tdt Teso Development Trust partnership in relief development and mission I ANNUAL TRUST REPORT 2021/22
| Contents |
|---|
| CONTENTS 1 ........................................................................................................... |
| INTRODUCTION 2 ..................................................................................................... |
| REFERENCE AND ADMINISTRATION DETAILS 2 ................................................................... |
| NAME,REGISTRATION AND CONTRACT DETAILS 2 ....................................................................... |
| ADVISORS 3 ............................................................................................................ |
| ADMINISTRATOR 3 ...................................................................................................... |
| INDEPENDENTEXAMINERS 3 ............................................................................................ |
| BANKERS 3 ............................................................................................................ |
| STRUCTURE, GOVERNANCE AND MANAGEMENT 4 .............................................................. |
| TYPE OF GOVERNING DOCUMENT 4 ..................................................................................... |
| TRUSTEE SELECTION METHOD 4 ........................................................................................ |
| GOVERNANCE ISSUES 4 ................................................................................................. |
| PARTNERSHIPS 4 ....................................................................................................... |
| OBJECTIVES AND ACTIVITIES 5 ..................................................................................... |
| OBJECTIVES 5 ......................................................................................................... |
| AIMS 5 ................................................................................................................. |
| SUMMARY OFACTIVITIESUNDERTAKEN FOR THEPUBLICBENEFIT 6 ..................................................... |
| CHAIRMAN’S LETTER 7 .............................................................................................. |
| ACHIEVEMENTS AND PERFORMANCE 8 ........................................................................... |
| BIDS Foundation/ UKAID 10 ................................................................................... |
| FUTURE PLANS 14 .................................................................................................... |
| FINANCIAL REVIEW 15 ............................................................................................... |
| EXPENDITURE 16 ..................................................................................................... |
| ACCRUALS ACCOUNTS 2021/22 19 ................................................................................ |
| INDEPENDENTEXAMINERSREPORT 21 .................................................................................. |
| DECLARATION 22 ..................................................................................................... |
1
Introduction
Teso Development Trust (TDT) was formed in 1989 and registered as a charity in 1991 to help provide relief and development to the Iteso people of North East Uganda, working through the Christian Churches in the area. This followed a relief campaign conducted by Christians in the UK in response to a major humanitarian crisis caused by: 1) unrest arising from the military takeover of the country by the Museveni regime, and 2) devastating incursions by raiders from
. Since that the Lord’s Resistance Army and the neighbouring tribe of Karamojong time, TDT has continued to provide relief and resources for development and mission, working through churches and Christian organisations in Teso.
Reference and Administration Details
Name, registration and contract details
Charity name: Teso Development Trust Other names the Charity is known as: TDT Registered charity number: 1005139 Inland Revenue Number: XN84557
Charity’s principle address: 5 North Villiers Street, Leamington Spa, CV32 5XZ Email: info@teso.org.uk
Phone: 0800 731 3460
Trustees
| Name | Offce | Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|
| David Watts | Chairman | Executive Committee |
| Christine Moyes | Secretary | Executive Committee |
| Hugh Mason | Treasurer | Executive Committee |
2
Executive Committee
David Watts Christine Moyes Dr Hugh Mason Dr Winnie Bedigen Andrew Third Rev Robert de Berry Martin Frize
Advisors
Louise Third, Public Relations
Administrator
Carmel Dipple Office: 5 North Villiers Street, Leamington Spa, CV32 5XZ Telephone: 0800 731 3460 Email: admin@teso.org.uk
Independent Examiners
Laurie Fearon LEF Consulting 107 Beeches Road Rowley Regis West Midlands B65 0BB
Bankers
NatWest Bank 10 Station Road Clacton on Sea Essex CO15 1TA
3
Structure, governance and management
Type of governing document
Revised constitution adopted 1[st] October 2022
Trustee selection method
The charity’s chairman, secretary and treasurer are appointed as Trustees by the Executive Committee through nomination and a majority vote.
Governance issues
Trustees are required to familiarise themselves with up to date guidance from the Charity Commission regarding the execution of their duties. Currently this is published as the booklet ‘The essential trustee: what you need to know (CC3)’. The Executive Committee meet five times a year to discuss new applications for funds from organisations in Teso, consider reports from projects we are / have supported, assess the current organisational and financial health of the charity and plan future fund-raising activities.
Whilst the Trustees have overall responsibility for the management of the trust and allocation of funds, they abide by the decision of the Executive Committee, expect in extenuating circumstances.
In certain situations, the Trustees may make decisions and allocate finance between Executive Committee meetings. In such cases all decisions are brought to the Executive Committee for ratification.
The charity employs an Administrator for 16 hours a week, who is not a member of the Executive Committee. The Administrator manages the day to day administration, communication and financial controls of the Charity. He/she is responsible for providing the Executive Committee with accurate financial information and reports, and provides general guidance to the Executive Committee.
The Trust is aware of the risks entailed in its operation and has a detailed risk register and other necessary operational policies which are regularly reviewed. Detailed policies can be provided on request.
Partnerships
We work closely with organisations on the ground in Teso, with our main partners being:
- Pentecostal Assemblies of God
4
-
Church of Uganda
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BIDS (Building Community Initiatives for Development and Self-Reliance, a Soroti based development organisation)
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Revival Time Ministry (a non-denominational development agency).
-
Soroti Women’s Cooperative Union Limited (a humanitarian organisation, developing co-ops and loan associations in the Soroti area).
We also work with a number of UK partners for the mutual objectives of supporting the people of Teso. These include:
-
Friends of Teso
-
Jack Strong and Jon Terry
Objectives and activities
Objectives
The objectives, as set out in the constitution, are:
To promote in Uganda (particularly the Teso District) and elsewhere
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The relief of poverty, sickness and distress and to preserve and protect health
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The advancement of education
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The advancement of the Christian religion
Aims
The aims of the charity, reflecting the objectives, are to:
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Support the education of children.
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Help create jobs and income.
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Improve agriculture through training and restocking.
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Provide clean water through water improvement projects.
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Provide relief for those who are displaced persons (IDPs).
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Provide emergency relief.
-
Support the improvement of health provision.
-
Support Christian ministry.
5
Summary of Activities Undertaken for the Public Benefit
The trustees are aware of the guidance on public benefit issued by the Charity Commission and have taken it into account when making decisions regarding the management of the charity and the allocation of funds. The benefit of the charity’s activities under objectives 1 and 2 (‘The relief of poverty, sickness and distress and to preserve and protect health’ and ‘The advancement of education’), clearly benefit the public living in the Teso region of Uganda. The charity’s activities under objective 3 (The advancement of the Christian religion) benefit the people of Teso through providing a moral and spiritual framework that adds meaning to their lives. This in turn promotes mental health, spiritual wellbeing and community cohesion. As the Christian churches are also at the forefront of community development, advancing the Christian religion in Teso brings many added benefits including increased educational and healthcare provision. Also, the Charity expects its partners to help those in need, regardless of faith, gender, disability or race within the Teso districts.
The main activities undertaken by the Charity in fulfilling its objectives for the public benefit include, but are not limited to:
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Giving technical assistance through supporting training, management consultancy and aid in kind (e.g. by supplying equipment / literature etc.).
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Making Grants to help business development , provide clean water , the building and improvement of schools, improvement of churches, provision of hostels and children’s nurseries, agricultural improvement, equipment (e.g. for hospitals, schools and training centres), providing food and equipment for people in need, training church leaders, etc.
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Grants to individuals to help their education and training.
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Support to individuals or teams from UK visiting the area to teach or assess needs.
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Promoting the cause of the Iteso people to a UK audience through personal contacts, promotional visits, literature and via our website.
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Undertaking fund-raising activities such as sponsored walks, selling books, etc.
6
Chairman’s Letter
It has been remarkable that despite lock down TDT’s ability to continue as an organisation and to give support to our partners in Uganda has been sustained.
Highlights have been the momentum achieved in a package of aid to develop water and food security in Katakwi. This area has been one of the most deprived in Teso being particularly impacted in the past by incursions and drought/flooding. The area for many years was a major centre for camps for displaced persons. Over the years, TDT teams have visited these areas and it was a sobering experience to meet the people and see the desolation. In the last few months Karamojong raiders have been active once again which is of major concern.
After a slow start our UK Aid supported project of 4 boreholes and 30 sanitation installations has been virtually completed providing a very valued provision for 4 communities in Kalaki, Kaberamaido. We are pleased that our “ bread and butter “ aid to provide local wells, support for Church ministry and various health projects have been sustained.
Future projects we wish to tackle are
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Projects to improve farming practises, schooling and water in Katakwi
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The development of 3 schools in rapidly growing areas
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20 further wells and boreholes in Soroti, Kumi and Serere
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Investment in the hard pressed Freda Carr hospital
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Support for training lay Church leaders
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Funding medical aid for the neediest through Kumi hospital
I trust you will find this annual report interesting and encouraging as a story of progress and impact in a tough area of Uganda. We thank all supporters, Churches, Trusts and the UK Aid for making it possible.We also wish to pay tribute to the hard work and sacrificial efforts of our Church partner teams and our excellent administrator Carmel for coping amazingly with all the challenges in what has not been the easiest of years.
Dave Watts
Chairman
7
Achievements and Performance
The aim of the Trust is to change lives and communities for the better in Teso in partnership with Churches in the area. We describe here the work our partners have undertaken through the aid the Trust has provided.
Relief Work
Okerai A
£2175 sent in August 2021 to help struggling communities recover after a drought left a large quantity of the crops planted in gardens and fields dried up.
PAG KIDO technical staff with the assistance of the Local Council 1 chairperson identified the most affected elderly or vulnerable people in the community or those whose crops were completely dried up and their food store reduced to nothing.
In total 50 people in the community of Okerai A received 30kg of posho, 15kg of beans and 5kg of black-eye peas.
Okerai A was chosen as the farming and VSLA training that it’s neighbours had received and which had enabled them to better withstand the impacts of the drought had not started at this time.
Photographs show a lady in her dried up maize field (top) and beneficiaries on the day of distribution receiving their food. (above and left)
8
Action for Rural Development
In March 2022 £1500 was sent to the Arude Group (Action for Rural Development) to provide cassava cuttings and groundnut seeds for 60 women and their households
This is the initial stages of the project with further funds to be sent in the next financial year to start up a revolving sheep scheme providing 50 sheep to 5 groups of 20 people each as an income generation scheme.
The women will also be trained on small business management and record keeping.
The overall aim of the project is to increase the number of meals eaten per day per household and the number of households with the financial capacity to meet their basic needs.
Photos show the Arude group on distribution day.
Education
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£2822 was sent to set up a water
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harvesting system for Osanyuk Primary School following the successful completion of the latrines.. (photos right) This is the next step towards meeting the government requirements for support as a government school.
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Water harvesting will only provide water for around three quarters of the year so this will only be an interim measure whilst TDT continues to investigate the possibilities of drilling a borehole.
9
BIDS Foundation/ UKAID
In 2020 Teso Development Trust, won £50,000 of Foreign, Commonwealth & Development Office (FCDO) funding under the Small Charities Challenge Fund (SCCF). The project started in 2021.
By the end of the financial year 2021 4 boreholes had been dug in the villages of Angorok, Oimai, Olio, Awilyec each with a trained Water User Committee, providing clean water for 3081 people.
-
20 Community Based Builders (17 men and 3 women) were recruited for a one year training programme teaching building skills, in particular recommended pit latrines, in September 2021. Due to the popularity of the training (as it provides a much needed opportunity for unemployed youth) a further 7 trainees were then added. Construction of the latrines as part of the project gives the CBBs vital practice.
-
15 people had been provided with a latrine subsidy at the end of March 2022. It is planned to provide this to 30 vulnerable households by the end of the project in October 2022 whilst encouraging those who don’t qualify for the subsidy to replicate the latrines using their own funds.
Photos here and on the front cover show latrne pits under construction by community based builders as part of the project and the boreholes in Awilyec and Angorok.
Food Security
Apopong
£1750 was sent out by TDT this financial year to continue the project run by PAG KIDO in Apopong, in the district of Kapelebyong, aiming to improve livelihoods through improved food production and the establishment of Village Savings and Loan Association (VSLA) with the aim of overall making the community more resilient in adverse circumstances.
155 people in have been elected to form 5 VSLA (Village Savings and Loans Association) groups.
143 farmers have been trained in disaster risk reduction, conservation agriculture and farming as a family business.
A football was also purchased as a way of encouraging youth to participate in sports activities and to reduce time spent idly.
10
Testimony of Mrs Betty Atubo, resident of Apopong
My husband and I have 7 children. By putting the training into practice we were able to start farming as a family business and save 500,000 UGX (£109) as part of the VSLA group. Using these savings we have started a trading business for food items selling in the local community and at the local markets and have bought two bulls. We have also started selling silver fish as well as vegetables. As a result of this our family can now access medical services, pay for school fees and meet other family needs throughout the year. On average the family can earn 500,000 ugx (£109) per month. We are very grateful to PAG KIDO and TDT for their support in helping us achieve this.
Photos show Mrs Atubo with her oxen and selling silver fish, tomatoes and onions.
Creating jobs and Income
Self Help Groups
Supported by TDT a further 6 Self Help Groups have been set up this year in communities where PAG Soroti constructed wells in 2020. These groups are still in the initial training and set up stages.
The 5 groups established in the previous financial year are doing well and have selected the members of their groups who will form part of the Cluster Level Associations. These groups are responsible for training new SHGs locally.
In the community of the Odungura Egadu Self Help Group two VSLA groups that have already been running for more than 2 years requested to register and begin operating as Self Help Groups.
11
Improving life in the villages by provision of clean water and better sanitation and hygiene
£22,510 was sent out in 2021-2022 to complete a total of 6 wells, one borehole and 3 spring protections.
Amusia borehole, in Kapelebyong, was completed in 2021 by our partner PAG KIDO and as explained by Mrs Immaculate Alabo resident of Amusia and vice chairperson of the Water User Committee before the borehole was dug “women and children were walking long distances to fetch water putting them at risk and lack of water was often a source of conflict in households”.
Training on vegetable growing, brick making and sanitation and hygiene that was done alongside the borehole drilling has also had a positive impact on the community. Now Immaculate and her family can grow vegetables throughout the year as they are able to irrigate them using water from the borehole. The sale of the vegetables has had a significant impact on their household income giving them around 150,000 UGX (£33) a month. The family has also started brick making as a business and can earn around 800,000 UGX (£174) at a time from it.
Overall there has been an improvement in sanitation and hygiene standards in the village as people are now able to wash as frequently as they need to and drink safe water.
Even the men have started to collect water now the borehole is not far away!
It is hoped that the same level of progress achieved in the last financial year will carry on in 2022.
Photos show the borehole in Amusia, Mrs Abolo working in her vegetable garden and bricks that were made by her brick laying business.
12
Supporting Healthcare
Kumi Compassionate Fund
The Compassionate Fund set up at Kumi hospital to help the most vulnerable access medical care, by helping those who otherwise couldn't afford treatment to pay their medical bills, continues to run and is currently supported by a quarterly grant of £1500. The fund is managed by two social workers on the wards and often ends up supporting families who have come in to seek support for their children.
Kokas Itei (right), 7 years old, was suffering from hemoglobinuria (when high levels of haemoglobin are found in the urine). His family managed to raise 150,000 UGX (£32) and the Compassionate Fund covered the outstanding balance of the treatment, 104,100 UGX (£22). The family were very grateful for the help they received.
Benson Ongiriany (left) is a 6 year old who was left with cerebral palsy caused by cerebral malaria he contracted at the age of 1 that was left untreated. He was admitted to the hospital with malaria, vomiting and convulsions. His mother was divorced by her husband due to Benson’s disability so the Compassionate Fund covered her bills of 107,800 UGX (£23).
Rawfaw Health Clinic
Having sent out funds in early 2021 to aid the construction of the clinic TDT was able to offer a further £2000 to our partner RTM for the initial stocking of the pharmacy with medication.
The aim is that the clinic, now that it is set up, will be financially self-sustaining from its income.
Reports have indicated that is is providing a much needed service in the community.
13
Future Plans
The objectives for 2021/22 arise from the need to complete current commitments and respond to the issues and project ideas presented by the partners for review by the committee. These are:
To provide Relief Support
- The impact of COVID, climate change and the global rise in the cost of living continues to hit Uganda hard and the aim would be to provide an appropriate relief response to the needs arising based on information provided by our partner organisations and within the scope of TDT.
To support Education
- The focus will continue to be Aminit High School and Osanyuk Primary School.
To encourage the creation of Jobs and Income
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To support enterprise and livelihoods projects promoted by partners
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To support the development of village savings and loan associations and Self Help Groups.
To enable the provision of clean water in the rural area
20 projects have been identified by our partners to be covered as funding is found as part of an ongoing process.
To help develop Food Security
- To help farming communities improve agricultural techniques and diversify production to cope with the uncertain climate patterns.
To improve Health care
To support improvements to staff training, premises and equipment in Ngora and Kumi Hospitals.
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To continue the support of the Compassionate Fund assisting vulnerable people access medical care.
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To continue to help Ngora Freda Carr to set itself up to be a fully functioning hospital again.
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To continue to help the Nottingham Health Group in their work with maternity units in the Kumi district.
To support Christian Ministry
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As it becomes possible again for larger groups of people to meet and schools are able to remain open TDT will encourage the training and development of clergy and pastors in partner Churches through personal support and funding for training programmes .
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To resource the development of lay leaders in partner Churches
14
Financial Review
Income
The Trust income in 2021/22 was £133,560 compared to £142,951 in 2020/21 Donations came from
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12 Churches, giving a total of £10,595
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1 Charitable Trust, giving a total of £6000.
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£18,587.54 from the FCDO Small Charities Challenge Fund.
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£11,320.20 reclaimed from the Inland Revenue under the Gift Aid scheme and distributed to the purpose for which they were related
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£26,792 in regular subscriptions from supporters
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Donations from supporters
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Fund raising efforts by supporters
The Churches giving support have been
Chawn Hill Church, Stourbridge
St Andrew’s Church of England, Sidcup
St Andrew’s, Ilford
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Bournemouth Deanery
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St Mary’s , Wythall
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St Michael and All Angels, Bournemouth
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St Peter’s Church of England, Ruddington
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St John’s Church, Ashton under Hayes
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St John’s Church, Holdenhurst
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St Martin’s Ryarsh PCC, West Malling
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St Michael and All Angels, Billington
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St Saviour’s, Iford
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Uganda Church Association
Trusts making grants were
Wilmslow Wells for Africa £6000
15
Expenditure
The money spent totalled £115,350 compared to £145,058 in 2021/22. Details are set out in table below
| Unrestricted Funds |
Restricted Funds |
Total 2021/22 | Prior Year |
|
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Administration Costs |
||||
| Salaries and PAYE | £6,890 | £810 | £7,700 | £9,622 |
| Travel Costs (including annual visit) |
£0 | £0 | £0 | £854 |
| Office and IT Costs | £30 | £30 | £169 | |
| Postage Costs | £217 | £217 | £394 | |
| Printing and Stationery |
£170 | £170 | £324 | |
| Publicity Costs | £0 | £0 | £285 | |
| Trustees Meeting | £0 | £0 | £0 | |
| Audit and Accountancy |
£1,398 | £1,398 | £770 | |
| Bank Charges | £1,125 | £1,125 | £1,003 | |
| Fundraising Charges | £0 | £0 | £0 | |
| Total Administration |
£9,830 | £810 | £10,640 | £13,421 |
| Project Expenditure |
||||
| Community Finance Projects |
£0 | £4,680 | ||
| Food Security | £0 | £3,000 | ||
| Christian Ministry Training & Support |
£280 | £4,550 | £4,830 | £13,719 |
| Development | £3,674 | £37,823 | £41,497 | £6,457 |
| Health | £3,000 | £17,721 | £20,721 | £24,816 |
| Relief | £3,675 | £3,675 | £17,160 | |
| Education | £2,000 | £2,302 | £4,302 | £13,234 |
| Child Sponsorship | £4,707 | £4,707 | £5,464 | |
| Water | £22,510 | £22,510 | £38,300 | |
| Channelling | £2,469 | £2,469 | £4,807 | |
| Other Projects | £0 | £0 | ||
| Total Projects | £8,954 | £95,756 | £104,710 | £131,637 |
| ~~16~~ | ||||
| Grand Total | £115,350 | £145,058 |
Balances
£9978 in unrestricted funds was brought forward from 2021/2022. At 1st April 2020 the Trust’s surplus was £47,784 with £15,269.94 as an investment reserve to fund contingencies. This represents 40% of last year’s expenditure. The majority of the cash surplus was committed funding for projects to be undertaken the following financial year. The Trust’s investments are with the Bath Building society and Kingdom Bank.
ADMINISTRATION, COMMUNICATIONS AND PUBLICITY
The Teso Development Trust newsletter, leaflets and website are the principal means of communicating with our supporters. Some supporters promote the work of the Trust in their churches. The administrator and Management Committee members make presentations at Church services or meetings. The main newsletter has a print run normally of 500 copies.
Supporters undertake a range of fund raising ventures ranging from sponsored cycle rides to concerts and the Trust resources these with literature, its website information and Just Giving facility whereby increasing numbers of people have been donating online.
Administration Analysis
| Administration Analysis |
||||
|---|---|---|---|---|
| Income | 133,560 | |||
| Salaries | £6,890 | 5.16% | ||
| Travel Costs | £0 | 0.00% | ||
| Office Costs | £30 | 0.02% | ||
| Postage Costs | £217 | 0.16% | ||
| Publicity and Printing Costs |
£170 | 0.13% | ||
| Trustees Meeting Costs | £0 | 0% | ||
| Bank Charges | £1,125 | 0.84% | ||
| Audit & Accountancy | £1,398 | 1.05% | ||
| £9,830 | 7.36% |
17
RISK ASSESSMENT
The Trust is aware of the risks entailed in its relationship with the Ugandan Churches and other partners who may misuse funds. The risks are low because funds are transferred through ongoing liaison with Trust partners, a requirement to acknowledge funding transfers, regular feedback reports, the provision of receipts, a checking of expenditure during the annual visit and the requirement those partners have their own independent auditing regimes.
Another risk is that involved in the transfer of funds through the banking system to Uganda. This is low through the Trust’s use of transfer facilities of an international money transfer agency which is a major international operator in transfer of funds and which has an insurance scheme that compensates any loss of funds that may be its responsibility.
The risks concerning people visiting Teso are low because visitors are housed in known accommodation and hosted from their arrival in Uganda until their departure by known local leaders who are very experienced in welcoming and looking after Western Guests. All visitors are also briefed by the UK Trust team about risks and health issues before they travel.
The Trust keeps a risk register and has other important policies in place to ensure an effective operational system.
In particular a Safeguarding Policy in January 2009. All personnel employed by the Trust or under its aegis as volunteers likely to work with children or vulnerable adults are required to have a DBS check.
The Trust is a member of Global Connections – an evangelical umbrella group for Christian organizations engaged in mission and development .This provides helpful management advice and input through its staff, information bulletins, conferences and workshops.
Reserves Policy
The Trustees have agreed to hold a permanent reserve of £5000 which is deemed sufficient to cover the winding up of TDT administration should that course of action be agreed upon at any time. In addition a sum of £5000 is held as a flexible reserve to meet urgent aid needs or to provide resources for prompt matched funding requirements. Any withdrawals from these flexible reserves will be made up from general funds within 12 months of the date of withdrawal. The Trustees hold most of the charity’s resources in interest bearing accounts with balances in the charity’s non-interest bearing current account being maintained at a level not exceeding that sufficient to facilitate transactions. The Trustees have taken the view that as at any time the charity hold funds from donors who have designated the gift and that otherwise apart from reserves funds move quickly through the TDT accounts, funds will not be held in investments which place the principal of the investment at risk. The Trustees will take professional advice on investments which give a good rate of interest while maintaining necessary liquidity of funds.
18
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Declarntion The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitys trustees: Si9nature(5) Name(s) Position (e.g. chair, treasurer, etc.) cA/riJL Date: 22