VETT
VILLAGE
IIAL
PErr VlLiAGE HALL MANAGEMENT COMMITTEE
MINUTES OF THE ANNUAL GENERAL MEETING HELD AT PEfr VILLAGE HALL ON
MONDAY 9" May 2022
Present."
TIM Rothwell (Chair
Richard Smith ITreasurer)
Fran Pitts (Secretary)
Clare Walker (Bookings and Administration Manager)
Caroline Tumer
Peter Walker
In attendance."
David Penfold (Pett Parish Counclll
Phlllppa Strickland
Lu Cooke
Libby Rothwell
l. Apologles for Absence
1.1 TR welcomed the Committee and attendees to the AGM.
Apologies for absence were received from Richard Cooke.
2. Minutes of the Meeting of the Annual General Meetin8 of the Pett Vlllage Hall
Mana8ement Commlttee held on Monday 25 October 2021
2.1 These were proposed by RS, seconded by PW. agreed and signed as a true record of
the meeting. There were no matters arising.
3. Elecllon of Committee and Offkers
The PVH Committee 2V22 stood down

The following Member5 were nominated for 22123 by TR and seconded by Ct 35 a
single nomination and their appointment agreed:
rim Rothwell (Chairl
Richard Smith {Treasurer)
Fran Pitts (Secretary)
Peterwalker
Caroline Turner
Clare Walker
Chalrfs Report
4.1 Tim Rothwell presented his Chairfs report for 2021122. (Appendix A attached).
The key points were:
Lu and Richard Cooke be COThOPted to the Cornmittee and this was a8reed. He
thanked Lu and Richard for their hard work In maintainin8 such high
standards In the care and cleaning of the Hall.
Clare Walker had stood down from her role as Trustee but would continue as a
committee member.
Terry Cornish had relinquished his role as Malntenance Manager and the Chalr
recorded his sincere thanks for his hard work and time and the many thousands of
pounds he had saved the hall in maintenance bills. Peter Walker had taken over
from Terry Comish on a voluntary basis.
TR thanked the Committee for theirhelp and support and his pleasure that
the Members and Trustees are to stand again for 2022123.
2022 saw the 20, Anniversary of the openin8 of the Hall and the community owed
continuing debt of gratitude to those who commissioned and raised funds for the
Hall. The current Committee saw it as its duty to make the Hall a modern venue for
present and future generations.
TR thanked past and p￿sent users fortheirsupport and looked forward to a le55
challenging and stronger future.

5. Treasurerfs Report
5.1 Richard Smith presented his Treasurerfs report. attached to these minutes- Appendix
5.2 The Hall had total a55et5 of £29.482.72..Bookings were continuing to come in well and
as most hlrers paid promptly cash flow was in good shape.
5.3 RS hlghllghted that enerBY costs will be a major issue. although the switch to LED
Ilghting would help redu￿ costs.
6. Booklng Mana8erfs Report
6.1 Clare Walker presented her report (attached as Appendix Cl.
6.2- After a qulet start to the year because of Covid restrictions. March to June have filled
quite quickly. Five weddin8s had been booked and only 9 weekend spaces were left for
this year.
6.3. Reactlon to the April prlce Increase had been largely favourable with hirers sayin8 the
Hall still represented good value.
6.4. Phlllppa Strickland confirmed that the Flower Show would take place at the Village Hall
this year and would like to request a booking for the last Saturday in July 2023.
7. Walvln8 of Fees
7.1 TR noted that the hall is sometlmes asked to waive fees for charftable organisations.
However, Pett Village Hall also had charitable status and needed to maximise its
income. All hirers would be experted to pay the appropriate fee, althou8h there might
be exceptional occasions when the Bookings Manager, In consultation with the
Committee, , might agree to walve or reduce a fee.
8. Open Forum
8.1 Phillppa Strickland said that at present there were around 3CQ member5 of the 500 Club
and the monthly draw is held first Wednesday in the month at the Village Hall. TR
thanked Philippa and CarolPecorini for all their hard work in runnin8 the Club.
9. Date of next AGM - 8" May 2023.
The meetln8 closed at 8.25pm

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Rwrt to the trusteesl The Pett Village Hall
mwnbers of
On accounts for the yoar 31 March 2022
andad
Chartty no
Ilf any)
1Crt)5693
8et out on pages
1 and 2 of the attach￿1 re￿pts and payments account
I report lo the truths LW) my examlnallon of the aeAounts of the above
Chwlty {Ihe T￿￿) for tho yoBr ended 31 March 2022.
Re•pon•lbllhlo• and As the eharlty t￿￿8 of the Tnrt yoll are responsible for the praparatbon
ba818 of roport of the accounts in accordance Imlh ts wulrements of the Charftles Act
2011 (Ihe ￿.
I report In res￿ of my examinats'on of the Trurfg 8c¢ounts carried out
under sectlon 145 of the 2011 Act and In carying out my examination. I
have folkn•Kd the applicable Dlrections gfven by the Charlty CommL8sIc
under 8eclion 14q5)(b) of the A<
I have Completed my examinatlon. I conffirm th8t no material matters have
come to my attention In wnne(thn the examinab'on whlch gives me
causé to bdi8ve that in, any material r8specL
accounting wwe not képl In a¢corda￿e wtth section 130 of
theAci(
accmts do not accord *lth the accountlrvJ records
Ind8pend•nt
•xamlnerf8 4tat•m•nt
I hav• no c￿cOm$ WKI h8¥e como awss no other matters in ¢onn8clkJn
with the examination to which attenbon Should b8 drawn in order to enable a
proper under8tsTrJI￿ of Ihe accounts to be reached.
s￿ned.
ts1111IL
Name:
David G Ashty
Relevant profes8lonal , FCCA
quallflcatlon(s> or body
{11 any):
Addre••:
Landgate Chamber8
24 Landgats
Rye, TN317LJ
IER
October 2018

CHARITY (OMMIS51014
FOR EWfjiAND AND WAL
Receipts and payments accounts
CC16a
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01Jy-21
8141w-22
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4).132
.131
40.13
Section B Statement of assets and liabilities at the end of the period

Endo*Thnt
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