## Trustees' Annual Report |For the period
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2nd Swanwick Scout Group
Other names the charity is known by
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Charity’s principal address
2nd Swanwick CentenaryCentre
Chapel Street
Swanwick
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Steve Clarke
Adrian Turner
GregSheriston
Chair
**Trustee Name**
Group Quartermaster
Section Leader
Treasurer
Secretary
Section Leader
**Dates acted if not**
**for whole year**
**Office (if any)**
Kevin Bestwick
Sue Hart
Jayne Turner
Katherine Turner
GroupLead Volunteer
01/01/24-19/4/24
Section Leader
Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
01/01/24-19/4/24
Nigel Johnson
Joe Bishton
James Bowman
Zoe Barber
Deb Bowater|||2nd Swanwick Scout Group
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6||||||||||| ||||2nd Swanwick CentenaryCentre||||||||||| ||||Chapel Street||||||||||| ||||Swanwick||||||||||| ||||Postcode||||D|E|5|5|1|B|J| Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the members
of which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate. The Trustees regularly review
the Groups Risk Register and ensure that any risks identified are
acted upon.
The Trustee Board consists of the Chair, Treasurer and 7 Trustees
(including 1 Ex Officio Trustee) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.
The Group is a trust established under its rules which are common
to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. trust deed, constitution)
Type of governing document|| ||The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are common
to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the members
of which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate. The Trustees regularly review
the Groups Risk Register and ensure that any risks identified are
acted upon.
The Trustee Board consists of the Chair, Treasurer and 7 Trustees
(including 1 Ex Officio Trustee) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been reviewed and
systems have been established to mitigate against them. The main
areas of concern that have been identified are:
**Damage to the building, property and equipment**. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre
and other Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
**Injury to leaders, helpers, supporters and members**. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are
undertaken before all activities.
**Reduced income from fund raising**. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be
a major reduction in income. The Board could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently. We are offsetting an
amount
**Reduction or loss of leaders**. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level
in a particular section or the group as a whole then there would
have to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
**Reduction or loss of members**. The Group provides activities for
all young people aged 4 to 14. If there was a reduction in
membership in a particular section or the group as whole then there
would have to be a contraction, consolidation or closure of a
section. In the worst case scenario the complete closure of the
Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure that
insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set
out in its governing document
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
All uniformed members make an annual promise, which is age
appropriate and reflects the core values of the Scout association.
Our Sections run according to the Scout method, and the young
people have a role in deciding the programme they wish to take part
in. This role increases as they go through the Sections . We set
great store by running indoors and outdoors activities, and each
Section has run at least one nights away event throughout the year.
The Section programmes all have a good mix of programming that
follow all areas of the Scout method as outlined above.
Summary of the main activities in relation
to these objects
~~a) The Group has not yet adopted a formal policy on grantmaking.~~
However, we do aim to contribute a proportion of our main fund
raising activity (Santas Sleigh) to other Sections (Beauchief
Explorer Scouts and Quantum Scout Network) who assist with
collecting, and another local charity - in 2024 this was the Oscari
Food Bank based in Riddings. We also cannot ignore the current
cost of living crisis and would deal with any individual facing
hardship which prevents their participation in activities on a case by
case basis. b) We cannot exist without the time contribution made
by volunteers. We have adopted policies to supply adult volunteers
with a uniform c) The Group has no policy on investments. We
have a small income and expenditure so funds are held in cash in
mainstream banks.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||All uniformed members make an annual promise, which is age
appropriate and reflects the core values of the Scout association.
Our Sections run according to the Scout method, and the young
people have a role in deciding the programme they wish to take part
in. This role increases as they go through the Sections . We set
great store by running indoors and outdoors activities, and each
Section has run at least one nights away event throughout the year.
The Section programmes all have a good mix of programming that
follow all areas of the Scout method as outlined above.| ||~~a) The Group has not yet adopted a formal policy on grantmaking.~~
However, we do aim to contribute a proportion of our main fund
raising activity (Santas Sleigh) to other Sections (Beauchief
Explorer Scouts and Quantum Scout Network) who assist with
collecting, and another local charity - in 2024 this was the Oscari
Food Bank based in Riddings. We also cannot ignore the current
cost of living crisis and would deal with any individual facing
hardship which prevents their participation in activities on a case by
case basis. b) We cannot exist without the time contribution made
by volunteers. We have adopted policies to supply adult volunteers
with a uniform c) The Group has no policy on investments. We
have a small income and expenditure so funds are held in cash in
mainstream banks.| ||| ||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.| 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The Group has slightly increased its numbers of Young people this year. This is
mainly due to the launch of our Squirrel Drey, which has been massively over-
subscribed. This is partially offset by a decrease in numbers at the upper end of the
Scout age range. We are working to improve retention in that age range. Squirrels,
Beavers, Cubs and Scouts have all been running an adventurous programme over
the past year, and all except Squirrels have included nights away throughout the
year. A significant number of Top Awards (Chief Scouts Acorn, Bronze, Silver or
Gold Award depending on Section) have been obtained by the Young People in the
Group. 2024 represented the Groups 75th anniversary and we were able to put on a
village fete in early July which was well supported and enjoyed. A new Group necker
badge was unveiled which has been based on a design forom 2 of the young
people in the Group. We also held our annual Santa's Sleigh fund raising in early
December, with our partner Units (Beauchief Explorer Scout Unit and Quantum
Scout Unit)havinga donation from theproceeds as well as Oscari food bank.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about:
The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using only mainstream banks or building societies.
The Group Board of Trustees regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a
period of notice before funds may be withdrawn, before doing so the
Group Executive considers the cash flow requirements.
**Investment Policy**
£20,426 has been set aside for future buildingmaintenance
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies
or The Scout Association's Short Term Investment Service.
The Group held reserves of £12,059 against this at year end. This
is slightly above required for operating expenses
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Board of Trustees
considers that the group should hold a sum equivalent to 12 months
running costs, circa £10,665.
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves|£20,426 has been set aside for future buildingmaintenance
The Group held reserves of £12,059 against this at year end. This
is slightly above required for operating expenses
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Board of Trustees
considers that the group should hold a sum equivalent to 12 months
running costs, circa £10,665.| ||| ||| ||The Group does not have sufficient funds to invest in longer term
investments. The Group has therefore adopted a risk averse
strategy to the investment of its funds. All funds are held in cash
using only mainstream banks or building societies.
The Group Board of Trustees regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires a
period of notice before funds may be withdrawn, before doing so the
Group Executive considers the cash flow requirements.
**Investment Policy**

**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies
or The Scout Association's Short Term Investment Service.

| 5 LT700001 (3rd December 2018) |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||With the development of a new 500 home housing estate in the
village, we foresee a growing demand for activities for young people
locally. We would probably have to form new sections as the
exisiting sections are close to their limits regarding numbers, and
this would entirely depend on recruiting enough adult volunteers to
safely run these sections. The Centenary Centre is regularly used at
the moment and we plan to carry out improvements including
redecoration and a new external storage shed.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Ady Turner**| |---|---|---|---|---|---|---|---| ||||||||| ||Steve Clarke||||||Adrian Turner| ||||||||| ||GroupLead Volunteer||||||Chair| ||0
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5||||||| ||0|7|0|5|2|5|| 6 LT700001 (3rd December 2018) ## **2nd Swanwick Scouts** Headquarters: The Recreation Ground, Chapel Street, Swanwick, Derbyshire Group No. 27532 Registered Charity No. 1004042 ## **TREASURER’S REPORT FOR GROUP & SECTIONS FOR YEAR ENDING 31st DECEMBER 2024** ## **GROUP INCOME – 1st January 2024 – 31st December 2024** |Capitation Income|£2,850.00| |---|---| |Rental Income(Sections)|£5,254.21| |Rental Income(Non-Association)|£10,479.25| |Uniform Sales|£1,301.16| |Santa Sleigh & Just Giving|£4,690.58| |Large Events/Fundraising|£1,422.19| |Donations|£520.00| |HMRC Gift Aid|£1,930.31| |Bank Interest|£445.14| |**Group Total Income**|**£28,892.84**| ## **GROUP EXPENSES – 1st January 2024 – 31st December 2024** |Capitation|£3,850.00| |---|---| |Badges & Uniform|£1,034.60| |Race Night Costs|£55.00| |Santa Sleigh & Just Giving Costs|£308.16| |Large Events/FundraisingCosts|£1,711.82| |Consumables|£468.63| |Repairs and Maintenance|£955.70| |Electricity & Oil|£1,041.61| |Water|£239.65| |Telephone & Broadband|£545.51| |Cleaning & Trade Waste|£2,672.50| |Rent and Rates|£10.00| |Entertainment & Music Licence|£154.80| |Insurance|£1,199.19| |New General Equipment|£3,367.35| |Miscellaneous|£130.00| |Donations|£985.00| |**Group Total Expenses**|**£18,729.52**| ## **SECTIONS INCOME – 1st January 2024 – 31st December 2024** |Squirrels|£2,515.00| |---|---| |Beavers|£3,599.13| |Cubs|£6,593.50| |Scouts|£6,475.25| |**Sections Total Income**|**£19,182.88**| ## **SECTIONS EXPENDITURE – 1st January 2024 – 31st December 2024** |Squirrels|£1,253.49| |---|---| |Beavers|£3,990.37| |Cubs|£6,555.57| |Scouts|£7,450.28| |**Sections Total Expenses**|**£19,249.71**| **2ND SWANWICK SCOUTS TOTAL SURPLUS – 1st January 2024 – 31st December 2024** **Total Surplus £10,096.49** Greg Sheriston ## **Group Treasurer, 5th May 2025** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of 2nd Swanwick Scout Group On accounts forthe year ended 31" December 2D24 Charity no 1004042 (rfany) Set out on pages 1to2 I report to the truslees on my examination of the accounts of Ihe above charity nhe Ttustl for the year ended 3111212024. Responsibilities and As the charity trustees of the Trust. you are responsibSe for the preparation basis of ￿pOrt of the accounts in accordan￿ wrth the requirements of the Charities Act 2011 nhe Act). I report in respect of my examination of the Trust's accourrts carried oui under section 145 ofthe 2011 Act and in carrying out my examination, I have folkyhTed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attenlion in connection wrth the examination which gives me cause to believe that In, any material respect: accounting records werE not kept in accordanc£ with section 130 of Ihe Act or the accounts do rK)t accoid with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection wrth the examinalion to which attention should be drawn in orderto enable proper understanding of the accounts to be reached. Signed: Date- 2010412025 Name: Louise Anderson Relevant professional qualificationlsl or body Irf any): AAT qualffied Address." 13 Strathmore Drive Cartton In Lindrick Worksop. Notts S8190A IER October 2018 Section B Disclosure Onty complete if the examiner needs to highlight matters of concem (see CC32, Irmlependent exAmination of chanty accounts: directions and guidance for examiners) Give here brief details of any items that the examiner wishes to disclose. IER October 2018