## **Trustees’ Annual Report for the period**
**From: 01/09/2021 (Period start date) To: 31/08/2022 (Period end date)**
**Charity name: Barkway Preschool**
**Charity registration number: 1004083**
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity’s aims are to advance the
development and education of children under
statutory school age by;
offering appropriate play, education and care
facilities, allowing for parental involvement and
responsibility.
offering opportunities for all children whatever
their race, culture, religion, means or ability.
encouraging other charitable activities through
which parents may help the children.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|The charity’s main activity is to run Barkway
Preschool which provides high quality education
and childcare for children aged between 2 and 5.
The charity also runs a weekly mother and toddler
group in the village hall, providing a structured play
session for babies to 4-year-olds with their parents
or carers.
The trustees carry out various local fundraising
activities to supplement income from the charity’s
core activities.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning our activities, we have kept in mind the
Charity Commission’s guidance on public benefit
at our trustee meetings.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP
reference
Policy on grant making Para 1.38 n/a
Policy on social investment Para 1.38 n/a
including program related
investment
Contribution made by Para 1.38 All trustees give their time voluntarily and receive
volunteers no remuneration or other benefits.
Trustees carry out fundraising activities, with the
help of preschool staff and volunteers from the
local community. These activities include selling
drink and food at village events and refreshments
at the local cinema club.
Other
**----- End of picture text -----**
## **Achievements and Performance**
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SORP
reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP
reference|||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The preschool is staffed by an experienced and
well-qualified team. We operate with enhanced
ratios of staff to children to focus on individual
child development within the EYFS framework.
Children with developmental needs are identified
and supported at an early stage.
We offer a safe, fun and stimulating environment
in which children can learn through play. Children
have opportunities to grow emotionally as well as
physically, to develop their communication and
language skills, and to increase their self-
confidence and self-awareness.
Changes to the EYFS from September 2021
allowed staff more time to get to know the children
better and extend their learning. During the year
the team focussed on developing children’s
communication and language skills using the
Terrific Talkers program, also using the Wellcomm
system to identify children struggling with these
important skills. New strategies were also
developed to support children struggling with
social interaction and attention.
Over the year we further developed our outdoor
play provision with new wooden blocks and an
extension to the climbing frame. Indoors we
purchased a new role-play kitchen for the ‘home
corner’.
The mother and toddler group reopened in April
2021 following Covid restrictions. Attendance grew
quickly thereafter and remained high during this
period. The weekly sessions were a valuable
opportunity for parents to share experiences and
for children to gain missed socialisation skills. We
received a grant of £600 from Herts Family
Services to help re-establish the group and cover
the increasing cost of running this local service.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
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Review of the charity’s Para 1.21 Annual income from childcare increased to
financial position at the end £82,193 against comparable income of £74,945
of the period the previous year (excluding SEN payments).
Income rose due to higher demand rather than
funding rate increases. Once again however, costs
increased disproportionately to income, due to
inflation and the national living wage increase
driving up staff costs. This resulted in a loss of
£8,101 compared to a surplus of £5,444 the
previous year. The Trustees therefore decided to
increase fees for paying parents by 10% from
September 2022.
Nonetheless, the overall financial position of the
charity remains strong. Cash balances at the year-
end were £15,645, with further reserves held in
one-year savings bonds.
Statement explaining the Para 1.22 The trustees aim to hold a minimum of £20,000 in
policy for holding reserves reserves. Reserves are held to meet unforeseen
stating why they are held expenditure, losses due to unexpected closures,
to cover sudden reductions in fee income due to
changing childcare requirements and to cover
terminal obligations if the preschool were to close
permanently.
Amount of reserves held Para 1.22 Reserves were £40,615 at the year end, held in
savings accounts with notice of one year or less.
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially in Para 1.24 n/a
deficit
Explanation of any Para 1.23 The charity remains well funded with ample
uncertainties about the reserves to support the preschool.
charity continuing as a going
concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funds is from providing
childcare, paid for either by parents or local
authority funded early education schemes.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Surplus funds not required for immediate running
costs are placed in interest-bearing savings
accounts with notice periods of one year or less.
Maturity dates are staggered through the year to
enable more immediate access to funds if
required.|
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A description of the principal Para 1.46 The charity’s main activity is operating Barkway
risks facing the charity Preschool. The principal associated risks are:
Loss of the current premises at Barkway VA
First School; there are no suitable alternatives
nearby for permanent occupation.
If the preschool were to lose its ‘good’ rating
from Ofsted, it would no longer have access to
the free childcare schemes, causing a
significant and sudden loss of revenue.
Large increases in staff costs due to increases
in the National Living Wage, not matched by
increases in childcare funding and fees.
Loss of income due to fewer children
attending; preschool has a limited catchment
area but relies on younger children continually
replacing those leaving for school.
A sudden and lengthy closure of preschool,
due to damage to premises, health and safety
issues, a pandemic, or other factors.
Other
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## **Structure, Governance and Management**
|**Description of charity’s trusts:**|**Description of charity’s trusts:**||
|---|---|---|
|Type of governing document|Para 1.25|Constitution|
|How is the charity
constituted?|Para 1.25|Unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected from members of the
association. They are appointed by members at
the AGM and form a committee. The committee
appoints the Officers (who oversee the operational
management of the preschool) and has powers to
co-opt up to 3 new trustees between general
meetings.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is a member of the Early Years
Alliance, which provides information, advice and
training to childcare providers and campaigns to
influence early years policy and practice.|
|Relationship with any related
parties|Para 1.51|The preschool operates closely with Barley and
Barkway (VA) Church of England First Schools
Federation. The preschool setting shares a
building with Barkway First School and many
children make a very successful transition to the
school’s nursery or reception classes, benefiting
from our joint transition program.|
Other
## **Reference and Administrative details**
|Charity name|Barkway Preschool|
|---|---|
|Other name the charity uses||
|Registered charity number|1004083|
|Charity’s principal address|84 High Street
Barkway
Hertfordshire
SG8 8EF|
## **Names of the charity trustees who manage the charity**
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Name of person /body
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint
year
trustee (if any)
1 Miranda Hughes Chair
2 Andrew Lee Treasurer
3 Erin Ferguson Secretary Resigned 08/02/2022
4 Rowena Pascal Secretary From 08/02/2022
5 Hollie Bond
Shoshana Resigned 21/06/2022
6
Whybrow
7 Alice Robertson Resigned 21/06/2022
8 Sharon Smedley Resigned 08/03/2022
9 Hannah West
10
11
12
13
14
15
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Corporate trustees – names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year Details of Property
Alison Gower
Jenni McPherson Lease for premises at
Tracey Wood Barkway VA First School
Jackie Connolly
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## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|None|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position**
**Date**||
|---|---|
||Andrew Julian Lee|
||Treasurer|
||28/06/2023|
||28/06/2023|
## **BARKWAY PRESCHOOL - Charity no: 1004083**
## **ACCOUNTS FOR YEAR END 31 AUGUST 2022**
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Summary of income and expenses Total
Income:
Paid childcare £ 28,702
Funded childcare £ 53,491
Toddler group £ 2,932
Uniform sales £ 196
Fundraising £ 2,458
Other income £ 750
Interest £ 362
Total Income £ 88,892
Expenditure:
Staff wages £ 83,772
Advertising £ -
Bank charges £ 41
Bookkeeping £ 1,433
Cleaning £ -
DBS checks £ 74
Fundraising expenses £ 1,040
Insurance £ 666
Snacks £ 408
Print/Post/Stationery £ -
Subscriptions £ 555
Recruitment £ -
Rent & Service Charge - school £ 3,379
Rent - village hall £ 1,092
Supplies & Equipment £ 2,861
Telephone £ 139
Toddler Group expenses £ 298
Training £ 644
Uniforms £ 297
Miscellaneous £ 292
Total Expenses £ 96,992
Loss for the year -£ 8,101
Movement on cash:
Cash balances brought forward £ 15,915
Loss for the year -£ 8,101
Reduction in term deposits £ 7,831
Cash balances carried forward £ 15,645
Statement of assets held:
Cash at bank and on hand £ 15,645
Term deposits of less than one year £ 40,615
Total Assets £ 56,260
**----- End of picture text -----**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Barkway Preschool **On accounts for the year** 31/08/2022 **Charity no** 1004083 **ended (if any) Set out on pages** 3 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) .
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 26/06/2023 **Name:** Jeremy Smith **Relevant professional** Qualified ACA (No longer a member of the ICAEW) **qualification(s) or body (if any): Address:** The Mount, 7 Irnham Road Corby Glen, LINCOLNSHIRE NG33 4NB
1
**October 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
N/A
2
**October 2018**
**IER**
**BARKWAY PRESCHOOL - Charity no: 1004083**
## **ACCOUNTS FOR YEAR END 31 AUGUST 2022**
|**Summary of income and expenses**|**Total**|
|---|---|
|**Income:**
Paid childcare
Funded childcare
Toddler group
Uniform sales
Fundraising
Other income
Interest|£ 28,702
£ 53,491
£ 2,932
£ 196
£ 2,458
£ 750
£ 362|
|**Total Income**|**£ 88,892**|
|**Expenditure:**
Staff wages
Advertising
Bank charges
Bookkeeping
Cleaning
DBS checks
Fundraising expenses
Insurance
Snacks
Print/Post/Stationery
Subscriptions
Recruitment
Rent & Service Charge - school
Rent - village hall
Supplies & Equipment
Telephone
Toddler Group expenses
Training
Uniforms
Miscellaneous|£ 83,772
£ -
£ 41
£ 1,433
£ -
£ 74
£ 1,040
£ 666
£ 408
£ -
£ 555
£ -
£ 3,379
£ 1,092
£ 2,861
£ 139
£ 298
£ 644
£ 297
£ 292|
|**Total Expenses**|**£ 96,992**|
|||
|**Loss for theyear**|**-£ 8,101**|
|**Movement on cash:**
Cash balances brought forward
£ 15,915
Loss for the year
-£ 8,101
Reduction in term deposits
£ 7,831||
|**Cash balances carried forward**
**£ 15,645**||
|**Statement of assets held:**
Cash at bank and on hand
£ 15,645
Term deposits of less than oneyear
£ 40,615||
|**Total Assets**
**£ 56,260**||
3
**October 2018**
**IER**