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2025-03-31-accounts

Hawk District Board of Trustees – Annual Report

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For the Period

From (start date): 0 1 0 4 2 4 to end date: 3 1 0 3 2 5 Section A: Reference and Administration Charity Name Hawk District Scout Council Other names the charity is known by Registered Charity (if any) 1005128 HQ Registration Number Charity’s Principal Address: 45 Elmleigh Road Havant Postcode P O 9 2 A B

Name of the charity trustees who manage the charity

(these will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10		 Trustee Name Ofce (if any) Dates acted if not
for whole year
Ian Rowney Chair
Mike Henwood Treasurer
Julie Stacey Ex Ofcio(DLV)
Dan Cooper Ex Ofcio(Youth Commissioner)
Mat Caney Trustee
Ian Wright Trustee
Tim Pike Trustee
Russ Nestor Trustee
NickyGarrard Trustee

Name and addresses of advisers (optional information but encouraged as best practice) (these will be published in the annual report of the charity)

Type of Adviser Name Address
Independent Accounts
Review		 Susan Daniels Park Road, Purbrook

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Secton B: Structure, Governance and Management Structure, Governance and Management
Descripton of the Charity’s trusts
Type of governing document The District's governing documents are those of The Scout
(e.g. trust deed, consttuton) Associaton. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Associaton and The Policy,
Organisaton and Rules of The Scout Associaton.
How is the charity consttuted The District's is a trust established under its rules which are
(e.g. trust, associaton, company) common to all Scouts.
Trustee selecton methods The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by) Organisaton and Rules of The Scout Associaton.
Additonal governance issues (optonal informaton but encouraged as best practce)
You may choose to include additonal The District is managed by the District Trustee Board, the
informaton, where relevant, about: members of which are the ‘Charity Trustees’ of the Hawk District
which is an educatonal charity. As charity trustees they are
Policies and procedures adopted for: responsible for complying with legislaton applicable to charites.
a) the inducton and training of This includes the registraton, keeping proper accounts and
trustees; making returns to the Charity Commission as appropriate.
b) trustee consideraton of major risks
and the systems and procedures to The Trustee Board consists of the Chair, Treasurer and maximum
manage them of 10 Trustees (including 2x Ex Ofcio Trustees) and meets once
every term with an agreed quorum of 5 minimum.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the frst 6 months of joining the Board.
This District Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitgated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisaton's policies
and rules. Their support helps other volunteers run high-quality
and safeprogrammes thatgivesyoung people skills for life.

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Risk and Internal Control

The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment . The District makes use of its own buildings, property and equipment.The District has enough buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members . The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income . The District is primarily reliant upon income from District Scout Shop, interest on investments and gift aid. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. If required The Board could reimpose a district levy to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders . The District is totally reliant upon volunteers to run and administer the activities of the District If there was a reduction in the number of leaders to an unacceptable level in a section or there would have to be a contraction, consolidation or closure of a section. Reduction or loss of members . The District provides activities for all young people aged 14 to 18. If there was a reduction in membership in a section then there would have to be a contraction, consolidation or closure of a section.

Risk and Internal Control - financial The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Section C:

Objectives and Activities

Hawk District Board of Trustees – Annual Report

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Summary of the objects of the The Purpose of Scouting charity set out in its governing Scouting exists to actively engage and support young people in their document personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and at udes. Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about: • policy on grant making; • contribution made by volunteers; • policy on investments.

Public benefit statement

The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D: Achievements and Performance

Hawk District Board of Trustees – Annual Report Squirrels | Beavers | Cubs | Scouts |Explorers |Network

Summary of the main
achievements of the charity
during the year		 Summary of the main
achievements of the charity
during the year		 The District meets the Charity Commission's public beneft criteria
under both the advancement of educaton and the advancement of
citzenshipor communitydevelopment headings.
Secton E:
Financial Review
Brief statement of the
charity’s policy on reserves
Details of any funds
materially in defcit
(circumstances plus steps to
eliminate)
Investment policy and
objectves
The District's policy on reserves is to hold enough resources to contnue the
charitable actvites of the District should income and fundraising actvites
fall short. The District Trustee Board considers that the District should hold
a sum of circa £20K
District held reserves of approximately £130K against this at year end. This
is well above the level needed.
Refer to secton F.
Investment Policy
The District does not have enough funds to invest in longer term
investments. The District has therefore adopted a risk averse strategy to the
investment of its funds. All funds are held in cash using only mainstream
banks of buildingsocietes.
Secton F:
Financial Review
Plans for future periods
(details of any signifcant
actvites planned to
achieve them)
The plan for 2025-26 is to ensure the District fnances are kept stable. And
as such will be addressing this with the following reviews:
1) Subscripton increases
2) Improved focus on Gif Aid coverage
3) Review of running costs and expenses to identfy cost savings
4) Maximise return of interest on money held (Max 1 year notce)
5) Finalise Hawk Centre lease (20 years)
Secton G:
Declaraton

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Hawk District Board of Trustees – Annual Report

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Signatures: I Rowney M J Henwood Full Name: Ian Rowney Mike Henwood Position (e.g. Secretary, Chair Treasurer Chair) Date 28 / June / 2025 28 / June / 2025

.

Hawk District Scout Council

:

Current position statement
2023/24
140,546.19		 Baiances brought forward 2024/25 £
135,018.51
?
INCOME
66,880.00 MEMBERSHIPSUBSCRIPTIONS 76,189.00
303.44 GIFTAID 2,000.21
1,924.48 INVESTMENT INCOME 2,177.39
272.37 DONATIONS -GENERAL 13.10
3,513.75 ACTIVITIES 8,510.49
34,350.57 SALES&FUND RAISING -SHOP 30,534.30
0.00 SALES & FUND RAISING - OTHER 0.00
3,184.26 OTHER INCOME 203.52
738.50 RENTS 913.20
2,808.00 GROUP LOANS REPAYMENTS 1,265.00
4,003.36 SQUIRRELS /BEAVERS 6.00
EXPLORERS/YOUNG LEADERS
12,199.70 - Subs 13,000.00
5,919.57 - Activities 8,517.54
0.00 - Donations 0.00
0.00 - Other 0.00
0.00 ACTIVESUPPORT 180.00
0.00 MINIBUS 0.00
6.00 ADMIN 43.50
133,099.00 143,547.25
EXPENDITURE
66,880.00 MEMBERSHIPSUBSCRIPTIONS 76,189.00
4,164.46 SCOUTCENTRE 2,772.39
0.00 DONATIONS 0.00
14,938.37 ACTIVITIES 5,240.07
28,694.78 SALES & FUND RAISING EXPENSE - SHOP 25,792.18
0.00 SALES &FUNDRAISINGEXPENSE -OTHER 0.00
606.00 DEVELOPMENT 420.74
7,801.80 ADMINISTRATION EXPENSES 4,507.61
38.70 TRUSTEES EXPENSES 9.00
0.00 GROUPLOANS 0.00
2,914.15 INSURANCE 2,581.66
132.87 SQUIRRELS /BEAVERS : : 0.00
12,461.55 EXPLORERS/YOUNG LEADERS
9.00 - Subs cosis 524.91
2,835.00 - Rents 2,438.20
6,050.00 -Annual membership 7,686.00
1,848.69 -Weekly activities 1,864.33
7,777.86 -Camps& Activities 9,426.74
0.00 ACTIVE SUPPORT 154.45
6.00 MINIBUS 6,571.83
0.00 EQUIPMENT 1,579.71 .
138,626.68 147,749.82
0.00 Gains/losses on investments 0.00
135,018.51 Balancescarriedforward 130,815.94

Reconciliation

Bankaccount balances
1,723.08 Barclays - General a/c 3,257.15
4,426.86 Barclays -Shopa/c 6,068.98
5,103.27 Barciays - Explorers a/c 6,522.89
14,265.15 Lloyds - General a/c 7,592.66 ?
1,377.19 Lloyds - Armstrong Expiorers .
1,343.34 NatWest -Attenborough Explorers -
764.91 Lloyds - Dora Explorers =
819.69 Stripe -OSM/ Stripe card(Expense a/c) 1,962.73
0.00 PayPal -
0.00 GoCardless =
Investments :
75,000.00 CAF (Shawbrook) a/c 75,000.00
25,761.00 CCLA (COIF General) a/c 25,761.00
4,161.36 CCLA (COIF Activity) a/c - (Lisa Burns fund) 4,374.57
222.66 Barclays -ActiveSavera/c 225.96
50.00 Cash inhand 50.00
135,018.54 430,815.94
Non cash assets
14,196.77 Shopstock 14,211.24

Approved by the Trustees on 22nd May and signed on their behalf by District ome | /

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District Treasurer ~~
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LF700006 - Independent Examiner's Report to the Trustees {January 20241 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or Less in the relevant financial year Independent examiner's report to the trustees of Hawk District Scout Council I reportto the trustees on my examination of the accounts of the Hawk District Scout CounciL for the year 2025. Responsibilities and basis of report As the charity trustees of the Hawk District Scout Council you are responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Hawk District Scout Countil accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charrty Commission under section 145151 Ibl of the Act. Independent examiner's statement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to beLieve that in any materiaL respect: accounting records were not kept in respect of the Hawk District Scout CountiL as required by section 130 of the Act., or the accounts do not accord with those records. I have no concerns and have come across no other matter5 in connection with the examination to which attention shouLd be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name.. Susan Daniels Relevant professional quaLification or membership of professionaL bodies lif anyl- Assosiation of Accounting Technicians and CIMA Managegement Accounts qualification. Address:108 Park Avenue, WidLey, WaterlooviLLe, Hampshire, P07 5DP Date:27-05-2025

SklU$ForLi

Treasurers report on accounts 2024/25

• Policies, Risk, etc.

The following matters are all covered by the Trustees report -

• Explanations of significant variances from previous year figures are detailed in the analysis below.

Significant variations in income

Significant variations in expenditure

• Scout & Guide Shop

Key points

Comments

Mike Henwood

District Treasurer, Badge Secretary & Scout Shop Manager