2023-08-31-accounts

The Tunbury School Association Annual General Meeting Thursday 21[st ] September 2023, 8pm

CO-CHAIR REPORT

School Community

The TSA is a registered charity dedicated to raising funds for Tunbury Primary School so that our children’s learning and surroundings can be further enhanced outside of any authority budgets. The money we raise is spent on equipment, resources and experiences that benefit the school and its pupils. Funds raised by the TSA are intended to provide ‘extras’ not already provided by the school’s main income, and we strive to support ways to make learning more interesting and exciting. We aim to provide equitable funding throughout the school to support each child’s learning journey whilst facilitating their physical, psychological and social development.

We welcome all parents to become involved with the school community to help enrich the lives of our children. We are all very passionate volunteers who enjoy being part of the TSA and are very grateful for any support received from Tunbury parents and staff.

We continually seek new volunteers and fresh ideas, so any contributions are greatly appreciated.

2022/2023 TSA Review

The TSA has had a good year fundraising, despite the fact we have really struggled with volunteers this year. We have raised approximately £7,418 from this years events, this is lower than previous year due to the fact we haven't opened as many TSA stalls at events.

Key Highlights of the year include:

• Christmas card project - we ordered in time for the early bird discount, which saw us have a commission amount of £850

• Our annual Fireworks Spectacular was one of our main events and it generated net income of £1,617. The event had to be moved due to weather and we issued over £900 in ticket refunds due to new date not being suitable for everyone that had purchased a ticket. We also have to net off the deposit paid in 21/22 for the fireworks making adjusted profit to £546

• The Christmas Fair and Grotto raised £605

• The present rooms continued to be a hit with many pupils and the Christmas, Mother’s Day and Father’s Day events made a combined profit of £2,337

• The summer fair was a great day, everyone who came had a lovely time and we managed to raise £1,309. There was a significant lack of volunteers for this event, before and on the day which saw a smaller number of TSA stalls

• New event this year was the School discos which the kids loved, 3 separate discos raised £589 altogether

• Pantomime-£288, Easter egg hunt - £361 and non-uniform days - £540 added to the profits and were

easier events to organise

• Our last event of the year, the family picnic, was run as a donation to the Tunbury community and not as an income generating event. Its purpose was to say thank you to the parents, children and staff for all their support throughout the year and was an opportunity for new reception families to be welcomed to the school

• The website, run by Cath, is a fantastic tool for marketing and payment for events

This year the money raised by the TSA has enabled us to agree funding for some great learning experiences and resources including: an outside classroom, new mosaic for front of school, quiet area seating, equipment and mural, Yr 6 autograph books and donation towards the Yr 6 Prom.

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Thank you from the Chairs

We would like to thank all the volunteers that have helped us with the events throughout the year. The success of the TSA events would not have been possible without the core members who have dedicated such a large amount of their time. We would personally like to thank Jennie Harwood, Marie Carter, Zoe MacDonald, Lisa Bond, Sharon Warner, Marion Cogger, Catherine Hughes, Robin How and Sarah Barr who undertake a variety of roles within the TSA.

In addition to the committee and parent volunteers we would like to thank all the staff at Tunbury who have given up their time to support the event this year. In particular, the site manager Paul, Lily and Alison in the school office, have been very supportive and accommodating with our requests throughout the year. Head Teacher Mrs Austin with all her help and support she gives the TSA, Deputy Head Mr Taylor for his help with our events.

Our aim for the TSA this year was to organise a variety of fun filled events, for all ages to enjoy whilst raising valuable funds for the children of Tunbury.

With the start of a new school year we need to recruit volunteers, parents to join the TSA committee in order to help us put on as many events as we can. As it stands now we just don't have enough support to run these events, which is a great shame as it will affect the funds we raise for the children of Tunbury School.

We have already been unable to book and plan a Fireworks display for this year, as we were unsure of the future of the TSA and we just don't have the volunteers to enable us to run this event.

A special thank you from myself (Claire Pryer) goes to Sarah Mingozzi (Co-Chair) for her hard work and tireless effort she has put into the TSA. Sarah stepped down last term but still continues to support me, Thank you.

I am also stepping down as Chair this year, I wish all the best to the new chair for this school year.

Thank you Claire Pryer and Sarah Mingozzi (TSA Co-Chair)

Additional Notes for 22/23 Accounts The Tunbury School Association (TSA)

Address: Tunbury Ave, Walderslade, Chatham ME5 9HY Phone Number: 07951120311

Email: [e-mail]

Website: https://www.pta-events.co.uk/tunbury/

Following a review of the accounts the profit figures where revised and the Chair’s report updated post meeting on the 21st September 2023

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Reported In the
Meeting and the
Initial Published Final Profit Figures
Report Post Review Comments
Chrismas Card project £ 850 Profit £850
Forgot to include deposit
Fireworks £ 1,789 Profit £546 paid 21/22
£20 expense paid in 21/22
needed to reflected in the
Xmas Fair & Grotto £ 635 Profit £605 profit here
Miscellanious expenses
allocated to correct event
Present Rooms £ 2,498 Profit £2,337 now
Added proportion of disco
drinks expenses and also
one adjustment that was
Summer Fair £ 1,428 Profit £1,309 left off
Leftover drinks used at
summer fair so reallocation
of expenses, reduced
School Discos £ 535 Profit £589 expenses here
Forgot to include deposit
Panto £ 405 Profit £288 paid 21/22
£9 manual adjustment in
the old accounts which can't
Easter Egg Hunt £ 370 Profit £361 explain so removed
Non Uniform Days £ 540 Profit £540
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TSA General Meeting Accounts as at 31st August 2023 Tunbury Primary School Registered Charity No. 1005560 Treasurers Report from Marie Carter Financial year ending 31 August 2023

Opening Bank Balance 01/09/2022		28,096
Closing Bank Balance 31/08/2023		19,970
Difference	-	8,126
Carrying paid expenses forward to 23/24 Events		585
Recognising expenses paid last year for 22/23 Events	-	1,351
Check	-	8,892

Income Statement

Total Income	£25,505
Events 21/22	£248
Events 22/23	£24,920
Events 22/23 - donation in kind	£137
Partnerships & Sponsorhip	£200
Tota Expenses	£34,397
Events 21/22	£58
Events 22/23	£19,607
Admin	£487
Purchase of Assets Donations	£271 £13,973
Net Income	-£8,892
Events 21/22	£189
Events 22/23	£5,450
Other inc Donations to School	-£14,532

Balance Sheet

Total Assets	£21,369
Tangible Assets Current Bank Balance Cash In Hand Paid expenses carried forward to 23/24 Events	£814 £19,970 £0 £585
Total Liabilities	£350
Invoices for 22/23 Events	£0
Invoices/Expenses for 23/24 Events	£0
Outstanding Funding Requests	£350
Net Current Assets / Liabilties	£21,019
Available Cash For Future School Donations	£19,620

• Accounts as at 31st August 2023

• Net Income: -£8,892

• Donations: Total donations to the school increased to £13,973 this year, following the payment for the Outdoor Classroom in August

• Event Income: Net income from 2022/23 events stands at £5,450. We are now recognising the previously deferred expenses from 21/22, which were paid in advance for 22/23 events, in this year’s income statement. Additionally, TSA funded two events for the children

• An outstanding invoice of £45 from a 2021/22 event was paid in September 2022. There was also an error with Stripe around Easter 2022, resulting in a delayed payment of £248 for the egg hunt paid into bank in November 2022, and some PayPal fees. Since these were not known at the time they were not reflected in last year's income statement

• Regular monthly expenses include bank charges and web mail fees. Affiliate commissions are received monthly through partnerships and sponsorships

• Bank Balance: £19,970 with no significant liabilities currently outstanding, as we have not yet booked the Fireworks event for November 2023. The annual £350 donation for the Year 6 yearbooks is still pending

• Available Funds: £19,620, slightly lower than reported last month due to incurred administrative charges

• Assets/Liabilities: Include purchases from 2021/22 (see Asset List). We have not set aside the usual £4,000 for running costs yet, as there are no donation requests at this time. Any future expenses are expected to be offset by income from upcoming events. However, if we proceed with a November 2023 event, we will need to reserve £10,000 for event expenses, to be settled

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Events 22/23

	Event Name Income Expenses **Net Income **	Notes
	Fireworks 2022 £9,359 £8,812 £546 Xmas Present Room 2022 £2,451 £1,272 £1,179 Xmas Card Project 2022 £874 £24 £850 Panto 2022 £1,772 £1,484 £288 Xmas Fair 2022 £1,459 £877 £583 Xmas Grotto 2022 £314 £292 £22 Mothers Day Present Room 2023 £1,437 £756 £681 Easter 2023 £675 £314 £361 School Disco 2023 £1,159 £570 £589 Kings Coronation 2023 £477 £1,836 -£1,358 Fathers DayPresent Room 2023 £1,393 £915 £478 Non Uniform Day2023 £261 £0 £261 Summer Fair 2023 £3,149 £1,840 £1,309 FamilyPicnic 2023 £0 £609 -£609 Dare to be different 2023 £279 £0 £279 Miscellaneous £0 £6 _-£6 _	Profit £546
		Profit £1,179
		Profit £850
		Profit £288
		Profit £583
		Profit £22(row accidently hidden last month)
		Profit £681
		Profit £361
		Profit £589
		Not aiming to make aprofit -funded eventfor school
		Profit £478
		Profit £261
		Revised Profit, £1,309
		Not aiming to make aprofit -funded eventfor school
		Profit £279
		Coffee morning expense only
	Total £25,057 £19,607 £5,450 Income includes donation in kind for the raffle tickets, the cost of these tickets is recorded under expenses for the event
	Total exc TSA Funded events £24,580 £17,162 £7,418

Summarised Events 22/23 For Annual Report - N/A for monthly reporting

	Event Name	Income Expenses Net Income Notes
	Fireworks 2022 Xmas Card Project 2022 Panto Xmas Events 2022 Present Rooms x3 School Discos x3 Own Clothes Days Summer Fair 2023 Easter 2023 Other	£9,359 £8,812 £546 Profit £546
		£874 £24 £850 Profit £850
		£1,772 £1,484 £288 Profit £288
		£1,773 £1,169 £605 Profit £605
		£5,280 £2,943 £2,337 Profit £2,337
		£1,159 £570 £589 Profit £589
		£540 £0 £540 Profit £540
		£3,149 £1,840 £1,309 Profit £1,309
		£675 £314 £361 Profit £361
		£477 £2,451 -£1,974 TSA Funded £1,974
	Total	25,057 £ 19,607 £ 5,450 £

• This year, we raised £7,418 from events, but made significant donations of £13,973 to the school and also funded two events costing £1,974. As a result, our net income for the year was a loss of £8,892. These contributions reflect our commitment to supporting the school and providing valuable experiences for the students.

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Notes:

• M W W M LTD gave us the money for the Fireworks leaflets so the cost has been offset, this is not recorded under sponsorship just under the event. This was arranged by the Chair/Co Chair and I am not privy to the comms

• We have received £17.25 commission from Stamptastic - parent purchases of name tags via school letter? I do not hold a record of the payment notification

• We receive commission from Amazon Core. I have not stored a record of the payment notifications, they are available in emails

• We have received £873.75 commisison from Class Fundraising. We make a % on the xmas cards sold. I do not hold a record of the payment notification but I will send them an email

• £95 Spiderman payment for Fireworks was made via paypal but I can't find the email request from Chair for this payment. He doesn't usually invoice he just supplies an instruction for Paypal payment

• Paid £6 expense for coffee morning but received no takings for this event so allocated to miscellanious

• £2,472.84 donation made to school and £500 for playtime lost invoiced was received Jul'23

• £247.37 from Nov receipt owed to Sarah, only paid part receipt and fully settled/corrected in Jan'23

• Fireworks event postboned due to weather and we issued £868 in refunds for tickets in Nov'22 and £62.11 in Dec'22 as customers couldn't make new event date- automatic loss, we incurred fees still for the original transaction

• £10 duplicate payment to Zoe in Dec'22, corrected by paying £10 less of mothers day present room receipt Feb'23

• I do not hold a copy of the Parent Kind Liability Insurance Certificate automatic payment taken Jan'23 - have asked Chair to provide

• Revised Profit for Summer Fair, £1,309. Small proportion of income reported in Jul'23 was disco, also reallocated some refreshment expenses to fair and payment from a stall holder received via BACs

Actions for TSA Committee:

• Provide list of left over stock to TSA Treasurer - Outstading, have assumed Mothers day stock (£585) still OK

• Check asset list and confirm items exist/not broken - Complete, no one has informed otherwise that the list is incorrect

• Provide list of funding requests which have been approved - Complete

• Provide list of any large known future invoices for 23/24 - Complete, none known yet

• We received BACs payments of various amounts for the Panto tickets. I have provided who has paid and the amounts. Please share list of what we were expecting or confirm amounts paid match expected. Move this to online ticket sales in future? - Complete, confirmed amounts paid match expected

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Independent Examiner Statement Of Review

The Tunbury School Association (TSA)

Address: Tunbury Ave, Walderslade, Chatham ME5 9HY Phone Number: 07951120311 Email: [e-mail] Website: https://www.pta-events.co.uk/tunbury/ Registered Charity No.: 1005560

Name: Margarita Galvin Address: 108 Cudham Drive City & Postcode: Croydon, CR0 0LW Email: [e-mail] Date: 13th October 2024

To Whom It May Concern,

I have reviewed the financial statements of The Tunbury School Association for the period 01 September 2022 to 31 August 2023. My review was conducted in accordance with generally accepted principles applicable to the preparation and presentation of financial information.

Scope of Review

The review included examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. The review did not constitute an audit or a full assurance engagement. As such, my procedures were limited in scope and were primarily focused on analytical procedures and discussions with the Treasurer.

Materiality and Limitations

This statement is made subject to the inherent limitations of a review, which provides a lower level of assurance than an audit. I have considered the concept of materiality in my review, and I have not conducted a full audit, nor have I verified all transactions and balances.

Conclusion

Based on my review, I have not noted any material misstatements that would lead me to believe that the financial statements do not present a fair and accurate view of the financial position of The Tunbury School Association as of 31 August 2023 within the materiality limits set out in the context of this review.

Sincerely,

Margarita Galvin

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Signature _ ___
Date 13/10/2024________
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