The Tunbury School Association (TSA) Annual General Meeting Thursday 22[nd ] September 2022, 8pm
CO-CHAIR REPORT
School Community
The TSA is a registered charity dedicated to raising funds for Tunbury Primary School so that our children’s learning and surroundings can be further enhanced outside of any authority budgets. The money we raise is spent on equipment, resources and experiences that benefit the school and its pupils. Funds raised by the TSA are intended to provide ‘extras’ not already provided by the school’s main income, and we strive to support ways to make learning more interesting and exciting. We aim to provide equitable funding throughout the school to support each child’s learning journey whilst facilitating their physical, psychological and social development.
We welcome all parents to become involved with the school community to help enrich the lives of our children. We are all very passionate volunteers who enjoy being part of the TSA and are very grateful for any support received from Tunbury parents and staff. We continually seek new volunteers and fresh ideas, so any contributions are greatly appreciated
2021/2022 TSA Review
The TSA has had a good year fundraising after a 2 year restriction due to covid, which has
generated approximately £11,263. This is a fantastic amount of money and a true reflection of those affiliated with this charity.
Key highlights of the year include:
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Christmas card project - we ordered in time for the early bird discount, which saw us have a commission amount of £921.
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Our annual Fireworks Spectacular was one of our main events with
an attendance higher than previous years. It generated a profit of £6,117 with many families still regarding it as their favourite event of the year.
Although we did struggle with the number of volunteers both parents and staff, yet we still had the great Tunbury community atmosphere on the evening.
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Water bottle challenge was a success, with the winning classes receiving £50 to spend on classroom equipment. This raised a great total of £1,499.
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The present rooms continued to be a hit with many pupils and the Christmas, Mother’s Day and Father’s Day events made a combined profit of £1,888.
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The summer fair was a great day, everyone who came had a lovely time and we managed to raise £1,074. There was a significant lack of volunteers for this event, before and on the day which saw a smaller amount of TSA stalls.
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Our last event of the year, the family picnic, was run as a donation to the Tunbury community and not as an income generating event. Its purpose was to say thank you to the parents, children and staff for all their support throughout the year and was an opportunity for new reception families to be welcomed to the school. The weather was much kinder this year and it was great to see so many families enjoying the fun.
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The pantomimes, only raised £248 as not all tickets sold, the Easter elf hunt and nonuniform days added to the profits and were easier events to organise.
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The website, run by Cath is a fantastic tool for marketing and payment for events.
This year the money raised by the TSA has enabled us to agree funding for some great learning experiences and resources including; murals, mosaic for the Queen,
the Christmas panto, Forest School area, updated the quadrant, furniture for the quiet area on the playground, year 6 autograph books and a donation to the year 6 prom.
Thank you from the Chairs
Sarah and I continue to be very proud to be affiliated with such a fun and hard working PTA. The success of the TSA events would not have been possible without the core members who have dedicated such a large amount of their time. We would personally like to thank Jennie Harwood, Marie Carter, Zoe MacDonald, Rachael Bartlett, Lisa
Bond, Sharon Warner, Marion Cogger, Catherine Hughes, Robin How and Sarah Barr who undertake a variety of roles within the TSA.
Paula French has continued to provide us with some fantastic newsletters and leaflets.
The wider circle of volunteers, parents and staff, has significantly reduced this year compared to previous years pre Covid. We need to try to get a volunteer up take for events going forward, as we will not be able to the big events such as Fireworks, Christmas fair, Summer fair.
In addition to the committee and parent volunteers we would like to thank all the staff at Tunbury who have given up their time to support the events this year. In particular, the
site manager Paul, Lily and Alison in the school office, they have been very supportive and accommodating with our requests throughout the year. Head Teacher Mrs Austin with all her help and support she gives the TSA, Deputy Head Mr Taylor for his help with our events.
Our aim for the TSA this year was to organise a variety of fun filled events, for all ages to enjoy and make up for the last 2 years of Covid restrictions whilst raising valuable funds for the children of Tunbury. It has always been important for us to help create a real sense of community within Tunbury, and work with the staff to achieve this.
With the start of a new school year we need to recruit volunteers, parents to join the TSA committee in order to help us put on as many events as we can. As it stands now we just don't have enough support to run these events, which is a great shame as it will affect the funds we raise for the children of Tunbury School.
Thank You
Sarah Mingozzi and Claire Pryer (TSA CoChairs)
TSA AGM
Thursday 22nd September 2022 Tunbury Primary School Registered Charity No. 1005560 Treasurers Report from Marie Carter Financial year ending 31 August 2022
Opening Bank Balance 01/09/2021 18,184 Closing Bank Balance 31/08/22 28,096 Difference 9,912 Paid expenses carried forward to 22/23 Events 1,351 Check 11,263
Income Statement
| Total Income Events 20/21 |
£30,340 £693 |
|---|---|
| Events 21/22 Partnerships & Sponsorhip |
£29,351 £297 |
| Tota Expenses | £19,077 |
| Events 21/22 | £15,464 |
| Admin | £409 |
| Purchase of Assets | £688 |
| Donations | £2,516 |
| Net Income 20/21 Events 21/22 Events Other inc Donations to School |
£11,263 £693 £13,886 -£3,317 |
Balance Sheet
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Net income for FY 21/22 was £11,263
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Total income is generated from events 21/22 events such as Fireworks, Present Rooms, Fairs - futher breakdown provided on next page . As well as an outstanding income from 20/21 events not realised last year and other income from Partnerships & Sponsorships
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Total expenses include event reinbursed expenses for stock/goods and invoices for services. We incurred admin costs for insurance, subscriptions, fees and flyers, purchased new assets and donated money to the school to fund a few projects as well as the usual annual donation for Yr6 prom and autograph books
| Total Assets | £30,135 | • | We also made deposit payments for invoices for | ||
|---|---|---|---|---|---|
| Tangible Assets | £ | 688 |
FY 22/23 recorded in the Asset section | ||
| Current Bank Balance | £ | 28,096 |
|||
| Cash In Hand | £ | - |
• | Although we have £28,096 in the TSA bank | |
| Paid expenses carried forward to 22/23 Events | £ | 1,351 |
account, we have some outstanding liabilities for | ||
| Total Liabilities Refund for ticket sales from cancelled event Invoices for 22/23 Events Running costs for 22/23 Events |
£18,810 £27 £5,483 £4,000 |
future booked events, expenses we anticipate to incur for fundraising in 22/23 and approved donations not yet paid which reduces the amount available to spend |
|||
| Outstanding Funding Requests | £9,300 | • | Thecash availablefor future school donations is | ||
| Net Current Assets / Liabilties | £11,325 | £9,285and this excludes tangible assets | |||
| Available Cash For Future School Donations | £9,285 |
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Events 21/22
| Event Name | Income | Expenses | Net Income Notes |
|---|---|---|---|
| Fireworks 2021 | £12,632 | £6,515 | £6,117 |
| Rock N Roll Bingo 2021 | £0 | £5 | -£5 Event Cancelled, expense is for flyer |
| Christmas Fair 2021 | £1,168 | £320 | £848 |
| Xmas Present Room 2021 | £2,018 | £959 | £1,059 |
| Xmas Card Project 2021 | £2,601 | £1,681 | £921 |
| Panto 2021 | £1,548 | £1,300 | £248 |
| Carol Refreshments 2021 | £218 | £81 | £137 |
| Elf Trail 2021 | £122 | £142 | -£19 Incurred iZettle Fees |
| Mothers Day Present Room 2022 | £1,382 | £623 | £758 |
| Easter Bunny Hunt 2022 | £392 | £245 | £147 |
| Race Night 2022 | £27 | £65 | -£38 Event cancelled, refund outstanding, expenses incurred |
| Fathers Day Present Room 2022 | £880 | £810 | £71 |
| Water Bottle Challenge 2022 | £1,924 | £425 | £1,499 |
| Summer Fair 2022 | £2,841 | £1,767 | £1,074 |
| Donuts 2022 | £169 | £56 | £113 |
| Jubilee Party 2022 | £282 | £100 | £182 |
| Family Picnic 2022 | £166 | £370 | -£204 TSA funded event, therefore expected to run at a loss |
| Dare to be different 2022 | £473 | £0 | £473 |
| Own Clothes Day 2022 | £507 | £0 | £507 |
| Total | £29,351 | £15,464 | £13,886 |
Summarised Events 21/22 For Annual Report
| Event Name | Income | Expenses | Net Income Notes |
|---|---|---|---|
| Fireworks 2021 | £12,632 | £6,515 | £6,117 |
| Xmas Card Project 2021 | £2,601 | £1,681 | £921 |
| Water Bottle Challenge 2022 | £1,924 | £425 | £1,499 |
| Present Rooms (x3) | £4,280 | £2,392 | £1,888 Christmas, Mothers Day and Fathers Day |
| Summer Fair 2022 | £2,841 | £1,767 | £1,074 |
| Panto 2021 | £1,548 | £1,300 | £248 |
| Family Picnic 2022 | £166 | £370 | -£204 TSA funded event, therefore expected to run at a loss |
| Other | £3,358 | £1,014 | £2,344 |
| Total | £29,351 | £15,464 | £13,886 |
- This year, we raised £13,886 through events. We donated £2,516 to school projects, received some income via partnerships & sponsorship and incurred admin expense, we also had to purchase new assets leaving us with a net income of £11,263 from our fundraising activities
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Independent Examiner’s Review
The Tunbury School Association (TSA)
Address: Tunbury Ave, Walderslade, Chatham ME5 9HY Phone Number: 07951120311
Email: treasurer@thetunburyschoolassociation.com Website: https://www.pta-events.co.uk/tunbury/ Registered Charity No.: 1005560
Name: Margarita Galvin Address: 108 Cudham Drive City & Postcode: Croydon, CR0 0LW Email: margarita.philippou@hotmail.co.uk Date: 13th October 2024
To Whom It May Concern,
I have reviewed the financial statements of The Tunbury School Association for the period 01 September 2021 to 31 August 2022. My review was conducted in accordance with generally accepted principles applicable to the preparation and presentation of financial information.
Scope of Review
The review included examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. The review did not constitute an audit or a full assurance engagement. As such, my procedures were limited in scope and were primarily focused on analytical procedures and discussions with the Treasurer.
Materiality and Limitations
This statement is made subject to the inherent limitations of a review, which provides a lower level of assurance than an audit. I have considered the concept of materiality in my review, and I have not conducted a full audit, nor have I verified all transactions and balances.
Conclusion
Based on my review, I have not noted any material misstatements that would lead me to believe that the financial statements do not present a fair and accurate view of the financial position of The Tunbury School Association as of 31 August 2022 within the materiality limits set out in the context of this review.
Sincerely,
Margarita Galvin
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Signature ___ ___
Date 13/10/2024______
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