop costs- Office ¢xpen5¢s- Other 49,381 13,875 567 2,973 3,896 278 600 297 1,607 46,284 13.500 972 906 7,905 300 245 1.143 73,474 71,255 Total fundraising trading cost of goods 501d and other costs 73.474 71,255 Total costs of generating funds 73,474 71,255