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2022-03-31-accounts

Churches in Reading Drop-In Centre

Registration Number: 02652137

DIRECTORS’ REPORT

The Directors of the Centre, who are ultimately its Trustees and are below referred to as the latter, have pleasure in presenting their report and the accounts for the year to March 31[st] 2022.

CONSTITUTION

Churches in Reading Drop-In Centre Limited was incorporated as a company limited by guarantee on 8[th] October 1991 to take over the activities of the Churches in Reading Drop-In Centre as it then was. This transfer took place on 1[st] November 1991. On 9[th] April 1992, the company changed its name to Churches in Reading Drop-In Centre, taking advantage of section 30 of the Companies Act 2006.

The Centre, which is known informally as CiRDiC, is registered in England and Wales as a charity, number 1005654.

MISSION STATEMENT

TRUSTEES AND MANAGEMENT COMMITTEE

The following persons acted as Trustees:

John Davies (Chair) Bridget Barwick (from September 2019) David Browne Sally Leonard Eric Moyse Theresa Rodrigues (Treasurer) David Turner Angela Wills

Although the Trustees are responsible for policy with regard to running the Centre, day-to-day decisions are taken by the Management Committee. At March 31[st] 2021, the members of this Committee were:

Mabel Gregory (Manager) Angela Bell Jill Bird

Tony Bircher Ernie Cunningham Andrea Darius Mark Dunford Suzanne Madigan Rosemarie Tegg

ACTIVITIES

During this financial year CiRDiC continued to open three days a week – Mondays, Tuesdays and Fridays between the hours of 10:00am – 1:30pm. Several of the new volunteers who had come on board during Lockdown stayed, and we have also been able to recruit some new volunteers to join the team. We continued to offer the guests hot food and drink, a warm place to come and “be”, shower and bath facilities and access to the clothing store. In addition the HOLT nurse and St. Mungos continued to meet the guests inside the building, and we have been able to offer podiatry and hair-cutting on a regular basis throughout the year. In addition, CiRDiC was able to start the breakfast on Sunday mornings.

We were able to have a special giving day during February 2022, sponsored by J D Vance (More Lord). Guests were given several pieces of branded clothing, which was really well received.

ORGANISATIONS AND SERVICES WHICH WORK AT OR WITH CIRDIC

Communicare Connect Reading HM Probation Service CGL (Change Grow Live) – drug and alcohol service Launch Pad Mental Health Nurses NHS Nurses Podiatrist Hairdresser St Mungo’s – Homelessness Charity

PAID STAFF, VOLUNTEERS & SUPPORTERS

During the year, the company had the services of two part time paid staff: the Manager and the Centre Administrator. Five of the Trustees and all the unpaid members of the Management Committee also worked as volunteers at the Centre. There are currently approximately 25-30 volunteers in total, without whom it would not be possible to run CiRDiC. All new volunteers are required to undertake Adult Safeguarding training.

CiRDiC retained its five-star Health and Hygiene rating awarded by Reading Borough Council in 2022 and Health and Hygiene training is offered to all volunteers.

During this last year we have continued to receive generous donations of food from Costco, and Waitrose. In addition, we have been grateful for regular donations from Greens Butchers, Pangbourne, Sheeplands Farm, St. Vincent de Paul, Ismaili Civic and The Co-op. We are also indebted to local churches, The Rotary Clubs, schools, and many individuals who generously support us with funding and gifts of food, toiletries and clothing.

FINANCIAL OVERVIEW OF THE PERIOD

During this financial year CiRDiC received donations and grant funding to the total of £63,657 Outgoings were £105,496. Whilst this is a significant deficit, CiRDiC still remains in a financially sound position, and we are confident of increasing our donation during the next financial year.

DIVIDENDS

It is a requirement of the Memorandum of Association of the Centre that no distributions shall be made to the people who are members of the company at any time.

John Davies Chair

31[st] October 2022

Churches in Reading Drop-In Centre Statement of the financial activities incorporating an income and expenditure account and statement of Total Recognised gains and losses for the year ended 31st March 2022

All donations detailed are received in the UK only

INCOME AND EXPENDITURE
INCOMING RESOURCES
Donations from churches
Donations from individuals
Donations from other organisations
Fundraising
Women centre
Local authority grants
Gift Aid income
Interest received
Note 9
Sundry receipts
COST OF RESOURCES EXPENDED
Charitable activities
Note 6
Governance
Note 7
Net incoming(outgoing) resources
expended for the year
Transfers between funds
Fund balances b/f at 1st April 2021
Fund balances c/f at 31st March 2022		 Unrestricted
£
16,044
17,586
18,655
-
577
6,975
3,705
11
104		 Designated
£
-
-
-
-
-
-
-
-
-		 Restricted
£
-
-
-
-
-
-
-
-
-		 Total
2022
£
16,044
17,586
18,655
-
577
6,975
3,705
11
104		 Total
2021
£
20,561
36,067
66,706
1,196
-
4,185
2,885
35
-
63,657 - - 63,657
131,635
98,226
480		 -
-		 6,790
105,016
108,510
-
480
480
98,706 - 6,790
105,496
108,990
(35,049)
-
136,544		 -
-
-		 (6,790)
(41,839)
22,645
-
-
-
17,094
153,638
130,993
101,495 - 10,304
111,799
153,638

Page 1

Churches in Reading Drop-In Centre Balance Sheet at 31st March 2022

FIXED ASSETS
Note 3
CURRENT ASSETS
Debtors
Note 4
Cash at bank & in hand
CURRENT LIABILITIES
Creditors
Note 5
NET CURRENT ASSETS
TOTAL ASSETS
REPRESENTED BY
Restricted funds
Designated funds
Revenue reserve		 1,867
102,947		 2022
£
7,585
104,814
600
104,214
111,799
10,304
-
101,495
111,799		 1,764
130,618		 2021
£
21,856
132,382
600
600 600
131,782
153,638
17,094
-
136,544
153,638

The company is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 31st March 2022

The members have not required the company to obtain an audit of it's financial statements for the year ended 31st March 2022 in accordance with Section 476 of the Companies Act 2006

The trustees anknowledge their responsibilities for:

(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of it's profit or loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The financial statements have been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.

The financial statements were approved by the trustees on 10th November 2022 and were signed on their behalf by:

J Davies

Page 2

T Rodrigues

Churches in Reading Drop-In Centre Notes to the accounts for the year ended 31st March 2022

NOTE 1: ACCOUNTING POLICIES

Basis of preparing the financial statements

These financial statements have been prepared in accordance with the provisions of section 1A "Small Entities" of Financial Reporting Standard 102. The Financial Reporting Standard applicable in the UK and Republic of Ireland and Companies Act 2006. The financial statements have been prepared under the historical cost convention

Income receivable

All donation and grant income is included when received except for grant income from Reading Borough Council, which is recognised on the dates that the instalments become due

Contibutions in kind

The Centre receives considerable amounts of food and clothing in kind, rather than money being given to purchase these items. No account has been taken of these receipts as it would not be practical to do so. These items are consumed by or donated on to the Centre's guests or, in the case of surpluses, occasionally donated to other charities or if servicable, sold for rags. Similarly, no account has been taken of the building work, maintenance or gardening carried out by the Centre's volunteers and guests.

Bank interest

Bank interest is credited in the income & expenditure account on the basis of the amounts having become credited during the year

Fixed assets

Depreciation is provided on all fixed assets in a manner designed to write off their costs, less estimated residual values, by the following methods and at the following rates:

Furniture and equipment 25% reducing balance
Computer equipment 25% straight line
Security system 33% straight line
Building improvements 25% straight line

No account is taken of fixed assets that have been donated to the Centre, as this would be impractical. The Trustees do not believe that any effect on the accounts would be material.

Stocks

No account has been taken of stocks of food and clothing held at the balance sheet date, as these are intended for consumption by or donation to the Centre's guests.

Operating leases

Rentals paid under operating leases are charged to the unrestricted income & expenditure account and statement of financial activities as incurred.

Page 3

Churches in Reading Drop-In Centre Notes to the accounts for the year ended 31st March 2022

Funds

The general fund (General Reserve) represents the accrued unspent reserves that are not subject to any restriction. Designated funds have been set aside from the general fund by the Trustees to pay for specific projects, but these may be restored to the general fund if the Trustees decide that such a course would be prudent. As CIRDIC is dependent for the greater part of its income upon donations, which may vary from year to year, the Trustees have decided upon a policy of retaining at least two years normal outgoings

in these funds, increasing fundraising activity when required. When taken together, at the 31st March 2022 these designated and general funds represented approximately 25 months of expenditure. Restricted funds represent donations received for specific purposes so far as not already spent

NOTE 2: ACCOUNT HEADINGS

On the Balance Sheet and in the Statement of Financial Activities and the associated notes the Trustees have in certain cases departed from the headings contained in the Companies Acts in order to present the user of these accounts with a true and fair view.

NOTE 3: TANGIBLE ASSETS

Cost
At 1st April 2021
Additions
Disposals
At 31st March 2022
Depreciation
At 1st April 2021
Charge in period
Eliminated on Disposals
At 31st March 2022
Net book value
At 31st March 2022
At 31st March 2021
NOTE 4: DEBTORS
Prepayments and accrued income		 Building
Improves
£
174,165
-
-		 Furn &
Equip
£
27,434
-
-		 Computer
Equipment		 Security
System
£
3,512
-
-		 Total
£
206,950
1,068
-
£
1,839
1,068
-
174,165 27,434 2,907 3,512 208,018
161,353
12,811
-		 18,392
2,261
-		 1,838
267
-		 3,511
-
-		 185,094
15,339
-
174,164 20,653 2,105 3,511 200,433
1 6,781 802 1 7,585
12,812 9,042 1 1 21,856
2022
£
1,867		 2021
£
1,764

Page 4

Churches in Reading Drop-In Centre Notes to the accounts for the year ended 31st March 2022

NOTE 5: CREDITORS (amounts falling due within one year)

2022 2021
£ £
Accruals 600 600

NOTE 6: COST OF RESOURCES EXPENDED

Rent of building
Food, etc
Heat and Light
Travel
Telephone & computer
Repairs & renewals
Water
Legal & professional fees---accounts
Council tax
Bank charges
Subscriptions
Donations
Website
Volunteer expenses
Domestic and hygiene
Employment costs
Insurance premiums
Post & stationery
Training
Staff welfare
Depreciation
Loss on asset disposal
Educational projects
Building improvements & maintenance
Computer & office decoration
Administration
Sundries
Women's centre		 Unrestricted
£
14,008
-
3,152
-
1,649
236
(650)
480
594
95
69
-
260
100
-
56,227
3,563
259
108
-
15,339
-
-
-
2,300
125
-
792		 Designated
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Restricted
2022
2021
£
£
£
-
14,008
13,860
-
-
1,188
-
3,152
3,553
-
-
177
-
1,649
1,343
-
236
1,121
-
(650)
1,574
-
480
480
-
594
594
-
95
95
-
69
192
-
-
1,000
-
260
286
-
100
381
6,786
6,786
7,086
-
56,227
54,888
-
3,563
3,302
-
259
288
-
108
59
-
-
1,510
-
15,339
15,830
-
-
-
4
4
70
-
-
-
-
2,300
-
-
125
113
-
-
-
-
792
-
98,706 - 6,790
105,496
108,990

NOTE 7 : COST of GOVERNANCE

Professional charges 2022
£
480
480		 2021
£
480
480

NOTE 8: REMUNERATION

No remuneration was paid and no benefits accrued to Trustees during the year or during the previous year.

During the year the sum of £0 was paid to Trustees to cover the cost of travel (2021--£177)

Page 5

Churches in Reading Drop-In Centre Notes to the accounts for the year ended 31st March 2022

NOTE 9: INTEREST RECEIVABLE AND SIMILAR INCOME

Bank interest 2022
£
11
11		 2021
£
35
35

NOTE 10: OPERATING LEASES

The company holds a renewed property lease that expires on 31st December 2023. The rents due for the remainder of the lease being detailed below.

Rents becoming due under the above mentioned lease
Year to 31st March 2023
Remaining years 01/04/2023 to 31/12/2023		 2022
£
13,500
10,125
23,625

NOTE 11: EMPLOYEES

CIRDIC employed two persons during the year. Both employees worked mainly at CIRDIC (Berkley Avenue). The Women's Centre in Oxford Road was open one day per week when Covid restrictions were lifted. As in prevous years, they were assisted by volunteers, including several Trustees.

NOTE 12: TAXATION

As a registered charity the Centre is exempt from direct United Kingdom taxation. Refunds of income tax on and donations under the Gift Aid scheme are included in the category of income in which the underlying donation is included.

The Centre enjoys no general exemption from Value Added Tax.

Page 6

Churches in Reading Drop-In Centre Legal and Administrative details

LEGAL STATUS

The Centre is a company limited by guarantee, registered in England and Wales. The company registration number is 2652137. The Centre is a registered charity, number 1005654. The Trustees constitute the ultimate controlling party

DIRECTORS, TRUSTEES, ETC

The names of the directors and members of the Management Committee are set out on page 1

ADDRESSES

Registered Office 8 Lea Close
Reading
RG30 3NB
The Centre Berkeley Avenue
Reading
RG1 6JT
Chair 8 Lea Close
Reading
RG30 3NB
BANKERS AND ADVISORS
Bankers Barclays Bank plc
P O Box 27
Reading
RG1 2HD
Sort Code 20-71-03
Current account 70269573
Accountants Brywel Associates
Suite 5, Chiltern Court
37 St Peters Avenue
Caversham
Reading
RG4 7DH

Page 7

Independent review of the accounts for - Churches in Reading Drop In Centre For the year to 31st March 2022

10[th] November 2022

We can confirm that we have carried out an independent review of the records and accounts for the Churches in Reading Drop-In Centre for the year ended

31[st ] March 2022 and have produced the attached reports and financial accounts for the trustees’ and for filing with the Charities Commission as required.

Mr. A S Bryant FFA FFTA Brywel Associates Suite 5, Chiltern Court, 37 St Peters Avenue, Reading, RG4 7DH