CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: 0110912019 (Perlod Start date) To: 3110812020 (Period end date) Charity name: 8arkway Preschool Charity registration number: 1004083 Objectives and Activities SORP Summary of the purposes of the charity as set out in its goveming document Para 1.17 The charivs aims are to a(fvance the development and education of children under statutory sthool age by", offering appropriate play, education and care faciltties, allowFng for parentsl involvemerrt and responsibilty- offering opportunities for all chiklren whatever their race, cuiture. religion, means or abilty" encouraging other charitable activities through ich parents may help the Ghildren. Summary of the main actFWties in relation to those purposes for the putr￿1¢ benefrt, in particular, the activities, projects or serrfl￿S identified in the accounts. Para 1.17 or#Y 1.19 The charity's main actsvity is to run Barkway Preschool whith provides high quality education and childcare for children aged between 2 and 5. In nomial times, the charity also runs a weekly mother and toddler group in the village hall, providirKJ a structured play session for 04 year olds with their paren￿carers. The trustees carry out various local fundraising activibes to supplement income from the charity's core aL#tvities. Statement confiming whether the trustees have had regard to the guidance issued by the Chanty Commission on public benefrt Para 1.18 In planning our activities we have kept in mind the Charity Commission's guidance on public benefrt at our trustee meetings. Addltional Infomiation {optional) You may choose to include further statements where rdevant about: SORP Policy on grant making Policy on social investment including program related investmerrt P*ra 1.38 Pa￿ 1.36 nla ContribLrtion made by volunteers Para 1.38 Al trustees gave their time voluntarily and re￿iVed no remuneration or other benefits. The trustees have an annual program of fundraising acttvities. which they undertake ￿ryth the help of volunteers from the local community. These indude selling drink and hot food at the village bonfire night and the yearly market, selling refreshments at thè local p0￿up cinema and organising a summer children's festival, 'B in the Park,. These adivities were curtaited from March 2020 due to COVID-19. Other Achievements and Performance Summary ofthe main achievements of the charity, identifying the dtfference the charity's worf( has made to the ¢ircumstanrEs of its beneficiaries and any wder benefrts to society as a whole. Pars 1.20 The preschool is staffed by an experienced and well-qualrfied team. We operate good stafTr.child ratios to focus on individual child development wlthin the EYFS traMeV￿rk. We offer a safe, fun and stimulating environment in which children can leam through play. Children have opportunities to grow emotionally as well as physically, to develop their communication and language sktlls, and to increase their self- corfidence and self-avRreness. Due to Cov1￿19 the pres¢knl vras dosed from late March 2020. with only a limited reopening possible for a few weeks in June and July. Before the first lod(down we Contin￿￿ to develop a strong emphasis on outdoor play and on improving outcomes for ¢hiklren with SEND neèds. We implemented Tapesty sofhvare in September 2019 to improve communication and interaction wsth parerts aboui their children's activities and prcMJress. The weekly mother and toddier group ¢orrtinued to see increased attendance until the first lockdown in March 2020. However, due to COVID-19 rules on rni￿ng indoor5, we were not able to run this group again until April 2021. Our main annual fundraising event had to be cancelled due to the pandemic, however funds raised from the November 2019 bonfire night were a record for this event. Addltlonal infomiation (optional) You may choose to indude further statements Wthere relevant ab)uL' Achievements against Para 1.41 objectives set PerfOrnan￿ of fundraising activities against objectives set P#r4 1.41 Investment perfomian against objectives Other Para 1.41 Financial Review Review of the charity's financial position at the WKI of the period 121 The financial posttion of Ihe charity at the year end VRS very strong. Wrth increased demand locally for childcare, the preschool's revenues in recent years have exceeded costs and it has not been reliant on fundraising events to cover a shortfall. Income from ¢hildcare for the year was a little lower at £67,034 {2018119.' £68.597}. We continued to re￿1ve government funding for free childcare hours during lockdovm, bLrt all private Statement explaining the policy for holding reserves stating why they are held Para 1.22 The trustees aim to hold a minimum of £15.000 in reserves. Reserves are held to meet unforeseen expenditure, losses due to unexpected closures, to cover sudden reductions in fee income due to changing thildcare requirements and to cover temiinal obligations rf the Fxeschool ￿tre to dose pernanently. Amount of reserves held P•A 1.22 Together, reseNes and operating cash amounted to £53,422 at the year end. Ofthis, £38,108 was held in notice a¢Gounts of less than one year. Reasons for holding zero reserves Pwa 1.22 Details of fund materially in deficit Para 1.24 nla Explanation of any uncertainties atout the charity continuing as a going concem Para 1.23 Wrth its own resou￿$ and the support of govemment schemes, the preschool was able to retain all staff on full wages and meet its other Trgations for the year to 31 August 2020, despite the pandemic. Since then. cleaning and staffing costs have increas&J to comply with safety guidance and continuing uncertaincy has caused operating difficutties, but these impacts have been successfully managed. Provided the the siiuation continues to improve, or govemment financial support is available again rf it does not, there is no reason that the charrty cannot contÉnue as a going concem. Addltlonal Infornlatlon (optlonal) You may choose to include further statements where r818varrt about: The charity's principal The principal source of funds is from providing sources of funds (including childcare, paid for either by parents or local any fundraising) authority funded eady education schemes. Para 1A7 Investment policy and objectives including any social investment policy adopted A description of the prinapal risks facing the charity Para 1.46 Surplus funds not required for immediate runnirKJ costs are placed in interest-bearing savings accounts with noti￿ periods of one year or less. Para 1.46 The tharity's main activty is operating Barkway Preschool. The principal associated risks are" Loss of the current premis8s at Barkway VA First School, since there are no suitable attematives nearby for pemanent occupation. If the preschool were to lose its 'good' rating from Ofsted, it would no longer have access to the free childcare scheTnes, causing a signiFicant and sudden loss of revenue. Large increases in staff costs due to increases in the National Living Wage, not matched by increases in childcare funding and fees. Loss of income due lo fewer children attending", preschool has a limited catchmerrt area but relies on younger children continually replaang those leaving for school. A sudden and lengthy closure of prèsGh¢)ol, due to damage to premises. health and safety issues, a pandemic, or other factors. Other Structure. Governance and Management Descrlption of charitys trusts: Type of goveming document Para 1.25 Constitution How is the charty constituted? Para 1.25 Unincorporated association 'ated Trustee selection methTrJs including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trustees are selected from members of the association. They are appointed by members at the AGM and fomi a committee. The committee appoints the Offiors (who oversee the op8rational management of the preschool) and has powers to Co-opt up to 3 new trustees between general meetings. Addltional Information {optional) You ma choose to include further statements ￿ffiere rekvant at)out: Policies and procedures Pwa 1.51 adopted for the induction and training of trustees The Charity's organisational structure and any v￿der network with which the charity works Pzra 1.51 The chanty is a member of the Eady Years Allian￿, vthich provides infomiation, advice and training to childcare providers and carnpaigns to infiuence earty years policy and practice. The preschool operates dosely with Barley and Barkway (VA) Church of England First Schools Federation.The preschool setting shares a building wtth Barkway First School and many children make a very successful transition to the school's nursery or reception dasses, benefftiNJ from our joint transition program.. Relationship with any related parties Pwa 1.51 Other Reference and Administrative details Charity name Barkway Preschool The charity changed tts name from Barkway Playgroup to Barkway Preschool on 2511112019 1004083 Other name the charity uses Registered charity numLer 84 High Street Batkway Hertfordshire SG8 8EF Charity's prin￿PaI address Names of the charity trustees who manage the charity Office {6f any) acted if not for who Name of person tbody •ntitled Ifan Juliet Tumer Chair Andrew Lee Sarah Wylie Louise Hood Miranda Hughes G80rgina Northem G8mma Wise Rebecca Thomas Shoshana Whybrow Jade Speed Sarah Tufton Sharon Smedley TreaSu￿r Secretary Deputy Chair Until 1810312020 From 1411012019 Until 1411012019 Until 1411012019 Until 2511112019 10 Until 2511112019 12 13 14 From 1810312020 15 Corporate twstees - names of the directors at ts date the report was approved Dlr•etor name Name of trustees holding title to property belonging to the charity Trnstse name Dats¥ acted rf not for¥h•ole year Delall¥ of Pro1￿rtY Alison Gower Jenni McPherson Tracey Wood Jacki8 Connol Lease for premises at Bartway VA First SclK)oI Funds held as custodian trustees on behalf of others Description of the assets held in this ca a¢ Name and objects of the chanty on vthose behaFf the assets are held and how this falls within the custodian charit ects Details of arrangements for safe custody and segregation of suth assets from the cha 's ovm assets None NIA NIA Exemptions from disclosure Reason for non4isc105ure of key personnel details Other optional infonnation Declarations The trustees declarn that they havo approved the trustees, report above. Signed on behalf of tho charitys trustees Slgnaturfs) Full namo(s) Miranda Barbara Cn)ssley Hughes Andrew Julian Lee Position Chair Treasurer Date 2410612021 ## **BARKWAY PRESCHOOL - Charity no: 1004083 ACCOUNTS FOR YEAR END 31 AUGUST 2020** **----- Start of picture text -----**
Summary of income and expenses Total
Income:
Paid childcare £ 20,452
Funded childcare £ 46,582
Snack charges £ -
Toddler group charges £ 1,002
Uniform sales £ 208
Fundraising £ 1,474
Other Income £ 9,888
Interest £ 146
Total Income £ 79,753
Expenditure:
Staff wages £ 57,787
Advertising £ -
Bookkeeping £ 1,385
Cleaning £ -
DBS checks £ 110
Fundraising expenses £ 544
Insurance £ 800
Milk & Snacks £ 306
Print/Post/Stationery £ 6
Subscriptions £ 134
Recruitment £ -
Rent & Service Charge - school £ 2,834
Rent - village hall £ 533
Supplies & Equipment £ 1,102
Telephone £ 38
Toddler Group expenses £ 178
Training £ 1,205
Uniforms £ 253
Miscellaneous £ 16
Total Expenses £ 67,230
Surplus £ 12,523
Movement on cash:
Cash balances brought forward £ 34,899
Surplus £ 12,523
Transfer to term deposits -£ 32,108
Cash balances carried forward £ 15,314
Statement of assets held:
Cash at bank and on hand £ 15,314
Term deposits of less than one year £ 38,108
£ 53,422
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CHARITY COMMISSIO FOR ENGLAND AND WAIE rw••