Hawk District Board of Trustees – Annual Report
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For the Period
From (start date): 0 1 0 4 2 6 to end date: 3 1 0 3 2 6 Section A: Reference and Administration Charity Name Hawk District Scout Council Other names the charity is known by Registered Charity (if any) 1005128 HQ Registration Number Charity’s Principal Address: 45 Elmleigh Road Havant Postcode P O 9 2 A B
Name of the charity trustees who manage the charity
(these will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 |
Trustee Name | Ofce (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Ian Rowney | Chair | ||
| Mike Henwood | Treasurer | ||
| Julie Stacey | Ex Ofcio(DLV) | ||
| Scarlet Bugler | Ex Ofcio(Youth Commissioner) | ||
| Russ Nestor | Trustee | ||
| Ian Wright | Trustee | ||
| NickyGarrard | Trustee | ||
| Dan Cooper | Trustee | ||
Name and addresses of advisers (optional information but encouraged as best practice) (these will be published in the annual report of the charity)
| Type of Adviser | Name | Address |
|---|---|---|
| Independent Accounts Review |
Susan Daniels | Park Road, Purbrook |
Hawk District Board of Trustees – Annual Report Squirrels | Beavers | Cubs | Scouts |Explorers |Network
Section B: Structure, Governance and Management
| Descripton of the Charity’s trusts | |
|---|---|
| Type of governing document | The District's governing documents are those of The Scout |
| (e.g. trust deed, consttuton) | Associaton. They consist of a Royal Charter, which in turn gives |
| authority to the Bye Laws of the Associaton and The Policy, | |
| Organisaton and Rules of The Scout Associaton. | |
| How is the charity consttuted | The District is a trust established under its rules which are |
| (e.g. trust, associaton, company) | common to all Scouts. |
| Trustee selecton methods | The Trustees are appointed in accordance with the Policy, |
| (e.g. appointed by, elected by) | Organisaton and Rules of The Scout Associaton. |
| Additonal governance issues (optonal informaton but encouraged as best practce) | |
| You may choose to include additonal | The District is managed by the District Trustee Board, the |
| informaton, where relevant, about: | members of which are the ‘Charity Trustees’ of the Hawk District |
| which is an educatonal charity. As charity trustees they are | |
| Policies and procedures adopted for: | responsible for complying with legislaton applicable to charites. |
| a) the inducton and training of | This includes the registraton, keeping proper accounts and |
| trustees; | making returns to the Charity Commission as appropriate. |
| b) trustee consideraton of major risks | |
| and the systems and procedures to | The Trustee Board consists of the Chair, Treasurer and maximum |
| manage them | of 12 Trustees (including 2x Ex Ofcio Trustees) and meets once |
| every term with an agreed quorum of 5 minimum. | |
| Members of the Trustee Board complete Being a Scouts Trustee | |
| learning within the frst 6 months of joining the Board. | |
| This District Trustee Board exists to make sure the charity is well- | |
| managed, risks are assessed and mitgated, buildings and | |
| equipment are in good working order, and everyone follows legal | |
| requirements and the organisaton's policies and rules. Their | |
| support helps other volunteers run high-quality and safe | |
| programmes thatgivesyoung people skills for life. |
Hawk District Board of Trustees – Annual Report
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Risk and Internal Control
The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment . The District makes use of its own buildings, property and equipment. The District has enough buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members . The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income . The District is primarily reliant upon income from District Scout Shop, interest on investments and gift aid. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. If required The Board could reimpose a district levy to increase the income to the District on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders . The District is totally reliant upon volunteers to run and administer the activities of the District If there was a reduction in the number of leaders to an unacceptable level in a section or there would have to be a contraction, consolidation or closure of a section.
Reduction or loss of members . The District provides activities for all young people aged 14 to 18. If there was a reduction in membership in a section then there would have to be a contraction, consolidation or closure of a section.
Risk and Internal Control - financial The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Section C:
Objectives and Activities
Summary of the objects of the charity set out in its governing document
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Hawk District Board of Trustees – Annual Report
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| Summary of the main actvites in relaton to these objects Public beneft statement |
Summary of the main actvites in relaton to these objects Public beneft statement |
The Values of Scoutng As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and at udes. Co-operaton- We make a positve diference; we co-operate with others and make friends. The Scout Method Scoutng takes place when young people, in partnership with adults, work together based on the values of Scoutng and: - enjoy what they are doing and have fun - take part in actvites indoors and outdoors - learn by doing - share in spiritual refecton - take responsibility and make choices - undertake new and challenging actvites - make and live bytheir Promise. |
|---|---|---|
| The District meets the Charity Commission's public beneft criteria under both the advancement of educaton and the advancement of citzenship or community development headings. |
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| Secton D: Achievements and Performance |
||
| Summary of the main achievements of the charity during the year |
||
| The District meets the Charity Commission's public beneft criteria under both the advancement of educaton and the advancement of citzenshipor communitydevelopment headings. |
||
| Secton E: Financial Review |
||
| Brief statement of the charity’s policy on reserves |
||
| The District's policy on reserves is to hold enough resources to contnue the charitable actvites of the District should income and fundraising actvites fall short. The District Trustee Board considers that the District should hold a sum of circa £20K District held reserves of approximately £130K against this at year end. This is well above the level needed. |
Hawk District Board of Trustees – Annual Report
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| Details of any funds materially in defcit (circumstances plus steps to eliminate) Investment policy and objectves |
Refer to secton F. |
|---|---|
| Investment Policy The District does not have enough funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or buildingsocietes. |
|
| Secton F: Financial Review |
|
| Plans for future periods (details of any signifcant actvites planned to achieve them) |
|
| The plan for 2026-27 is to ensure the District fnances are kept stable. And as such will be addressing this with the following reviews: 1) Subscripton increases 2) Maintain focus on Gif Aid coverage (currently 97%) 3) Review of running costs and expenses to identfy cost savings 4) Contnuing to maximise return of interest on money held (Max 1- year notce) |
Section G:
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees Signatures: IRowney MHenwood Full Name: Ian Rowney Mike Henwoood Position (e.g. Secretary, Chair Treasurer Chair) Date 27 / June / 2026 27 / June / 2026
Hawk District Scout Council Current osition statement 1110412026 2024125 135.018.51 Balances broughl forward 130,815.94 INCOME MEMBERSHIP SUBSCRIPTI{s GIFT AID INVESTMENT INCOKIE tK)NATIONS- GENERAL ACTIVITIES SCOUT SHOP OTHER INCOME RENTS GROUP LOANS REPAYMENTS EXPLORERSNOUNG LEADERS - Subs . Camp5 & AdNit Fundraksing ACTIVE SUPPORT MINIBUS ADMIN 76.189 78,309.00 2,185.00 3.698.94 225.00 4.043.60 3L318.23 2.[21 2.1713 810.49 30.SY.30 913.%) 2.075.78 1.28& .178.Tr1 13.353.22 18.% 517 54 350. 143,517 29 151.315.33 EXPENDITURE 76.189.tyJ MEMBERSHIP SUBSCRIPTiONS SCOUT CENTRE DONATIONS ACVITIEs scour SHOP DEVELOPMENT ADMINISTRATION EXPENSES TRUSTEES EXPENSES GROUP LOANS INSURANCE EXPLORERSIYOUNG LEADERS - Subs CA)sts - Rents -Annual membersh - Weekly aLINthS - Camps & ActwitE5 ACTWE SUPPORT MINIBUS NETWORK EQUIPMENT 81.774.OD 2.604.49 2,772 5.240.07 4.715.77 26.375.37 200.00 5,274.74 25,7W2.1 4ZQ.74 4.7.$1 2.$81.th 2.509.32 $24.91 599.04 3.249.18 7.308.00 908.26 13.565.13 204.00 4.716.09 238.65 705.26 2,428.20 9,420 74 154.45 6.571.83 00 1.579_71 147,749.82 157.507.30 Gainsllosse5 on investmts 0.00 g30.B15.44 Balan carTied forwdrd Card payments not yet alic£ated 124.623.97 Nett 124.623.97
Reconciliation 88nk account balance5 Barday5- General alc Barclays- Shop *c Baiclays- Expref5 alc Lloyds- General alc stripe- OSM I SthFe card (Expense alcl PayPal Gocardless 3.257 t5 2,908.57 2.865_54 4.384.64 489.66 .088 98 6.522.89 7.592 86 1,962.n 5.330.70 CAF {sharOokl ajc CCLA (COIF Generall al¢ CCLA (COIF ActMtyI &lc- IL8 Bumslundl Barclays-Adwe Saver 8lc 75.000.(M) 25.761.(M) 4.603.45 3.230.41 25.761. 4.374.57 Cash irs hand (shop Ik)ati 130.815.94 124.623.97 Non cash assets Shop sto Equipment Buikling (District HQ) Minibus Traikr 14211.24 14.131.82 7,371. 520.000.00 s,(M)o.00 5.281.LK) 6,£ 50E.032. 5.0(p). 5.125.(LS Approved by the Irlte@S on and swJned on their behalf by Distri Chaimian District Treasurer
LT7000¢ - IlePendent Examinerfs Reporttrj theTtiJstees ljanuary 20241 England & Wales Unqualifjed report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or less in the relevant financial year Independent examiner's report to the trustees of Hawk District Scout Council l pOrt to the trustees on rny examination of the accoursts of the Hawk District Scout Councilfor the year ded 31st March 2026 Responsibiltties and basis of report A5 the charity trustees of thÈ Hawk DistricL you are responsibLe forthe preparation of the accounts Hccordance with the requirements of the Chartbes Art 20111.the Act'l. I report in respect of my examination of Hawk Disbirt accounts caTried out under section 145 of the 2011 Aci and in carrying out my examination I have followed aLithe appbcabie Direcbons grven by the Char¢ty Commission under secbon 14515llbl of the ACL Independent examinerfs statement I hève compigied ¥ny examination. I CL¥ffirm that no mèteriaLmatters have c(me tr& my attention ir> connection with the examination giving me cause to bebeve that in any Material respect accounting records were not kept in respert of the Hawk District as required by section 130 of the A¢ or 2. the accounts do not accord with those record5. l F>ave no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thi5 report in orderto enable a proper ur>derstsnding of the accounts to be reached. Signed.. Natne-. ReLevant professional quatification or membership of professiona( bodies Irf any1= Addre5S'. Date: Ilt12L
Treasurers re ort on accounts 2025126 It has been a busy year for the District with many activities being run for the various sections - Squirrels, Beavers, Cubs, Scouts, Explorers and Neork.
It is the aim of the trustees that the District running expenses should be covered by the surplus from the District Shop plus interest on investments. This will then preclude the need for a Distrtct levy on groups. All eventslactivities shoukl, wherever possible. be self-financing. Policies Risk etc. The following matters are covered by the Trustees report - Reserves Policy Risk Assessments Financial Risk Compliance with Law and Regulation Health & Safety lanations of si nificant variances from in the anal sis below. revious earfi ures are detailed nificant variations in income Membership subscriptions Reflects increased charges by HQ and County together wtth increase in District membership (245 - 1249 young people, 25126 - 1298 young people). Increases in overall yothh membership of 2.70/0 in 24125 and 3.9 % in 25126. At year end there is one outstanding payment of £3,465 as the group concerned had had exceptional expenditure towards the end of the year giving them a temporary cash flow issue. The District trustees approved a delay to the payment of their annual membership - this will be cleared in 2026127. Grft Aid Gift Aid is claimed annually in arrears and the income in 25126 reflects the number of Gift Aided Explorer subscriptions in 23124. Investment income Improved income as result of moving capital to higher interest rate accounts. (Note: capital is protected) Activities This covers Dislrict events undertaken for Squirrels. Beavers. Cubs and Scouts (Note: Explorers is shown below within the Explorer section). Events provided included - Squirrel picnic, Beaver paty,
Scout Monopoly Run. Gunnel camping competition, Scuba Diving expenence. Income will vary year-on-year due to activities undertaken. (NOTE: 24125 also included a refund of approximately £2k with respect to a camp that had to be Canlled due to adverse weather) Scout Shop Reflects total sales through the district shop. Other Previous year included a °one off refund. Rents Additional rent of the District Centre has been secured following use by Havant Division Ranger Guides and also additional sections from 1st Homewell Scout Group. We have also had casualloccasional use by Havant Mens Shed, Havant Rugby Club and "The Big Game". Explorers Explorer subs reflecl an increase in Explorer subs from Summer term 2025. Explorer Activtties income reflects year on year programme variations - activities included the major ttems of Monopoly Run, FemyFest, Kudu, IOW Revolution and Zombie camp together with various units enjoying golf, bowling. I skab"ng, go karb'ng, climbing, hikes and camps- to name but a fewl Minibus The minibus acquired by the district during the year has been made available for hire by groups following a period of maintenan. The use and viabilty are being closely monitored by the trustees. nificant variations in ex enditure Membership subscriptions As for income Scout Centre Includes Utilrties (water, electricÉty & intemet), refuse collection. security improvements and general cleaning, etc. Activities As per income Scout Shop Shop & Badges - see comments for income Admin Includes OSM licenS to cover all groups. Motion Picture Lin (MPLC) - covers all groups VEwinglstreaming "movies" etc in a 'public" space e.g. a group HQ. Also includes AGM expenses and costs relating to District Team members running section team meetings and attending county m&tings.
Insurance Insuran of District Cenlre. equipment, shop stock. cash, etc, etc. Equipment and shop stock is also covered at locations other than the District Centre. Reduction following canlIatIOn of paddle board insurance (use and ownership currently under review). Explorers Year on year programme variations (as for income) Minibus Previous year included the purchase from Rowlands Castle for £5k, balance being costs of Insuran and MOT. Current year includes vehicle tax £360, Insuran £1,177.44 and repairs and MOT £3,178.65 As for income - the use and viability are being closely monitored. Equipment Previous year included the purchase of various items including soft tomahawks. crossbows and axes plus consumables for air rifles and replacements for archery equipment, litter pickers. crabbing nets, etc. together with paIrS to the equipment trailer. This year was spares and consumables for archery, cross bows, litter pickers, soft targets, Resusci Annies, etc. Scout & Guide Shop Ke Scout Store wholesale prices were restructured and amended in January 2025 and are fixed for two years. This change also included some price reductions as well as general inflation increases. With effect from January 2026 the District trustees approved a 10 % onl discount on badge purchases by Hawk District groups ty) to assist with groups, cash flow. The impact of this is to reduce overall income in 2025126 by approximately £400 with a potential full year effect in the order of £1.2k. Orders are accepted by email, text, or in person in the shop, from Scout and Guide leaders wtth payment on collection or by Invol to the group. (Note: -payment wtth orderf for non-stock ff(ems is still required for other customers) Most groups within Hawk District and Havant Guiding Division are using the facility to email orders which are then invoiced direct to the unit. Payment of invoice is usually via bank transfer (i.e. bacs).
NOTE Girlguiding(GG) undertook a rebranding exercise in 2024r25 which temporarily affected availabilty of sorne items into 2025126. Following the rebranding GG have also carried out a untform review with resutts expected during July 2026. As a Consequen of this review there are a number of uniform lineslsizes that are -out of stock" (generally the most common sizes). a. To counteract the change. we have reduced our stock holdings wherever possible to ensure thal we are not left with stock we cannot sell after the new uniform launch. Although there is usually a reasonably lengthy 'changeoverf period it is the customer who decides what they want regardless of what GG may suggest!1 Mike Henwood District Treasurer, Badge Secretary & Scout Shop Manager