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Charity Registration No. 1004255 Company Registration No. 2646090 (England and Wales)
THE NEW FOREST AGRICULTURAL SHOW SOCIETY
(A COMPANY LIMITED BY GUARANTEE)
TRUSTEES' REPORT AND CONSOLIDATED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) LEGAL AND ADMINISTRATIVE INFORMATION
Trustees T M Dalton A M Jennings A J Lawford H Long K Slocombe M D Smales M Stewart C A Whitlock Hon. M R Montagu-Scott M R Harris (Appointed 12 October 2021) Chairman M Stewart President HRH The Duchess of Cornwall Chief Executive D J Dooley Charity number 1004255 Company number 2646090
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) LEGAL AND ADMINISTRATIVE INFORMATION
| Registered office | The Showground |
|---|---|
| New Park | |
| Brockenhurst | |
| Hampshire | |
| SO42 7QH | |
| Independent Examiners | Fiander Tovell Limited |
| Stag Gates House | |
| 63/64 The Avenue | |
| Southampton | |
| Hampshire | |
| SO17 1XS | |
| Bankers | Lloyds |
| 39 High Street | |
| Lymington | |
| Hampshire | |
| SO41 9ZF | |
| Solicitors | Blake Morgan LLP |
| New Kings Court | |
| Tollgate | |
| Chandlers Ford | |
| Eastleigh | |
| Hampshire | |
| SO53 3LG | |
| Heppenstalls | |
| Lymington Office | |
| 75 High Street | |
| Lymington | |
| SO41 9YY | |
| Investment advisors | Sanlam |
| Solent House | |
| Cannon Street | |
| Lymington | |
| Hampshire | |
| SO41 9BR |
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 – 6 |
| Independent examiner’s report | 7 |
| Consolidated statement of financial activities | 8 |
| Consolidated balance sheet | 9 |
| Consolidated cashflow statement | 10 |
| Notes to the financial statements | 11 – 26 |
DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 OCTOBER 2021
The trustees present their report and financial statements for the year ended 31 October 2021, which incorporates the directors’ report as required by company law.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Statement of Recommended Practice, “Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)”.
Objectives and activities
The objectives and strategies are designed to help promote the charity’s main aim to “promote and encourage the development of agriculture, forestry, equestrianism and horticulture in all their branches and generally to improve and encourage the improvement in the breeding of stock and the achievement of agriculture, forestry, equestrianism and horticulture generally.”
The COVID-19 pandemic has had a significant impact on the charity and led to the cancellation of both the 2021 Schools Day and New Forest & Hampshire County Show. The charity’s main activities are based in and around New Park, Brockenhurst where a full-time office is maintained.
Objective - Reduce expenditure to ensure the Society remains financially secure throughout the pandemic.
Strategy - Reduce costs where possible and review contracts to seek ways to keep expenditure lower in the future.
Measurement - The finances were closely monitored throughout the year and revised budgets enabled accurate forecasting.
Activities - The early cancellation of the 2021 New Forest & Hampshire County Show meant we were able to save most of the costs relating to the Show. Working with our landlord, Forestry England, the site rent was reduced, and the Government furlough scheme allowed for a reduced wage bill.
Objective - Explore opportunities to increase income to help with the financial loss relating to the cancellation of the 2021 New Forest & Hampshire County Show.
Strategy - Working alongside the Government lockdown roadmap explore opportunities to increase income.
Measurement - Use revised budgets to enable accurate forecasting and monitor income accordingly.
Activities - Similarly to 2020 staycations were popular in 2021. With Long Meadow campsite nearly full and high interest from visitors we reopened New Park Farm Campsite on the Showground. Although basic it proved very popular, extremely safe and brought in much needed income.
Through our trading company we took out a second Government backed CBIL loan from Lloyds Bank. This will be paid back over a six-year period but sooner should finances allow.
Objective - Review the Society charitable activities.
Strategy - As a charity it is very important to assess the charitable activities and improve where possible. A review of how the Society can improve is being undertaken and the recommendations will be acted upon in the future.
Measurement - Once concluded a three-year plan will be agreed by the Board.
Activities - In 2021 we set up our Little New Park Ranger Courses and welcomed 400 children throughout the year. These sessions were held on the Showground and encouraged families to reconnect with nature through Forest School activities.
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 OCTOBER 2021
Public Benefit
The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and planning future activities. The trustees have used the main charitable objective to set the objectives and strategies set out above and see that these will increase the benefit to the widest possible audience.
Short and Long Term Aims
The short-term aim of the Society in 2021 was to remain financially secure and maintain public safety. With this in mind an early decision was made to cancel the New Forest & Hampshire County Show.
As the year progressed it was evident that staycations were once again very popular and therefore we reopened New Park Farm Campsite. Although not as busy as 2020 it was a great income stream and brought trade to local businesses.
Long term the newly formed education project will enhance the Societies charitable activities and reconnect visitors with nature. We are anticipating the return of the New Forest and Hampshire Show in 2022.
Contribution of Volunteers
The charity is indebted to the 495 volunteers who give their time freely to assist throughout the year. Volunteers play a critical role in the running of the charity and all major decisions are passed through the committees. The Board approve both budgets and major financial outlays.
Achievements and performance
New Park Farm continues to produce a healthy financial return helped again this year by the opening of a pop-up campsite. The feedback from visitors to both campsites and the holiday cottage has been fantastic with many looking to stay again in 2022.
Financial Review
The net incoming resources for the year totalled £32,828 (2020: £159,011 net outgoing resources). The net increase in funds for the year totalled £61,350 (2020: £158,846 decrease). This brings the total reserves at the year end to £1,983,447 (2020: £1,922,097). £60,000 of these reserves relate to a restricted fund used for specific site improvements and the refurbishment of the Mill Building and £13,037 relate to a restricted fund for the Sam and Florence Bailey Bursary. The charity's wholly owned subsidiary, New Park Events Limited, made a profit of £186,168 (2020: £153,771) in the year before donating £196,277 (2020: £18,928) to the parent charity.
Reserves Policy
The Board has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (free reserves) held by the charity should be half the average annual gross income. This should currently equate to about £800,000. At this level, the Board feel that it would be able to continue the current activities of the charity in the event of two consecutive years of poor results due to unforeseen reasons, cancellation, or bad weather. At the end of the period, unrestricted reserves of the group were £1,910,410 (2020: £1,849,060) and free reserves stood at £1,420,797 (2020: £1,318,996).
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 OCTOBER 2021
Investment Powers and Policy
The Board has considered the most appropriate policy for investing funds and considers that a mix of collective investment vehicles (investing in UK and/or overseas equities or UK bonds), government stocks and cash meets its requirement to generate both income and capital growth. The charity's stockbrokers have been made aware of the aims of the charity and no investments held will contradict those aims.
In order to meet these objectives the Board have appointed stockbrokers to manage a diversified portfolio of suitable investments on a discretionary basis. (They have selected a balanced investment objective with approximately 50% of assets being invested for low risk and 50% medium risk). The proportions invested will be reviewed with the stockbrokers yearly to provide guidance on the ongoing suitability of that element of the investment policy.
A loan has been made to the charity’s trading subsidiary, New Park Events Limited, in order to allow the company to enhance its campsite such that it will generate increased funds to support the charitable objectives of the Society. The balance outstanding at the period end is £440,651 (2020: £442,820).
Plans for the future
Education will play a large role in the future with the Society aiming to improve its charitable activities.
The 2022 Show will go ahead if it is safe to do so and the Board will continue to take advice from both the Government and The Association of Show and Agricultural Organisations (ASAO).
The Sam and Florence Bailey Bursary will continue to be the Society’s chosen charity with the aim to help fund education of young people in agriculture.
Structure, Governance and Management
Governing Document
The charity is a company limited by guarantee, incorporated on 17 September 1991 and registered as a charity on 9 January 1992.
The charity was formed under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association.
The liability of the members is limited to such contribution as may be required (not exceeding £1) to the charity’s assets if it should be wound up while they are members or within one year after they cease to be members, for payment of the charity's debts and liabilities contracted before they cease to be members and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories amongst themselves. The total number of such guarantees at 31 October 2021 was £61 (2020: £565).
If on winding up or dissolution of the charity there remains, after the satisfaction of all its debts and liabilities, any property whatever, the same shall not be paid or distributed among the members of the charity but shall be given or transferred to some other charitable institution or institutions, having objects similar to the objects of the charity.
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 OCTOBER 2021
The trustees, who are also the directors for the purpose of company law, and who served during the year were:
T M Dalton
A M Jennings
A J Lawford
H Long K Slocombe M Smales M Stewart C A Whitlock D Burden Resigned 1 June 2021 Hon. Mrs M R Montagu-Scott M R Harris Appointed 12 October 2021
Appointment of Officers and Trustees
The President, President Elect and elected members of the board are appointed at the Annual General Meeting. The other board members currently totalling 10 are elected for a three-year term, one third retiring annually. Board members have to be paid up members of the Society, proposed and seconded by existing Board Members. All other positions are determined by the Board.
The Board meet on a monthly basis with the Council of 45 convening quarterly. This new structure ensures trustees are fully involved in the decision-making process.
Trustees’ Induction and Training
New trustees normally, but not exclusively, have knowledge of the charity’s functions and of the Annual Show. They are forwarded a copy of the last two years’ accounts and a copy of the charity’s Memorandum and Articles. New trustees are invited to a meeting with the charity’s staff and are also introduced to the Board at the first opportunity. Trustees receive a full briefing from the Chief Executive and Chairman about their responsibilities, the charity’s remit, future plans and how the charity operates and manages its affairs. This is followed up in writing. All trustees attend the Annual Summer Briefing which includes all board members and the majority of the 495 volunteers.
Organisation
The Board of Trustees, who administer and set plans and objectives for the charity, meet monthly. The Chief Executive is appointed by the trustees to manage the day to day operations; he has delegated authority, as approved by the trustees, for all operational matters and is answerable to the Board. There are various sub-committees who administer aspects of the Show and who meet regularly.
The charity has an objective of introducing several younger members to the Show committees ensuring a healthy future for the Society. It continues to support the Next Generation Committee whose objective is to have two members (under the age of 40) on every committee.
Staff pay and remuneration is set by the Board on an annual basis. On deciding pay the committee consider past financial results, performances over the previous year as well as the current market.
Some board members exhibit at the Show on the same terms as those available to members generally.
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 OCTOBER 2021
Related Parties
The charity has a close relationship with the Association of Show & Agricultural Organisations (ASAO). The charity is a full member of this organisation. The ASAO provides access to all new and relevant legislation through meetings, conferences, training days and also provides access to other charities involved in the running of similar events. The Chief Executive is currently a trustee of the ASAO.
The charity's wholly owned subsidiary, New Park Events Limited, was established in March 2004 and manages the camping facilities at New Park. Its directors are all board members of the charity. During the year, the subsidiary company made a gift aid payment of £196,277 (2020: £18,928), in respect of its profit for the previous period. The charity has made a loan to the subsidiary company.
Transactions with trustees are disclosed in note 9 of the financial statements.
Risk Management
Risks affecting the charity are assessed annually. All identified risks are considered and action is taken to manage and mitigate the problem. The Board review the risk assessments and put in place any necessary actions.
Fundraising
The Chief Executive organises fundraising events and coordinates the activities of our supporters. The New Forest Agricultural Show Society does not use professional fundraisers or involve commercial participators. We are not part of any voluntary scheme or standards for regulating fundraising. There have been no complaints about fundraising activity during the year. The New Forest Agricultural Show Society does not undertake any direct marketing for the purposes of fundraising in order to ensure that there is no unreasonable intrusion, persistent approaches or undue pressure. No third party fundraisers are used by the charity.
Responsibilities of the Trustees
The trustees, who are also the directors of The New Forest Agricultural Show Society for the purpose of company law, are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP (FRS 102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 OCTOBER 2021
This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
On behalf of the board of trustees
M Stewart
Trustee
15/6/2022 | 16:32 BST Dated.........................
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF THE NEW FOREST AGRICULTURAL SHOW SOCIETY
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 October 2021 which are set out on pages 8 to 26.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew Jay ACA FCCA
Fiander Tovell Limited Chartered Accountants
Stag Gates House 63/64 The Avenue Southampton Hampshire SO17 1XS 20/6/2022 | 10:28 BST Dated: …………………..
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 OCTOBER 2021
| Unrestricted funds Notes £ Income and endowments from: Donations and legacies 3 14,955 Charitable activities 6 179,041 Other trading activities 4 550,661 Investments 5 84,578 Total income and endowments 829,235 Expenditure on: 7 Expenditure on raising funds from: Other trading activities: Direct costs 4 330,605 Property costs - 330,605 Net incoming resources available 498,630 Charitable activities 7 453,882 Other resources expended Corporation tax 12 - Total resources expended 784,487 Other recognised gains and losses Realised gains/(losses) on investment assets (11,920) Net income/(expenditure) for the year/ Net incoming/(outgoing) resources 32,828 Other recognised gains and losses Unrealised gains/(losses) on investment assets 28,522 Net movement in funds 61,350 Fund balances at 1 November 2020 1,849,060 Fund balances at 31 October 2021 1,910,410 |
Restricted funds £ - - - - - - - - - - - - - - - 73,037 73,037 |
Total 2021 £ 14,955 179,041 550,661 84,578 829,235 330,605 - 330,605 498,630 453,882 - 784,487 (11,920) 32,828 28,522 61,350 1,922,097 1,983,447 |
Total 2020 £ 14,378 50,948 480,200 90,164 635,690 293,940 - 293,940 341,750 497,072 - 791,012 (3,689) (159,011) 165 (158,846) 2,080,943 1,922,097 |
|---|---|---|---|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) CONSOLIDATED BALANCE SHEET
AS AT 31 OCTOBER 2021
| Notes Fixed assets Tangible assets 13 Investments 14 Current assets Stocks 15 Debtors 16 Cash at bank and in hand Creditors: amounts falling due within one year 17 Net current assets Total assets less current liabilities Creditors: amounts falling due after one year 18 Net assets Income funds Restricted funds 21 Unrestricted funds |
2021 2020 £ £ 489,613 530,064 1,358,051 1,337,890 1,847,664 1,867,954 - - 23,335 22,448 967,740 663,696 991,075 686,144 (356,792) (268,365) 634,283 417,779 2,481,947 2,285,733 (498,500) (363,636) 1,983,447 1,922,097 73,037 73,037 1,910,410 1,849,060 1,983,447 1,922,097 Group |
2021 2020 £ £ 115,131 152,548 1,358,151 1,337,990 1,473,282 1,490,538 - - 457,117 461,833 399,727 348,891 856,844 810,724 (298,852) (257,811) 557,992 552,913 2,031,274 2,043,451 (280,000) (363,636) 1,751,274 1,679,815 73,037 73,037 1,678,237 1,606,778 1,751,274 1,679,815 Charity |
|---|---|---|
The company is entitled to the exemption from the audit requirement contained in Section 477 of the Companies Act 2006, for the year ended 31 October 2021. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements.
The trustees acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime within Part 15 of the Companies Act 2006. 15/6/2022 | 16:32 BST The financial statements were approved by the board on …………..
……………………………….
M Stewart
Trustee
Company Registration No. 2646090
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) CONSOLIDATED CASHFLOW STATEMENT
AS AT 31 OCTOBER 2021
----- Start of picture text -----
2021 2020
£ £ £ £
Cashflows from operating activities:
Net cash provided by/(used in) operating activities 62,145 (6,434)
Cashflows from investing activities:
Dividends, interest and rent from investments 84,578 90,164
Proceeds from sale of property, plant and equipment 5,540 9,391
Purchase of property, plant and equipment (38,755) (21,229)
Proceeds from sale of investments 240,339 133,272
Purchase of investments (243,898) (138,352)
Net cash provided by/(used in) investing activities 47,804 73,246
Cashflows from financing activities:
Receipts from new loans 230,000 395,905
-
Repayment of loans (35,905)
Net cash provided by/(used in) investing activities 194,095 395,905
Change in cash and cash equivalents 304,044 462,717
Cash and cash equivalents at the beginning of the reporting 663,696 200,979
period
Cash and cash equivalents at the end of the reporting period 967,740 663,696
Reconciliation of net income/(expenditure) to net cash flow from operating activities
Net income/(expenditure) for the reporting period 32,828 (159,011)
Adjustments for:
Depreciation charges 78,156 77,316
Gains/(losses) on investment assets 11,920 3,689
(Profit)/loss on disposal (4,490) (2,537)
Interest income (84,578) (90,164)
-
(Increase)/decrease in stock 4,000
(Increase)/decrease in debtors (887) 41,801
Increase/(decrease) in creditors 29,196 118,472
Net cash provided by operating activities 62,145 (6,434)
----- End of picture text -----
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
1 Accounting policies
Charity Information
The New Forest Agricultural Show Society is a charitable company established under its Memorandum and Articles of Association and registered with the Charity Commission and Companies House in England and Wales. The principal address is The Showground, New Park, Brockenhurst, Hampshire, SO42 7QH. The charity is a public benefit entity.
1.1 Basis of preparation
The accounts have been prepared under the historical cost convention modified to include the revaluation of certain fixed assets.
The accounts have been prepared in accordance with the Statement of Recommended Practice “Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019)”, applicable UK accounting standards and the Companies Act 2006.
As the company is a charity, the wording of the statutory formats required by the Companies Act 2006 has been appropriately amended to give a true and fair view.
The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts are rounded to the nearest £.
1.2 Going concern
The COVID-19 pandemic has had a significant impact on the charity and led to the cancellation of both the 2020 and 2021 New Forest & Hampshire County Show, and also 2020 school days. However, the trustees took prompt action in cancelling the Show at an early stage allowing the majority of costs to be saved. The coronavirus job retention scheme has been utilised and the charity and subsidiary took out two CBILs loans. An additional pop-up campsite was also set up to maximise the income from that source. As a result, the trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern and thus the financial statements are prepared on a going concern basis.
1.3 Incoming resources
Incoming resources represents the invoiced value of goods and services, less returns, and is included when receivable. Annual subscriptions are included together with the revenue from Life Memberships sold. Voluntary income received by way of grants, donations and gifts is included when receivable. Legacies are recognised when there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Where services are provided to the charity as a donation, this contribution is included in the financial statements at an estimate based on the value of the contribution to the charity.
Grants are recognised in the year in which they are receivable. Government grants relate to claims made under the coronavirus job retention scheme and are recognised in the statement of financial activities in the same period as the costs to which they relate.
Investment income is included when receivable.
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
1 Accounting policies (Continued)
1.4 Resources expended
Resources expended are recognised in the period when the liability is incurred and include attributable VAT which is not recoverable.
Costs of generating funds are those costs incurred in trading activities that raise funds.
Charitable expenditure includes costs associated with the staging of the show and includes both direct and support costs relating to the activity.
Governance costs include those primarily associated with constitutional and statutory requirements.
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.
1.5 Tangible fixed assets and depreciation
Fixed assets costing more than £1,000 are capitalised.
Tangible fixed assets, other than cups and trophies included within show equipment, are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Showground and office 10 years straight line Leasehold improvements 20 years straight line Show equipment 4 years straight line Office equipment 4 years straight line Tractors 4 years straight line
Cups and trophies are included at their valuation in 1977 and are not depreciated. A valuation was undertaken during 2004 (see note 13).
1.6 Leasing and hire purchase commitments
Rentals paid under operating leases are charged to income as incurred.
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THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
- 1 Accounting policies (Continued)
1.7 Investments
Investments are held as fixed assets. The interest in the subsidiary undertaking is stated at cost less provision for diminution in value. Other investments are included on the balance sheet at market value. Changes in the market value of investments between financial years are charged to the Statement of Financial Activities as unrealised gains and losses. Profits and losses made on the sale of investments in the year are shown as realised gains and losses in the Statement of Financial Activities. Interest on cash deposited with banks and investment management companies is included in investment income in the Statement of Financial Activities.
Investment properties are included in the balance sheet at their open market value. Depreciation is provided only on those investment properties which are leasehold and where the unexpired lease term is less than 20 years.
Although this accounting policy is in accordance with FRS 102, it is a departure from the general requirement of the Companies Act 2006 for all tangible assets to be depreciated. In the opinion of the trustees compliance with the standard is necessary for the financial statements to give a true and fair view. Depreciation or amortisation is only one of many factors reflected in the annual valuation and the amount of this which might otherwise have been charged cannot be separately identified or quantified.
1.8 Stock
Stock is valued at the lower of cost and net realisable value. Cost is calculated on a FIFO basis.
1.9 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.10 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short term liquid investments with original maturities of three months or less, and bank overdrafts.
1.11 Creditors and provisions
Creditors and provisions are recognised where the charitable company has a present obligation resulting from a past event that is likely to result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
1.12 Financial instruments
The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
1.13 Pensions
The charitable company operates a defined contribution pension scheme. Contributions are charged in the financial statements as they become payable in accordance with the rules of the scheme.
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
1 Accounting policies (Continued)
1.14 Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charitable company.
Restricted funds are subject to restrictions on their expenditure imposed by the donor.
The movement of amounts between funds is done under the direction of the donor and are individually reviewed by the trustees.
1.15 Subscriptions
Annual subscriptions from members are included in income of the year to which they relate. Life membership subscriptions are recognised as sold.
1.16 Basis of consolidation
The consolidated financial statements of the group incorporate the financial statements of the charitable company and its subsidiary undertaking made up to 31 October 2021.
2 Key estimates and judgements
In the application of the charitable company's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Key sources of estimation uncertainty
The estimates and assumptions which have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities are as follows:
Investment properties
The valuation of investment properties is based on an estimate of the fair value of the properties. The trustees estimate the value based on available information about market prices and advice from qualified professionals. At the year end, the carrying value of investment properties was £1,028,000 (2020: £1,028,000).
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
3 Voluntary Income
----- Start of picture text -----
||||
|---|---|---|
|2021|2020|
|£|£|
|Donations|14,955|14,378|
----- End of picture text -----
Donations of £nil (2020: £2,237) were restricted and donations of £14,995 (2020: £12,141) were unrestricted.
4 Activities for generating funds
----- Start of picture text -----
||||
|---|---|---|
|2021|2020|
|£|£|
|Incoming resources|550,661|480,200|
|Direct costs|(330,605)|(293,940)|
|Net income from activities for generating funds|220,056|186,260|
----- End of picture text -----
All income and direct costs were unrestricted in the current and prior year.
5 Investment income
----- Start of picture text -----
||||
|---|---|---|
|2021|2020|
|£|£|
|Rental income|78,540|78,540|
|Interest and dividends receivable|6,038|11,624|
|84,578|90,164|
|All investment income is unrestricted in the current and prior year.|
|Incoming resources from charitable activities|
|2021|2020|
|£|£|
|Show income|179,041|50,948|
|Show costs|(453,882)|(497,072)|
|Net income from charitable activities|(274,841)|(446,124)|
----- End of picture text -----
6 Incoming resources from charitable activities
All show costs are unrestricted in the current year. In the prior year, show costs of £500 was restricted. Show income includes £81,718 (2020: £49,853) of coronavirus job retention scheme grants. In addition there was business interruption grants received of £63,458 (2020: £nil).
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
7 Total resources expended
| Notes Other trading activities: Direct costs Property costs Charitable activities Show costs Other costs - corporation tax |
2021 £ 330,605 - 453,882 - 784,487 |
2020 £ 293,940 - 497,072 - 791,012 |
|---|---|---|
All costs are unrestricted in the current year. In the prior year show costs includes £500 of restricted expenditure. All other expenditure was unrestricted
8 Governance costs
| Auditors' remuneration for audit services Independent examiner/Auditors' remuneration for non-audit services Investment management fees |
2021 £ - 2,913 2,445 5,358 |
2020 £ - 2,823 2,405 5,228 |
|---|---|---|
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
9 Trustees and related party transactions
Trustees are not remunerated for their services.
During the year income was received in the normal course of business from businesses controlled by trustees:
----- Start of picture text -----
|||||
|---|---|---|---|
|2021|2020|
|Trustee|Business|£|£|
|-|-|
|A M Jennings|Heppenstalls Solicitors|
|A Lawford|LND Technologies|3,107|-|
|M Smales|Hunt Forest Group|-|-|
----- End of picture text -----
During the year, no trustees were reimbursed for expenses (2020: no trustees were reimbursed). A retirement gift with a value of £nil was also made to a trustee (2020: £nil).
The charity has purchased insurance for the trustees and officers of the charity against liability arising for wrongful acts in relation to the charity. The cost of this insurance amounts to £3,464 (2020: £3,387).
10 Employees
Number of employees
The average number of employees during the year was:
----- Start of picture text -----
||||
|---|---|---|
|2021|2020|
|Number|Number|
|Management and administration|8|9|
|Part time|2|3|
|Full time|6|6|
|8|9|
|Full time equivalents|6|6|
----- End of picture text -----
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
10 Employees (Continued)
Employment costs
| Wages and salaries Social security costs Other pension costs |
2021 £ 288,894 22,237 18,880 330,011 |
2020 £ 315,369 25,239 24,813 365,421 |
|---|---|---|
There was only one employee with emoluments exceeding £60,000 (2020: no employees exceeded £60,000).
11 Remuneration of key management personnel
| 2021 £ The remuneration of key management personnel is as follows: 61,774 12 Taxation 2021 £ UK Corporation tax - Corporation tax relates to tax payable on the profits of the trading subsidiary. Factors affecting the tax (credit)/charge for the year Profit/(loss) of subsidiary undertaking on ordinary activities before taxation 186,168 Profit/(loss) on ordinary activities before taxation multiplied by standard rate of 35,372 UK corporation tax of 19% (2019 - 19%) Effects of: Change in unrecognised deferred tax (3,311) Depreciation on assets not qualifying for tax allowances 3,116 Permanent timing differences - Other differences - Gift Aid transfer to parent (35,177) (35,372) Current tax (credit)/charge for the period - |
2020 £ 57,172 2020 £ - 153,771 29,216 4,900 3,176 - 1 (37,293) (29,216) - |
|---|---|
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
13 Tangible fixed assets
| Group Showground and office £ Cost At 1 November 2020 576,159 Additions - Disposals - At 31 October 2021 576,159 Depreciation At 1 November 2020 439,694 On disposals - Charge for the year 27,579 At 31 October 2021 467,273 Net book Value At 31 October 2021 108,886 At 31 October 2020 136,465 |
Leasehold improve- ments £ 503,232 15,627 - 518,859 190,641 - 25,608 216,249 302,610 312,591 |
Show equipment £ 342,284 20,290 (5,250) 357,324 272,989 (4,200) 18,810 287,599 69,725 69,295 |
Office equipment £ 62,323 2,838 - 65,161 57,610 - 2,659 60,269 4,892 4,713 |
Tractors £ 18,500 - - 18,500 11,500 - 3,500 15,000 3,500 7,000 |
Total £ 1,502,498 38,755 (5,250) 1,536,003 972,434 (4,200) 78,156 1,046,390 489,613 530,064 |
|---|---|---|---|---|---|
Included in show equipment are cups and trophies at their valuation in 1977 of £5,822, which are not depreciated. These cups and trophies were revalued in 2004 at £55,445 for insurance purposes.
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
13 Tangible fixed assets (continued)
| Charity Showground and office £ Cost At 1 November 2020 576,159 Additions - Disposals - At 31 October 2021 576,159 Depreciation At 1 November 2020 439,694 On disposals - Charge for the year 27,579 At 31 October 2021 467,273 Net book Value At 31 October 2021 108,886 At 31 October 2020 136,465 |
Leasehold improve- ments £ - - - - - - - - - - |
Show equipment £ 220,646 - - 220,646 209,776 - 9,767 219,543 1,103 10,870 |
Office equipment £ 62,323 2,838 - 65,161 57,610 - 2,659 60,269 4,892 4,713 |
Tractors £ 5,500 - - 5,500 5,000 - 250 5,250 250 500 |
Total £ 864,628 2,838 - 867,466 712,080 - 40,255 752,335 115,131 152,548 |
|---|---|---|---|---|---|
Included in show equipment are cups and trophies at their valuation in 1977 of £5,822, which are not depreciated. These cups and trophies were revalued in 2004 at £55,445 for insurance purposes.
All fixed assets of the charity are held for direct charitable purposes.
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
14 Fixed asset investments
----- Start of picture text -----
|||||
|---|---|---|---|
|Investment|Quoted|
|Property|investments|Total|
|£|£|£|
|Market Value at 1 November 2020|1,028,000|309,890|1,337,890|
|-|
|Acquisitions at cost|243,898|243,898|
|-|
|Disposals in year|(252,259)|(252,259)|
|-|
|Change in value for the year|28,522|28,522|
|Market value at 31 October 2021|1,028,000|330,051|1,358,051|
|Historic cost:|
|At 31 October 2021|1,024,125|295,187|1,319,312|
|At 31 October 2020|1,024,125|295,187|1,319,312|
----- End of picture text -----
The group's investment properties have been valued by Symonds & Sampson LLP, chartered surveyors, as at 31 October 2019 based upon market value for existing use.
Investments held by the charity include an additional £100 (2020: £100), relating to the investment in the subsidiary company at cost (see note 26).
15 Stock
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Group|Charity|
|2021|2020|2021|2020|
|£|£|£|£|
|Stock|-|-|-|-|
----- End of picture text -----
Impairment losses of £nil (2020: £nil) were recognised during the period.
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
16 Debtors
| Trade debtors Amounts owed by group undertakings Prepayments and accrued income Other debtors |
2021 2020 £ £ 5,236 11,014 - - 11,839 8,000 6,260 3,434 23,335 22,448 Group |
2021 2020 £ £ 4,627 11,013 440,651 442,820 11,839 8,000 - - 457,117 461,833 Charity |
|---|---|---|
Impairment gains/losses of £nil (2020: £217) were recognised during the year.
17 Creditors: amounts falling due within one year
| Loans Trade creditors Taxes and social security costs Corporation tax Other creditors Accruals and deferred income |
2021 2020 £ £ 91,500 32,269 93,126 52,974 6,901 6,953 - - 6,924 2,831 158,341 173,338 356,792 268,365 Group |
2021 2020 £ £ 80,000 32,269 49,776 43,277 6,311 7,205 - - 6,924 4,222 155,841 170,838 298,852 257,811 Charity |
|---|---|---|
The loans are in respect to two CBILs loans which are secured by an unlimited debenture. Interest is charged at 1.99% over base rate and the loans are repayable over 6 years, on both loans.
| Deferred income: At 1 November 2020 Income deferred Transfers to income |
161,772 152,341 (161,772) 152,341 |
12,822 161,772 (12,822) 161,772 |
161,772 152,341 (161,772) 152,341 |
12,822 161,772 (12,822) 161,772 |
|---|---|---|---|---|
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
18 Creditors: amounts falling due after more than one year
| Loans Other creditors Analysis of loans Not wholly repayable within five years by instalments: Loans Included within current liabilities Loan maturity analysis Debt due in one year or less In 2-5 years In more than 5 years |
2021 2020 £ £ 498,500 363,636 - - 498,500 363,636 590,000 395,905 590,000 395,905 (91,500) (32,269) 498,500 363,636 91,500 32,269 464,000 274,531 34,500 89,105 590,000 395,905 Group and charity |
|---|---|
Loans included two CBILs loans, which are secured by an unlimited debenture. Interest is charged at 1.99% over base rate and the loans are repayable over 6 years.
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
----- Start of picture text -----
||||||
|---|---|---|---|---|
|19|Financial instruments|
|Group|Charity|
|2021|2020|2021|2020|
|£|£|£|£|
|Carrying amount of financial assets|
|Equity instruments measured at fair value|330,051|309,890|330,051|309,890|
----- End of picture text -----
20 Pension and other post-retirement benefit commitments
The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund. The pension cost charge represents contributions payable by the charitable company to the fund. At the period end there were contributions outstanding of £4,721 (2020: £2,018).
21 Restricted funds
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Balance|Balance|
|at 1|Movement in funds|at 31|
|November|Incoming|Resources|October|
|2020|resources|expended|2021|
|Notes|£|£|£|£|
|-|-|
|Mill Building Fund|i)|60,000|60,000|
|Sam and Florence Bailey Bursary fund|ii)|13,307|13,307|
|-|-|
|73,307|73,307|
----- End of picture text -----
The restricted funds relate to:
i) A SEEDA grant received as a contribution towards the renovation of the Mill Building, which has been capitalised as an investment property asset.
ii) The Sam and Florence Bailey Bursary fund was set up in memory of Samantha and Florence Bailey with the aim of supporting young people in agricultural education. The monies received will be used to fund students attending agricultural college or short courses with the aim of enabling them to begin or benefit a career in agriculture.
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
22 Analysis of net assets between funds
| Unrestricted funds £ Fund balances at 31 October 2021 are represented by: Tangible fixed assets 489,613 Investments 1,298,051 Current assets 978,038 Creditors: amounts falling due within one year (356,792) Creditors: amounts falling due after more than one year (498,500) 1,910,410 |
Restricted funds £ - 60,000 13,307 - - 73,307 |
Total £ 489,613 1,358,051 991,345 (356,792) (498,500) 1,983,717 |
|---|---|---|
23 Commitments under operating leases
Lessee
At 31 October 2021 the group had outstanding commitments for future minimum lease payments under non-cancellable operating leases which fall due as follows:
| Within one year Between two and five years In over five years Lease payments recognised as an expense during the period |
2021 2020 £ £ 99,618 53,784 425,015 421,633 2,901,167 3,004,167 3,425,800 3,479,584 62,951 62,951 Group |
2021 2020 £ £ 99,618 53,784 425,015 421,633 2,901,167 3,004,167 3,425,800 3,479,584 62,951 62,951 Charity |
|---|---|---|
Included within the above is a lease with the Forestry Commission for the New Park site. During the year, the Forestry Commission agreed reduced lease payments for the 2020 and 2021 calendar year and these have been accounted for in accordance with the Covid-19-related rent concession amendments to FRS102. A discount of £42,136 (2020: £55,000) for each year was applied.
Lessor
The operating leases represent leases of properties to third parties. The leases are negotiated over various terms and after the initial lease term, the residential properties move onto a rolling lease.
At 31 October 2021, the group had contracted with tenants for the following minimum lease payments:
| Within one year Between two and five years |
2021 2020 £ £ 56,045 55,990 63,354 117,354 119,399 173,344 Group |
2021 2020 £ £ 56,045 55,990 63,354 117,354 119,399 173,344 Charity |
|---|---|---|
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DocuSign Envelope ID: B4FFACE3-086C-42B5-AC54-3757CA520F65
THE NEW FOREST AGRICULTURAL SHOW SOCIETY (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 OCTOBER 2021
24 Capital commitments
There were capital commitments at the year end of £nil (2020: £nil).
25 Contingent liabilities
The charitable company has a commitment under its lease with the Forestry Commission to maintain the buildings on the New Park site.
26 Subsidiary undertakings
The charity owns the whole of the issued ordinary share capital of New Park Events Limited (company registration number 05083451), a company registered in England and Wales. The subsidiary is used for non-primary purpose trading activities. All activities have been consolidated on a line by line basis. The total taxable profits are gifted to the charity. A summary of the results of the subsidiary is shown
| 2021 £ Turnover 468,101 Direct and administration costs (268,783) Other operating income - Interest paid (13,150) Interest received - Corporation tax - Net profit/(loss) 186,168 The aggregate assets, liabilities and reserves of New Park Events Limited were: Assets 949,363 Liabilities (717,091) Capital and reserves 232,272 |
2020 £ 421,104 (257,907) 3,980 (13,406) - - 153,771 695,755 (453,374) 242,381 |
|---|---|
27 Surplus for the financial year
The charity has taken advantage of the exemptions allowed under section 230 of the Companies Act 2006 and paragraph 397 of the 2005 Statement of Recommended Practice "Accounting and Reporting by Charities" and has not presented its own Statement of Financial Activities.
The net movement in funds of the charity for the year was a surplus of £71,457 (2020: Deficit of £293,689).
The charity's gross income for the year was £570,561 (2020: £242,940).
Page 26