2023-03-31-accounts - Hawk District Scout Council

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Havant Scouts 2023 – AGM Report

After 100 years of Scouting in Havant an exciting new era awaits joining up with the Waterlooville District.

Thanks to everyone’s efforts over the last year, the Groups have prospered undertaking many exciting activities with Scouting returning to normal after the pandemic. Numbers of young people participating in Scouting across the District has increased and new Squirrel and Beaver Sections opened at the District Centre.

The District Executive has worked hard of the last year supporting Scouting including:

Scouting in Havant

Supported the creation if two new District Sections, a Beaver Colony and Squirrel Drey
Purchased Paddle boards, supporting equipment and leader training
Purchased archery equipment to be used in the District Centre
Purchased Board games to be loaned out
Continued to maintain loan equipment for Groups including litter pickers and crabbing kit

District Centre

Provision of District Centre for Havant Scouting users free of charge
Fitting of external lighting to the rear of the building
Continued to press Havant Borough Council to renew the lease to the building and land
Ongoing improvements to the of usability of the District Centre
Ongoing upkeep of the District Centre
Managing bookings for the District Centre

Shop

Purchased a second till to create greater flexibility and a contingency
Continued to sell Waterlooville Shop stock and incorporating the remaining stock into the Havant stock
The Shop provided £6,000 to plough back into Scouting in Havant over the year

Governance

Reviewed insurance cover for the District Centre and District equipment and increased cover as recommended
Undertook financial modelling of the District finances and made recommendations
Trialled pre-payment cards for the District Team
Introduced regular GDPR and safety reporting
Introduced financial budgeting

Closing Financial Summary

Revenue Budget

£2,687.15 District working revenue
£3,108.86 Shop working revenue
£4,741.73 District Sections Subs and Section money (7 District Sections: 4 Explorer Units, 1 Beaver Colony; 2 Squirrel Dreys)

Capital Budget

£106,423.00 District reserve from the sale of the 3[rd] Havant Scout Group site

Pending Financial Commitments

£20,000.00 Estimate for the works associated with the renewal of the District Centre lease including erecting new fencing as required by the Council, safety groundworks and solicitors fees

Shop Stock

£13,540.12 Wholesale value of the District Shop stock

A big thank you to Mike Henwood who works tirelessly behind the scenes supporting many aspects of the District including being treasurer, managing our Office 365 account, managing the District website and managing the District Centre and bookings. A thank you to the Shop Team of Mike, Sheelagh and Bobbie who run the Shop twice weekly throughout the year. Mike and Sheelagh for supporting the running of the District Centre. Last but not least, the District Executive for providing and advice and scrutiny in running of the District.

Yours in Scouting Dom Howell Havant District Chair

PRESIDENT
vlCEPRESIDENTS	MrSCarolBalchin	Mrs GillianPeskett
	Mr Philip Blosse	MrMikeSellis
	MrRon Burns	Mr RayThresher
	MrTerryDaines	MrsRuthThresher
	MrsTessaDaines	Mr NigelValette
	MrlanHawke	MrsGillianVaughan
	Mrs MandyHawke	MrsBeryl Young
	Mr BobHayes	MrsSusanYoung
	MrsJackieMartin
TRUSTEES	DistrictCommissioner	MrsJulieStacey
Ex-Officio	Distict Chairman	MrDominicHowell
	DistrictSecretary	vacant
	DistrictTreasurer	MrMikeHenwood
	ExplorerScoutComrnissioner	MrPeterKnott
	YouthCommissione.	MissVictoriaEdwards
	NetworkCommissioner	MissKayleeGault
TRUSTEES	Mr Mat Caney	MrTimPike
Elecied	MrlanWright
TRUSTEES	Mr Sean Mannie
Nominated
TRUSTEES
Co-opted
TRUSTEES	DistnclChairman	DistrictSecretary
lnvestments	DistrictTreasurer
TRUSTEES	DistrictChairman
ScoutCentre	DistrictTreasurer
APPOINTMENTS COMMITTEE	MrWayne Thomas(Chai0 Mrs RitaPethick	Mrs Mandy Harber(LTM)
	+(CountyTrainingManager)
FINANCESUB	DistrictChairman	DistictTreasurer
COMMITTEE	DistrictCommissioner
AUDITOR	MrStuartHoareACA
BANKERS(General)	BarclaysBankplc,East Street,Havant,Hampshire

	2022123	2A22t23	2422t23	2021t22
	General	Activity	Total	Total
	Funds	Funds
	T	IL		t
TOTALINCOMINGRESOURCES (page3)	57,457 .84	47.41	57,505.25	34,499.20
TOTAL RESOURCESEXPENDED (page4)
TRANSFERS BETWEENFUNDS	0.00	000	0.00	0.00
NETINCOMING(OUTGOING) RESOURCES	-6,9382?	4?W
Gains/(losses) on investment assets Realised	000	0.00	0.00	0.00
Unrealised	0.00	0.00	0.00	0,00
Revaluationoftangible fixed assets NETMOVEMENTIN FUNDS	-6,938.27 0.00	47.41 0.00	-6,890.86 0.00	-4.4A2.94 0.00
FUND BALANCES BROUGHT FORWARD FUNDBALANCES CARRIED FORWARD	i34.232.38 127.294.11	3,949.44 3.996.85	138,181.82 131.290.96	142,66476 138,181.82

INCOMING RESOURCES		2022t23	2022123		2022123
	Notes	General	Activity		Total
		Funds	Fund
		f	t		I
Membership subscriptions		36,924.00			36,924.00
Less:Payable		-31,876.00			-31
		5,04€r.oo
INVESTMENT INCOME
Bankinterest		4.65		0.00	4.65
TreasuryStockinterest
					878.95
DONATIONS
General fund		s21.95		0.00	921.95
G'ftA'd		1.174.25		0.00	1.174.25
ActiveSupportaccount		0.00		0.00	0.00
Activity fund		0.00		0.00	0.00
Capitalfund		0.00		0.00	0.00
ACTIVITIES
General fund		13,380.50		000	13,380.50
Centenary Camp Training courses ActiveSupportaccount		0.00 0.00 0.00		0.00 0.00 0.00	0 00 0.00 0.00
				000
SALESAND FUNDRAISING
ScoutShop sales		35,708.55		0.00	35,708.55
Badgesales		0.00		0.00	0.00
Generalfund		0.00		0.00	0.00
BargainShop surplus					00
		35,70855		0.00	708.55
OTHER INCOMINGRESOURCES
Scout Centrerent		384.50		0.00	384.50
Grouploanrepayments		000		0.00	0.00
Sp0nsorship		0.00		0.00	0.00
General fund					855
ActiveSupportmembership		0.00		00c	0.00
ActiveSupportaccount		0.00			0.00

ancial Activities for thevear ended 31st M	arch 2023
RESOURCES EXPENDED	2022123	242223
Notes	General	Activity		Total
	Funds	Fund
SCOUTCENTRE	t	f		f
Rent,ratesandwater	64.03		0.00	64.03
Light, heat&Telecoms	736.55		0.00
lnsurance	2,35931		0.00	2,359.31
Reparrsand renewals			0.00
DONATIONS
GeneralfunC	0.00		0.00
ActiveSupportaccounis	0.00		0.00
ACTIVITIES
Generaliund	18.761.74		0.00	1e.761 .74
Centenary Camp Training expenses ActiveSupportaccount	600.53 39.80 0.00		0.00 0.00 000	600.53 39.80 0.00
SALESAND FUNDRAISING EXPENSES
General fund ScoutShop costofsales Badge costof sales	0.00 29.165.87		0.00 000 0.00	c.00 2s365.87 0.00
	29,165.87		0.00	165.87
ADMINISTRATIONEXPENSES
OtherDistrictcosts	7.836.74		0.00	7.436.v4
ScoutShop Badges Active Suppo,l account	1,306.58 17.04 0.00		0.00 0.00 0.00	1,306.58 17.0a 0,00
TRUSTEES'EXPENSES
DistrictChairman	il.7A		0"00	51.78
Districl Treasurer	95.96		0.00	95.96
DistrictSecretary	27.AO		0.00	27.O0
	174.74		0.00	174.74
OTHEREXPENDITURE
Grants	0.00		000	0.00
Group loans	0.00		000	000
TOTAL RESOURCESEXPENDED

		Nominal	Market	Market
CapitalFund Treasury stocks	Cost 0.00	Value 0.00	Price	Value 000
Total	0.00	0.00		0.00
4. DEBTORS		31st March		31st March
		2023		2022
		f		f
Trade debtors		s65"45		758.87
Membersh,pfees		0.00		0.00
Prepayments		0.00
		56545
5.CASH AT BANK ANDINHAND
BankCurrenl Accounts		12.55211		19.507 80
COIF&CAFDepositAccounts		104,757.85		104,710.44
Cash inHand	50.00 __Tf55636-			50.00 @_
6.STOCKS
Scout Shopstock		13.54012		13,621 04
Stationery		0.00		0.00
Badgesstock		0.00		2.733.68
				16,354:2

NotestotheAccounts for thevearended 3'lstMarch 202	3
7"LIABILITIES:Amounts fallingduewithinoneyear				3'1stMarch			31st March
				lvzJt			2422 L
Creditors:Scoutshop, badges and Scoutingactrvities.				174.57			466.33
8.TRUSTEES' REMUNEFATION ANDEXPENSES							I
Remuneraiionpaid toTrustees,if any					NIL		NTL
Expenses reimbursedtoTrustees					0.00		0.00
NumberofTrustees reimbursed					0.00		0.00
Nature ofexpensesreimbursed:
Postageandstatronery
9.INDEPENDENT EXAMINER'SFEES
Examiner's fees					NIL		NIL
Fees forother services					NIL		NIL
10.FUND RECONCILIATION	Balance					Transfers	Balance
	B/fwd Additions		Reductionsbetweenfunds				C/fwd
	ffftt
GeneralAccount ActivityFund TotalFunds	134.232.38 3,949.44 138,181.B2	57,457.84 64,396.11 47.41 0.00 57,505.25 64,396.11				0_00 0.00 0.00	127.294.11 3,996.85 131,290.96
TOTALFUNDS