Earth Science Teachers’ Association – Accounts and Treasurer’s Report for Charity Commission (2024-2025)
Income
Income from subscriptions totalled £4,638.50 indicating a decrease over the last three tax years (£4,961.50, £5,291.50 and £6,461.50 respectively). Income from subscriptions will vary in future years as we move towards a web-based membership subscription system, and away from the more traditional direct debit system. I thank Stephen Davies (retiring Secretary / Acting Membership Secretary) who has dealt with subscriptions during this year. The last of the income from the 2023 and 2024 Conferences is also included totalling £15,075.81.
Royalties from the Publishing Licensing Society (PLS) and EBSCO are lower this year in comparison to previous years (£412.70 and £324.99 respectively). This income has decreased as we move towards a digital format for online publishing of the ESTA publication materials. Welcome donations totalling £6,500 were made by the Warwickshire Geological Conservation Group, Cornish Lithium, Hazwaste, Durham University and Soil Engineering Geoservices to help fund the ESTA Summer School. Many thanks to Pete Loader for gathering sponsors. A new fund has been set in collaboration with several donors totalling £5,100 to aid the running of the ESTA Summer School in sponsoring student attendance. We thank the donors for their kind contributions to this fund.
Expenditure
Over the course of the last year, publications (magazine and newsletter) were not undertaken and so there have been no costs for this year in comparison to the previous year (£3,281.65). The Newsletter will continue to be published electronically and so there will be no printing and mailing costs associated with its production in the future. Stationery and printing costs remained steady from the previous year (£202.23)
Council expenses have risen as in-person meetings on behalf of ESTA were undertaken post-Covid, with travel expenses being recovered, as well as the cost of postage, ink and stationery, and bridge cash flow. In-person Council meetings returned following virtual meetings post-Covid resulting in a rise of costs (£1,385.57) compared to previous years (£180.10 and £337.46). This total also reflects the voted decision at the previous conference for council members to have attendance at conference paid for by ESTA for service during the year. Costs were also incurred for the establishment and continued maintenance of the new website (£812.94) with additional costs to be recurred in future years for its upkeep.
The 2024 ESTA Conference income was £15,075.81 with overall expenditure at £17,106.49, a rise on the 2023 ESTA Conference income (£13,800.00 including the float of £1,500 and the expenditure was £14,112.18). The ESTA Summer School expenditure (£6,351.17) remains a main source of expenditure This expenditure remains less than the sponsorship income received (£6,500) and the establishment of the Frank Kenworthy Fund (£5,100) and will be utilised for developing the Summer School further next year. Refunds totalling £810 were made for cancelled memberships, indicating a change in the overall dynamic of the membership body and people retiring from the society.
ESTA first adopted a Reserves Policy during 2006-2007 and the contingency sum held in reserve serves to bridge cash flow problems and ensure firstly, continuity in the production of Teaching Earth Sciences in the event of a large variation in income, and secondly, payments towards specific future projects under the PT Carr Award Scheme. With the change of committee positions last year, transactions have been more stable this financial year.
Summary
Over the course of this tax year, the income and expenditure has remained steady, with an increase of funds from our starting balance (£52,070.95) to our end of year balance (£56,660.28). This marks a further increase built over prudent financial management over the last three financial years with funds rising from £46,151.18 (2022-2023) to our current end of year balance (£56,660.28). Following the end of the 2023 ESTA Conference in October, I was elected as the new treasurer of the ESTA society and new signatories were required. This has impacted the accounts as income and expenses which should have appeared in the 2023-2024 tax year were delayed due to these procedures needing to be completed. This resulted in expenses, most notably from the 2023 Conference, being delayed. These figures are represented here within the 2024-2025 tax year figures.
Dr Michael Kelly, ESTA Treasurer, August 2025
| Summary Period |
01 April 2024 | 31 March 2025 | ||
|---|---|---|---|---|
| Income | Expenditure | |||
| Subscriptions | DD/SO/Credits | £4,638.50 | Council Expenses |
£1,385.57 |
| Corporate | £0.00 | Primary | £0.00 | |
| Members. Secondary | £0.00 | Secondary | £0.00 | |
| Primary | £0.00 | IT (Website + Training) | £812.94 | |
| Promotions | £0.00 | Journal + News |
£0.00 | |
| Adverts | £0.00 | WGCG Wksps | £0.00 | |
| £17,106.4 | ||||
| Journals | £0.00 | Conference 2023 + 2024 | 9 | |
| Bank Interest | £0.00 | Conference 2025 |
||
| Conference | Publicity / | |||
| 2024 | £15,075.81 | Stationary | £202.23 | |
| Conference | GA + ASE | £0.00 | Insurance | £262.79 |
| PLS / EBSCO | £80.00 | Subs | £0.00 | |
| Other | ||||
| Donations | £0.00 | Bank charges | £33.67 | |
| Summer School | £6,500.00 | Summer School |
£6,351.17 | |
| Frank | ||||
| Kenworthy Fund | £5,100.00 | Regional Earth Educators | £0.00 | |
| PT Carr Award | £0.00 | Frank Kenworthy Fund | £0.00 | |
| PT Carr Award | £0.00 | |||
| Refunds | £810.00 | |||
| £26,9654. | ||||
| Total | £31,394.31 | Total | 98 | |
| Start Balance | £52,070.95 | |||
| Income | £31,544.31 | |||
| Expenditure | £26,954.98 |
Discrepanc y £0.00
| FINAL | |
|---|---|
| BALANCE | £56,660.28 |
| Bank Statement | £56,660.28 |
| Money | |
| movement | £4,589.33 |
ESTA BUSINESS ACCOUNT 2024-2025
PAYEE DETAILS
INCOME BALANCE EXPENCE BALANCE
| DATE | PAYEE DETAILS | PAYMENT DETAIL | INCOME BALANCE | EXPENCE BALANCE |
|---|---|---|---|---|
| ### | ||||
| Tuesday, May 28, 2024 | Dr Michael Kelly | ESTA Expenses | £8.08 | |
| Dr Michael Kelly | ESTA Expenses | £40.00 | ||
| Joanie Marion | ESTA Expenses | £133.86 | ||
| Pete Loader | ESTA Expenses | £157.98 | ||
| Pete Loader | ESTA Expenses | £260.50 | ||
| Monday, June 03, 2024 | Margaret Elizabeth Williams | ESTA Expenses | £31.98 | |
| Dr Michael Kelly | ESTA Expenses | £40.00 | ||
| Martin Richards | Website Expenses | £132.46 | ||
| Monday, July 01, 2024 | One Touch Data Limited (Hazwaste) | Direct Credit (Sponsorship) | £1,000.00 | |
| ### | Barclays Bank | Main Account Interest | £150.00 | |
| Monday, July 15, 2024 | Amy Musker-Heaton | Conference Admin | £1,000.00 | |
| Conference Account | Conference Start Up Fund | £1,500.00 | ||
| University of Portsmouth | 2023 Conference Catering Invoice | £3,000.00 | ||
| ### | Cornish Lithium PLC | Direct Credit (Sponsorship) | £2,000.00 | |
| ### | Information Commissioners Ofce | Direct Debit | £35.00 | |
| ### | Warwickshire Geological Society | Direct Credit (Sponsorship) | £1,500.00 | |
| Ryan Lawson | ESTA Expenses | £192.58 | ||
| ### | Matthew Martin | Website / Travel Expenses | £680.48 | |
| Dr Michael Kelly | ESTA Expenses | £46.38 | ||
| Aquinas College | Summer School Venue Invoice | £600.00 | ||
| Margaret Elizabeth Williams | ESTA Conference Website | £74.40 | ||
| Ryan Lawson | ESTA Expenses | £130.39 | ||
| Dr Michael Kelly | Printing | £68.99 | ||
| Pete Loader | ESTA Expenses | £215.97 | ||
| Pete Loader | Summer School Expenses | £4,642.49 | ||
| £4,650.00 | £12,991.54 |
ESTA BUSINESS ACCOUNT 2024-2025
| DATE | PAYEE DETAILS | PAYMENT DETAIL | INCOME BALANCE EXPENCE BALANCE | INCOME BALANCE EXPENCE BALANCE |
|---|---|---|---|---|
| ### | ||||
| ### | Mike Walsh | Summer School Expenses | £12.80 | |
| Dr Michael Kelly | Printing | £35.03 | ||
| Joanne Conway | Summer School Expenses | £33.60 | ||
| Bread and Butties Ltd | Summer School Expenses | £324.20 | ||
| Duncan James Hawley | Summer School Expenses | £32.00 | ||
| Alistair Hamill | Summer School Expenses | £183.94 | ||
| ### | Dr Michael Kelly | ESTA Conference Fee | £190.00 | |
| Greenhead College | ESTA Conference Fee | £190.00 | ||
| Dr Michael Kelly | ESTA Conference Accommodation | £281.98 | ||
| ### | The Geologists' Association | GA Insurance | £262.79 | |
| Pete Loader | Summer School Expenses | £522.14 | ||
| Dr Michael Kelly | ESTA Expenses | £18.70 | ||
| ### | Dr Michael Kelly | ESTA Expenses | £27.59 | |
| ### | Jack Jones | Direct Credit (Membership) | £40.00 | |
| ### | SRK Consultants | Direct Credit (Sponsorship) | £2,000.00 | |
| ### | Victoria Ward | Direct Credit (Membership) | £40.00 | |
| R C Wilson | Kenworthy Fund | £2,000.00 | ||
| R U Cooke | Kenworthy Fund | £2,000.00 | ||
| ### | Roy Clements | Kenworthy Fund | £1,000.00 | |
| ### | John R Reynolds | Gilbert Kelling Funeral Donation | £50.00 | |
| Angela Bentley | Conference Fees + Accommodation | £425.00 | ||
| Warwickshire Geo Conservation | Direct Credit (Membership) | £45.00 | ||
| ### | Roach CJ | Direct Credit (Membership) | £20.00 | |
| ### | Sharpe L | Direct Credit (Membership) | £40.00 | |
| David Shilston | Direct Credit (Membership) | £40.00 | ||
| £7,415.00 | £2,399.77 |
ESTA BUSINESS ACCOUNT 2024-2025 DATE PAYEE DETAILS
PAYMENT DETAIL
INCOME BALANCE EXPENCE BALANCE
| ### | ||||
|---|---|---|---|---|
| Butler F E | Direct Credit (Membership) | £40.00 | ||
| ### | Kennett P | Kenworthy Fund | £100.00 | |
| Truro School of Mines | ESTA Conference Fee | £190.00 | ||
| ### | Maddock | Direct Credit (Membership) | £40.00 | |
| ### | Sally Parry | Direct Credit (Membership) | £40.00 | |
| Mortimer KLC | Direct Credit (Membership) | £20.00 | ||
| ### | Truro School of Mines | ESTA Conference Fee | £190.00 | |
| Armstrong DC | Direct Credit (Membership) | £40.00 | ||
| Dr & Mrs A D Miller | Direct Credit (Membership) | £40.00 | ||
| ### | Dr Michael Kelly | ESTA Conference Travel Expenses | £34.55 | |
| Marcus Titcombe | Direct Credit (Membership) | £40.00 | ||
| ### | Stephen K | Direct Credit (Membership) | £40.00 | |
| ### | EBSCO International | Direct Credit (Publishing) | £40.00 | |
| Dr Michael Kelly | ESTA Conference Meal Invoice | £1,350.00 | ||
| ### | St Mary's School | Direct Credit (Membership) | £40.00 | |
| Middlesbrough College Group | ESTA Conference Refund | £230.00 | ||
| Sophie Watkins | Direct Credit (Membership) | £40.00 | ||
| Angela Bentley | ESTA Expenses - Flowers | £48.00 | ||
| Dr Michael Kelly | ESTA Expenses | £32.50 | ||
| Dr Michael Kelly | Direct Credit (Membership) | £40.00 | ||
| ### | Membership Subscriptions | Direct Credit (Membership) | £3,040.00 | |
| Elliott KN | Direct Credit (Standing Order) | £9.00 | ||
| Charles W Cruich | Direct Credit (Membership) | £40.00 | ||
| Magdallen College School | Direct Credit (Standing Order) | £4.50 | ||
| ### | Dr DE Bailey | Membership Refund | £40.00 | |
| £4,033.50 | £1,735.05 | |||
| ESTA | BUSINESS ACCOUNT 2024-2025 | |||
| DATE | PAYEE DETAILS | PAYMENT DETAIL | INCOME BALANCE EXPENCE BALANCE | |
| ### | ||||
| MJ Collins | Membership Refund | £20.00 |
| Miss Sheila Ekella | Membership Refund | £40.00 | ||
|---|---|---|---|---|
| JBD Caulfeld | Membership Refund | £20.00 | ||
| Mrs CJ Roach | Membership Refund | £40.00 | ||
| KR & SL Moore | Membership Refund | £20.00 | ||
| Ramsdale | Membership Refund | £20.00 | ||
| GD Nicholson | Membership Refund | £20.00 | ||
| T & J Guy | Membership Refund | £40.00 | ||
| GMA Parsons | Membership Refund | £40.00 | ||
| G & S Daniel | Membership Refund | £40.00 | ||
| Mrs J Wade | Membership Refund | £40.00 | ||
| D & CA Gibson | Membership Refund | £40.00 | ||
| ### | Ryan Lawson | ESTA Conference Expenses | £512.50 | |
| Matthew Martin | ESTA Conference Expenses | £479.40 | ||
| Klaus Uwe Balthasar | ESTA Conference Refund | £190.00 | ||
| Pete Loader | ESTA Conference Expenses | £458.00 | ||
| ### | Ryan Lawson | Direct Credit (Membership) | £40.00 | |
| J Russell | Direct Credit (Membership) | £40.00 | ||
| RA Campbell | Direct Credit (Membership) | £40.00 | ||
| ### | V Williams | Direct Credit (Membership) | £40.00 | |
| ### | Maggie Williams | ESTA Conference Expenses | £246.60 | |
| Amy Musker-Heaton | ESTA Conference Expenses | £2,923.09 | ||
| PESGB | Direct Credit (Membership) | £40.00 | ||
| James Birch | Direct Credit (Membership) | £20.00 | ||
| R & DJ Balmer | Direct Credit (Membership) | £20.00 | ||
| £240.00 | £5,189.59 | |||
| ESTA | BUSINESS ACCOUNT 2024-2025 | |||
| DATE | PAYEE DETAILS | PAYMENT DETAIL | INCOME BALANCE EXPENCE BALANCE | |
| ### | ||||
| K Barrack | Direct Credit (Membership) | £40.00 | ||
| EBSCO International | Direct Credit (Publishing) | £40.00 | ||
| Reading Blue Coat School | Direct Credit (Membership) | £40.00 |
| NC Skipper | Direct Credit (Membership) | £40.00 | ||
|---|---|---|---|---|
| ### | WSCC Cleaps Petty | Direct Credit (Membership) | £40.00 | |
| ### | WJEC CBAC Current | Direct Credit (Membership) | £40.00 | |
| Ms J Marion | Direct Credit (Membership) | £40.00 | ||
| ### | Nicola Edwards | Direct Credit (Membership) | £20.00 | |
| ### | St Hildas Church | Direct Credit (Membership) | £40.00 | |
| ### | Baltha & Co BA | Direct Credit (Membership) | £40.00 | |
| C Broughton | Direct Credit (Membership) | £40.00 | ||
| ### | Dr Michael Kelly | Printing / Printer Paper | £98.21 | |
| Mike Walsh | ESTA Conference Expenses | £239.00 | ||
| ### | Dr Michael Kelly | ESTA Expenses | £32.59 | |
| ### | St Michael's School | Direct Credit (Membership) | £40.00 | |
| ### | Jones CC | Direct Credit (Membership) | £20.00 | |
| Conference Payment | Direct Credit (Conference Fees) | £14,505.81 | ||
| Dr Michael Kelly | ESTA Expenses | £16.47 | ||
| Dr Dawn E Windley | Membership Refund | £40.00 | ||
| Joanne Conway | Membership Refund | £40.00 | ||
| Eloise Gill | Membership Refund | £40.00 | ||
| ### | Stephen Davies | ESTA Conference Expenses | £464.48 | |
| Barclays Bank Plc | Bank Charges | £33.67 | ||
| University of Liverpool | ESTA Conference 2024 Venue Invoice | £3,459.49 | ||
| Sian May | Direct Credit (Membership) | £40.00 | ||
| £15,025.81 | £4,463.91 | |||
| ESTA | BUSINESS ACCOUNT 2024-2025 | |||
| DATE | PAYEE DETAILS | PAYMENT DETAIL | INCOME BALANCE EXPENCE BALANCE | |
| ### | ||||
| James Speed | Membership Refund | £40.00 | ||
| Dr Michael Kelly | Stationary | £4.99 | ||
| ### | Inchenkoia | Direct Credit (Membership) | £40.00 | |
| ### | Greenhead College | Direct Credit (Membership) | £40.00 | |
| Main NC | Direct Credit (Membership) | £40.00 |
| ### | Stephen Davies | Direct Credit (Membership) | £20.00 | |
|---|---|---|---|---|
| ### | A Bolt | Direct Credit (Membership) | £40.00 | |
| ### | Martin Devon | Earth Learning Website Fees | £84.00 | |
| Dr Michael Kelly | Stationary | £46.13 |
| £180.00 | £175.12 | |||
|---|---|---|---|---|
| ### | End Tax Year | £180.00 | £175.12 | |
| £31,544.31 | £26,954.98 | |||
| Summary Period | Monday, April 01, 2024 | Monday, March 31, 2025 |
| Income | Expenditure | ||
|---|---|---|---|
| Subscriptions | DD/SO/Credits | £4,638.50 | Council Expenses |
| Corporate | £0.00 | Primary | |
| Members. Secondary | £0.00 | Secondary | |
| Primary | £0.00 | IT (Website + Training | |
| Promotions | £0.00 | Journal + News | |
| Adverts | £0.00 | WGCG Wksps | |
| Journals | £0.00 | Conference 2023 + 20 | |
| Bank Interest | £0.00 | Conference 2025 | |
| Conference 2024 | £15,075.81 | Publicity / Stationary | |
| Conference | GA + ASE | £0.00 | Insurance |
| PLS / EBSCO | £80.00 | Subs | |
| Other Donations | £0.00 | Bank charges | |
| Summer School | £6,500.00 | Summer School | |
| Frank Kenworthy Fund | £5,100.00 | Regional Earth Educat | |
| PT Carr Award | £0.00 | Frank Kenworthy Fund | |
| PT Carr Award | |||
| Refunds | |||
| Total | £31,394.31 | Total | |
| Start Balance | £52,070.95 | Frank Kenworthy Fu | |
| Income | £31,544.31 | PT Carr Award Fund | |
| Expenditure | £26,954.98 | ||
| FINAL BALANCE | £56,660.28 | ||
| Bank Statement | £56,660.28 | ||
| Moneymovement | £4,589.33 |
BALANCE TOTAL
£52,070.95
£52,062.87 £52,022.87 £51,889.01 £51,731.03 £51,470.53 £51,438.55 £51,398.55 £51,266.09 £52,266.09 £52,416.09 £51,416.09 £49,916.09 £46,916.09 £48,916.09 £48,881.09 £50,381.09 £50,188.51 £49,508.03 £49,461.65 £48,861.65 £48,787.25 £48,656.86 £48,587.87 £48,371.90 £43,729.41 £43,729.41 BALANCE TOTAL
BALANCE TOTAL
£43,729.41
£43,716.61 £43,681.58 £43,647.98 £43,323.78 £43,291.78 £43,107.84 £42,917.84 £43,107.84 £42,825.86 £42,563.07 £42,040.93 £42,022.23 £41,994.64 £42,034.64 £44,034.64 £44,074.64 £46,074.64 £48,074.64 £49,074.64 £49,024.64 £48,599.64 £48,644.64 £48,664.64 £48,704.64 £48,744.64 £48,744.64 BALANCE TOTAL
BALANCE TOTAL
£48,744.64
£48,784.64 £48,884.64 £49,074.64 £49,114.64 £49,154.64 £49,174.64 £49,364.64 £49,404.64 £49,444.64 £49,410.09 £49,450.09 £49,490.09 £49,530.09 £48,180.09 £48,220.09 £47,990.09 £48,030.09 £47,982.09 £47,949.59 £47,989.59 £51,029.59 £51,038.59 £51,078.59 £51,083.09 £51,043.09 £51,043.09 BALANCE TOTAL
BALANCE TOTAL
£51,043.09 £51,023.09
£50,983.09 £50,963.09 £50,923.09 £50,903.09 £50,883.09 £50,863.09 £50,823.09 £50,783.09 £50,743.09 £50,703.09 £50,663.09 £50,150.59 £49,671.19 £49,481.19 £49,023.19 £49,063.19 £49,103.19 £49,143.19 £49,183.19 £48,936.59 £46,013.50 £46,053.50 £46,073.50 £46,093.50
£46,093.50 BALANCE TOTAL
BALANCE TOTAL
£46,093.50
£46,133.50 £46,173.50 £46,213.50
£46,253.50 £46,293.50 £46,333.50 £46,373.50 £46,393.50 £46,433.50 £46,473.50 £46,513.50 £46,415.29 £46,176.29 £46,143.70 £46,183.70 £46,203.70 £60,709.51 £60,693.04 £60,653.04 £60,613.04 £60,573.04 £60,108.56 £60,074.89 £56,615.40 £56,655.40
£56,655.40 BALANCE TOTAL
BALANCE TOTAL
£56,655.40
£56,615.40 £56,610.41 £56,650.41 £56,690.41 £56,730.41
£56,750.41 £56,790.41 £56,706.41 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28 £56,660.28
£56,660.28 BALANCE TOTAL
£4.88
£46,143.70 BALANCE TOTAL
£1,385.57 £0.00 £0.00 g) £812.94 £0.00 £0.00 024 £17,106.49 £202.23 £262.79 £0.00 £33.67 £6,351.17 tors £0.00 d £0.00 £0.00 £810.00 £26,964.86 und Total £5,100 d Total £2,500 £0.00
Discrepancy
CHARITY COMMISSION FOR ELAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Earth Science Teachern. Association On ac¢ounts for the yr ended 31 March 2025 Charity no (rf any) 1005331 I report to the trustees on my examination of the accounts of ts above drity Trusf) for the year erKled RMpon•ibilitSes and As the charivs trust. you are resporn'ble tr the preparation of the accounts in acc(Ydance with the requThnents of tr Charthes A 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out Hler section 145 of the 2011 Afa and in carrying out my examinabon. I have followed all the applicable Directions given by the Chanty Commission under secaion 145(5)(b) of the Act. Independgrrt I have c¢m*ted my examination. I confirni that no material matters have examlnorfs statement come to my attents'on in connection with the examination (other than that disdosed bekny ") gives me cause to believe that in, any matwial of the Charities A(X: or the accounts did not corn with the applicable requirements (x)nceming form and content of accounts Set txrt in the Charities (Accourrts arml Repts) Regulations 2008 other than any requirement that the accounts give a Irue and fairf Viff•V whith is not a matter considered as part of an irty)en examination. I have no concems arKI have clyne acmss no other matters in connection with the examination to which attention should drawn in Ihis report in der to erk2ble a Fyoper Understla of the accounts to be reached. . Please delete the in the brackets if they do not 8ppIy. Signod: 4 January 2026 Nam•: Mthaet Mccay Relevant professional quaiifKation(¥) or body (If any): Chartered Accourrtant (Rets"red) Addrms: 26 Appleby Road. Gatsy. Cheadle, Cheshire. SK8 4QD IER Oct 2018
Section B Disclosure Only complete rf the examiner needs to highlight material matters of COnM (soo CC32. Indepen Oxamination of drity accounts: dir•dion8 and guidance for examir*rn). Glve here brl•f d•talb of any Il•m that the examlner wl•hM to d110¥8. IER Oct 2018
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