Trustees’ Annual Report
For the period:
| From | 1 Jan 2025 | To | 31 Dec 2025 |
|---|---|---|---|
| (period start date) | (period end date) | ||
| Charity Name | 2nd Swanwick Scout Group | ||
| Charity Registration Number (if registered - leave blank if excepted charity) |
1004042 | ||
| HQ Registration Number | 10012576 |
Objectives and activities
| Summary of the purpose and objects of the charity as set out in its governing document |
The objectives of the charity are as a part of The Scout Association. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values Integrity– We act with integrity; we are honest, trustworthy and loyal Respect– We have self-respect and respect for others Care– We support others and take care of the world in which we live Belief -We explore our faiths, beliefs and attitudes Co-operation– We make a positive difference; we co-operate with others and make friends The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their promise |
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| Summary of the main activities in relation to the purpose and objects |
All uniformed members make an annual promise, which is age appropriate and reflects the core values of the Scout association. Our Sections run according to the Scout method, and the young people have a role in deciding the programme they wish to take part in. This role increases as they go through the Sections . We set great store by running indoors and outdoors activities, and each Section has run at least one nights away event throughout the year. The Section programmes all have a good mix of programming that follow all areas of the Scout method as outlined above. |
| Statement confirming the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The Trustees confirm that the charity meets the Charity Commission’s Public Benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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Trustees’ Annual Report for the period 1 Jan 2025 to 31 Dec 2025
| You may choose to include further statements, where relevant, about: • Policy on grant making |
The Group has not yet adopted a formal policy on grant making. However, we do aim to contribute a proportion of our main fund raising activity (Santas Sleigh) to other Sections (Beauchief Explorer Scouts and Quantum Scout Network) who assist with collecting, and another local charity - in 2025 this was the Turners Farm Charity based in Leabrooks We also cannot ignore the current cost of living crisis and would deal with any individual facing hardship which prevents their participation in activities on a case by case basis. |
|---|---|
Achievements and performance
| Summary of the main achievements of the charity during the year identifying the difference and impact the charity’s work has made, including on sustainability |
2025 has been another good year for the 2ndSwanwick Scout Group. We have grown as a Group from 88 to 101 young people over the course of the year and continued to be a major contributor to the life of the village. 2025 has seen the first full year of our Squirrel Drey. Squirrel Scouts are the newest section to be launched in the UK, and is aimed at 4-6 year olds. We have exceeded our expectations with the popularity of this section, and we still have a long waiting list of potential members. The young people are enjoying the varied weekly programme, and the leadership team are developing their skills and talents. My thanks to the leaders Faith, Kevin, Abi and the Young Leaders Chloe, Jack and for their time and efforts with the (still) new section. Beavers have carried on providing a lively programme for 6-8 year olds. This included joining Ripley Beaver Scouts on a sleepover at the National Space Centre, and a spy themed sleepover which was well attended, and in a lot of cases is the young people’s first experience of sleeping away from home- showing how Scouting is developing resilience and skills in young people from an early age. Again, the long waiting list is a testament to the popularity of the section. My thanks to Kate, Lucy, Fergus, Ellie and Lynda for their time and efforts with this Section. Cubs have enjoyed another good year. In addition to their weekly programme, they have also taken part in Spring Bank Camp at Drum Hill. This was an opportunity for the older Cubs to camp alongside the Scout Troop prior to them joining Scouts and take part in activities they wouldn’t normally have the chance to. Both Cub and Beaver sections have participated in projects run by Swanwick Wildlife Group in the local community. Thanks again to the leadership team- Katherine, Sandra, Ellie, Harry, Olly and Chris, as well as our young leaders, Will, Oliver, Dylan and Ryan. I’d like especially to commemorate Peter Richmond who sadly died a few weeks ago after a long illness. Pete has been a leader with 2nd Swanwick for over 40 years, and attended his last Cub Scout meetingonlya few months ago. Pete will have been a Cub |
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Trustees’ Annual Report for the period 1 Jan 2025 to 31 Dec 2025
Leader for not only the current generation of Cubs, but also their parents and grandparents, and will be much missed. Scouts are building on the transition with the leadership team. Sarah has taken over from Kevin as the Section Leader throughout the year. Nights away have included their Chilly Challenge, patrol camp and Spring Bank, alongside the older Cubs as outlined above. We still have an age imbalance in the Section which is currently skewed towards the younger age of the Section age range, but the section is growing and in doing so is starting to achieve a more balanced age profile. Thanks to the leadership team of Sarah, Kevin, Mick, David, Jack, and our Young Leaders Maddy and Lily. Although this report covers the calendar year of 2025, I would like to let the Group know that Kevin is currently taking a back seat for health reasons. We wish him a speedy recovery. Our Trustees have continued to ensure the Group is well-run, Scouting is providing a safe and exciting programme for young people, and the Centenary Centre is maintained to a good standard. Thanks to Ady, Greg, Jayne, Katherine, Sue, James, Joe, Zoe, Nigel and a big welcome to Rhiannon who joined as a Trustee after last year’s AGM, for their hard work throughout the year. 2025 has seen ongoing consolidation of the previous years major changes for the Scout Association as a whole, Our Trustees, Team Leaders and Team Members have adapted well to updated training requirements and the continued implementation of a new membership system (as well as their new role titles!). Scouting has played a role in our local community. We entered the inaugural village scarecrow competition and achieved a creditable 5[th] place! We have worked well in conjunction with other youth Groups in the village, particularly the Guide groups. We would also like to thank the Parish Council for their help and support in the renewal of the lease over the land that our building is stood on, particularly Amy and Cheryl (Chair and Clerk of Parish Council respectively). Scouts also played a large part in organising the Remembrance Day Service for the community. Again we were really proud to see the large turnout from the village and proud of the part that the young people of the village play in remembering the sacrifice of previous generations.
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Trustees’ Annual Report for the period 1 Jan 2025 to 31 Dec 2025
You may choose to include further statements, where relevant, about:
We cannot exist without the time contribution made by volunteers. We have adopted policies to supply adult volunteers with a uniform
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Achievements against objectives
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Fundraising activities
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Contribution made by volunteers
Financial review
| Review of the financial position |
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|---|---|
| Policy on Reserves, why they are held, and the amount of reserves |
The policy on reserves is to hold sufficient resources to continue the charitable activities of the charity should income and fundraising activities fall short. The Trustee Board considers that the charity should hold a sum equivalent to 12 months running costs, circa £12,830. The charity held reserves of approximately £9,561 against this at year end. This is below the level required for operating expenses. However, this can be explained by extraordinary expenditure on roof repairs of £5,500 during 2025. The charity also holds funds of £20,589 designated for future building maintenance |
| Policy on Investments and investment performance |
The Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the charity obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustee Board considers the cash flow requirements. |
| A description of the principal risks |
Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. We are offsetting an amount Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there |
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Trustees’ Annual Report for the period 1 Jan 2025 to 31 Dec 2025
was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Structure, governance and management
| Type of governing document | The charity’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules (POR) of The Scout Association. |
|---|---|
| How the charity is constituted | The charity is a trust established under its rules which are common to all Scouts. It is constituted as an educational charity. |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association. |
| Policies and procedures for the induction and training of trustees |
All Trustees complete The Scout Association trustee and mandatory learning within the first six months of joining the Trustee Board, they also complete other Scout Association mandatory learning periodically as required. |
| Additional governance arrangements |
The charity is managed by the Trustee Board, the members of which are the “Charity Trustees”. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 10 Trustees (including 1 Ex-Officio Trustees, and 2 co-opted Trustees) and meets 5 times a year. The Trustee Board is supported by a Board Administrator. The Trustee Board exists to support the Leadership Teams in meeting the responsibilities of their appointments and in supporting them to run high-quality and safe programs that give young people skills for life. The Trustee Board maintain appropriate governance policies and oversight. The Trustee Board is responsible for carrying out its purposes for the public benefit, complying with the charity’s governing document and the law, and managing the charity’s resources responsibly. The Trustee Board is responsible for ensuring the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good order and everyone follows legal requirements and Scout Association Policy, Organisation & Rules. This includes responsibility for: |
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Trustees’ Annual Report for the period 1 Jan 2025 to 31 Dec 2025
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Promoting a positive image of Scouting in the community, as well as its development;
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• Developing, maintaining and regularly a risk register, including putting in place appropriate mitigations;
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• Ensuring that the finances are properly managed, and there are sufficient resources (and reserves) to deliver high quality Scouting;
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• Ensuring a system of internal controls is in place that is designed to provide reasonable assurance against material mismanagement or loss;
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• Ensuring that property is appropriately managed; • Maintaining appropriate insurance of persons, property and equipment;
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• Assisting in the recruitment of leaders and other adult support; • Having an open and transparent selection process for the recruitment of Trustees;
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• Appointing Advisors as required; • Ensuring effective administration is in place to support the Trustee Board;
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• Ensuring compliance with applicable governance and charity regulations, including in respect to safety and safeguarding;
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• Ensuring incidents are appropriately reported in line with regulation and policy;
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• Ensuring applicable policies and regulations are regularly reviewed and changes implemented as appropriate;
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• Ensuring transparency of operations, including in the preparation of accounts and holding and AGM;
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• Ensuring compliance with Data Protection legislation; • Acting as a responsible employer for any employees, who are effectively managed.
Plans for future periods
Plans for future Periods
The coming year will see a transition in Group leadership as the GLV changes. The new management team will set new objectives along with the new Scout Association strategy as it moves from “Skills for Life” to “Place to Belong”.
Reference and administration details
Principal Address 2[nd] Swanwick Scout Centenary Centre Chapel Street Swanwick Alfreton Derbyshire DE55 1BJ
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Trustees’ Annual Report for the period 1 Jan 2025 to 31 Dec 2025
| Names of the charity trustees who manage the charity |
Office (if any) | Dates acted if not for whole year |
|
|---|---|---|---|
| 1 | Adrian Turner | Chair | |
| 2 | Steve Clarke | GroupLead Volunteer | |
| 3 | GregSheriston | Treasurer | |
| 4 | Sue Hart | ||
| 5 | Katherine Turner | ||
| 6 | Joe Bishton | Quartermaster | |
| 7 | Nigel Johnson | ||
| 8 | Zoe Barber | ||
| 9 | James Bowman | ||
| 10 | Rhiannon Harrison-Bestwick | May2025 Onwards | |
| 11 | Jayne Turner | Administrator | |
| 12 |
Name and address of advisors
| Name and address of advisors | ||
|---|---|---|
| Type of advisor | Name | Address |
| Independent Examiner / Auditor | Louise Anderson | 13 Strathmore Drive Carlton-in Lindrick Worksop S81 9DA |
| Detail others |
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by:
| Signed on behalf of the charity’s | trustees by: | |
|---|---|---|
| Signature | A Turner | S Clarke |
| Full name | Adrian Turner | Steve Clarke |
| Position held | Chair | Group Lead Volunteer |
| Date | 5 May 2026 | 5 May 2026 |
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Trustees’ Annual Report for the period 1 Jan 2025 to 31 Dec 2025
2nd Swanwick Scouts
Headquarters: The Recreation Ground, Chapel Street, Swanwick, Derbyshire Group No. 27532 Registered Charity No. 1004042
TREASURER’S REPORT FOR COMBINED GROUP & SECTIONS FOR YEAR ENDING 31st DECEMBER 2025
RECEIPTS & PAYMENTS
| RECEIPTS & PAYMENTS | RECEIPTS & PAYMENTS | RECEIPTS & PAYMENTS |
|---|---|---|
| 2025 2024 £ £ Receipts |
||
| Subscriptions | 12,199.36 | 12,212.50 |
| Rental Income Other Scouts Rental Income Third Party |
1,323.00 8,255.00 |
1,765.50 8,713.75 |
| Badges & Uniforms Activities |
1,112.64 6,889.85 |
1,303.66 6,756.63 |
| Fundraising Donations Grants |
4,506.14 819.24 0.00 |
6,112.77 570.00 0.00 |
| Miscellaneous Bank Interest Gift Aid |
121.00 333.16 0.00 |
0.00 486.39 1,930.31 |
| Total Receipts | 35,559.39 | 39,851.51 |
| Payments | ||
| Capitation | 4,455.00 | 3,850.00 |
| Badges & Uniforms Activities |
3,550.03 10,695.28 |
2,385.19 8,574.46 |
| Fundraising | 592.95 | 2,074.98 |
| Consumables Extraordinary Repairs Repairs and Maintenance Electricity & Oil Water Telephone & Broadband Cleaning & Trade Waste Rent and Rates Entertainment & Music Licence Insurance Other Facilities |
604.84 5,500.00 2,024.67 2,258.80 1,770.92 592.95 2,813.60 20.00 1,428.86 1,221.85 93.58 |
468.63 0.00 955.70 1,041.61 239.65 545.51 2,672.50 10.00 154.80 1,199.19 0.00 |
| New General Equipment | 7,586.69 | 3,367.35 |
| Other Expenses Fees - GoCardless / SumUp Miscellaneous |
545.28 869.65 0.00 |
376.78 798.84 54.83 |
| Donations | 671.00 | 985.00 |
| Total Payments | 47,295.95 | 29,755.02 |
| NET RECEIPT/ (PAYMENTS) | -11,736.56 | 10,096.49 |
MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | MOVEMENT IN FUNDS | MOVEMENT IN FUNDS |
|---|---|---|
| 2025 2024 £ £ |
||
| Funds BF Movement - NET RECEIPT/ (PAYMENTS) |
61,837.04 -11,736.56 |
51,740.55 10,096.49 |
| Funds CF | 50,100.48 | 61,837.04 |
SUMMARY BY SECTION
| 2025 2024 £ £ Receipts |
2025 2024 £ £ Receipts |
2025 2024 £ £ Receipts |
|---|---|---|
| Group | 23,045.91 | 28,892.84 |
| Squirrels Beavers Cubs Scouts |
2,959.00 5,279.86 7,620.25 9,646.28 |
2,515.00 3,599.13 6,593.50 6,475.25 |
| Total Receipts | 48,551.30 | 48,075.72 |
| Payments | ||
| Group | 40,335.82 | 18,729.52 |
| Squirrels Beavers Cubs Scouts |
2,537.81 3,893.49 6,454.71 7,066.03 |
1,253.49 3,990.37 6,555.57 7,450.28 |
| Total Payments | 60,287.86 | 37,979.23 |
| Net Receipt / (Payments) | ||
| Group | -17,289.91 | 10,163.32 |
| Squirrels Beavers Cubs Scouts |
421.19 1,386.37 1,165.54 2,580.25 |
1,261.51 -391.24 37.93 -975.03 |
| Total Net Receipt / (Payments) | -11,736.56 | 10,096.49 |
Greg Sheriston
Group Treasurer, 5th May 2026
LT700006 - Independent Examiner's Report to the Trustees (January 2024)
England & Wales
Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year
Independent examiner’s report to the trustees of 2[nd] Swanwick Scout Group
I report to the trustees on my examination of the accounts of the 2[nd] Swanwick Scout Group for the year ended 31[st] December 2025.
Responsibilities and basis of report
As the charity trustees of the 2[nd] Swanwick Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 2[nd] Swanwick Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 2[nd] Swanwick Scout Group as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Louise Anderson
Relevant professional qualification or membership of professional bodies (if any): AAT Qualified
Address: 13 Strathmore Drive, Carlton In Lindrick, Worksop, Notts, S81 9DA
Date: 4[th] May 2026
SkillsForLife
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