Trustees' Annual Report for the period
From
Period start date Period end date
To
Day 01 Month 09 Year 2019
Day 31 Month 08 Year 2020
Section A Reference and administration details
March 2012
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1
Charity name
Kingswood Village Playgroup and Toddlers
Other names charity is known by
Registered charity number (if any)
1005514
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Charity's principal address
Kingswood Village Hall, Wickwar Road, Kingswood,
Wotton-under-Edge, Gloucestershire
Postcode
GL12 8RF
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year
March 2012
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Name of person (or body) entitled to appoint trustee (if any)
1
Claudia Thorpe Co-chair
2
Alex Kemp Co-chair Liz Kingett Secretary
3
4
Celia Williams
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5
Patricia Wells 6 Cathryn Brown 7 Tracey Saunders Until May 2020
8
9
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io li 12 13 TAR March 2012
14 15 16 17 18 TAR March 2012
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
March 2012
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8
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Linzie Clarke – Playgroup Manager
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(eg. trust deed, constitution)
PATA Constitution, adopted April 2021, as amended April 2020.
How the charity is constituted (eg. trust, association, company)
Unincorporated organisation
Trustee selection methods
(eg. appointed by, elected by)
Elected by members
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Committee members are voted by the members at the Annual General Meeting (AGM). The minimum number of Committee members is 5, including 3 officers, and the maximum is 12, together with a further 3 co- opted members.
New trustees are given a short induction briefing from the Chair and provided with a copy of Playgroup’s governing documents. Trustees are given a brief in their responsibilities with regards to GDPR.
Playgroup has a full set of policies and procedures in place, including a child protection policy, which describe how we take the necessary steps to keep children safe and well. Copies of these are held by the Chair and on Playgroup premises – and are available for view by any Trustee at any time.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development, care and education of children primarily under statutory school age, and also of children and young people of school age, by encouraging parents to understand and provide for the needs of their children through community (voluntary managed) groups and by:
(a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their race, culture, religion, means or ability;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area;
(c) instigating and adhering to and furthering the aims of PATA.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We offer play, education and childcare facilities for children aged between two and school age of families in Kingswood and the surrounding area. The activities undertaken fulfil the curriculum guidance for the Early Years Foundation Stage. We accept the Early Years Entitlement Grant from Gloucestershire County Council to provide 15 hours of free childcare per week for 38 weeks of the year for eligible 3 and 4 year olds, and we also accept ‘Achieving 2 year olds’ funding. We work closely with Kingswood Primary School to help ensure a smooth transition to school for those entering the Reception class each year.
We also offer wrap-around childcare (Dragonflies) for children attending Kingswood Primary School, which includes a breakfast club followed by an after-school club. This is based at the School but shares staff with Playgroup. We work closely with School staff and governors to ensure the smooth running of Dragonflies.
We run a baby & toddler group one morning a week which operates on a drop-in basis, to provide a chance for local families with babies and young children to socialise, play and enjoy activities.
In managing Playgroup, Toddlers and Dragonflies, the trustees have kept in mind the Charity Commission’s guidance on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
All the trustees give their time as volunteers and the time, energy and expertise they contribute is invaluable. Without it the successful operation of Playgroup would not be possible. Parent volunteers are invited to help at Playgroup sessions during the summer term (and at other times if they wish to do so) which gives parents the opportunity to see first-hand how our sessions operate, and contribute to the activities offered during the sessions.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
In September we started a trial with the online learning journal Tapestry. It keeps evolving with new features regularly and has been invaluable for the involvement with our parents. We can share videos and photos of what their child is doing at playgroup and celebrate achievements both in the setting and at home. It has been lovely seeing what the children have been doing during the lockdown, and we have shared activities and stories. All-in-all we have had good feedback from everyone on Tapestry.
Katie who does Music with Mummy on a Monday has been very popular, the children love the music sessions and we are hoping to carry this on in the future. We have celebrated World Book Day and fundraised for Children in Need.
We had a lovely play at Christmas, the littlest Christmas tree and have enjoyed watching the new houses being built and walking round our new neighbourhood and seeing where our new friends live. We are still enjoying visiting the allotment, we’ve had a bit of help from the community with that whilst we have been on lockdown.
We have 13 off to school this year and a few new starters and are looking to have about 13 children in September, so we need to advertise to increase our numbers.
In future, we are looking at how we can shift towards more outdoor learning, acknowledging the health benefits of being outside associated with the pandemic and how we can build a rich curriculum for the future based around outdoor spaces.
Our staff member Sarah has stepped up to be deputy, while Zara is on maternity leave. She has been running the toddler group on a Wednesday and has also been studying for her NVQ3.
Our Facebook page has been very active this year, thanks to staff member Jess, who is the main contributor.
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Section E Financial review Section F Other optional information Section G Declaration Full TAR 13 March 2012
| End of Year Account Balances | |||
| **As at August 2020 ** | **As at August 2019 ** | As at August 2108 | |
| Income | |||
| Dragonflies fees | 15,811.81 | 21,850.19 |
18,189.16 |
| Fees | 6,899.20 | 7,380.00 |
5,344.10 |
| Grants | 32,187.41 | 28,359.84 |
32,559.40 |
| Fundraising | 248.77 | 1,441.90 |
577.12 |
| Donations | 434.07 | 1,088.00 |
195.00 |
| Training | 540.00 | ||
| Interest | 68.18 | ||
| HMRC CJRS | 2,185.88 | ||
| Other receipts | 379.00 | 179.48 |
258.20 |
| Toddlers income | 385.20 | 320.40 |
|
| HMRC SMP | 5,144.01 | ||
| Total | 58,531.34 | 66,303.82 |
57,191.16 |
| Expenditure | |||
| Wages | 52,684.77 | 47,886.70 |
47,521.27 |
| Rent | 2,934.10 | 3,592.25 |
4,336.95 |
| Administration | 163.62 | 123.99 |
768.46 |
| FundraisingCosts | 12.00 | 232.99 |
252.19 |
| Milk & Refreshments | 687.75 |
883.17 |
832.39 |
| Training | 520.00 | 95.80 |
|
| Toys & Equipment | 1,071.15 | 1,237.53 |
2,116.53 |
| Consumables | 228.12 | 122.69 |
118.71 |
| Activities | 270.00 | ||
| Insurance | 735.71 | 567.46 |
562.40 |
| Subscriptions | 58.34 | 378.41 |
340.00 |
| Stationnery | 126.58 | 119.62 |
|
| Trips | 139.80 | ||
| 50th Party | 187.65 | ||
| Other | 99.94 | 336.50 |
208.00 |
| change inpettycash | 7.11 | ||
| Total | 59,072.08 | 56,328.76 |
57,159.81 |
| Excess of income over expenditure | |||
| -540.74 | 9,975.06 |
31.35 |
|
| Bank Interest | +244.85 | ||
| Account Balances | |||
| As at August 2020 | August 2019 | August 2018 | |
| Lloyds Treasurer | s 26,096.69 |
26,637.00 |
16,662.36 |
| Lloyds Business | 14,558.98 | 14,552.00 |
20,052.43 |
| Coventry | 10,167.14 | 9,929.11 |
4,419.11 |
| Total | 50,822.81 | 51,118.11 | 41,133.9 |
King8wood Vlllage Playgroup and Toddlers End of Year Account8 and Flnanclal Stalements for Year ended 31A)812020 Independent Auditor report to the Commillee of Kingswcod Village Playgroup and Toddlers In accordan with the inStrtIOnS given to me I have reviewed the finarKial statements of Kingswood Village Playgroup In my opinion the accoun18 present tairly the assets and Ilabllitles ol the Playgroup as of 31 st August 2020 and its income and expenditure lor the year, based on the inlormalion based in the books and reports of the Playgroup. Slgned...............-.... Name (printed} 'TrJ*i Jfy- aEEL•I Approval Certiflcate These accounts are approved by the commiltee of Kingswood Village Playgroup and Toddlers Chairperson . Name (printed) Treasurer .{.... Name {prinlediL.a,i.H (bi LL ! 1.111.. j...............