2020-08-31-accounts - Cashes Green Playgroup

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Bos | CHARITY COMMISSION | Independent examiner's report on the
FOR ENGLAND AND WALES accounts
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Section A Independent Examiner’s Report
Report to the trustees/
On accounts for the year 31/08/2020 Charity no 1004532
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 / 08/ 2020
Responsibilities and As the charity's trustees, you are responsible for the preparation of the
m»basis of report accounts in accordance with the requirements of the Charities Act 2011
(“the Act’).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination (other than that
disclosed below ) which gives me cause to believe that in, any material
respect:
® accounting records were not kept in accordance with section 130
of the rities Act; or
e the accountS-did_not accord with the accounting records; or
e the accounts did nd ply with the applicable requirements
concerning the form and ¢ nt of accounts set out in the Charities
- (Accounts and Reports) Regulati 008 other than any requirement
~ that the accounts give a ‘true and fair’ Vewwhich is not a matter
considered as part of an independent examinatien.
| have no concerns and have come across no other maiters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
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Relevant professional
quallfication(s) or body
(if any):
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IER

Oct 2018

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

-_~

IER

Oct 2018

_ “6

TLP Bookkeeping Services

Profit and Loss Report

	01 September, 2019 -31 August,	01 September, 2019 -31 August,	2020
Sales
Bookworm Club (4000)			185.00
Children's Fees (4010)			14,892.75
a_i undraising/Donations (4200)			239.33
“aCC Funding (4020)			79,233.08
Lunches (4030)			973.59
Other income (4900)			5.95
			Total Sales	£95,529.70
Direct Expenses
Goneumanies (5020)			1,154.39
			Total Direct Expenses	£1,154.39
			GROSS PROFIT/LOSS	£94,375.31
Overheads
__/nsurance (7130)			308.83
“Playgroup Pension (7030)			4,933.59
BankCharges and Interest (7900)			-11.14
Caterlink(7200)			966.40
Children's snack (8240)			761.50
Croc 'n' Roll (7440)			810.00
EmployeeWagesandSalaries (7000)			75,216.96
General Expenses (8200)			253.66
Konica Minolta (7120)			119.51
Miscellaneous Expenses (8250)			59.61
MobileCharges (7560)			223.30
	a	03Dec202017:01Oo

Page 1 of 2

a” Ege

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|||||| |---|---|---|---|---| |Office|(7520)|1,013.27| |Other|Deductions|(7050)|20.15| |Postage and|Carriage|(7510)|1.90| |Rent|(7100)|4,100.00| |Repairs|and|Renewals|(7800)|1,490.06| |Subscriptions|(8210)|362.20| |Training|Costs|(8230)|180.00| |Total|Overheads|£90,809.83| |=,|NET PROFIT/LOSS|£3,565.48|

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03 Dec 2020 17:01

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COMMISSI¢ | Trustees’ Annual Report for the period i. }Period start date Period end date A eee y | Day Month Year (Day Month Year ee | From _sit 09 2019 To 31 08 2020

Registered charity number (if any)

Names of the charity trustees who manage the charity

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document Corstitiiton

How the charity is constituted We adhere to the PATA Group Constitution and Ofsted

Trustee selection methods Parents or carers of the attending children form a Committee and elect trustees during the AGM each year

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

e policies and procedures adopted for the induction and training of trustees;
e the charity’s organisational structure and any wider network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The purpose of our group is to enhance the development, care and education of children aged 2-4 years old. Giving the opportunity to attend Summary of the objects of the | OU group to all children, whatever their race, culture, religion, means or charity set out in its ability under the PATA Constitution. Plus we follow the Ofsted governing document regulations.

TAR

Sept 2019

The aim of Cashes Green Playgroup is to engage staff and provide an environment for all of the children to reach their full potential. Also to prepare them for their onward journeys to primary school.

We safeguard the children at Playgroup and signpost their families to support in the home if needed. We also support all children with their SEN needs, referring to appropriate services if needed and signposting families to relevant support.

We collect any fees owing from parents or guardians.

Summary of the main The trustees and committee help to raise money by inputting their ideas activities undertaken for the e.g. having a cake sale and providing refreshments at the attached public benefit in relation to Primary School’s summer and Christmas Fair to pay for some of the these objects (include within | 2ctivities/resources. The parents and children also have a sponsored this section the statutory scavenger hunt and a sponsored listen to raise money. We have also declaration that trustees have | "registered for Amazon Smile so everyone is able to choose our charity to had regard to the guidance donate to. issued by the Charity Commission on public In setting our objectives and planning our activities our Trustees have benefit) given careful consideration to the Charity Commission’s public benefit guidance.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

¢ policy on grantmaking;
¢ policy programme related investment;
e contribution made by volunteers.

TAR

Sept 2019

Section D

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Achievements and performance
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Section D		Achievements and performance
Summary ofthe achievements ofthe dudiner the veur 9 y	, main , the charity	Thisyearournewlibraryforthechildren isnowfullyup andrunning. This ensures all the children, including ourdisadvantaged children, can ar : . on now havethe responsibility oftaking a bookhomeand making sure it is cared for. Thechildren enjoy being able tospendtimechoosing theirown
		books. All the children are still showing more care with our Playgroup
		books and putting them away after use.
		Due to our library being up and running a smallernumber ofparents
		joined ourBookworms Club this yearand this will eventually be phased
		out due to the expense involved.
		While researching abouthow to encourage even more reading athome
		we found Bookstart Corner. This is a free resource to encourage parents
		to come and read with their children. There will be weekly sessions
		where the practitioner will model how to share stories with their child. We
		are proud to say thatwewere the first setting in Gloucestershire to ask
		for this resource.
		To encourage parents inwe celebrated World Book Day, inviting them all
		for breakfast. The children brought in theirfavourite books to show us.
		The children still really enjoy having Steph Croc ‘n’ Roll each week to do
		a music session with them. Steph has a theme eachweek bringing along the relevant toys and a book, as well as her guitarand lots ofdifferent
		action songs. All the children also experience playing an instrument.
		Steph ends each session with a bubble blowing machine.
		One of our staffmembers left to start up a new business. We wish her
		good luck in hernew venture. We have now employed JH to coverthe
		hours. Wewere also approached bytwo people from college, so they are now ona placement with us.
		We have been celebrating different festivals and traditions e.g. Chinese
		New Year, St David’s Day, Diwali, Mother’s Dayand Christmas. For Christmaswe madea Santa’s Grotto in thesummerhouse witha tree, fairy lightsand lots of materials to fill boxes andwrapthem. The parents
		fundraised by having a Christmas Scavenger Hunt.
		Aftera lot ofhard work ourManagerwas able to successfully getan
		EducationalHealthCarePlanforoneofchildrentosupportthemgoing
		into Reception.
		Due to lockdown forCovid-19 in March 2020 ourwhole practice changed,
		we now spend all ourtime outside.
		We did stayopen forkeyworker children from dayone and throughout. The manager had regular calls and texts to parents.
		We opened a Facebook page and uploaded activity ideas each dayfor
		the children. Our Manager also delivered food packages to the
		vulnerable families, so gotto see and chat to the parents to ensure all
		was well. She also still had phone meetings with parentsand other
		professionalsinreferencetoMyPlansandEHCPchildren.

All our staff have been exemplary coming in to look after the key children. Also, they have taken this opportunity to do training online via Noodle Now.

TAR

Sept 2019

Section D

Achievements and performance

On the 1% June we opened to all our children who wanted to come. 28 of our parents decided to send their children back. We kept to government guidelines and were lucky enough to be able to split our room completely. So, pre-schoolers were on one side and 2-3-year olds on the other, also splitting the staff into separate bubbles.

As we now spend all our time outside, we have invested in a second event shelter to give the children some extra cover from the sun and rain. Usually we would be doing more fundraising but as we are unable to do it as normal, we have instead registered with Amazon Smile. As we could not havea traditional leavers party this year, we decorated the entryway with colourful bunting along the fence and wall and set up two tables with a bubble machine. The children then left in a flurry of bubbles that they all really enjoyed. All the pre-school leavers left with a school bookbag for reception if going to Cashes Green Primary School. Parents were contacted to pick up their bookbags if their child did not return in June. Two children went to another school and were bought a lunchbox and a photobook for their leaving presents. Over the summer the rotten decking and raised beds were replaced with newly built ones. The summerhouse was renovated and has now been painted out.

Asa lot of our resources will no longer be able to stay out all the time, we have invested in Really Useful Boxes, so we are able to put them in our outdoors store. This allows us to rotate resources for the children giving plenty of time for quarantine between use. A big expense for this year has been more Personal Protection Equipment, antibacterial / viral spray and wipes. To save some money we have renewed our contract with Konica at a cheaper rate. Within this contract we have had a new printer delivered.

TAR

Sept 2019

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Section E
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Financial review
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Brief This year we have madea profit of £3,619.59. This has been added to
statement of the our reserves to cover the September wages as the government funding is
charity’s policy on reserves not paid until after the wages are due.
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Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include

additional information, where relevant about:

e the charity’s principal sources of funds (including any fundraising);
e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

Section F

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Other optional information
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There are no uncertainties about the charity as a going concern.

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Section G Declaration
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The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Position (eg Secretary, Chair, CELT R
etc)
Date : “i
45-01 - 2,
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TAR

Sept 2019