PA Moor Hall Parents, Association Chairman, Report- AGM 2024/25 1. Introduction It is my pleasure to present this report outlining the achievements, events, and goals of the Moor H811 Parents Association IPA) over the past year. 2. Overview ofthe Year This year has been extremely productive and rewarding. Following the AGM last October we have created a new PA focused on collaboration and inclusion with 8 Strong team ethic. We have spenttimeto embed newgovernance and protocols based on the new PA Constitution. Through the new Constitution we have established structure, guidance and transparency creating a solid foundation for the future of the PA. This is something we are incredibly proud of and governs everything we do. We have created new cadence for the PA holding regular meetings with agendas and action plans, taking time to consider all opinions and most importantly sharing decision making and voting 88 a committee. This approach works well to ensure we are considering the viewpoint and opinions from across our school community. As a board of Trustees, we agreed that our focus would be on running a strong programme of events that are inclusive, accessible and f8mily-friendly, as well as raising funds. To support this, we Hold idea sharing meetings to encourage communityengagement Share planning and project management of events Ensure events are affordable and offer good value for families Offer a wide range of events to encourage inclusion and engagement Provide free activities and resources such as squash. colouring and loom bands to make sure children can take part without extra costs Recognise volunteers, contributions with free entry to events they are working at Support School events such as sports dayand theyear 6 performance. The PA remains committed to strengthening the partnership between parents, teachers, and the local community. As a committee, we focus on supporting our children's learning environment, fostering community spirit, and fundraising for key school initiatives. 3. Events and Activities Over the past year, we have successfully organised a variety of engaging and memorable events that brought together students, families, and the wider school community. Highlights include: Christmas Programme Our festive celebrations were a magical experience for all. The Christmas Programme included three popular events.. The Christmas Fair, a joyful evening filled with stalls, games, lots of seasonal cheer and special guest appearances. S8nt8 Letters, personalised letters from Father Christmas, sparking excitement. Eifridges, our festive gift shop allowing children to choose gifts for loved ones, encouraging thoughtfulness and independence. Christmas Cr8ft. this year we funded 8 Christmas Craft activity in school where pupils decorated a Christmas bauble or cookie bringing together creativity and Christmas joy. These events truly captured the spirit of the season and were thoroughly enjoyed by students and their families. The Great Moor Hall Bake Off This was a wonderful showcase of our pupils, creativity and culinary talent. Budding bakers from across the school impressed us with their delicious and beautifully presented treats, making it a much-loved and inspiring event. Chocolat8 Bingo A fun-filled evening that brought f8milie8 together over a shared love of chocolate and friendly competition. Mother's Day & Father's Day Markets These special markets provided children with the chance to independently select meaningful gifts for their p8rents or carers. A valuable opportunity to promote responsibility and thoughtfulness. School SummerFair Blessed with sunshine and filled with activities, games, inflatables, entertainment, and food. The Summer Fair was a vibrant celebration of school spirit. Ongolng Regular Events Throughout the year, we also held a series of regular events, including School Discos, Pre-loved Uniform Sales and Freeze Pop Fridays. We have also supported the school sourcing resources and equipment to enhance our learning environments including orienteering sets, library books, seeds for Gardening Club and items for the outdoor mud kitchen in Early Years. We have also acted on community suggestions for events and fundraising such as P8int & Prosecco. Burger Bash and Tea Towels. These events not only raise(J valuable funds for the school but also helped to build a strong, inclusive, and supportive school community. Special thanks to all the parents, volunteers and teachers who made these events possible. 4. Fundraising Highlights Our events programme this yeargenerated £30,223.20. The funds have been used to support: The redeveloped of our playground's (Phase 1 & 21 Annual Mathletics subscription Annual school donation for new classroom equipment and learning material. Every Contribution makes a real difference, 8nd we are proud of the collective effort. Further details can be found in The Treasurer's Report. 5. Whatwe Have Learned and Can Improve 1. Match events to the likely demand. Despite careful planning. we made the difficult decision to cancel the Summer Ball. This was not a decision we took lightly. During our monthlyTrustee meeting. we reviewed the current situation and the financial outlook for the event. After a thorough discussion, the Board of Trustees voted on the best course of action, and as a committee, we agreed that cancelling the Summer Ball would be the most responsible way to minimise potential losses. 2. Balancing Event Risk Larger events such as the Summer Fair and Summer B811 involve higher upfront costs and greater financial risk. While these can generate substantial returns, they should be balanced with smaller, lower-risk activities like Discos and Chocolate Bingo that guarantee steady income. 3. Volunteer Support Events were well supported overall, but larger events highlighted the need to secure volunteer roles earlier. A clearer rota system would reduce pressure on organisers and spread the workload more evenly. 4. Timing On the18rger events where third parties are involved, such as tood stands, these need to be planned and booked well in advance. We faced challenges to secure food vendors for the Christmas Fair and Summer Fair, and this is something that needs e8rly p18nning. 5. Pricing Feedback suggested that while most events were affordable, a few with higher ticket prices may have been harder for some families to access. Continuing to include free or low-cost elements alongside ticketed activities will help maintain accessibility for all. 6. A Heartfelt Thankyou I would like to extend my gratitude to everyone who has contributed to the su¢¢ess of our events and the continued work of the PA: To the PA Trust88 members, for your unwavering dedication, collaboration, and countless hours of planning and organisation. To 811 the parents and volunteers who have generously given their time 8nd energy- whether helping at events. behind the scenes, or offering a helping hand wherever needed. To thewiderschool community, whose generous donations of raffle prizes, gifts, and financial contributions have made a real difference. And to the school leadership and staff, for your ongoing support and encouragement, which enables us to work in partnership for the benefit of our children. Your involvement is what keeps the spirit of the PA. Thank you for being such 8 Vltal part of what wedo 7. LookingAhead In the year ahead, we aim to: Boost parent and volunteer engagement by offering more inclusive and accessible activities Organise and host fun, community-focused events for the whole school Raise awareness of simple, everyday fundraising opportunities such as Easy Fundraising and Match Funding Focus on sustainable fundraising ideas Support the school in any upcoming strategic initiatives and priorities. We welcome new members and fresh ideas, so please consider joining us if you haven't alre8dy. Thank you once again for your support and enthusiasm. Warm regards, Denise. ## **MOOR HALL PARENT'S ASSOCIATION STATEMENT OF ACCOUNTS YEAR ENDING 31st AUGUST 2025** |Beginning cash balance (Oct 24)||**£32,809.29**|| |---|---|---|---| |Total raised||**£30,223.20**|| |Total donated|**£53,470.90**||| |Closing balance||**£9,561.59**|| ||**Out**|**In**|**Profit**| |**Fundraising events**|||**£24,957.47**| |**September**|||**£174.55**| |2024/09 Coffee afternoon||£174.55|£174.55| |**October**|||**£1,884.70**| |2024/10 Disco||£1,613.00|£1,613.00| |2024/10 Non uniform||£271.70|£271.70| |**November**|||**£1,694.55**| |2024/11 Bags2School||£54.60|£54.60| |2024/11 Festive Burger Bash|£538.00|£1,395.87|£857.87| |2024/11 Pizza Paint & Prosecco|£390.00|£888.58|£498.58| |2024/11 Wembley raffle||£283.50|£283.50| |**December**|||**£6,966.12**| |2024/12 Non uniform||£146.45|£146.45| |2024/12 Cauliflower cards||£626.00|£626.00| |2024/12 Christmas Fair|£1,553.78|£5,712.33|£4,148.43| |2024/12 Elfridges|£934.26|£2,847.50|£1,913.24| |2024/12 Santa Letters||£132.00|£132.00| |**February**|||**£405.32**| |2025/02 Bake Off||£405.32|£405.32| |**March**|||**£2,914.91**| |2025/03 Asda cashpot||£377.62|£377.62| |2025/03 Disco|£553.80|£2,206.95|£1,653.15| |2025/03 Mothers Day Market|£211.86|£1,046.00|£834.14| |2025/03 Mother's Day Tea Party|£48.00|£64.00|£16.00| |2025/03 Non uniform||£34.00|£34.00| |**April**|||**£774.47**| |2025/04 Chocolate Bingo|£261.61|£762.08|£500.47| |2025/04 Easter baskets||£20.00|£20.00| |2025/04 Easter raffle||£254.00|£254.00| |**May**|||**£1,910.89**| |2025/05 Movie night|£127.20|£576.00|£448.80| |2025/05 Sourdough workshop|£17.58|£403.72|£386.14| |2025/05 Tea towels|£1,351.55|£2,427.50|£1,075.95| |**June**|||**£6,471.67**| |2025/06 Family Quiz night|£85.00|£388.30|£303.30| |2025/06 Father's Day Market|£513.69|£1,025.00|£511.31| |2025/06 Fun run||£1,912.03|£1,912.03| |---|---|---|---| |2025/06 Summer Ball|£1,917.24|£1,339.87|-£577.37| |2025/06 Summer Fair|£2,250.16|£6,572.56|£4,322.40| |**July**|||**£1,857.06**| |2025/07 Book Sale||£24.00|£24.00| |2025/07 Sports Day drinks|£73.91|£272.43|£198.52| |2025/07 Y6 performance bar|£343.79|£862.92|£519.13| |2025/07 Freeze pop Friday|£373.98|£1,055.22|£681.24| |2025/07 Pre-loved uniform & vinted||£434.17|£434.17| |**Future events**|||**-£96.77**| |2025/12 Elfridges|£9.00||-£9.00| |2026/03 Mother's Day Market|£87.77||-£87.77| |**Ongoing fundraising**|||**£544.97**| |Nametags||£23.00|£23.00| |School lottery||£52.81|£52.81| |Easyfundraising||£258.49|£258.49| |Interest from savings||£88.17|£88.17| |Just giving||£122.50|£122.50| |**Corporate match funding**|||**£2,836.75**| |Tanny - Benevity (Apple)||£1,661.75|£1,661.75| |Citibank||£100.00|£100.00| |Deutsche Bank||£1,075.00|£1,075.00| |**Historic fundraising**|||**£2,096.00**| |100 club - account closure||£1,696.00|£1,696.00| |Sale of candyfloss & popcorn machines||£400.00|£400.00| |**Governance**|||**-£211.99**| |Gambling licence|£40.00||-£40.00| |Parentkind membership|£162.00||-£162.00| |General expenses|£9.99||-£9.99| |**Donations to school**|||**-£53,470.90**| |School culture week|£1,000.00||-£1,000.00| |Annual donation|£3,000.00||-£3,000.00| |Mathletics|£2,262.90||-£2,262.90| |Playground phase 1|£16,229.00||-£16,229.00| |Playground phase 2|£30,045.00||-£30,045.00| |Y6 leavers hoodies|£480.00|£16.00|-£464.00| |Furniture|£50.00||-£50.00| |Christmas crafts|£420.00||-£420.00| ## **Moor Hall Parents’ Association Treasurer’s Report 2024/25** This year has been both busy and rewarding for the Association, as it marked our �rst year operating under the new constitution. The new framework has strengthened our governance and improved transparency in how we manage funds and deliver events. I am pleased to report a closing balance of £9,561.59, reflecting both the generosity of our school community and the hard work of our volunteers. ## **Headline Figures** - Total Raised: £30,223.20 - Beginning cash balance £32,809.29 - Donations to School: £53,470.90 (including two major playground projects) - Closing Balance: £9,561.59 ## **Fundraising Performance** ## **Events Income (£24,957.47)** Events continue to be the backbone of our fundraising, generating nearly £25,000 this year. - Summer Fair – Our single biggest fundraiser, producing £4,322.40 pro�t. Thanks to a generous parent sponsorship, the cost of inflatables was covered entirely, resulting in almost £1,000 clear pro�t from inflatables alone. Strong attendance, a wide range of stalls, and family engagement ensured this event was both �nancially successful and a real community highlight. - Christmas Programme – Collectively raised £6,193.67 pro�t: Christmas Fair – £4,148.43, Elfridges – £1,913.24, Santa Letters – £132.00 - Discos – Across the year, 2 discos generated £3266.15 pro�t, proving once again to be a lowcost, high-return fundraiser with guaranteed popularity. - Chocolate Bingo – Raised £500.47 pro�t, reinforcing its reputation as one of our most accessible, family-friendly events. - Mother’s & Father’s Day Markets – Together raised £1,345.45 pro�t, giving children independence while boosting funds. - Other events – The Bake Off, Quiz Night, Sourdough Workshop, and Movie Night all added incremental income and broadened engagement across the parent community. ## **Loss-making Event** - Summer Ball – Despite signi�cant planning, the Summer Ball ended with a loss of £577.37 due to lower ticket uptake than anticipated. While disappointing, the �nancial impact was mitigated through the later sale of unused stock on Vinted (£15.55) and equipment sales (£400). This underlined the importance of balancing “big ticket” events with lower-risk, guaranteed earners. ## **Other Income Streams (£6,860.61)** Beyond events, additional income sources strengthened our position: - Match Funding: £2,836.75 - Easyfundraising: £258.49 - Freeze Pop Friday: £681.24 - Pre-loved Uniform: £418.62 - Sale of Stock/Equipment: £415.55 (Vinted £15.55, candyfloss & popcorn machines £400) - • Savings Interest: £88.17 - Lottery & 100 Club: £1,748.81 – importantly, a portion of this came from an old, dormant - lottery account that we identi�ed, closed, and transferred into the main PA account. This ensured those funds were no longer sitting unused and are now available to bene�t the school. These reliable income streams provided stability alongside event fundraising. ## **Donations to the School (£53,470.90)** We are proud to have made record donations this year, providing both major capital investments and smaller, high-impact contributions. These included: - Playground Phase 1 – £16,229.00 - Playground Phase 2 – £30,045.00 - Annual School Donation – £3,000.00 - Mathletics subscription – £2,262.90 - Y6 Leavers’ Hoodies subsidy – £464.00 - Furniture & Resources – £50.00 - Orienteering Pack – £92.38 - Christmas Crafts – £420.00 - School Culture Week – £1,000.00 The playground projects in particular represent a transformational £46,274 investment, improving outdoor space and leaving a lasting legacy for pupils. ## **Expenditure** In addition to donations, expenditure included: - Event Costs – £12,427.43 - Governance Costs – £202.00 (gambling licence, Parentkind membership) - • General Expenses – £9.99 This ensures full transparency of all outgoings. ## **What We Learned** 1. Event Risk Management – While the Summer Fair and Christmas Programme deliver consistently high returns, the Summer Ball highlighted the risk of high-investment events with uncertain demand. 2. Volunteer Support – Events were well supported overall, but larger ones required more structured volunteer management. Earlier rota planning will reduce pressure in future. 3. Accessibility – Feedback showed most events were affordable, but some higher-cost activities limited accessibility. Free or low-cost add-ons (squash, colouring, loom bands) remain essential. 4. Balanced Fundraising Mix – A strategy of blending large-scale events with reliable “evergreens” (Discos, Bingo, Freeze Pop Friday) creates �nancial stability and inclusivity. ## **Summary** 2024/25 was a year of ambition, generosity, and learning. We raised £30223.20, donated a record £53,470.90, and ended with a healthy balance of £9,561.59. Our successes include the outstanding performance of the Summer Fair (£4,322.40) and Christmas Programme (£6,193.67), and the successful delivery of two playground phases worth £46,274. At the same time, the Summer Ball’s £577.37 loss provided an important learning point about matching event type to demand. The PA has achieved a strong year both �nancially and in terms of community engagement. With continued support from volunteers, parents, and the school, we are con�dent in building a sustainable, inclusive programme that delivers even greater bene�ts for our children in the years ahead.