Trustees’ Annual Report for the period
Section A Reference and Administration details
From 01/09/20 to 31/08/21
Charity Name: The Cabin
Other names charity is known by registered charity number (if any): 1004163
Charity’s’ principal Address: 125 Park Avenue, Shelley, Huddersfield, HD8 8JZ
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Andrea Medcalf (Chair)
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Claire Geraghty (Treasurer)
Section B Structure, Governance, and management
Description of the charity’s trusts
Type of Governing document: Constitution
How the charity is constituted: Association
Trustee selection methods: Elected at the AGM (Chairperson)
Additional governance issues: (Optional information)
The Cabin holds policies for safe recruitment, staff training and an induction procedure. Trustees are welcomed to the Cabin and made aware of roles, supported by employed staff. Organisational structure; Manager, Deputy Manager and Lead roles for staff. Very much in the heart of the community and work in partnership with the village. Local community support and actively take part in local events to raise profile and fund raise.
Network with other childcare providers and local authority; Shelley First School- Pre school children feed into the school and children attending the school attend breakfast and afterschool club. Kirklees Council- gaining training and support as organisation. Ofsted- Gaining input and recommendations to enable improvement within setting.
Section C Objectives and Activities
Summary of the objects of the charity set out in its governing document
The aim of the Association shall be to advance the education of children below compulsory school age by: (a) providing safe and satisfying group play, in which parents have the right to take part. (b) encouraging other
charitable activities through which parents may help the children (c) furthering the aim of the pre-school Playgroups Association (now known as the pre-school Learning Alliance
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefits).
The setting provides pre school play session to children within the community. Subject to the numbers available (statutory child to carer ratios), the setting is open to all children (as applicable, i.e., early years age range) within the community. These sessions run Monday to Friday during term time. The setting is registered with Ofsted and complies with the Early Year Foundation Stage statutory framework, ensuring that children are provided with quality early education and childcare experiences, in line with the objects set out in our governing document. The setting is also a member of the Pre School-Learning Alliance (PSLA), and therefore has access to their guidance and support. Staff have also attended PSLA training sessions, helping to ensure that we are working to further the aims of the PSLA. These aims are shared by the setting i.e., Champion childhood and children’s right to play. Encouraging safeguard led practice, Raise standards and quality of childcare etc. The Committee for the setting undertakes several fundraising activities, which parents are encouraged to become involved in – for example, fun days, sponsored activities etc. These are held with a view to raising charitable funds, to further enhance the setting and play opportunities, for the benefit of all children that attend. The setting also provides wrap around out of school club care for school age children (up to age 10) and holiday club care out of term time. In making decisions about how to carry out the charity’s charitable purposes for the public benefit in the reporting year, the trustees have had due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.
Additional details and objectives and activities (optional information) you may choose to include further statements, where relevant, about: policy on grant making policy programme related investment; contribution made by volunteers.
The Committee, volunteers and staff were active in fundraising throughout the year including Halloween doorstep competition, Christmas raffle and Santa’s letters, Easter Funday / Car boot and lucky numbers club. We will also be participating in the annual Shelley Gala Day.
Section D Achievements and performance
Summary of the main achievements of the charity during the year.
In the first half of the year pre-school numbers increased on the previous year and present number are very healthy with some sessions full. Breakfast and Out of School Club a little quite as more parents work from home due to the covid crisis. However, number look high for the September start. Holiday club numbers have been steady, opening mostly on Tuesday, Wednesday, and Thursday during school holidays.
Continue to build on great relationships with Shelley First School to ensure jointed up response to parents and smooth transition to school for preschoolers. Opportunities for further collaboration with the new Headteacher at Shelley First School.
Staff continue to complete professional qualifications to ais their development and to inform practice and build on experience to improve the care and development of children who attend the setting.
The committee have successfully worked together with the manager and staff to make decisions in a timely manner and improvement to the setting. These include:
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Supporting the manager and staff with new policies.
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Collaborating as a team to complete the government funding bid for a new portacabin.
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Investing and improving facilities- to maintain the premise and provide a stimulating environment of which is conducted to learning.
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- Fundraising- We have had a very busy year raising money for the new porta cabin. Monies gained from fundraising have allowed new equipment and a reading zone to be created. Resources have been purchased to include outdoor equipment and shading.
The cabin continues to aim to improve and build on good practice to deliver a high standard of care to children and families using the setting.
Section E Financial review
Brief statement of the charity’s policy on reserves
Any funds held in reserve are retained with a view to replace the present accommodation (portacabin) at the end of its usable life. Funds held in reserve will also be used to ensure that the building is sufficiently maintained (preserving the usable life of the porta cabin) as and when required.
Details of any funds materially in deficit No funds are held in deficit
Further financial review details (optional information)
Principle sources of funding- Nursery education funding received from the local authority and fees paid by parents of children attending the setting.
Primary expenditure on staff costs, ensuring we have experienced, and well-trained staff to care for the children – provide safe and satisfying play opportunities. Further expenditure on accommodation costs, maintenance, and repair – ensuring the setting is safe and fit for purpose including building repairs. Also, expenditure on resources for the setting – crafts, educational toys etc. – enhancing the play opportunities for children attending the setting.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature (s ) A Medcalf
Position Chair Date 10/6/22
The Cabin Pre-school
Income and Expenditure Accounts for the period 1st September 2020 to 31st August 2021
| Income Fees Nursery Education Funding Fund Raising Donations and Grants French Club Contributions Commission Refunds Furlough Payments Defecit for period Accumulated Surplus B/fd Defecit for period Surplus for perfiod Represented by : Cash at Bank Cash in Hand |
Expenditure £38,295.50 Food & Supplies £66,209.43 Staff Wages Ers pension contributions £18,857.14 Employers NIC £1,971.98 Suibscriptions & Licences Rent & rates Equipment and Materials £2,859.68 Repairs, renewals & cleaning Insurance £128,193.73 Office Supplies Training Sundries Professional Fees French Club Advertising Refund Telephone Resources £0.00 Surplus for period £128,193.73 Accumlated fund Year Ended 31/8/21 Year Ended 31/8/20 £102,702.05 £94,603.00 £0.00 £0.00 £10,435.77 £8,099.05 £113,137.82 £102,702.05 £118,085.92 £107,795.16 £100.00 £118,185.92 £107,795.16 |
2,657.16 £ 86,221.00 £ 2,664.81 £ 6,298.62 £ 1,978.20 £ 5,857.38 £ 1,082.41 £ 3,127.10 £ 2,000.15 £ 525.52 £ 227.50 £ 173.80 £ 300.00 £ 525.00 £ - £ 283.00 £ 1,218.80 £ 2,617.51 £ 117,757.96 £ 10,435.77 £ |
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| 128,193.73 £ |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the The Cabin trustees/ members of 01/09/20-31/08/21 Charity 1004163 On accounts for the no (if year ended any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/21 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. examiner's I have no concerns and have come across no other matters in statement connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Julie Hardy Date: 29/6/22
Name: Julie Hardy
Relevant Bank manager professional qualification(s) or body (if any): Address: Lloyds bank 35 Bradford road
1
IER
October 2018
Brighouse HD6 1RW
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
IER
October 2018
Give here brief details of any items that the examiner wishes to disclose .
3
IER
October 2018