## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**3**|**3**|**3**|**1**|**1**|**2**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||2nd Swanwick Scout Group||||||||||| ||||2nd Swanwick CentenaryCentre||||||||||| ||||Chapel Street||||||||||| ||||Swanwick||||||||||| ||||Postcode||||D|E|5|5|1|B|J| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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16|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Steve Clarke|GroupLead Volunteer|| ||Adrian Turner|Chair|| ||Rebecca Wishart|
Treasurer|Treasurer until 31/01/23| ||Joanne Braithwaite|Secretary|01/01/23-12/5/23| ||Kate Lane|Section Leader|01/01/23-27/3/23| ||Katherine Turner|Section Leader|| ||Kevin Bestwick|Section Leader|| ||Sue Hart||| ||Nigel Johnson||| ||Joe Bishton|Group Quartermaster|| ||James Bowman||| ||Zoe Barber|Section Leader|| ||Deb Bowater||| ||GregSheriston|
Treasurer|Treasurer from 01/02/23| ||Jayne Turner|Secretary|12/5/23-31/12/23| ||||| ## Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 1 Ex Officio Trustee) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is wellmanaged, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. **Section B** **Structure, governance and management (continued)** 2 LT700001 (3rd December 2018) ## **Risk and Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: **Damage to the building, property and equipment** . The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. **Injury to leaders, helpers, supporters and members** . The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. **Reduced income from fund raising** . The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. **Reduction or loss of leaders** . The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Reduction or loss of members** . The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. ## **Section C** ## **Objectives and activities** **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, Summary of the objects of the charity set out in its governing document 3 LT700001 (3rd December 2018) empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |Summary of the main activities in relation
to these objects|All uniformed members make an annual promise, which is age
appropriate and reflects the core values of the Scout association.
Our Sections run according to the Scout method, and the young
people have a role in deciding the programme they wish to take part
in. This role increases as they go through the Sections . We set
great store by running indoors and outdoors activities, and each
Section has run at least one nights away event throughout the year.
The Section programmes all have a good mix of programming that
follow all areas of the Scout method as outlined above.| |---|---| Additional details of the objectives and activities |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
benefit statement|a) The Group has not yet adopted a formal policy on grantmaking.
However, we do aim to contribute a proportion of our main fund
raising activity (Santas Sleigh) to other Sections (Beauchief Explorer
Scouts and Quantum Scout Network) who assist with collecting, and
another local charity - in 2023 this was the East Midlands Air
Ambulance. We also cannot ignore the current cost of living crisis
and would deal with any individual facing hardship which prevents
their participation in activities on a case by case basis. b) We cannot
exist without the time contribution made by volunteers. We have
adopted policies to supply adult volunteers with a uniform c) The
Group has no policy on investments. We have a small income and
expenditure so funds are held in cash in mainstream banks.| |---|---| ||| ||The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of| Public benefit statement 4 LT700001 (3rd December 2018) citizenship or community development headings. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The Group has decreased slightly in membership number (both young people and
adult volunteers) throughout the year. This is mainly due to a large number moving
on from Scout section (which is part of the Group) to Explorer Scout Section (which
is part of the District provision), so they are not lost to Scouting. By the year end we
were starting meetings with our Squirrel Drey, but it was too early in the life of that
Section to record accurate numbers. We also have increasing numbers on our
Group waiting lists- particularly in younger age ranges- which can only be truly
addressed by recruiting more adult volunteers. We have continued our partnership
with Beauchief Explorer Scout Unit and Quantum Scout Network throughout the
year. This is evidenced by the number of Young Leaders and adult volunteers we
have coming along to assist in our Sections. Each Section has been able to award
an increased number of top awards (Chief Scouts Bronze, Silver or Gold), and every
Section has managed to complete some nights away activities this year. Each
Section has also been able to run a balanced programme for our young people,
which incorporates a mix of visits, outdoor and indoor activities, badgework, games,
creativity and learning. The Group Board of Trustees has worked hard to ensure that
the Group headquarters is well maintained and that the Group maintains stable
finances. We have played a large part in organising the village Act of Remembrance,
and also been able to run our main fund raisingactivityfor theyear- Santas Sleigh.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about: **Investment Policy**
The Group held reserves of £11,917 against this at year end. This
is slightly above required for operating expenses
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Board of Trustees
considers that the group should hold a sum equivalent to 12 months
running costs, circa £10,920.
Brief statement of the charity’s policy on
reserves
£20,186 has been set aside for future buildingmaintenance|The Group held reserves of £11,917 against this at year end. This
is slightly above required for operating expenses
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Board of Trustees
considers that the group should hold a sum equivalent to 12 months
running costs, circa £10,920.
£20,186 has been set aside for future buildingmaintenance| ||| ||| ||**Investment Policy**| 5 LT700001 (3rd December 2018) • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The Group Board of Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||With the development of a new 500 home housing estate in the
village, we foresee a growing demand for activities for young people
locally. We would probably have to form new sections as the
exisiting sections are close to their limits regarding numbers, and
this would entirely depend on recruiting enough adult volunteers to
safely run these sections. We started a Squirrel Drey late in the year
and anticipate that growing and providing the foundations for Group
growth over the next few years. The Scout Group itself will celebrate
it's 75th anniversary in 2024 and we are currently planning events
throughout the year.| ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Steve Clarke**|**Ady Turner**| |---|---|---|---|---|---|---|---| ||||||||| ||Steve Clarke||||||Adrian Turner| ||||||||| ||GroupScout Leader||||||Chair| ||1
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4||||||| ||1|5|0|4|2|4|| 6 LT700001 (3rd December 2018) ## **2nd Swanwick Scouts** Headquarters: The Recreation Ground, Chapel Street, Swanwick, Derbyshire Group No. 27532 Registered Charity No. 1004042 ## **TREASURER’S REPORT FOR GROUP & SECTIONS FOR YEAR ENDING 31st DECEMBER 2023** ## **GROUP INCOME – 1st January 2023 – 31st December 2023** |Capitation Income|£3,024.00| |---|---| |Rental Income(Sections)|£5,166.25| |Rental Income(Non-Association)|£3,280.75| |Uniform Sales|£980.26| |Race Night Income|£57.56| |Santa Sleigh & Just Giving|£4,394.28| |Donations|£850.00| |Amazon Smile|£20.29| |Grant (Swanwick PC)|£120.00| |HMRC Gift Aid|£2,935.68| |Bank Interest|£314.64| |**Group Total Income**|**£21,143.71**| ## **GROUP EXPENSES – 1st January 2023 – 31st December 2023** |Capitation|£4,032.00| |---|---| |Badges & Uniform|£2,450.08| |New General Equipment|£3,397.41| |Plant & Machinery|£626.84| |Repairs and Maintenance|£1,189.77| |Electricity & Oil|£1,346.34| |Water|£190.92| |Telephone & Broadband|£448.60| |Cleaning & Trade Waste|£2,408.80| |PPE|£6.00| |Entertainment & Music Licence|£139.20| |Insurance|£1,166.44| |Fundraising - Expenses|£463.68| |Donations|£1,037.90| |**Group Total Expenses**|**£18,903.98**| ## **SECTIONS INCOME – 1st January 2023 – 31st December 2023** |Beavers|£4,427.93| |---|---| |Cubs|£5,216.67| |Scouts|£12,700.98| |**Sections Total Income**|**£22,345.58**| ## **SECTIONS EXPENDITURE – 1st January 2023 – 31st December 2023** |Beavers|£4,589.30| |---|---| |Cubs|£4,183.45| |Scouts|£12,515.79| |**Sections Total Expenses**|**£21,288.54**| |**2ND SWANWICK SCOUTS TOTAL SURPLUS –**|**1st January**|**2023**|**–**|**31st December**|**2023**| |---|---|---|---|---|---| |**Total Surplus**||||**£3,296.77**|| ## **Greg Sheriston** ## **Group Treasurer, 14th April 2024** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustéesl members ol 2nd Swanwick Scout Group On accounts for the year ended 31st December 2023 Chaiity no (if any) 1004042 Set out on pages 1 to2 I report to Ihe trustees on my examination of the accounts of the above charity (Ihe Trustl for the year ended 3111212023. Responsibilltles and As the tharity trustees of the Trust, you a￿ responslble for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Acl). I report in respecl of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the appltcable Directions gtven by the Charity Commission under section 145(5)Ib) of the Act. I have completed my examination. I cOnfi￿n that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kepl in accordance wrth section 130 of the Act or the accounts do not accord with the accounting records Independent examiners statement I have no concems arKI have come across no other matters in connection with the examination to which attention should be drawn in orderto enable a proper understanding of the accounts to be reached. Signed: Date: 14104124 Name: Louise Anderson Relevant pro￿$S1onal qUalif￿atIOn(sI or body (If anyl: A4T qualified Address: 13 strathmore Drive Cartlon In Lindrick Worksop. Notts S819DA IER October 2018 Section B Disclosure Only complete rf Ihe examiner needs to highlight matters of concem (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Glve hÉre brief details of any items that the examiner wishes to disclose. IER October 2018